Budget and Finance Committee Meeting

City of Prosser CITY COUNCIL BUDGET AND FINANCE COMMITTEE AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, November 14, 2023 @ 6:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Approve October 24, 2023 Meeting Minutes 2 Budget and Finance Committee Meeting - 24 Oct 2023 - Minutes - Pdf 4. ACCOUNTS PAYABLE a. Discuss Claim Checks For the Period Ending November 14, 2023 3 - 32 Check Register 11.14.23 US Bank CC Oct 2023 5. PAYROLL a. Discuss Payroll Checks For the Period Ending October 31, 2023 33 - 39 Payroll 10.31.23 VBO 10.31.23 6. OTHER ITEMS 7. NEXT MEETINGS a. November 28, 2023 8. ADJOURNMENT Page 1 of 39  CITY OF PROSSER WASHINGTON 1002 DUDLEY AVENUE CITY COUNCIL CHAMBERS BUDGET AND FINANCE COMMITTEE MEETING TUESDAY, OCTOBER 24, 2023 Call to Order Council Member Becken called the meeting of the City of Prosser Budget and Finance Committee to order at 6:30 p.m. Roll Call Council Member Everett, Council Member Elder, and Finance Director Yost were present. Minutes A motion was made by Council Member Everett, seconded by Council Member Groom to approve the October 10, 2023 meeting minutes. Motion carried unanimously. Accounts Payable The Committee reviewed and discussed the claim checks prepared for City Council approval. Questions included: -Valves for the Water Department -Referees and umpires for recreation programs Payroll The Committee reviewed and discussed the payroll checks for October, 2023 mid month advances. Adjournment There being no further business before the Committee at this time, the Budget and Finance Committee Meeting was adjourned at 6:34 p.m. Committee Chair Finance Director Page 1 of 1 Page 2 of 39 Page 3 of 39 Page 4 of 39 Page 5 of 39 Page 6 of 39 Page 7 of 39 Page 8 of 39 Page 9 of 39 Page 10 of 39 Page 11 of 39 Page 12 of 39 Page 13 of 39 Page 14 of 39 Page 15 of 39 Page 16 of 39 Page 17 of 39 Page 18 of 39 Page 19 of 39 Page 20 of 39 Page 21 of 39 Page 22 of 39 Page 23 of 39 Page 24 of 39 Page 25 of 39 Page 26 of 39 Page 27 of 39 Page 28 of 39 Page 29 of 39 Page 30 of 39 Page 31 of 39 Page 32 of 39  EARNING ITEM SUMMARY City Of Prosser Time 14:36:44 Date: 10/30/2023 10/31/2023 To: 10/31/2023 Page: 1 ADMIN Group Pay Item Date Hours Pay ADMIN Salary 10/31/2023 157.33 9,423.44 Cell Phone Allowa 62.61 Car Allowance 250.00 Vac Used 16.00 TOTAL ADMIN 173.33 9,736.05 BUILDING Group Pay Item Date Hours Pay BUILDING Hourly 10/31/2023 126.00 4,103.82 Hourly 160.00 4,382.40 Draw -150.00 Overtime 3.00 146.58 Overtime 4.00 164.36 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 FIre Code Pay 500.00 Hol F Used 8.00 260.56 Sick Used 35.25 1,148.09 Sick Used 16.00 438.24 Vac Used 6.75 219.85 TOTAL BUILDING 359.00 11,339.12 CLERK Group Pay Item Date Hours Pay CLERK Hourly 10/31/2023 129.50 3,373.48 Salary 150.83 7,819.38 Draw -2,098.00 Cell Phone Allowa 62.61 Sick Used 14.50 377.73 Sick Used 22.50 TOTAL CLERK 317.33 9,535.20 COUNCIL Group Pay Item Date Hours Pay COUNCIL Salary 10/31/2023 8.00 345.00 Salary 8.00 360.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 743.00 TOTAL COUNCIL 64.00 3,173.00 FINANCE Page 33 of 39  EARNING ITEM SUMMARY City Of Prosser Time 14:36:44 Date: 10/30/2023 10/31/2023 To: 10/31/2023 Page: 2 FINANCE Group Pay Item Date Hours Pay FINANCE Hourly 10/31/2023 120.00 3,126.00 Hourly 158.50 3,166.83 Hourly 160.00 3,366.40 Salary 161.83 7,403.01 Salary 173.33 9,875.15 Draw -1,000.00 Draw -1,315.00 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Sick Used 10.50 Vac Used 60.00 1,563.00 Vac Used 17.50 349.65 Vac Used 16.00 336.64 Vac Used 1.00 TOTAL FINANCE 878.66 26,996.90 PLANNING Group Pay Item Date Hours Pay PLANNING Salary 10/31/2023 115.33 8,093.41 Cell Phone Allowa 62.61 Sick Used 16.00 Vac Used 42.00 TOTAL PLANNING 173.33 8,156.02 POLICE Group Pay Item Date Hours Pay POLICE Hourly 10/31/2023 8.00 240.00 Hourly 104.00 2,059.20 Hourly 166.50 4,753.58 Hourly 152.00 3,530.96 Salary 173.33 7,263.43 Salary 89.33 6,589.87 Salary 137.33 5,984.38 Salary 173.33 6,589.87 Salary 173.33 9,810.60 Salary 161.33 8,088.40 Salary 173.33 7,263.43 Salary 173.33 5,984.38 Salary 125.33 7,263.43 Salary 70.83 7,263.43 Draw -1,000.00 Draw -1,840.00 Draw -1,700.00 Draw -3,234.41 Draw -2,156.00 Out of Class Pay 144.60 Page 34 of 39  EARNING ITEM SUMMARY City Of Prosser Time 14:36:44 Date: 10/30/2023 10/31/2023 To: 10/31/2023 Page: 3 POLICE Group Pay Item Date Hours Pay Overtime 86.00 5,405.10 Overtime 41.00 2,338.23 Overtime 36.00 1,864.80 Overtime 24.00 1,368.72 Overtime 108.50 7,593.92 Overtime 48.50 3,048.23 Overtime 1.00 51.80 Overtime 102.00 6,410.70 Overtime 12.00 791.88 PD Training 50.00 BiLingual Pay 217.90 BiLingual Pay 50.00 BiLingual Pay 179.53 Education Pay 50.00 Education Pay 161.77 Education Pay 217.90 FTO Pay 50.00 FTO Pay 50.00 Comp Earned 8.00 Military Earned 228.00 Hol F Used 8.00 185.84 Sick Used 5.00 99.00 Sick Used 1.50 42.83 Sick Used 16.00 371.68 Sick Used 102.50 Vac Used 84.00 Vac Used 36.00 Vac Used 12.00 Vac Used 8.00 228.40 Vac Used 48.00 TOTAL POLICE 2,897.30 103,727.38 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Hourly 10/31/2023 180.00 4,370.40 Hourly 176.00 5,783.36 Hourly 160.00 3,894.40 Hourly 75.00 1,181.25 Hourly 40.00 1,583.60 Hourly 164.00 5,369.36 Hourly 160.00 6,148.80 Hourly 170.00 4,137.80 Hourly 176.00 2,992.00 Hourly 150.00 3,876.00 Hourly 128.00 4,078.08 Hourly 168.00 5,520.48 Page 35 of 39  EARNING ITEM SUMMARY City Of Prosser Time 14:36:44 Date: 10/30/2023 10/31/2023 To: 10/31/2023 Page: 4 PUBLIC WORKS Group Pay Item Date Hours Pay Hourly 170.00 4,127.60 Hourly 180.00 5,403.60 Hourly 168.00 3,381.84 Hourly 118.50 3,893.91 Hourly 147.50 5,668.43 Hourly 140.00 4,600.40 Hourly 140.00 5,380.20 Hourly 145.00 3,520.60 Salary 170.33 8,909.82 Draw -600.00 Draw -1,200.00 Draw -800.00 Draw -1,500.00 Out of Class Pay 140.00 420.00 Out of Class Pay O 12.50 56.25 Overtime 4.00 145.68 Overtime 4.50 164.30 Overtime 8.00 392.88 Overtime 6.50 374.73 Overtime 2.00 73.02 Overtime 10.00 477.90 Overtime 14.50 652.94 Overtime 6.50 374.73 Overtime 4.50 221.81 Shift Pay 60.00 Shift Pay 340.00 Shift Pay 410.00 Shift Pay 80.00 Shift Pay 120.00 Shift Pay 500.00 Shift Pay 250.00 Shift Pay 500.00 Shift Pay 60.00 Shift Pay 450.00 Shift Pay 220.00 Shift Pay 220.00 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Page 36 of 39  EARNING ITEM SUMMARY City Of Prosser Time 14:36:44 Date: 10/30/2023 10/31/2023 To: 10/31/2023 Page: 5 PUBLIC WORKS Group Pay Item Date Hours Pay Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Bereavement 40.00 1,274.40 Bereavement 10.00 328.60 Longevity 1,000.00 BiLingual Pay 50.00 Hol F Used 8.00 206.72 Hol F Used 8.00 307.44 Sick Used 4.00 131.44 Sick Used 20.00 486.80 Sick Used 30.00 1,187.70 Sick Used 3.00 Sick Used 4.00 103.36 Sick Used 2.00 63.72 Sick Used 8.00 161.04 Sick Used 21.00 690.06 Sick Used 20.00 768.60 Sick Used 15.00 364.20 Vac Used 110.00 4,354.90 Vac Used 6.00 196.44 Vac Used 10.00 384.30 Vac Used 8.00 206.72 Vac Used 12.00 394.32 Vac Used 20.50 673.63 Vac Used 4.50 172.94 Vac Used 40.00 1,314.40 Vac Used 40.00 1,537.20 Vac Used 10.00 242.80 Vac Buy Out 210.95 8,106.81 TOTAL PUBLIC WORKS 4,004.28 122,184.30 RECREATION Group Pay Item Date Hours Pay RECREATION Salary 10/31/2023 169.33 6,161.33 Cell Phone Allowa 62.61 BiLingual Pay 25.00 Sick Used 4.00 TOTAL RECREATION 173.33 6,248.94 Page 37 of 39  EARNING ITEM SUMMARY City Of Prosser Time 14:36:44 Date: 10/30/2023 10/31/2023 To: 10/31/2023 Page: 6 TOTAL 9,040.56 301,096.91 Page 38 of 39  EARNING ITEM SUMMARY City Of Prosser Time 14:37:41 Date: 10/30/2023 10/31/2023 To: 10/31/2023 Page: 1 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Vac Buy Out 10/31/2023 210.95 8,106.81 TOTAL PUBLIC WORKS 210.95 8,106.81 TOTAL 210.95 8,106.81 Page 39 of 39