Budget and Finance Committee Meeting

City of Prosser CITY COUNCIL BUDGET AND FINANCE COMMITTEE AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, January 10, 2023 @ 6:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Approve December 13, 2022 Meeting Minutes 2 Budget and Finance Committee Meeting - 13 Dec 2022 - Minutes - Pdf 4. ACCOUNTS PAYABLE a. Discuss Claim Checks For the Period Ending January 10, 2023 3 - 33 Check Register 1.10.23 US Bank CC Dec 2022 5. PAYROLL a. Discuss Payroll Checks For the Period Ending December 30, 2022 34 - 42 Payroll 12.15.22 Payroll 12.30.22 VBO 12.30.22 6. OTHER ITEMS a. Donation Log 43 Donation Log 7. NEXT MEETINGS a. January 24, 2023 8. ADJOURNMENT Page 1 of 43  CITY OF PROSSER WASHINGTON 1002 DUDLEY AVENUE CITY COUNCIL CHAMBERS BUDGET AND FINANCE COMMITTEE MEETING TUESDAY, DECEMBER 13, 2022 Call to Order Council Member Becken called the meeting of the City of Prosser Budget and Finance Committee to order at 6:30 p.m. Roll Call Council Member Everett, Finance Director Yost, and City Administrator Glover were present. Council Member Groom was excused. Minutes A motion was made by Council Member Everett, seconded by Council Member Becken to approve the November 22, 2022 meeting minutes. Motion carried unanimously. Accounts Payable The Committee reviewed and discussed the claim checks prepared for City Council approval. Questions included: - Requested summary of Liz Loomis invoices - Ace Hardware Sunnyside purchase of gas caps: Finance Director Yost will inquire about the purchase with Public Works Director Groom and follow up with his response. Payroll The Committee reviewed and discussed the payroll checks for November 30, 2022 payroll. Other Items Finance Director Yost provided updates on the following Finance Department projects: - Drafting Policy Updates - Contracts and RFPs - Insurance Schedule Update - Senior Building Inspector Status Adjournment There being no further business before the Committee at this time, the Budget and Finance Committee Meeting was adjourned at 6:47 p.m. Committee Chair Finance Director Page 1 of 1 Page 2 of 43 Page 3 of 43 Page 4 of 43 Page 5 of 43 Page 6 of 43 Page 7 of 43 Page 8 of 43 Page 9 of 43 Page 10 of 43 Page 11 of 43 Page 12 of 43 Page 13 of 43 Page 14 of 43 Page 15 of 43 Page 16 of 43 Page 17 of 43 Page 18 of 43 Page 19 of 43 Page 20 of 43 Page 21 of 43 Page 22 of 43 Page 23 of 43 Page 24 of 43 Page 25 of 43 Page 26 of 43 Page 27 of 43 Page 28 of 43 Page 29 of 43 Page 30 of 43 Page 31 of 43 Page 32 of 43 Page 33 of 43  EARNING ITEM SUMMARY City Of Prosser Time 12:10:52 Date: 12/12/2022 12/15/2022 To: 12/15/2022 Page: 1 BUILDING Group Pay Item Date Hours Pay BUILDING Draw 12/15/2022 150.00 TOTAL BUILDING 150.00 CLERK Group Pay Item Date Hours Pay CLERK Draw 12/15/2022 2,098.00 TOTAL CLERK 2,098.00 FINANCE Group Pay Item Date Hours Pay FINANCE Draw 12/15/2022 1,000.00 Draw 1,315.00 TOTAL FINANCE 2,315.00 POLICE Group Pay Item Date Hours Pay POLICE Draw 12/15/2022 1,000.00 Draw 1,840.00 Draw 2,000.00 Draw 2,156.27 Draw 2,156.00 Draw 1,500.00 TOTAL POLICE 10,652.27 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Draw 12/15/2022 600.00 Draw 600.00 Draw 700.00 Draw 800.00 Draw 1,500.00 TOTAL PUBLIC WORKS 4,200.00 TOTAL 19,415.27 Page 34 of 43  EARNING ITEM SUMMARY City Of Prosser Time 13:40:53 Date: 12/28/2022 12/30/2022 To: 12/30/2022 Page: 1 ADMIN Group Pay Item Date Hours Pay ADMIN Salary 12/30/2022 149.33 9,061.00 Cell Phone Allowa 60.21 Car Allowance 250.00 Holiday Used 16.00 Sick Used 4.00 Vac Used 4.00 TOTAL ADMIN 173.33 9,371.21 BUILDING Group Pay Item Date Hours Pay BUILDING Hourly 12/30/2022 128.25 3,859.04 Hourly 120.00 3,007.20 Draw -150.00 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 FIre Code Pay 500.00 Hol F Used 8.00 240.72 Holiday Used 16.00 481.44 Holiday Used 16.00 400.96 Sick Used 6.00 150.36 Vac Used 17.75 534.10 Vac Used 28.00 701.68 TOTAL BUILDING 340.00 9,845.92 CLERK Group Pay Item Date Hours Pay CLERK Hourly 12/30/2022 54.60 1,327.33 Salary 93.33 7,518.64 Draw -2,098.00 Cell Phone Allowa 60.21 Hol F Used 8.00 Holiday Used 12.80 311.17 Holiday Used 16.00 Sick Used 7.00 170.17 Vac Used 60.00 1,458.60 Vac Used 56.00 Vac Buy Out 80.00 3,470.40 TOTAL CLERK 387.73 12,218.52 COUNCIL Group Pay Item Date Hours Pay COUNCIL Salary 12/30/2022 8.00 345.00 Salary 8.00 360.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 345.00 Page 35 of 43  EARNING ITEM SUMMARY City Of Prosser Time 13:40:53 Date: 12/28/2022 12/30/2022 To: 12/30/2022 Page: 2 COUNCIL Group Pay Item Date Hours Pay Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 743.00 TOTAL COUNCIL 64.00 3,173.00 FINANCE Group Pay Item Date Hours Pay FINANCE Hourly 12/30/2022 140.00 3,403.40 Hourly 136.00 2,441.20 Hourly 127.00 2,434.59 Salary 117.33 7,118.28 Salary 141.33 9,309.15 Draw -1,000.00 Draw -1,315.00 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Hol F Used 8.00 Hol F Used 8.00 Holiday Used 16.00 388.96 Holiday Used 16.00 287.20 Holiday Used 16.00 306.72 Holiday Used 16.00 Holiday Used 16.00 Sick Used 10.00 243.10 Sick Used 16.00 287.20 Sick Used 8.00 153.36 Vac Used 4.00 97.24 Vac Used 17.00 325.89 Vac Used 32.00 Vac Used 8.00 Vac Buy Out 50.00 2,053.50 Vac Buy Out 80.00 4,296.80 TOTAL FINANCE 982.66 30,952.01 PLANNING Group Pay Item Date Hours Pay PLANNING Salary 12/30/2022 118.33 7,548.66 Cell Phone Allowa 60.21 Hol F Used 8.00 Holiday Used 16.00 Sick Used 28.00 Vac Used 3.00 Vac Buy Out 80.00 3,484.00 TOTAL PLANNING 253.33 11,092.87 POLICE Page 36 of 43  EARNING ITEM SUMMARY City Of Prosser Time 13:40:53 Date: 12/28/2022 12/30/2022 To: 12/30/2022 Page: 3 POLICE Group Pay Item Date Hours Pay POLICE Hourly 12/30/2022 95.00 1,821.15 Hourly 11.00 330.00 Hourly 145.00 3,980.25 Hourly 144.00 3,132.00 Hourly 9.00 270.00 Salary 123.33 7,703.24 Salary 173.33 6,594.53 Salary 173.33 5,983.23 Salary 161.33 5,249.29 Salary 133.33 10,435.94 Salary 173.33 7,703.24 Salary 173.33 6,917.55 Salary 173.33 6,594.53 Salary 161.33 6,917.55 Salary 173.33 6,917.55 Salary 165.33 5,430.38 Draw -1,000.00 Draw -1,840.00 Draw -2,000.00 Draw -2,156.27 Draw -2,156.00 Draw -1,500.00 Overtime 10.00 666.60 Overtime 44.00 2,511.52 Overtime 5.00 258.90 Overtime 23.00 1,533.18 Overtime 20.00 1,197.40 Overtime 18.50 1,055.98 Overtime 8.00 478.96 Overtime 23.00 1,377.01 Overtime 7.00 329.00 Overtime Alt 76.04 Overtime Hol (.5) 8.00 177.76 Overtime Hol (.5) 8.00 138.08 Overtime Hol (.5) 16.00 319.36 Overtime Hol (.5) 16.00 319.36 Overtime Hol (.5) 16.00 250.72 Overtime Hol (1.5 4.00 266.64 Overtime Hol (1.5 16.00 828.48 Overtime Hol (1.5 8.00 478.96 Overtime Hol (1.5 8.00 478.96 Overtime Hol (1.5 8.00 376.00 Overtime Hol.( 1) 12.00 456.60 Overtime Hol.( 1) 44.44 Overtime Hol.( 1) 9.96 Cell Phone Allowa 60.21 Page 37 of 43  EARNING ITEM SUMMARY City Of Prosser Time 13:40:53 Date: 12/28/2022 12/30/2022 To: 12/30/2022 Page: 4 POLICE Group Pay Item Date Hours Pay Evidence Pay 50.00 BiLingual Pay 50.00 BiLingual Pay 197.84 BiLingual Pay 50.00 Education Pay 50.00 Education Pay 154.06 Education Pay 207.53 FTO Pay 50.00 FTO Pay 50.00 Comp Used 4.00 Hol F Used 8.00 Hol F Used 8.00 Hol F Used 8.00 Hol F Used 8.00 Holiday Used 10.00 191.70 Holiday Used 16.00 Holiday Used 16.00 439.20 Holiday Used 16.00 348.00 Sick Used 2.00 Vac Used 40.00 Vac Used 16.00 Vac Used 7.00 192.15 Vac Used 8.00 174.00 Vac Buy Out 80.00 3,555.20 Vac Buy Out 33.50 1,336.99 TOTAL POLICE 2,747.63 96,114.95 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Hourly 12/30/2022 140.00 3,269.00 Hourly 130.00 4,108.00 Hourly 150.00 3,510.00 Hourly 116.00 2,714.40 Hourly 140.00 5,329.80 Hourly 130.00 3,972.80 Hourly 135.00 4,845.15 Hourly 126.50 3,143.53 Hourly 128.00 3,806.72 Hourly 144.00 4,550.40 Hourly 122.00 3,522.14 Hourly 112.00 2,168.32 Hourly 122.00 3,522.14 Hourly 129.00 4,076.40 Hourly 148.00 5,311.72 Hourly 104.00 3,286.40 Hourly 150.00 5,383.50 Page 38 of 43  EARNING ITEM SUMMARY City Of Prosser Time 13:40:53 Date: 12/28/2022 12/30/2022 To: 12/30/2022 Page: 5 PUBLIC WORKS Group Pay Item Date Hours Pay Hourly 152.00 3,549.20 Salary 149.33 8,567.13 Draw -600.00 Draw -600.00 Draw -700.00 Draw -800.00 Draw -1,500.00 Overtime 2.00 70.06 Overtime 13.00 616.20 Overtime 3.00 105.30 Overtime 4.00 140.40 Overtime 13.00 595.92 Overtime 2.00 107.68 Overtime 3.00 111.84 Overtime 26.00 1,159.86 Overtime 12.50 592.50 Overtime 10.00 433.10 Overtime 4.00 173.24 Overtime 4.00 189.60 Overtime 11.00 592.24 Overtime 4.00 189.60 Overtime 17.00 915.28 Overtime 2.00 70.06 Shift Pay 250.00 Shift Pay 500.00 Shift Pay 250.00 Shift Pay 240.00 Shift Pay 650.00 Shift Pay 240.00 Shift Pay 220.00 Shift Pay 250.00 Shift Pay 130.00 Shift Pay 130.00 Shift Pay 250.00 Shift Pay 250.00 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Page 39 of 43  EARNING ITEM SUMMARY City Of Prosser Time 13:40:53 Date: 12/28/2022 12/30/2022 To: 12/30/2022 Page: 6 PUBLIC WORKS Group Pay Item Date Hours Pay Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Cell Phone Allowa 60.21 Bereavement 10.00 380.70 Bereavement 5.00 179.45 Bereavement 10.00 297.40 BiLingual Pay 50.00 Hol F Used 8.00 252.80 Hol F Used 8.00 187.20 Hol F Used 8.00 287.12 Hol F Used 8.00 198.80 Hol F Used 8.00 237.92 Hol F Used 8.00 252.80 Holiday Used 16.00 373.60 Holiday Used 16.00 505.60 Holiday Used 16.00 374.40 Holiday Used 16.00 374.40 Holiday Used 16.00 609.12 Holiday Used 16.00 488.96 Holiday Used 16.00 574.24 Holiday Used 16.00 Holiday Used 16.00 397.60 Holiday Used 16.00 475.84 Holiday Used 16.00 505.60 Holiday Used 16.00 461.92 Holiday Used 8.00 154.88 Holiday Used 16.00 461.92 Holiday Used 16.00 505.60 Holiday Used 16.00 574.24 Holiday Used 16.00 505.60 Holiday Used 16.00 574.24 Holiday Used 16.00 373.60 Sick Used 24.00 561.60 Sick Used 18.00 550.08 Sick Used 3.50 86.98 Sick Used 4.00 118.96 Sick Used 2.50 79.00 Sick Used 30.00 866.10 Sick Used 10.00 288.70 Sick Used 11.00 347.60 Sick Used 2.00 71.78 Page 40 of 43  EARNING ITEM SUMMARY City Of Prosser Time 13:40:53 Date: 12/28/2022 12/30/2022 To: 12/30/2022 Page: 7 PUBLIC WORKS Group Pay Item Date Hours Pay Sick Used 13.50 426.60 Vac Used 14.00 326.90 Vac Used 16.00 505.60 Vac Used 6.00 140.40 Vac Used 4.00 152.28 Vac Used 6.00 183.36 Vac Used 6.00 215.34 Vac Used 8.00 Vac Used 16.00 397.60 Vac Used 4.00 118.96 Vac Used 3.50 110.60 Vac Used 2.00 57.74 Vac Used 22.00 635.14 Vac Used 14.00 442.40 Vac Used 2.00 71.78 Vac Used 28.50 900.60 Vac Used 4.00 143.56 Vac Used 2.00 46.70 Vac Buy Out 80.00 2,871.20 Vac Buy Out 80.00 2,871.20 Vac Buy Out 80.00 2,871.20 TOTAL PUBLIC WORKS 3,543.83 112,079.13 RECREATION Group Pay Item Date Hours Pay RECREATION Salary 12/30/2022 135.08 5,924.36 Cell Phone Allowa 60.21 BiLingual Pay 25.00 Holiday Used 16.00 Sick Used 20.25 Vac Used 2.00 TOTAL RECREATION 173.33 6,009.57 TOTAL 8,665.84 290,857.18 Page 41 of 43  EARNING ITEM SUMMARY City Of Prosser Time 13:41:28 Date: 12/28/2022 12/30/2022 To: 12/30/2022 Page: 1 CLERK Group Pay Item Date Hours Pay CLERK Vac Buy Out 12/30/2022 80.00 3,470.40 TOTAL CLERK 80.00 3,470.40 FINANCE Group Pay Item Date Hours Pay FINANCE Vac Buy Out 12/30/2022 50.00 2,053.50 Vac Buy Out 80.00 4,296.80 TOTAL FINANCE 130.00 6,350.30 PLANNING Group Pay Item Date Hours Pay PLANNING Vac Buy Out 12/30/2022 80.00 3,484.00 TOTAL PLANNING 80.00 3,484.00 POLICE Group Pay Item Date Hours Pay POLICE Vac Buy Out 12/30/2022 80.00 3,555.20 Vac Buy Out 33.50 1,336.99 TOTAL POLICE 113.50 4,892.19 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Vac Buy Out 12/30/2022 80.00 2,871.20 Vac Buy Out 80.00 2,871.20 Vac Buy Out 80.00 2,871.20 TOTAL PUBLIC WORKS 240.00 8,613.60 TOTAL 643.50 26,810.49 Page 42 of 43 Page 43 of 43