Budget and Finance Committee Meeting

City of Prosser CITY COUNCIL BUDGET AND FINANCE COMMITTEE AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, November 8, 2022 @ 6:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Approve October 25, 2022 Meeting Minutes 2 Budget and Finance Committee Meeting - 25 Oct 2022 - Minutes - Pdf 4. ACCOUNTS PAYABLE a. Discuss Claim Checks For the Period Ending November 8, 2022 3 - 28 Check Register 11.8.22 US Bank CC Oct 2022 5. PAYROLL a. Discuss Payroll Checks For the Period Ending October 31, 2022 29 - 35 Payroll 10.31.22 VBO 10.31.22 6. OTHER ITEMS 7. NEXT MEETINGS a. November 22, 2022 8. ADJOURNMENT Page 1 of 35  CITY OF PROSSER WASHINGTON 1002 DUDLEY AVENUE CITY COUNCIL CHAMBERS BUDGET AND FINANCE COMMITTEE MEETING TUESDAY, OCTOBER 25, 2022 Call to Order Council Member Becken called the meeting of the City of Prosser Budget and Finance Committee to order at 6:30 p.m. Roll Call Council Member Everett, Council Member Groom, Finance Director Yost, City Administrator Glover were present. Minutes A motion was made by Council Member Everett, seconded by Council Member Groom to approve the Ooctober 11, 2022 meeting minutes. Motion carried unanimously. Accounts Payable The Committee reviewed and discussed the claim checks prepared for City Council approval. Questions included: -Axon Body Camera expenses - Drinking Water Testing - Travel Reimbursement for Clark - Voter Fact Sheet mailing and insert for newspaper - Tires for patrol vehicles - Vegamet - Finance Director Yost will provide follow up information on this item. Payroll The Committee reviewed and discussed the payroll checks for October, 2022 mid month advances. Other Items Finance Director Yost reported that last week the LTAC met to review 2023 funding applications and their recommendations will be brought to Council at the November 8th meeting for review and potential acceptance. Adjournment There being no further business before the Committee at this time, the Budget and Finance Committee Meeting was adjourned at 6:37 p.m. Committee Chair Finance Director Page 1 of 1 Page 2 of 35 Page 3 of 35 Page 4 of 35 Page 5 of 35 Page 6 of 35 Page 7 of 35 Page 8 of 35 Page 9 of 35 Page 10 of 35 Page 11 of 35 Page 12 of 35 Page 13 of 35 Page 14 of 35  Invoice Axon Enterprise Inc. Invoice ID INUS102936 PO BOX 29661 Date 23-Sep-22 DEPARTMENT 2018 Page 1 of 2 PHOENIX, AZ 85038-9661 Ph: 1-480-991-0797, option 5, option 1 Sales Order arinquiries@axon.com Requisition www.axon.com Your Ref TIN: 86-0741227 Our Ref DUNS Number: 832176382 Payment UEI Number: TBW7MGPYURM7 Invoice Account 238137 Sales order: Terms of Delivery FCA BILL TO SHIP TO Prosser Police Dept. - WA Prosser Police Dept. - WA PO Box 1639 1227 Bennett Ave Prosser, WA 99350 Prosser, WA 99350-1413 USA USA Sales Amount 375.00 Misc. Charges 0.00 Discount 0.00 Sales Tax 0.00 Total 375.00 Amount Received 0.00 Payment Due 23-Sep-22 BALANCE DUE USD 375.00 PAYMENT REMITTANCE INFORMATION For ACH/EFT Payment: For Wire Transfers For Check Payments Mail To: For Overnight Check Payments (Preferred Method) Mail Account Name Axon Enterprise, Inc. Beneficiary Axon Enterprise, Inc. Axon Enterprise, Inc. Axon Enterprise, Inc. Account Number 634912729 Account Number 634912729 PO BOX 29661 JPMorgan Chase (AZ1-2170) Bank Routing No 122100024 Bank Routing No 021000021 DEPARTMENT 2018 Attn: Axon Enterprises 29661-2018 Reference No INUS102936 SWIFT Code CHASUS33 PHOENIX, AZ 85038-9661 1820 E Sky Harbor Circle South, Reference No INUS102936 Reference No INUS102936 Phoenix AZ 85034 Reference No INUS102936 Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating to this wire Page 15 of 35 Page 16 of 35 Page 17 of 35 Page 18 of 35 Page 19 of 35 Page 20 of 35 Page 21 of 35 Page 22 of 35 Page 23 of 35 Page 24 of 35 Page 25 of 35 Page 26 of 35 Page 27 of 35 Page 28 of 35  EARNING ITEM SUMMARY City Of Prosser Time 09:21:59 Date: 10/28/2022 10/31/2022 To: 10/31/2022 Page: 1 ADMIN Group Pay Item Date Hours Pay ADMIN Salary 10/31/2022 165.33 9,061.00 Cell Phone Allowa 60.21 Car Allowance 250.00 Vac Used 8.00 TOTAL ADMIN 173.33 9,371.21 BUILDING Group Pay Item Date Hours Pay BUILDING Hourly 10/31/2022 153.50 4,618.82 Hourly 170.00 4,260.20 Draw -150.00 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 FIre Code Pay 500.00 Sick Used 4.00 120.36 Vac Used 2.50 75.23 TOTAL BUILDING 330.00 9,545.03 CLERK Group Pay Item Date Hours Pay CLERK Hourly 10/31/2022 135.00 3,281.85 Salary 135.83 7,518.64 Draw -2,098.00 Cell Phone Allowa 60.21 Sick Used 2.00 48.62 Sick Used 32.00 Vac Used 5.50 TOTAL CLERK 310.33 8,811.32 COUNCIL Group Pay Item Date Hours Pay COUNCIL Salary 10/31/2022 8.00 345.00 Salary 8.00 360.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 743.00 TOTAL COUNCIL 64.00 3,173.00 FINANCE Group Pay Item Date Hours Pay FINANCE Hourly 10/31/2022 102.00 2,479.62 Hourly 160.00 2,872.00 Hourly 167.00 3,201.39 Page 29 of 35  EARNING ITEM SUMMARY City Of Prosser Time 09:21:59 Date: 10/28/2022 10/31/2022 To: 10/31/2022 Page: 2 FINANCE Group Pay Item Date Hours Pay Salary 151.33 7,118.28 Salary 153.33 9,309.15 Draw -1,000.00 Draw -1,190.00 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Sick Used 12.00 291.72 Sick Used 8.00 143.60 Sick Used 1.00 19.17 Sick Used 20.00 Sick Used 12.00 Vac Used 56.00 1,361.36 Vac Used 2.00 Vac Used 8.00 TOTAL FINANCE 852.66 24,726.71 PLANNING Group Pay Item Date Hours Pay PLANNING Salary 10/31/2022 124.33 7,548.66 Cell Phone Allowa 60.21 Sick Used 9.00 Vac Used 40.00 TOTAL PLANNING 173.33 7,608.87 POLICE Group Pay Item Date Hours Pay POLICE Hourly 10/31/2022 90.00 1,725.30 Hourly 139.50 3,829.28 Hourly 160.00 3,480.00 Salary 113.33 7,703.24 Salary 173.33 6,594.53 Salary 169.33 5,983.23 Salary 173.33 5,430.38 Salary 150.33 10,435.94 Salary 113.33 7,703.24 Salary 118.33 6,917.55 Salary 145.83 6,594.53 Salary 162.83 5,699.41 Salary 173.33 6,917.55 Salary 40.02 2,075.27 Salary 173.33 6,917.55 Salary 173.33 5,430.38 Draw -1,000.00 Draw -1,840.00 Draw -2,000.00 Draw -2,156.27 Page 30 of 35  EARNING ITEM SUMMARY City Of Prosser Time 09:21:59 Date: 10/28/2022 10/31/2022 To: 10/31/2022 Page: 3 POLICE Group Pay Item Date Hours Pay Draw -2,156.00 Draw -1,500.00 Hourly Alt 8.00 169.28 Out of Class Pay 80.33 Out of Class Pay O 41.79 Overtime 34.00 2,266.44 Overtime 4.50 129.42 Overtime 63.00 3,596.04 Overtime 9.00 466.02 Overtime 27.50 1,833.15 Overtime 3.25 133.84 Overtime 11.50 375.25 Overtime 50.00 2,993.50 Overtime 65.66 2,498.36 Overtime 62.50 3,741.88 Overtime 92.00 5,508.04 Cell Phone Allowa 60.21 Evidence Pay 50.00 Hol Pay PD 48.00 1,915.68 Longevity 690.00 BiLingual Pay 50.00 BiLingual Pay 197.84 BiLingual Pay 50.00 Education Pay 50.00 Education Pay 154.06 Education Pay 207.53 FTO Pay 50.00 FTO Pay 50.00 Comp Used 24.00 Comp Used 27.50 Comp Earned 6.00 Comp Earned 2.34 Military Earned 252.00 Hol F Used 5.00 95.85 Hol F Used 8.00 Hol F Used 8.00 Sick Used 8.00 Sick Used 27.00 741.15 Sick Used 7.00 Sick Used 10.50 Sick Used 12.00 Vac Used 60.00 Vac Used 10.00 191.70 Vac Used 4.00 Vac Used 15.00 Vac Used 28.00 Page 31 of 35  EARNING ITEM SUMMARY City Of Prosser Time 09:21:59 Date: 10/28/2022 10/31/2022 To: 10/31/2022 Page: 4 POLICE Group Pay Item Date Hours Pay Vac Used 1.50 41.18 Vac Used 40.00 Vac Buy Out 138.50 5,527.54 TOTAL POLICE 3,442.73 116,741.19 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Hourly 10/31/2022 165.00 3,852.75 Hourly 160.00 5,056.00 Hourly 160.00 3,192.00 Hourly 167.00 3,907.80 Hourly 160.00 6,091.20 Hourly 160.00 4,889.60 Hourly 164.50 5,903.91 Hourly 172.00 2,666.00 Hourly 94.50 2,974.86 Hourly 160.00 3,976.00 Hourly 148.00 4,401.52 Hourly 139.50 4,408.20 Hourly 160.00 4,619.20 Hourly 140.00 4,041.80 Hourly 98.00 3,096.80 Hourly 170.00 6,101.30 Hourly 115.00 3,634.00 Hourly 160.00 5,742.40 Hourly 150.00 3,502.50 Salary 169.33 8,567.13 Draw -600.00 Draw -600.00 Draw -700.00 Draw -800.00 Draw -1,500.00 Overtime 7.00 245.21 Overtime 4.00 140.40 Overtime 4.00 183.36 Overtime 6.00 323.04 Overtime 4.00 188.88 Overtime 4.00 178.44 Overtime 4.00 189.60 Overtime 14.00 606.34 Overtime 16.00 692.96 Overtime 11.50 619.16 Overtime 11.00 521.40 Shift Pay 250.00 Shift Pay 250.00 Shift Pay 250.00 Page 32 of 35  EARNING ITEM SUMMARY City Of Prosser Time 09:21:59 Date: 10/28/2022 10/31/2022 To: 10/31/2022 Page: 5 PUBLIC WORKS Group Pay Item Date Hours Pay Shift Pay 140.00 Shift Pay 190.00 Shift Pay 280.00 Shift Pay 190.00 Shift Pay 500.00 Shift Pay 300.00 Shift Pay 90.00 Shift Pay 250.00 Shift Pay 250.00 Shift Pay 300.00 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Bereavement 40.00 1,264.00 Special Recognitio 150.00 BiLingual Pay 50.00 Hol F Used 8.00 251.84 Sick Used 1.00 23.35 Sick Used 3.00 Sick Used 15.50 487.94 Sick Used 2.00 59.48 Sick Used 0.50 15.80 Sick Used 10.00 288.70 Sick Used 50.00 1,580.00 Sick Used 10.00 358.90 Vac Used 4.00 93.40 Vac Used 8.00 159.60 Vac Used 10.00 380.70 Vac Used 5.50 197.40 Vac Used 2.00 62.96 Page 33 of 35  EARNING ITEM SUMMARY City Of Prosser Time 09:21:59 Date: 10/28/2022 10/31/2022 To: 10/31/2022 Page: 6 PUBLIC WORKS Group Pay Item Date Hours Pay Vac Used 4.00 Vac Used 10.00 297.40 Vac Used 20.00 632.00 Vac Used 20.00 577.40 Vac Used 12.00 379.20 Vac Used 15.00 474.00 Vac Used 10.00 233.50 Vac Buy Out 240.00 7,555.20 TOTAL PUBLIC WORKS 3,598.83 110,270.52 RECREATION Group Pay Item Date Hours Pay RECREATION Hourly 10/31/2022 15.00 225.00 Hourly 14.00 210.00 Hourly 15.00 225.00 Hourly 12.50 187.50 Salary 167.08 5,924.36 Cell Phone Allowa 60.21 Special Recognitio 150.00 BiLingual Pay 25.00 Sick Used 6.25 TOTAL RECREATION 229.83 7,007.07 TOTAL 9,175.04 297,254.92 Page 34 of 35  EARNING ITEM SUMMARY City Of Prosser Time 09:22:46 Date: 10/28/2022 10/31/2022 To: 10/31/2022 Page: 1 POLICE Group Pay Item Date Hours Pay POLICE Vac Buy Out 10/31/2022 138.50 5,527.54 TOTAL POLICE 138.50 5,527.54 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Vac Buy Out 10/31/2022 240.00 7,555.20 TOTAL PUBLIC WORKS 240.00 7,555.20 TOTAL 378.50 13,082.74 Page 35 of 35