Budget and Finance Committee Meeting

City of Prosser CITY COUNCIL BUDGET AND FINANCE COMMITTEE AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, November 28, 2023 @ 6:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Approve November 14, 2023 Meeting Minutes 2-3 Budget and Finance Committee Meeting - 14 Nov 2023 - Minutes - Pdf 4. ACCOUNTS PAYABLE a. Discuss Claim Checks For the Period Ending November 28, 2023 4-9 Check Register 11.28.23 5. PAYROLL a. Discuss Payroll Checks For the Period Ending November 15, 2023 10 - 11 Payroll 11.15.23 6. OTHER ITEMS 7. NEXT MEETINGS a. December 12, 2023 8. ADJOURNMENT Page 1 of 11  CITY OF PROSSER WASHINGTON 1002 DUDLEY AVENUE CITY COUNCIL CHAMBERS BUDGET AND FINANCE COMMITTEE MEETING TUESDAY, NOVEMBER 14, 2023 Call to Order Council Member Becken called the meeting of the City of Prosser Budget and Finance Committee to order at 6:30 p.m. Roll Call Council Member Everett, Council Member Elder, and Finance Director Yost were present. Minutes A motion was made by Council Member Everett, seconded by Council Member Elder to approve the October 24, 2023 meeting minutes. Motion carried unanimously. Accounts Payable The Committee reviewed and discussed the claim checks prepared for City Council approval. Questions included: - Tree removal and maintenance - Replacement flags - Travel reimbursement - Food and supplies for soccer tournament Payroll The Committee reviewed and discussed the payroll checks for October, 2023. Other Items Finance Director Yost presented a request from the Police Department to temporarily increase thier credit card limit to $10,000 to allow for the purchase of various supplies and equipment. While the committee approved this request through December 31, 2023, they also requested that Finance Director Yost review the use of credit cards to determine in the current credit limit threshold is adequate or if it should be adjusted. Additionally, they requested that an amendment to the credit card policy be considered to allow for the Finance Director to have a larger limit to allow for these overages under certain circumstances. Finance Director Yost to implement the temporary increase and work to provide an update to the credit card policy as requested. Adjournment There being no further business before the Committee at this time, the Budget and Finance Committee Meeting was adjourned at 6.44 p.m. Committee Chair Finance Director Page 1 of 2 Page 2 of 11 Page 2 of 2 Page 3 of 11 Page 4 of 11 Page 5 of 11 Page 6 of 11 Page 7 of 11 Page 8 of 11 Page 9 of 11  EARNING ITEM SUMMARY City Of Prosser Time 08:39:54 Date: 11/21/2023 11/15/2023 To: 11/15/2023 Page: 1 BUILDING Group Pay Item Date Hours Pay BUILDING Draw 11/15/2023 150.00 Longevity 720.00 TOTAL BUILDING 870.00 CLERK Group Pay Item Date Hours Pay CLERK Draw 11/15/2023 2,098.00 Longevity 540.00 Longevity 860.00 TOTAL CLERK 3,498.00 FINANCE Group Pay Item Date Hours Pay FINANCE Draw 11/15/2023 1,000.00 Draw 1,315.00 Longevity 850.00 Longevity 280.00 Longevity 1,200.00 TOTAL FINANCE 4,645.00 PLANNING Group Pay Item Date Hours Pay PLANNING Longevity 11/15/2023 930.00 TOTAL PLANNING 930.00 POLICE Group Pay Item Date Hours Pay POLICE Draw 11/15/2023 1,000.00 Draw 1,840.00 Draw 1,700.00 Draw 2,156.27 Draw 2,156.00 Hol Pay PD 88.00 3,687.20 Hol Pay PD 48.00 1,739.52 Hol Pay PD 88.00 3,038.64 Hol Pay PD 56.00 2,129.12 Hol Pay PD 88.00 4,106.08 Hol Pay PD 88.00 3,687.20 Hol Pay PD 24.00 789.60 Hol Pay PD 88.00 3,687.20 Hol Pay PD 40.00 1,676.00 Hol Pay PD Alt 40.00 1,520.80 Hol Pay PD Alt 40.00 1,381.20 Hol Pay PD Alt 32.00 1,407.68 Hol Pay PD Alt 2 16.00 670.40 Longevity 120.00 Page 10 of 11  EARNING ITEM SUMMARY City Of Prosser Time 08:39:54 Date: 11/21/2023 11/15/2023 To: 11/15/2023 Page: 2 POLICE Group Pay Item Date Hours Pay Longevity 1,200.00 Longevity 670.00 Longevity 820.00 Longevity 640.00 Longevity 600.00 TOTAL POLICE 736.00 42,422.91 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Draw 11/15/2023 600.00 Draw 1,200.00 Draw 1,500.00 Longevity 1,050.00 Longevity 1,200.00 Longevity 1,050.00 Longevity 1,200.00 Longevity 1,200.00 TOTAL PUBLIC WORKS 9,000.00 RECREATION Group Pay Item Date Hours Pay RECREATION Longevity 11/15/2023 310.00 TOTAL RECREATION 310.00 TOTAL 736.00 61,675.91 Page 11 of 11