Parks and Public Works Committee

CITY OF PRESCOTT PARKS & PUBLIC WORKS COMMITTEE MONDAY, FEBRUARY 19 5:00 PM MUNICIPAL BUILDING 800 BORNER ST PRESCOTT, WI 54021 1) Call to Order 2) Roll Call 3) Approve Minutes for January 16, 2024 4) Public Works Items a) 2024 Cherry Street Scope of Work b) 2024 Kinnickinnic Street Scope of Work c) Compost Site Upgrade Update d) Discussion on USH 10 and STH 35 Financial and Maintenance Agreements e) Pierce County Recycling Receptacles 5) Parks Items a) Riverfront Improvements 2 Phase – Grant Opportunities 6) Other Business a) Freedom Park – Shed Request Update b) Magee Park Update 7) Adjourn NOTICE ACCESS TO THE MUNICIPAL BUILDING FOR THE DISABLED IS AVAILABLE AT THE MAIN ENTRANCE. ALL THOSE WITH SPECIAL NEEDS SHOULD CALL CITY HALL OFFICES (715- 262-5544) IF ASSISTANCE IS REQUIRED IT IS POSSIBLE THAT A QUORUM OF THE COMMON COUNCIL OR OTHER CITY COMMITTEES MAY BE PRESENT AT THIS MEETING. THIS IS INCIDENTAL AND NO ACTION WILL BE TAKEN BY THE COUNCIL OR ANY OTHER COMMITTEES.  Parks and Public Works Committee Meeting Minutes January 16th, 2023 Pursuant to due call and notice thereof, a meeting of the Parks, and Public Property Committee was held, January 16th, 2023, Municipal Building, 800 Borner Street, Prescott, Wisconsin 54021. The meeting was called to order at 5:16 pm Committee Present: Bailey Ruona, John Peterson, Pat Knox Committee Absent: None. Staff Present: City Administrator Matt Wolf, Planner Carter Hayes, Public Works Director Mike Kinneman Others Present: None. 1. Approve Minutes for November 29th, 2023. Ruona motioned to approve the minutes for November 29th. Peterson seconded; motion passed (3-0). 2. Public Works Items A) Review of 2024 Public Works Work Plan City Administrator Wolf presented details about the Public Works 2024 work plan. The committee expressed approval for both the plan and its specifics, while also expressing concerns about the workload for the year. Committee Member Peterson inquired about the funding status of the projects, to which City Administrator Wolf responded that the majority of them are funded. Additionally, it was noted that some projects will require additional bonding. B) Review of Wisconsin Department of Transportation Financial and Maintenance Agreements for USH 10/STH 35 Projects City Administrator Wolf provided information about the USH 10 & STH 35 Maintenance Agreements. If signed, the City would assume responsibility for all elements of the roadway outside of the traveled lanes. Committee Member Ruona inquired about the current maintenance of state and US highways. DPW Director Kinneman clarified that they are not regularly maintained by the current responsible party. The existing retaining wall was discussed, and the DOT mentioned replacing six top layers. However, DPW Director Mike Kinneman suggested replacing the entire retaining wall. Committee Members Ruona and Peterson expressed interest in contacting representatives about the maintenance agreements. The issue will be brought to the council for an update during the larger council meeting. 1  3. Parks Items A) City of Prescott Tree Survey and GIS Information City Planner Carter Hayes provided details on the Tree Inventory. The Committee expressed a preference for the tree viewer application. Committee Member Ruona requested that staff make the application available online to the public. B) Magee Park Update – DNR Grant City Administrator Wolf provided an update on the Magee Park trails project. The City officially received the WDNR Knowles Nelson Stewardship Grant. Committee Member Knox inquired about the funding, and City Administrator Wolf mentioned the possibility of temporary borrowing from other city accounts for a short period. Committee Member Ruona asked about the status of the land in Zone 2. City Administrator Wolf updated that the current landowner is considering development of a small subdivision and collaborate with the City on constructing various components of the subdivision. Committee Member Ruona motioned to forward the proposal to Council, Peterson seconded; motion passed (3-0). 4. Other Business a) Freedom Park – Shed Request City Administrator Wolf provided details about the shed request. The request involves the Prescott School District constructing the shed through one of their classes. The Committee expressed a preference for City Staff to mandate the design and location of the shed. b) Riverfront Improvements Phase 2 Public Information Meeting – Thursday, January 18 at 5:30 PM. Ruona motioned to adjourn. Peterson seconded; motion passed (3-0) at 6:16 pm The next Parks Committee meeting will be February 19th, 2023, at 5:00 PM. Respectfully Submitted, Carter Hayes City Planner 2 To: Parks and Public Works Committee From: Matt Wolf, City Administrator Date: February 14, 2024 Subject: Cherry Street Project Review Background The City of Prescott currently has Cherry Street mill and overlay, sidewalk replacement, and storm sewer repairs within its Capital Improvement Plan for 2023-2030. The Cherry Street project within the CIP has a budget of $165,800. Similarly to Orange Street in 2023 the City of Prescott Public Works Department will be handling this project internally with the exception of the mill and overlay of the asphalt. Discussion Staff would like to review the project with the Parks and Public Works Committee to gain their input on proposed changes. A map is attached with an overview of the changes, which includes: 1. Widening the sidewalk from Broad Street to Dakota Street on both sides of the street. 2. Widening the sidewalk from Dakota Street to Elm Street on the southeast side of the street. 3. Removing the sidewalk from Dakota Street to Elm Street on the northwest side of the street, as it currently dead ends at intersection of Elm and Cherry Street. 4. Adding a crosswalk with signs at the intersection of Dakota Street and Cherry Street to allow pedestrians to cross for accessing businesses from the expanded parking on Dakota Street 5. Street paint markings will only feature a dashed centerline. The map denotes that the street is wide enough for parking on both sides of the street, but those lines would not be painted on the street. 6. Finally, the City is working to get cores of the asphalt pavement depth from Broad Street to Elm Street. The current plan if the asphalt depth is at least 4” is to mill the top 2” and replace it with 2.5” HMA surface. If the core depth is 3” or under it will be a full depth mill of the pavement and replacement with 1.5” of HMA, binder and 1.5” of HMA, surface asphalt. The City will be bidding out this work along with Monroe Street. Recommendation Review the current scope of work for Cherry Street and offer input. Consider approving a final layout for approval by Council to go to bid. Attachments 1. Cherry Street Map To: Parks and Public Works Committee From: Matt Wolf, City Administrator Date: February 14, 2024 Subject: Kinnickinnic Street Scope of Work Background At the last Council meeting on February 12, 2024 it was approved to go to bid for the reconstruction of Elm Street from Kinnickinnic Street to Wacota Street. The project is expected to be constructed in 2024. Discussion As part of the Elm and Washington Street project, staff requested a bid alternate be added to determine the cost of mill and overlaying Kinnickinnic Street from Broad Street up to Elm Street (see attached). Additionally, if the bid is awarded Public Works would handle storm sewer repairs if needed and widening the sidewalk from Broad Street to Locust Street. The current proposed cost for Kinnickinnic Street is $175,000. However, since Locust Street was done in 2023 and included the intersection of Kinni and Locust it is expected the cost will be less. This project is not within the Capital Improvement Plan for 2023-2030. However, the plan would be to use TID #4 to complete the work, which has an expenditure end period of March 3, 2025. Our financial advisor, Ehlers, has run a TID #4 financial analysis and currently with all the proposed projects TID #4 has an end-of-life balance of $84,906 (see TID #4 attachment). The bid alternate costs will be part of the bid opening of Elm and Washington Street at the end of February. That cost will be brought before Council for consideration and potential approval. Recommendation Review the current scope of work for Kinnickinnic Street. Attachments 1. Kinnickinnic Street Mill and Overlay Bid Alternate Map 2. TID #4 Overview · · ·  Exhibit 1 For Discussion Only City of Prescott, WI Tax Increment Forecast - Forecast 2021 Audit Fund Balance Cash - TID No. 4 Plus: 2021 Taxes Receivable 303,077 Plus: Deferred Debt Service 21,375 District Classification Blight Less: Deferred Tax Levy (428,405) Creation Year 2003 Less: Accounts Payable (96,375) Creation Date 3/3/2003 Less: Accrued Liabilities (600) End of Expenditure Period 3/3/2025 Less: Advances Payable (109,400) Maximum Life of District (Final Year) 3/3/2030 Balance: (310,328) Final Revenue Year 2030 YEAR REVENUE EXPENSES BALANCE Riverfront Projected Total 2025 Dakota St. Sign Improvements Projected Total Cumulative Construction Valuation Revenue New TID Value Projected Other Projected G.O. Bonds Kinnickinnick St Parking Lot Freedom Park Other Projected Annual Cash Year Year Year Valuation Increment Tax Rate Tax Revenue Revenues Revenue Cherry St. $2,420,000 $175,000 $60,000 $25,000 Expenses Expenses Balance Balance 2021 2022 2023 114,951 2022 2023 2024 - 26,230,300 16.94 444,222 444,222 165,800 5,000 170,800 273,422 388,373 2023 2024 2025 26,230,300 16.94 444,222 444,222 175,000 60,000 25,000 5,000 265,000 179,222 567,595 2024 2025 2026 - 26,230,300 16.94 444,222 444,222 538,384 5,000 543,384 (99,162) 468,433 2025 2026 2027 - 26,230,300 16.94 444,222 444,222 535,670 5,000 540,670 (96,448) 371,985 2026 2027 2028 - 26,230,300 16.94 444,222 444,222 533,905 5,000 538,905 (94,683) 277,302 2027 2028 2029 - 26,230,300 16.94 444,222 444,222 536,783 5,000 541,783 (97,561) 179,741 2028 2029 2030 - 26,230,300 16.94 444,222 444,222 534,056 5,000 539,056 (94,834) 84,906 Prepared by Ehlers 2/8/2024 To: Parks & Public Works Committee From: Carter Hayes, Planner Date: February 13th, 2024 Subject: Compost Site Project Update Background City staff have been investigating an upgrade to the compost site with a self-service gate system. Goals for the system include a wider range of operating hours, improved management and access, and heightened security. Discussion Since the last update, staff has coordinated with the partnering companies Parkonect and HeyGov. The current solution will utilize HeyGov’s online forms to collect compost user’s information and payment. The form will then email a QR code similar to the figure to the right which would grant the user access to the compost during available hours. On the back end, all user information is passed between HeyGov and Parkonect automatically via Parkonect’s API integration. This will streamline the application process for Example QR Code users while easing the administrative burden on City staff. The current drawback to the proposed system is HeyGov’s inability to generate unique QR codes. Due to this, all compost users will essentially be using the same QR code for access. It is expected that HeyGov will develop the software to generate unique QR codes in Q3 2024. With the unusually warm weather, Public Works has begun preparing the site for equipment. The photo below demonstrates progress on widening the entrance for the proposed improvements. Recommendation Offer feedback to the staff regarding the update of the compost site project. Attachments Concept Layout To: Parks and Public Works Committee From: Matt Wolf, City Administrator Date: March 16, 2023 Subject: Discussion on USH 10 and STH 35 Financial and Maintenance Agreements Discussion Staff will provide updates on the current proposal by the Wisconsin DOT and discuss options on how to proceed. Recommendation Discuss the current agreements as listed in the last Parks and Public Works Committee Packet on January 16, 2024, then develop a plan on how the City would like to proceed to bring to Council for consideration. To: Parks & Public Works Committee From: Carter Hayes, City Planner Date: January 23rd, 2023 Subject: Pierce County Recycle/Trash Receptacle Relocation Background The City is currently addressing the relocation of three large roll-off enclosed dumpsters currently situated at Magee Park. These dumpsters, owned and managed by the Pierce County Department of Solid Waste & Recycling, have been a source of problems, including illegal dumping and littering at the current location. During the March 16th, 2023, Parks Committee meeting, the site selection process resulted in the upper terrace of the Public Works site as a suitable location. During preliminary grading by DPW to prepare the site, residents near the site expressed strong opposition to the decision. In response to community feedback, the City has actively explored alternative options. Two new potential sites and concepts for recycling receptacle locations have been created. Discussion Review the two new options for recycle receptacle locations or discuss discontinuing the service altogether. Recommended Committee Actions Offer feedback on relocation of recycle receptacles. Attachments 1. Original Site Plan for PW Upper Terrace 2. Recycle Receptacle Site Concept 1 3. Recycle Receptacle Site Concept 2 4. Map of County Receptacles.  796 78 ¯ 6 2 79 4 79 796 79 8 Existin Rec g Fenc ycl e (50 e Loc 'x a 50' tion Ce ) da rL n 798 / Exit Entrance Exi sti Tre ng Str es 796 eet RO W Location of Site Ce 4 da Scr -5' Be rL een rm ing & C 29 n (15 oni ' Sp fer 10 rea Tre 796 dw e he n 798 35 These data are provided on an "AS-IS" basis, without warranty of any type, expressed or implied, including but not Recycle Site Concept limited to any warranty to City of Prescott their performance, Date Exported: 1/17/2024 2:44 PM merchantability, or fitness 0 12.5 25 50 US Feet Planning Department City Hall Map: City of Prescott for any particular 800 Borner St. N Data: City of Prescott & Pierce County purpose. Folder: H:\GIS Projects\RecycleReceptacleLocs\Recycle Site Concept\ Prescott, WI 54021 Projection:  ¯ Rec ycl (35 e Loc 'x a 50' tion ) Existing Trees New Fence Dex t er St S Conifer Tree Screening Location of Site 29 10 Hill Prescott d ing d Sle 35 These data are provided Recycle Site Concept 1 on an "AS-IS" basis, without warranty of any type, expressed or implied, including but not limited to any warranty to City of Prescott their performance, Planning DepartmentDate Exported: 1/23/2024 11:17 AM merchantability, or fitness City Hall Map: City of Prescott for any particular 800 Borner St. N Data: City of Prescott & Pierce County purpose. Folder: H:\GIS Projects\RecycleReceptacleLocs\Recycle Site Concept\ Prescott, WI 54021 Projection:  ¯ Recycle Location (35' x 50') Conifer Tree Ryden Screening Snow / Wind Location of Site Fence 29 10 Prescott 35 These data are provided Recycle Site Concept 2 on an "AS-IS" basis, without warranty of any type, expressed or implied, including but not limited to any warranty to City of Prescott their performance, Planning DepartmentDate Exported: 1/23/2024 11:18 AM merchantability, or fitness City Hall Map: City of Prescott for any particular 800 Borner St. N Data: City of Prescott & Pierce County purpose. Folder: H:\GIS Projects\RecycleReceptacleLocs\Recycle Site Concept\ Prescott, WI 54021 Projection: To: Parks & Public Works Committee From: Carter Hayes, Planner Date: February 14, 2024 Subject: Riverfront Phase 2 Grant Opportunities Background In planning for the Riverfront Phase 2 project, City staff have investigated potential grant opportunities to pursue. Cedar Corporation has provided a list of grant opportunities that potentially align with the project. Discussion The City would be able to apply for the following grants for the Riverfront Phase 2 Project: • T-Mobile Hometown Grant *Staff has began applying for this grant* o Fund projects that foster local connections, like technology upgrades, outdoor spaces, the arts, and community centers. o Communities less than 50,000 in population can apply. o New round of grants each quarter. o Up to $50,000 awarded. o https://www.t-mobile.com/brand/hometown-grants • Stewardship Grant – Land and Water Conservation Fund o For the development of local parks. o Previously received stewardship grant would reduce scoring. The city has received 2 stewardship grants since 2012. o 50% cost share. Due May 1st each year. o https://dnr.wisconsin.gov/topic/Stewardship/FederalLUG • Recreational Boating Facilities Grant o Facilities such as docks and boat slips that are for transient uses (not for overnight). o Although a WDNR administered grant, previously received stewardship grants should not have an impact on scoring. o 50% cost share. Grants in excess of $250,000 can submit on June 1st and September 1st (early part of fiscal year) o Very competitive. o https://dnr.wisconsin.gov/aid/RBF.html • Boating Infrastructure Grant o Construction, renovation, and maintenance of boating infrastructure tie-up facilities, solely for transient recreational vessels 26 feet or more in length. Does not include: commercial vessels, cruise ships, dive boats, ferries and vessels that operate permanently from the proposed project location.  o Boating Infrastructure Grant (BIG) Program funds are available to public and private agencies, marinas and other facilities that provide transient tie-up (15 days or less) opportunities for large recreational boats 26 feet or more in length. o $200,000 per state, deadline to apply is June 1st. o https://dnr.wisconsin.gov/aid/BIG.html Recommendation Offer feedback to staff regarding potential grants to pursue.