Water Subcommittee

City of Rialto Water Subcommittee Meeting Council Chambers 150 S. Palm Ave. Rialto, CA 92376 Regular Meeting - Final Wednesday, October 23, 2024 REGULAR MEETING - 10:00 A.M. Rialto City Hall, Council Chambers, 150 S. Palm Ave. Rialto CA 92376 Water Subcommittee Mayor Deborah Robertson Council Member Ed Scott The City Council creates Subcommittees as needed to accomplish the work of the Council . Subcommittees are categorized as either, Standing or Ad Hoc. Subcommittees do not replace the work or decision-making process of the City Council as a whole and are used to provide feedback to staff . Subcommittees enable City staff to obtain early feedback from representative members of the City Council on issues affecting public policy prior to their presentation, as necessary, to the full City Council. Any discussion or feedback expressed or received at a Subcommittee meeting should not be construed or understood to be a decision by or for the City Council. Further, any feedback the Subcommittee may make to the City Council is based on information possessed by the Subcommittee at the time the feedback is made and may be revised or amended upon receipt by the Subcommittee of additional or newer information. Water Subcommittee Regular Meeting - Final October 23, 2024 HOW TO REVIEW THE AGENDA. ALL SPECIAL AGENDAS ARE POSTED IN THE CITY HALL ADMINISTRATION BUILDING (150 SOUTH PALM AVENUE, RIALTO) AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. ALL WRITINGS THAT RELATE TO AN OPEN SESSION AGENDA ITEM AT A SPECIAL SUBCOMMITTEE MEETING DISTRIBUTED TO ALL OF THE SUBCOMMITTEE WILL BE MADE AVAILABLE AT THE SAME TIME BUT AT LEAST 24 HOURS BEFORE A SPECIAL MEETING, FOR PUBLIC INSPECTION ON THE CITY’S WEBSITE AT www.yourrialto.com AND IN THE OFFICE OF THE CITY CLERK LOCATED AT 290 WEST RIALTO AVENUE, RIALTO, CALIFORNIA (909-820-2519) FROM 7:00 A.M. TO 6:00 P.M., MONDAY THROUGH THURSDAY. ANY PERSON HAVING A QUESTION CONCERNING ANY AGENDA ITEM MAY CALL ADMINISTRATION/UTILITIES DIVISION AT (909-820-2689) TO MAKE INQUIRY CONCERNING THE NATURE OF THE ITEM DESCRIBED ON THE AGENDA. ITEMS ADDED TO THE AGENDA. CONSISTENT WITH THE RALPH M. BROWN ACT, ADDITIONAL ITEMS MAY BE ADDED TO THE AGENDA AND ACTED UPON BY THE SUBCOMMITTEE ONLY IF IT IS CONSIDERED TO BE A “SUBSEQUENT NEED” OR “EMERGENCY” ITEM AND IS ADDED BY A MAJORITY VOTE. MATTERS RAISED UNDER ORAL COMMUNICATIONS MAY NOT BE ACTED UPON AT THAT MEETING OTHER THAN AS PROVIDED ABOVE. NEED ADA ASSISTANCE? IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE PUBLIC WORKS DIRECTOR AT (909) 421-7279. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING (28 CAR 35.102-35.104 ADA Title II). HOW TO ATTEND THE MEETING. (1) Members of the public may attend the meeting in person. (2) Via Zoom on a computer, laptop, or smart device. Please visit www.zoom.us, click on Join a Meeting Enter the Meeting ID 882 9630 6381, Passcode: 539603, then run the Zoom launcher. Zoom link: Launch Meeting - Zoom To join via Zoom with audio only (cell phone or landline): Dial 1-669-900-6833 and Enter the Meeting ID 882 9630 6381. Page 2 Printed on 10/18/2024 Water Subcommittee Regular Meeting - Final October 23, 2024 HOW TO MAKE A PUBLIC COMMENT. (1) Appear at the meeting and speak during the public comment period. There is a 5-minute time limit. (2) You may submit a public comment in writing to the Rialto Utility Authority by email at ASKRUA@RIALTOCA.GOV. (3) To provide comment through Zoom (on a computer, laptop, or smart device), Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak. 4) To provide comment via audio only (cell phone or landline), Dial *9 to "Raise Hand". The moderator will identify you by your area code and the last 3 numbers of your telephone number when it is your turn to speak. Page 3 Printed on 10/18/2024 Water Subcommittee Regular Meeting - Final October 23, 2024 CLOSED SESSION: OPEN SESSION: Call to Order By: ROLL CALL City Attorney's Report on Closed Session ORAL COMMUNICATIONS/PUBLIC COMMENTS Water Subcommittee to consider removing or continuing any items on the agenda CONSENT CALENDAR APPROVAL OF MINUTES WS-24-1790 · Minutes from the August 28, 2024 Meeting; and · Minutes from the September 11, 2024 Meeting (RECEIVE AND FILE) Attachments: Minutes from the August 28 2024 Meeting.pdf Minutes from the September 11 2024 Special Meeting.pdf PRESENTATIONS REPORTS/DISCUSSION ITEMS Page 4 Printed on 10/18/2024 Water Subcommittee Regular Meeting - Final October 23, 2024 WS-24-1785 Staff requests that the Water Subcommittee provide feedback on the California Growing Water Smart Grant Update for the Conceptual Landscape Design of Plant Median Palette. (ACTION) RECOMMENDATION Staff recommends that the Water Subcommittee provide feedback on the California Growing Water Smart Grant Update for the Conceptual Landscape Design of Plant Median Palette. Attachments: Attachment 1_Survey.pdf Attachment 2_Presentation.pptx WS-24-1784 Staff Requests that the Water Subcommittee Provide Feedback on Proposed Revisions to the Rialto Municipal Code § 11.04.145 Moratorium on Trench Cuts in Newly Paved Streets. (ACTION) RECOMMENDATION Staff recommends that the Water Subcommittee provide feedback on proposed revisions to the Rialto Municipal Code § 11.04.145. Attachments: Attachment 1_Ordinance 1589.pdf Attachment 2_CIty Paving Moratorium Proposed Revision with Tracked Changes.docx WS-24-1786 Staff requests that the Water Subcommittee provide feedback on the Rialto Habitat Nature Center Community Building. (ACTION) RECOMMENDATION Staff recommends that the Water Subcommittee provide feedback on the Rialto Habitat Nature Center Community Building. Attachments: RHNC Community Building_Attachment 1.pdf RHNC Community Building_Attachment 2.pdf Community Center Layout Presentation.pptx WS-24-1787 Staff requests that the Water Subcommittee provide feedback on the Memorandum of Understanding with San Bernardino Valley Municipal Water District, San Bernardino County, and San Bernardino County Flood Control District regarding the Cactus Basin Recharge. (ACTION) RECOMMENDATION Staff recommends that the Water Subcommittee provide feedback on the Memorandum of Understanding with San Bernardino Valley Municipal Water District, San Bernardino County, and San Bernardino County Flood Control District regarding the Cactus Basin Recharge. Attachments: Memorandum of Understanding Page 5 Printed on 10/18/2024 Water Subcommittee Regular Meeting - Final October 23, 2024 WS-24-1788 Staff requests that the Water Subcommittee provide feedback on the operation of City Well 2. (ACTION) RECOMMENDATION Staff recommends that the Water Subcommittee provide feedback on the operation of City Well 2. WS-24-1789 Staff requests that the Water Subcommittee provide feedback on RWS-Veolia Recommendation and Approaches 1 and 2: 1. RWS-Veolia Recommendation: Award a contract to USG Water for a total amount of $8,730,796.75. 2. RUA Approach 1: Direct RWS-Veolia to prepare a Final Construction Work Authorization (FCWA) with USG and award a contract to USG for a total amount of $7,734,339. 3. RUA Approach 2: RWS-Veolia’s bidding preparation for the AMI project does not appear to have met prudent industry standards . Their approach has made it challenging for direct comparison of all three vendors. After staff discussion with the City/RUA legal counsel, this could pose grant compliance challenges. Provide feedback that staff negotiate a City/RUA-initiated project with Aqua-Metrics who appeared to be the original lowest and responsive bidder. 4. Provide alternative feedback. (ACTION) RECOMMENDATION Staff recommends that the Water Subcommittee provide feedback on RWS-Veolia Recommendation and Approaches 1 and 2: 1. RWS-Veolia Recommendation: Award a contract to USG Water for a total amount of $8,730,796.75. 2. RUA Approach 1: Direct RWS-Veolia to prepare a Final Construction Work Authorization (FCWA) with USG and award a contract to USG for a total amount of $7,734,339. 3. RUA Approach 2: RWS-Veolia’s bidding preparation for the AMI project does not appear to have met prudent industry standards . Their approach has made it challenging for direct comparison of all three vendors. After staff discussion with the City/RUA legal counsel, this could pose grant compliance challenges. Provide feedback that staff negotiate a City/RUA-initiated project with Aqua-Metrics who appeared to be the original lowest and responsive bidder. 4. Provide alternative feedback. Attachments: RWS-Veolia Presentation.pdf Page 6 Printed on 10/18/2024 Water Subcommittee Regular Meeting - Final October 23, 2024 WS-24-1792 Staff requests that the Water Subcommittee provide feedback on the Lead Copper Rule Regulation (LCRR) and Lead Service Lines (LSL) Inventory update. (ACTION) RECOMMENDATION Staff recommends that the Water Subcommittee provide feedback on the Lead Copper Rule Regulation (LCRR) and Lead Service Lines (LSL) Inventory update. Attachments: LCRR UPDATE_Lead Service Line Inventory_ATTACHMENT 1.pdf LCRR UPDATE_PublicNotificationTemplate_Lead_GRR_Unknown_ATTACHMENT 2.pdf LCRR UPDATE_120Water Quote for Inventory Notifications_ATTACHMENT 3.pdf WATER SUBCOMMITTEE CITY ATTORNEY UTILITY MANAGER WS-24-1794 Utilities Director Update. Attachments: Veolia/RWS Monthly Operation Report (MOR) Reporting Period_August 2024_OCTOBER REPORT.pd CITY MANAGER UPCOMING MEETING/FUTURE DISCUSSION ITEMS ADJOURNMENT Page 7 Printed on 10/18/2024