Electoral Board

City of Radford Electoral Board Draft Minutes of Public Meeting April 8, 2025 Vice Chairman Charles Stewart called the April meeting of the City of Radford Electoral Board to order at 2:58 p.m. on April 8, 2025, in the conference room of the Radford Municipal Building located at 10 Robertson Street, Radford, Virginia. Present were Vice Chairman Stewart and Secretary Carol Colby, constituting a quorum, as well as General Registrar Lindsey Williams, Chief Deputy Registrar Missy Mayweather, Interim Radford City Manager Craig Meadows, and Radford Information Technology Coordinator Mel Kirby. Secretary Colby made a motion to go into a closed session to discuss information technology, as permitted by Virginia Code section 2.2-3711A19, to wit: discussion of plans to protect public safety as it relates to terrorist activity or specific cybersecurity threats or vulnerabilities and briefings by staff members, legal counsel, or law-enforcement or emergency service officials concerning actions taken to respond to such matters or a related threat to public safety; discussion of information subject to the exclusion of subdivision 2 or 14 of section 2.2-3705.2, where discussion in an open meeting would jeopardize the safety of any person or the security of any facility, building, structure, information technology system, or software program; or discussion of reports or plans related to the security of any governmental facility, building or structure, or the safety of persons using such facility, building or structure. The motion was also made pursuant to Virginia Code section 24.2-625.1A and B, regarding voting equipment security, to wit: A. Records of . . . a local electoral board, to the extent such records describe protocols for maintaining the security of ballots or voting and counting equipment, or reveal the results of risk assessments of specific local electoral procedures, the release of which would compromise the security of any election, shall be confidential and excluded from inspection and copying under the Virginia Freedom of Information Act. B. [A] local electoral board may hold a closed meeting pursuant to the provisions of the Virginia Freedom of Information Act for the purpose of discussing protocols for maintaining the security of ballots or voting and counting equipment, or risk assessments of specific local electoral procedures, where discussion of such matters in open meeting would compromise the security of any election. Vice Chairman Stewart seconded the motion, at which time the Board went into a closed session. Following the closed session, the Board reconvened in an open meeting and conducted a unanimous roll call in accordance with Virginia Code section 2.2-3712D, certifying that the only matters discussed in closed session were public business matters lawfully exempt from the open meeting requirements of the Virginia Freedom of Information Act, and specifically that only such matters identified in the motion convening the closed session were heard, discussed, or considered. On motion by Secretary Colby, seconded by Vice Chairman Stewart, the Board approved an amended version of minutes from its March meeting. Mrs. Williams informed the Board of a number of details regarding the June primaries. She also informed the Board that logic and accuracy testing of the tabulator machines would probably be scheduled for the week after Easter. Secretary Colby informed meeting attendees that Paul Kitchen, Southern District Director for the Virginia Electoral Board Association, had reached out about the possibility of holding a joint annual meeting for VEBA’s Southern and Southwestern Districts in Radford. On Secretary Colby’s motion and Vice Chairman Stewart’s second, the meeting was adjourned at 3:29 p.m.