City Council

APPROVED W/AMENDMENTS 11/04/2013 QUARTERLY ROUNDTABLE MINUTES OCTOBER 15, 2013 THE SPECIAL QUARTERLY ROUNDTABLE OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT RICHMOND CITY HALL AT 6:30 P.M., ON TUESDAY, OCTOBER 15, 2013, BY MAYOR RIX. ROLL CALL Present: Goodar, Greene, LaFore, Misteravich, Rix, Schultz, Yaroch Absent: None SCHOOL BOARD PRESIDENT MARGARET TELTOW CALLED THE SPECIAL JOINT MEETING OF THE CITY COUNCIL AND SCHOOL BOARD TO ORDER AT 6:30 P.M. Present: Dan Hill, Andrew Oderkirk, Rob Reindel, Bridget Smith, Jeffrey Theut Absent: Traci Bartell Others: City Manager Moore, City Clerk Stagl Visitors: City Treasurer Olsen, DPS Director Fejedelem, City Engineer Ken Kinglsey, School Superintendent Olson AUDIENCE PARTICIPATION None received. ADOPTION OF AGENDA Motion by Schultz, seconded by Greene, to adopt the Agenda as presented. All yeas Motion passes ITEMS FOR CONSIDERATION 1. Discussion on Items of General Concern Richmond School Board Quarterly Roundtable: 10/15/2013 Page 1 of 5  APPROVED W/AMENDMENTS 11/04/2013 School Board Members were present to discuss with Council ongoing issues at the School and to answer any questions Council may have on the upcoming bond millage proposal which will be on the November ballot. Information, related to the bond proposal, was distributed to Council. Teltow informed Council that the school board has been meeting with different organizations to inform people on the millage proposal. Dr. Olson commented on the schools need for technology. It was stated that Richmond Schools need to be competitive with area school districts. The school has tried to provide more detailed information on where the money from the bond would be spent. There was discussion on voters not understanding how TIFA funding works. The School Board brought up the idea o9f the City, TIFA or the School drafting a letter addressing TIFA funding. Dr. Olson will work on a letter and the City Manager will send her information regarding TIFA. Manager Moore discussed with the School Board the City’s need for an easement to install a water line through the school property. The benefit to the school would be that the system would be looped and additional fire hydrants would be installed. The first step in this project is to get the easement from the school – don’t know for sure when the project would be done, but the City would try to do the project when school is not in session. Manager Moore also discussed with the School Board the possibility of additional property for the Library. The property would be used to construct an additional parking lot which could be used by the schools. Add new language: Manager Moore discussed the Library with the School Board. Currently the physical building of the Library sits both on city property and School property. The Deed needs to be cleaned up and the possibility of the City acquiring additional land surrounding the Library. There was a communication error in regards to the deed during the City Manager transition approximately twenty years ago. In addition, Manager Moore also discussed the idea of placing a parking lot on the additional land to connect it to the current lot that would benefit both the School and the City. Rix informed the School Board that the City’s Cable Coordinator was beginning to use High School students for the taping of sporting events. Quarterly Roundtable: 10/15/2013 Page 2 of 5  APPROVED W/AMENDMENTS 11/04/2013 Manager Moore informed the School Board that City Offices may be moving over to the Police Building on 32 Mile Road and gave a brief overview of how the building would be layed out was given. Motion by Reindel, seconded by Hill, to adjourn the Special Joint Meeting of the City Council and School Board at 7:30 p.m. Yeas (Hill, Oderkirk, Reindel, Smith Teltow, Theut) Motion passes Council recessed at 7:30 p.m Council reconvened at 7:40 p.m. SAW Grant City Manager Moore informed Council that monies were available from the State to comply with the requirement of the Stormwater Asset Management Plan. City Engineer Ken Kingsley informed Council that the State was embarking on a grant/loan program called SAW which is short for Stormwater, Asset Management and Wastewater. The City will be required to complete a wastewater asset management plan as part of the next National Pollutant Discharge Elimination System (NPDES) permit renewal process for the Water Treatment Plan. Completing the asset management plan under the SAW program will allow the City to complete the plan based on a 10% local match. The MDEQ will be accepting grant applications for review on December 2, 2013. DPS Director Fejedelem stated that he was looking for a consensus from Council for approval to move forward with the grant application. Council consensus to direct the Administration to move forward with the SAW Grant applications. Rizzo Landfill Proposal Lenox Development LLC is requesting that Macomb County amend the Macomb County Solid Waste Management Plan in order to develop a new sanitary landfill facility and future processing plant/transfer facility in Lenox Township The city received a letter from Macomb County Executive Mark Hackel requesting all the Communities in Macomb to respond to the issue by October 31st. The letter from the County Executive asked two specific questions: 1. Is our community in support of a new landfill in Macomb County? Quarterly Roundtable: 10/15/2013 Page 3 of 5  APPROVED W/AMENDMENTS 11/04/2013 2. Does our community have interest in being a host community for a new landfill or expansion of an existing landfill? Councilors responded that they did not feel a formal resolution was necessary, but that a letter indicating that the City’s answer to both questions posed by County Executive Hackel, was “No” Council requested that the letter to be sent to the County Executive be placed on the October 21st Council Agenda for formal approval. Audit Letter City Manager Moore spoke on the Audit Letter presented during the audit presentation. Greene indicated that the main reason she requested this item to be placed on the quarterly roundtable was to stress that now that City Hall will be moving to a new location, she wants us to take this opportunity to upgrade our technology. By upgrading our technology, she believes some issues mentioned in the audit letter will be addressed. All Councilors were in support of upgrading the City’s technology when we move to our new facility. Historical Society Sleigh City Manager Moore informed Council that the Historical Society was requesting approval from Council to store the Sleigh in the Lobby of the Police Post. Council expressed that the Historical Society would have to be totally responsible for the maintenance of the Sleigh. The consensus of Council was to allow the sleigh to be moved to the lobby of the Police Building in the corner by the window, with a wrought iron fence to be placed around the sleigh; further, the Historical Society agrees that the City will not be responsible for the maintenance of the sleigh, and further, at the request of the City Council the sleigh shall be removed. State Trooper Request to use Parking Lot City Manager Moore informed Council that he has received a request from two State Troopers, who live in the City, for permission to park their State Police cars at the Richmond Police Post. Councilors were okay with granting permission to the State Troopers, who lived in the City, to park their State Police vehicles at the Richmond Police Post, but Council was not granting permission to other state agencies to use the parking lot. Quarterly Roundtable: 10/15/2013 Page 4 of 5  APPROVED W/AMENDMENTS 11/04/2013 COMMENTS FROM THE CITY MANAGER City Manager Moore informed Council that he has been in web site training every morning this week – it is going well. COUNCIL COMMENTS LaFore – Commented on the house on Division Road by the school being for sale. ADJOURNMENT Motion by Misteravich, seconded by Goodar, to adjourn the Special Quarterly Roundtable at 9:15 pm. All yeas Motion passes Respectfully submitted: Karen M. Stagl City Clerk Quarterly Roundtable: 10/15/2013 Page 5 of 5