City Council

City of Rialto Council Chambers 150 S. Palm Ave. Rialto, CA 92376 Regular Meeting Tuesday, September 23, 2014 5:00 PM CITY COUNCIL, City of Rialto, acting as Successor Agency to the Redevelopment Agency, RIALTO UTILITY AUTHORITY City Council Mayor Deborah Robertson Mayor Pro Tem Edward Palmer Council Member Joe Baca Jr. Council Member Shawn O'Connell Council Member Lynn Hirtz Barbara A. McGee City Clerk Edward Carrillo City Treasurer Fred Galante City Attorney Mike Story City Administrator City Council Regular Meeting September 23, 2014 Members of the public are afforded an opportunity to speak on any listed agenda item. Please notify the City Clerk if you wish to do so. All agendas are posted in the City Hall Administration Building (150 South Palm Avenue, Rialto) at least 72 hours in advance of the meeting. All writings that relate to an agenda item for an open session of a regular meeting of the City Council distributed to all, or a majority, of the Council Members also shall be made available, at the same time but not sooner than 72 hours before a regular meeting, for public inspection in the Office of the City Clerk located at 290 West Rialto Avenue, Rialto, California (909-820-2519) from 7:00 a.m. to 6:00 p.m., Mondays through Thursdays, and on the City’s website at www.rialtoca.gov Any person having a question concerning any agenda item may call the City Clerk’s office to make inquiry concerning the nature of the item described on the agenda. Based upon the open meeting laws (the Brown Act), additional items may be added to the agenda and acted upon by the City Council only if it is considered to be a “subsequent need” or “emergency” item and is added by a two-thirds vote. Matters raised under Oral Communications may not be acted upon at that meeti0ng other than as provided above. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Director of Public Works at (909) 421-7279. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CAR 35.102-35.104 ADA Title II). Next Ordinance No.1552 Next Resolution No.6645 Called to Order By: ROLL CALL Rialto – Entering a Second Century of Progress • Rialto will be a Family First Community • Rialto Shall Attract High-Quality Development and Improve its Physical Environment • Rialto’s Economic Environment will be Healthy and Diverse • Rialto will be an Active Community All items listed on this agenda are being considered and/or acted upon by the City Council on behalf of the City of Rialto, except for such items as are designated by the “RUA,” “RHA,” which items are being considered and/or acted upon by the Members of the Rialto Utility Authority or Rialto Housing Authority of the City of Rialto in its separate legal capacity. For convenience and ease of administration only, the agendas for each separate legal body have been consolidated herein City of Rialto Page 2 Printed on 9/18/2014 City Council Regular Meeting September 23, 2014 5:00 p.m. CLOSED SESSION 1 14-713 Conference with Legal Counsel - Anticipated Litigation: The City Council will discuss the following pending litigation(s) pursuant to Government Code Section 54956.9(d)(2): (a) Mayra Denise Castillo v. City of Rialto File No. 1883964: DOL 01/30/2014 2 14-726 Conference with Legal Counsel - Existing Litigation: The City Council will discuss the following pending litigation(s) pursuant to Government Code Section 54956.9(d)(1): (a) San Bernardino Flood Control District v. State of California ex rel Dept. of Transportation S.D. Superior Court Case No. 37-2009-00082535-CU (b) City of Rialto v. City of Fontana, et al. and related case S.B. Superior Court Case No. CIVDS1402525 3 14-727 Conference with Labor Negotiator regarding the following recognized employee organization pursuant to Government Code Section 54957.4: Agency designated representatives: Fred Galante, City Attorney George Harris, Administrative and Community Services Director Employee organizations: Rialto Mid-Management & Confidential Employees Association City of Rialto Page 3 Printed on 9/18/2014 City Council Regular Meeting September 23, 2014 4 14-714 Conference with Real Property Negotiator. The City Council will confer with its real property negotiator concerning the following properties pursuant to Government Code Section 54956.8: 1. Subject: Price and Terms - Acquisition of Real Property Location: APN#0132-012-07 Negotiators: Marcus Fuller, Public Works Director/City Engineer Opine Rialto,LLC 2. Subject: Price and Terms - Acquisition of Real Property Location: APN#0132-112-06 Negotiators: Marcus Fuller, Public Works Director/City Engineer Golden Towers Properties, LLC 3. Subject: Price and Terms - Acquisition of Real Property Location: APN#0132-092-01 APN#0132-252-01 Negotiators: Marcus Fuller, Public Works Director/City Engineer Ross Land Holdings Rialto 4. Subject: Price and Terms - Acquisition of Real Property Location: APN#0132-171-03 Negotiators: Marcus Fuller, Public Works Director/City Engineer Irvin O. Thompson 5. Subject: Price and Terms - Acquisition of Real Property Location: APN#0132-191-09 Negotiators: Marcus Fuller, Public Works Director/City Engineer Whiting Roll-Up Doors, Mfg. 6. Subject: Price and Terms - Acquisition of Real Property Location: APN#0132-181-01 Negotiators: Marcus Fuller, Public Works Director/City Engineer James G. Turner, Albert Carroll 7. Subject: Price and Terms - Acquisition of Real Property Location: APN#0132-221-04 Negotiators: Marcus Fuller, Public Works Director/City Engineer Inta & Douangaly Chanthavongsouk 8. Subject: Price and Terms - Acquisition of Real Property Location: APN#0254-021-34 Negotiators: Marcus Fuller, Public Works Director/City Engineer Rialto Industrial Business Park,LLC City of Rialto Page 4 Printed on 9/18/2014 City Council Regular Meeting September 23, 2014 9. Subject: Price and Terms - Acquisition of Real Property Location: APN#0254-021-31 Negotiators: Marcus Fuller, Public Works Director/City Engineer Mohammad Nejad, Afarin Rahmani 6:00 p.m. Called to Order By: ROLL CALL PLEDGE OF ALLEGIANCE-Council Member Lynn Hirtz INVOCATION-Joel Booker, Inland Lighthouse Church City Attorney’s Report on Closed Session PRESENTATIONS AND PROCLAMATIONS 1 14-711 Proclamation-Rialto Fire Open House-Mayor Robertson 2 14-722 Proclamation-Mining Awareness Week-Mayor Robertson 3 14-672 Proclamation-National Breast Cancer Awareness Month Mayor Robertson 4 14-723 Certificate of Recognition-30th Anniversary Brothers Pizza Council Member O’Connell 5 14-712 Presentation-FY 2013-2014 Recreation Commission Annual Report Chairperson Britt Attachments: Recreation Parks Commission Annual Report - 2013-2014 ORAL COMMUNICATIONS City Council to consider removing or continuing any items on the agenda NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine by the City Council and will be enacted by one motion in the following form listed. There will be no separate discussion on these items. If discussion is required, the item will be removed from the Consent Calendar and will be considered separately. Vote may be by roll call. CONSENT CALENDAR A. WAIVE FULL READING OF ORDINANCES 1. Waive reading in full, all ordinances considered at this meeting. City of Rialto Page 5 Printed on 9/18/2014 City Council Regular Meeting September 23, 2014 B. APPROVAL OF WARRANT RESOLUTIONS (ACTION) B.1 14-716 Resolution No. 10 (09/12/14) Attachments: Warrant Resolution No. 10 B.2 14-718 Resolution No. 11 (09/12/14) Attachments: Warrant Resolution No. 11 C. APPROVAL OF MINUTES C.1 14-717 Regular City Council Meeting - September 09, 2014 Attachments: September 9, 2014 D. MISCELLANEOUS D.1 14-684 Request City Council to Approve a Purchase Order for annual extended warranty and preventive maintenance for the Fire Departments Autopulse’s and Cardiac monitors/Defibrillators to Zoll Medical Corporation in the amount of $24,793.25 Attachments: Zoll Medical Corp Invoices D.2 14-687 Request City Council to Authorize the Purchase of Peacekeeper Rapid Containment Batons and Baton Holsters in the Amount of $17,231.67. Attachments: Quotation Sole Source - Peacekeeper International.docx D.3 14-688 Request City Council to Accept the acquisition of a Community Emergency Response Team (CERT) training trailer at no cost from the Urban Areas Security Initiative (UASI) program. Attachments: Cert - Material Transfer Form D.4 14-691 Request City Council to Approve the Construction Plans and Contract Specifications and to Authorize the Release of Request for Bids No. 15-018 for the Johnson Center Gym HVAC Replacement Project, City Project No. 150204. Attachments: Notice of Exemption signed D.5 14-693 Request City Council to Approve the Community Garden Lease Agreement with Grace Lutheran Church. Attachments: Community Garden Use Agreement Lease Agreement community garden aerial map City of Rialto Page 6 Printed on 9/18/2014 City Council Regular Meeting September 23, 2014 D.6 14-696 Request City Council to Receive and File the Statement of Income and Expenses related to the Airport Escrow Account for August 2014. Attachments: Exhibit A Airport Escrow Statement of Income and Expense Exhibit B August, 2014 CalTrust Statement Exhibit C 1st Am Trust 83114 D.7 14-697 Request City Council to Approve travel and training request for Mayor Deborah Robertson to attend the 2014 Southern California Energy Summit, October 9-10. Attachments: Travel Form - Energy Summit 2014 D.8 14-700 Request City Council to Approve Utility Easements for the Riverside/Easton Retail Development Site. Attachments: Exhibit A - Project Site Maps Exhibit B - Prior Easement Actions Exhibit C - As Built Plans Exhibit D - SCE Easement D.9 14-701 Request City Council to Accept the 2012/13 & 2013/14 Annual Curb, Gutter and Sidewalk Improvement Project, City Project No. CB1404 and CB1204, and Eucalyptus Avenue Widening Project, City Project No. 140808. Attachments: GASB34 GASB34 ADA Ramps New Locations 9-10-14 Notice of Completion D.10 14-707 Request City Council to Accept the Police Station & Human Resources Facilities Remodel, City Project CB1303 & 140204. Attachments: Notice of Completion D.11 14-709 Request City Council to Accept the Highway Safety Improvement Program Project (Citywide Pedestrian Signal Head Upgrade), City Project No. 120809, Federal Aid Project No. HSIPL 5205 (017) Attachments: Notice of Completion D.12 14-702 Request City Council to Adopt Resolution No. 6638 to Revise Policy on Travel Reimbursement of Expenses of Elected and Appointed Officials. Attachments: 8-23-2014 Travel Policy Resolution DOCS-#170043-v3-Rialto_s_Travel_Expense_Policy D.13 14-719 Request that City Council Approve Resolution No. 6639 Excusing Human Relations Commissioner Judy Combs from Absences from the Human Relations Commission Meetings Attachments: Resolution_Excusing_Commissioner_Absenses City of Rialto Page 7 Printed on 9/18/2014 City Council Regular Meeting September 23, 2014 D.14 14-690 Request City Council to Approve travel and training request for Mayor Deborah Robertson and Council Member Lynn Hirtz to attend the National League of Cities Annual Congress of Cities and Exposition in Austin, Texas, November 18-22, 2014. Attachments: Travel Form - NLC - Deborah Travel Form - NLC - Lynn TAB PUBLIC HEARING TAB1 14-686 Request City Council to Conduct a Public Hearing to Consider and Approve Substantial Amendment No. 1 to the City’s 2014-2015 CDBG Annual Action Plan and Adopt Resolution No. 6640 Amending the 2014-2015 Fiscal Year Budget Appropriating $157,986 for the Maple Avenue Improvement, City Project No. cb1504, from the Measure I Fund. (ACTION) Attachments: Resolution cdbg TAB NEW BUSINESS TAB2 14-704 Request City Council to Approve Resolution No. 6641 for a Professional Services Agreement Extension with ClientFirst for One Year for $33,000 per Month to Provide Information Technology Systems Services and Support for $396,000 and an additional $14,400 per month for Project Management Services or an additional $172,800 per year, for a total not to exceed of $568,800. (ACTION) Attachments: PSA year 3 extention CF SOW - Rialto IT Support Services - Scope of Work 2014-09-18 (TJ) Master Plan summary Budget Reso TAB3 14-518 Request City Council to Adopt Resolution No. 6642 directing staff to analyze the proposed Revisions to the Renaissance Specific Plan. (ACTION) Attachments: Exhibit A Approved Land Use Plan.pdf Exhibit B Option 2 Land Use Plan.pdf Exhibit C Renaissance Otion 3.pdf Exhibit D Greg Stoffel Retail Market Analysis 2007 Executive Summary.pdf Exhibit E - Final LHR Term Sheet for RSP Amendment Revised 9 17 14 (3).docx Exhibit F Resolution of the City Council Approving the Processing of a Specific Plan Amendment for the City of Rialto Page 8 Printed on 9/18/2014 City Council Regular Meeting September 23, 2014 TAB4 14-660 Request City Council, Acting as the Successor Agency to the Redevelopment Agency for the City of Rialto, to Adopt Resolution No. SA-22 approving the Recognized Obligation Payment Schedule known as ROPS 14-15B for the Period of January 1, 2015 to June 30, 2015. (ACTION) Attachments: Exhibit A - Rialto_ROPS_14-15B. Exhibit B - Rialto USD Letter_FN Exhibit C - Bond Project Summary 2014 Summary Format 6.30.14 Update Exhibit D - SA Budget for FY 15 (2nd Half) Exhibit E - RSA Resolution ROPS TAB5 14-708 Request City Council, Acting as the Successor Agency, to Adopt Budget Resolution No. 6643 Appropriating Funding from the 2005 Series A Tax Allocation Bond Issue for the Ayala Drive Improvement Project, the Riverside/San Bernardino Street Improvement Project, and the Foothill Boulevard Traffic Signal Project.\ (ACTION) Attachments: Exhibit A EDC Report dated March 13, 2013 Exhibit B Ayala Drive Widening Project Budget 9 02 14 Exhibit C San Bernardino Riverside Road Improvements Budget Exhibit D Report to City Council dated April 8, 2014 Exhibit E Bond Project Summary 2014 Summary Format 6.30.14 Update Exhibit F Budget Resolution TAB6 14-698 Request City Council to Approve a Purchase Order to Veolia Water West Operating Services, Inc. in the Amount of $380,118 for the Groundwater Testing for the City Well No. 3A Replacement Project, City Project No. 090400. (ACTION) Attachments: Attachment 1 - Water Supply & Resources Report Attachment 2 - Arsenic Report Final Attachment 3 - Veolia Proposal Attachment 4 - NOE Attachment 5 - Bunker Hill Agreement City of Rialto Page 9 Printed on 9/18/2014 City Council Regular Meeting September 23, 2014 TAB7 14-703 Request the City Council/Rialto Utility Authority to Approve a Final Construction Work Authorization in the amount of $390,246 to Rialto Water Services for the Recurring Capital Project (Meter Replacements), Concession Agreement Capital Recurring Project WA. (ACTION) Attachments: Attachment 1 - CA Project WA Attachment 2 - WMP Project WA Attachment 3 - Cost Estimate Attachment 4 - Project WA Bid Cost Attachment 5 - WA FCWA Attachment 6 - NOE TAB8 14-689 Request City Council to Authorize an Increase in the amount of $62,500 to the Purchase Order to Lockwood Engineering Company for a total Purchase Order amount of $142,500 for Temporary Staffing Services for the Public Works Department. (ACTION) Attachments: Staff Support Proposal TAB9 14-692 Request City Council to Adopt Resolution No. 6644 Amending the 2014/2015 Fiscal Year Budget in the amount of $407,786 and Adopting the 2015/2016 through 2019/2020 Measure I Five Year Capital Project Needs Analysis (CPNA) for the Major Street-Arterial Sub-Program. (ACTION) Attachments: Resolution CPNA FIVE YEAR PLAN FY2015-2016 through FY2019-2020 TAB10 14-699 Request City Council to Approve an Agreement for Sale of Conservation Credits for the Colton Dunes Conservation Bank and Credit Receipt with CalMat Co., dba Vulcan Materials Company, West Region, in the amount of $250,000 for the San Bernardino Avenue, Riverside Avenue, Willow Avenue, and Valley Boulevard Street Improvements Project, City Project No. 130801. (ACTION) Attachments: Attachment 1 - Section 10 Application Attachment 2 - USFWS Biological Opinion Attachment 3 - Incidental Take Permit Attachment 4 - Credit Agreement Attachment 5 - NOD REPORTS MAYOR: City of Rialto Page 10 Printed on 9/18/2014 City Council Regular Meeting September 23, 2014 COUNCIL MEMBERS: CITY ATTORNEY: CITY ADMINISTRATOR: ADJOURNMENT City of Rialto Page 11 Printed on 9/18/2014