City Council

APPROVED 07/06/2015 REGULAR MEETING MINUTES JUNE 15, 2015 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON MONDAY, JUNE 15, 2015, BY MAYOR PRO-TEM SCHULTZ. PLEDGE OF ALLEGIANCE Council Members and the audience present stood for the Pledge of Allegiance and the Invocation. ROLL CALL Present: Greene, LaFore, Misteravich, Roberts, Schultz, Yaroch Absent: Rix Others: City Manager Moore, City Clerk Stagl Visitors: Library/Recreation Director Kammer, City Treasurer Hatfield, Recreation Assistant Margo VanHove, EMS Director White, Meg LeDuc from the Voice; Miss Richmond and Court, Dale McLarney Motion by Yaroch, seconded by Greene, to excuse Mayor Rix from tonight’s meeting, due to being out of town. All yeas Motion passes APPROVAL OF MINUTES Motion by Yaroch, seconded by Greene, to approve the minutes of the June 1, 2015, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION Miss Richmond, Lauren Riggs and court members were present and expressed their enthusiasm over the upcoming parades. Thanked Council for their support. CCM: 06/15/2015 Page 1 of 7  APPROVED 07/06/2015 ADOPTION OF AGENDA Motion by Yaroch, seconded by Greene, to adopt the agenda as presented. All yeas Motion passes CONSENT AGENDA a) Receive and File DPW Activity Report for May 2015 b) Receive and File City Clerk’s Activity Report for May 2015 c) Receive and File City Planner’s Activity Report for May 2015 d) Receive and File Treasury and Money Market Report for May 2015 e) Receive and File Investment CD Report for May 2015 f) Receive and File Code Enforcement Activity Report for May 2015 g) Receive and File Parks and Recreation Activity Report for May 2015 h) Receive and File Library Activity Report for May 2015 i) Receive and File Cable Television Activity Report for May 2015 j) Receive and File Water Well Report for May 2015 k) Receive and File Police Department Statistics for May 2015 l) Receive and File Offense Count Report for May 2015 m) Receive and File Arrest Code County Report for May 2015 n) Receive and File Traffic Accident Report for May 2015 o) Receive and File Burn Permit Report for May 2015 p) Receive and File May 12, 2015, Cable Commission Meeting Minutes q) Receive and File May 27, 2015, TIFA Meeting Minutes r) Approval of FY2014-15 Budget Amendments s) Receive and File Revenue and Expense Report for April 2015 t) Approval of June 11, 2015, Schedule of Bills in the amount of $ 340,585.05 Motion by Yaroch, seconded by LaFore, to adopt the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING 1. FY2015-16 City Budget City Manager Moore informed Council at the total City Budget was $11.65 million, which included $3.7 million for the General Fund Budget. The budget calls for a tax levy of 16.6526 mills for general operating purposes. The City sets-aside 2 mills for street improvement from funding from TIFA and the General Fund. No written or verbal comments were received. CCM: 06/15/2015 Page 2 of 7  APPROVED 07/06/2015 Motion by Yaroch, seconded by Misteravich, to close the public hearing on the budget at 7:07 p.m. All yeas Motion passes ITEMS FOR CONSIDERATION 1. Consideration of Adopting Resolution No. 2015-7/Adoption of FY2015-16 City Budget Motion by Yaroch, seconded by Roberts, to adopt Resolution No. 2015-7 which adopts the City of Richmond FY2015-16 Budget, appropriates the necessary sums for each fund of the city, adopts the 2015-202- Capital Outlay Program, directs the levy of taxes and fees for municipal purposes, and directs the preparation of the tax roll and collections of taxes. All yeas Motion passes 2. Consideration of the Adoption of the FY2015-16 City Fee Schedule City Manager Moore informed Council that changes were made to the following departments: Administration, Building, Cemetery, Library, Police Department, Recreation and Water and Sewer. Most changes were made to cover actual City costs. Motion by Roberts, seconded by LaFore, to approve the City of Richmond FY2015-16 Fee Schedule as presented by the City Manager. All yeas Motion passes 3. Consideration of Approving the TIFA Tax Sharing Agreement Motion by LaFore, seconded by Misteravich, to approve the Captured Assessed Value Sharing Agreement between the City of Richmond TIFA and the City of Richmond for Fiscal Year 2015/16 and authorize the Mayor to sign the agreement. All yeas Motion passes CCM: 06/15/2015 Page 3 of 7  APPROVED 07/06/2015 4. Consideration of Special Event Request/Community Baptist Church/Outdoor Worship Service Motion by Greene, seconded by Yaroch, to approve the Community Baptist Church of Richmond’s special event request to use Beebe Street Park for a “Family Fun Fest”, picnic and concert on Saturday, August 1st from 1:00 p.m. to 9:00 p.m. and an outdoor worship service and picnic on Sunday, August 2nd from 7:00 a.m. to 3:00 p.m. With the condition that they coordinate the location of the tent with the Good Old Days Festival. All yeas Motion passes 5. Consideration of Signage Request/Summer Concert Series/Senior Helpers Motion by Greene, seconded by Misteravich, to approve the special event application from Senior Helpers to have temporary signage in conjunction with the Concerts in the Park on June 23-25, July 28-30 and August 18-21, with the following condition: 1. The applicant shall work with city staff on property placement of the signs to minimize any sign visibility issues. All yeas Motion passes 6. Consideration of FY2016 SMART Contracts. Motion by Yaroch, seconded by LaFore, to approve the SMART Municipal Credit and Community Credit Contract for FY2016 and agree to transfer the amounts of $5,662 in Municipal Credits and $10,612 in Community Credits to the Richmond-Lenox EMS in payment for their Community Transit Service. Discussion on motion: EMS Director White informed Council that this service was very well utilized in the City. He expressed his appreciation to Council for support of the program. Also informed Council that they would be receiving funds from SMART for construction of their new facility. Vote on motion: All yeas Motion passes CCM: 06/15/2015 Page 4 of 7  APPROVED 07/06/2015 7. Consideration of Memorial Bench/Beebe Street Park Motion by Greene, seconded by Roberts, to approve the Memorial Bench request to purchase a memorial bench for the Beebe Street Park by Wanda George with all costs to be paid for by the George Family. All yeas Motion passes 8. Consideration of Special Event Request/The AUD/Shakespeare in the Park Motion by LaFore, seconded by Misteravich, to approve the special event application for the 2015 Shakespeare in the Park on July 24th and 25th from 6 p.m. to 8 p.m. and July 26th from 2-4 p.m. All yeas Motion passes 9. Consideration of Adopting Resolution No. 2015-8/Credit Card Authorization Resolution Motion by Roberts, seconded by Greene, to approve Resolution 2015-8; a resolution designating the City Clerk, City Manager and City Treasurer as authorized representatives with PNC. All yeas Motion passes 10. Consideration of Adopting a Freedom of Information Act (FOIA) Policy Motion by Yaroch, seconded by Roberts, to approve the Freedom of Information Act (FOIA) Policy/Procedures and Guidelines. All yeas Motion passes 11. Consideration of Confirming the Appointment of a Recreation Director Motion by Greene, seconded by Misteravich, to approve and confirm the City Manager’s appointment of Margo VanHove to the Position of Interim Recreation Director in accordance with Section 7.3(a) of the City Charter for an indefinite term to serve at the pleasure of the City Manager. All yeas Motion passes CCM: 06/15/2015 Page 5 of 7  APPROVED 07/06/2015 12. Consideration of Establishing a Quarterly Roundtable Meeting Date and a Special Meeting at the Fire Department Motion by Roberts, seconded by Misteravich, to schedule the special quarterly roundtable meeting of the City Council, on July 13, 2015, at City Hall, beginning at 5:30 p.m. All yeas Motion passes Motion by Yaroch, seconded by LaFore, to schedule a special meeting of the City Council, on July 29th, 2015, at the Richmond Fire Department, beginning at 7:00 p.m. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - Child ID event at the Moose Lodge on July 20th from 1-4 - July and August Council Meetings will begin at 6 pm - Met with the Police Chief regarding code enforcement – we are making progress – making contact with property owners - City Hall project is going well - The Police Department fire arms qualifications, this past weekend, went well COUNCIL COMMENTS Greene – Summer recreation programs began today. Roberts – Questioned the status of DPW staffing. City Manager Moore informed Council that he would provide Council with an update. - Questioned who paid for the sidewalk replacements. City Manager Moore explained that the original installation was split between the City and the property owner. Replacement of the sidewalk was at the City’s expense. Yaroch –“As chair of SEMCOG's Manufactured Housing Task Force, I was able to attend a bill signing for P.A. 40." The law provides for more safety measures for mobile home communities. Misteravich – Questioned if the July and August meeting would be at the new City Hall. City Manager Moore informed Council that possibly the August meetings could be held at the new location. Schultz – Thanked Miss Richmond and her Court for attending tonight’s meeting. - Thanked the Administration for all of the work that went into the CCM: 06/15/2015 Page 6 of 7  APPROVED 07/06/2015 preparation of the budget. - Reminder of upcoming calendar events: 6/16 – Friends of the Library meeting at 7 pm 6/21 – Father’s Day 6/24 – TIFA meeting at 7 pm 7/3 – City Offices closed 7/6 – City Council meeting at 6 pm 7/9 – Blood Drive at Lenox Township Hall CLOSED SESSION None. OTHER BUSINESS None. ADJOURNMENT Motion by Misteravich, seconded by Greene, to adjourn the Regular Council Meeting at 7:55 p.m. All yeas Motion passes Respectfully Submitted: Karen M. Stagl, City Clerk CCM: 06/15/2015 Page 7 of 7