Budget and Finance Committee Meeting

City of Prosser CITY COUNCIL BUDGET AND FINANCE COMMITTEE AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, November 22, 2022 @ 6:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Approve November 8, 2022 Meeting Minutes 2-3 Budget and Finance Committee Meeting - 08 Nov 2022 - Minutes - Pdf 4. ACCOUNTS PAYABLE a. Discuss Claim Checks For the Period Ending November 22, 2022 4 - 13 Check Register 11.22.22 5. PAYROLL a. Discuss Payroll Checks For the Period Ending November 15, 2022 14 - 15 Payroll 11.15.22 6. OTHER ITEMS 7. NEXT MEETINGS a. December 13, 2022 8. ADJOURNMENT Page 1 of 15  CITY OF PROSSER WASHINGTON 1002 DUDLEY AVENUE CITY COUNCIL CHAMBERS BUDGET AND FINANCE COMMITTEE MEETING TUESDAY, NOVEMBER 8, 2022 Call to Order Council Member Becken called the meeting of the City of Prosser Budget and Finance Committee to order at 6:30 p.m. Roll Call Council Member Everett, Council Member Groom, Finance Director Yost, and City Administrator Glover were present. Minutes A motion was made by Council Member Groom, seconded by Council Member Becken to approve the October 25, 2022 meeting minutes. Motion carried unanimously. Accounts Payable The Committee reviewed and discussed the claim checks prepared for City Council approval. Questions included: - Door Bell for City Hall Front Door - Drinking Fountain for City Park - CAC Scholarship Review Fee - Hasty Trophy Invoice Correction - Police Patrol Vehicle Repairs - requested that for repairs over $1,000 that we include more description of work or items. - Face Painting at Touch a Truck Event - Status of Council Audio Project Payroll The Committee reviewed and discussed the payroll checks issued October 31, 2022. This review also included discussion of vacation buy outs issued in this payroll cycle. Finance Director Yost confirmed that payments were issued in accordance with policy/CBA. Other Items Finance Director Yost presented information regarding the final payment to HDP for 2022 funding. Earlier this year the City was successful in obtaining a Main Street Tax Credit for the full contribution amount allowed in the current service agreement of $60,000. This contribution results in a tax credit of $45,000. Council previously reimbursed $55,141 for HDP operations and various projects. At the same time, Council approved the use of the remaining $4,859 for the Depot Bathroom Remodel. Unfortunately, HDP was not able to begin that project so they have presented the HDP Facade Improvement Program in its place. The committee members approved of this change provided the funds only be used to support facade improvements and not other building improvements. Adjournment Page 1 of 2 Page 2 of 15 There being no further business before the Committee at this time, the Budget and Finance Committee Meeting was adjourned at 6:45 p.m. Committee Chair Finance Director Page 2 of 2 Page 3 of 15 Page 4 of 15 Page 5 of 15 Page 6 of 15 Page 7 of 15 Page 8 of 15 Page 9 of 15 Page 10 of 15 Page 11 of 15 Page 12 of 15 Page 13 of 15  EARNING ITEM SUMMARY City Of Prosser Time 10:43:55 Date: 11/15/2022 11/01/2022 To: 11/15/2022 Page: 1 BUILDING Group Pay Item Date Hours Pay BUILDING Draw 11/15/2022 150.00 Longevity 600.00 TOTAL BUILDING 750.00 CLERK Group Pay Item Date Hours Pay CLERK Draw 11/15/2022 2,098.00 Longevity 420.00 Longevity 740.00 TOTAL CLERK 3,258.00 FINANCE Group Pay Item Date Hours Pay FINANCE Draw 11/15/2022 1,000.00 Draw 1,190.00 Longevity 730.00 Longevity 160.00 Longevity 1,200.00 TOTAL FINANCE 4,280.00 PLANNING Group Pay Item Date Hours Pay PLANNING Longevity 11/15/2022 810.00 TOTAL PLANNING 810.00 POLICE Group Pay Item Date Hours Pay POLICE Draw 11/15/2022 1,000.00 Draw 1,840.00 Draw 2,000.00 Draw 2,156.27 Draw 2,156.00 Draw 1,500.00 Overtime 65.66 1,249.51 Hol Pay PD 88.00 3,910.72 Hol Pay PD 88.00 3,348.40 Hol Pay PD 40.00 1,315.20 Hol Pay PD 48.00 1,503.84 Hol Pay PD 88.00 3,910.72 Hol Pay PD 88.00 3,512.08 Hol Pay PD 56.00 2,130.80 Hol Pay PD 32.00 1,002.56 Hol Pay PD 88.00 3,512.08 Hol Pay PD 88.00 3,512.08 Hol Pay PD 40.00 1,253.20 Hol Pay PD Alt 40.00 1,380.80 Page 14 of 15  EARNING ITEM SUMMARY City Of Prosser Time 10:43:55 Date: 11/15/2022 11/01/2022 To: 11/15/2022 Page: 2 POLICE Group Pay Item Date Hours Pay Hol Pay PD Alt 16.00 526.08 Longevity 1,200.00 Longevity 1,200.00 Longevity 550.00 Longevity 700.00 Longevity 520.00 Longevity 480.00 Sick Used -456.60 TOTAL POLICE 865.66 46,913.74 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Draw 11/15/2022 600.00 Draw 600.00 Draw 700.00 Draw 800.00 Draw 1,500.00 Longevity 930.00 Longevity 1,200.00 Longevity 930.00 Longevity 930.00 Longevity 1,130.00 Longevity 1,200.00 Longevity 1,200.00 TOTAL PUBLIC WORKS 11,720.00 RECREATION Group Pay Item Date Hours Pay RECREATION Longevity 11/15/2022 190.00 TOTAL RECREATION 190.00 TOTAL 865.66 67,921.74 Page 15 of 15