Electoral Board

City of Radford Electoral Board Draft Minutes of Public Meeting March 17, 2025 3:30 p.m. Vice Chairman Chris Quesenberry called the March meeting of the City of Radford Electoral Board to order at 3:28 p.m. on March 17, 2025, in the conference room of the Radford City Government Building located at 619 2nd Street, Radford, Virginia. Present were Chairman Quesenberry, Secretary Carol Colby, and Vice Chairman Charles Stewart, constituting a quorum, as well as Chief Deputy Registrar Missy Mayweather. General Registrar Lindsey Williams joined in by telephone. Report of General Registrar Mrs. Williams informed the Board that Sandra Johnson had been hired as the new part-time Deputy Registrar. She informed the board of filing, early voting, and scheduling details relating to the upcoming dual primary elections to be held on Tuesday, June 17. Officers of Election will be able to attend training sessions on either Wednesday, June 4 at 2:00 p.m., or Thursday, June 12 at 6:00 p.m. Chairman Quesenberry will not be able to attend the latter session. Paul Kitchen, Southern District Director for the Virginia Electoral Board Association, joined the meeting at 3:33 p.m. Mrs. Williams addressed the issue of provisional envelopes lacking a signature from an OE, stating her belief that all such envelopes should be checked when precinct chiefs return election materials to her office on the night of an election. She updated the Board about the new system her office is using to assist with OE communication and scheduling; the preference in Virginia Code for OEs to be assigned to work at their home precincts where practicable; a request by one OE to forego payment by the city for their work on election day, and the possibility of mentioning this at OE training; a cleanup of outdated documents and equipment her office is undertaking; and preparations for the annual voting security systems check in advance of the Board’s meeting scheduled for April 8. New Business The Board discussed the regular preparation of agendas in advance of future meetings. Chairman Quesenberry agreed to undertake this task. Upon questions from the Board, Mr. Kitchen advised on some best practices for items to include (specifically a public comment portion and policy), and local people to include in distribution. Mrs. Williams agreed to add the members of Radford City Council, local party chairs, and the Radford City Manager to the distribution list. Chairman Quesenberry mentioned that the Board’s annual training was coming up. Upon motion by Chairman Quesenberry and second from Secretary Colby, the meeting was adjourned at 3:51 p.m.