City Council

APPROVED 08/03/2015 REGULAR MEETING MINUTES JULY 20, 2015 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 6:00 P.M., ON MONDAY, JULY 20, 2015, BY MAYOR RIX PLEDGE OF ALLEGIANCE Council Members and the audience present stood for the Pledge of Allegiance and the Invocation. ROLL CALL Present: LaFore, Misteravich, Rix, Roberts, Schultz, Yaroch Absent: Greene Others: City Manager Moore, City Clerk Stagl Visitors: Emily Allen, Fire Chief Cooke, John Warn, Tom Garant and Meg LeDuc from the Voice Motion by Yaroch, seconded by LaFore, to excuse Councilor Greene from tonight’s meeting, due to illness. All yeas Motion passes APPROVAL OF MINUTES Motion by Yaroch, seconded by LaFore, to approve the minutes of the July 6, 2015, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION None. CCM: 07/20/2015 Page 1 of 6  APPROVED 08/03/2015 ADOPTION OF AGENDA Motion by Yaroch, seconded by Schultz, to adopt the agenda as presented. All yeas Motion passes CONSENT AGENDA a) Receive and File DPW Activity Report for June 2015 b) Receive and File City Clerk’s Activity Report for June 2015 c) Receive and File City Planner’s Activity Report for June 2015 d) Receive and File Treasury and Money Market Report for June 2015 e) Receive and File Investment CD Report for June 2015 f) Receive and File Code Enforcement Activity Report for June 2015 g) Receive and File Parks and Recreation Activity Report for June 2015 h) Receive and File Library Activity Report for June 2015 i) Receive and File Cable Television Activity Report for June 2015 j) Receive and File Water Well Report for June 2015 k) Receive and File Police Department Statistics for June 2015 l) Receive and File Offense Count Report for June 2015 m) Receive and File Arrest Code County Report for June 2015 n) Receive and File Traffic Accident Report for June 2015 o) Receive and File Burn Permit Report for June 2015 p) Receive and File Revenue and Expense Report for June 2015 q) Approval of July 16, 2015, Schedule of Bills in the amount of $123,418.35 Motion by Schultz, seconded by Misteravich, to adopt the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None scheduled. ITEMS FOR CONSIDERATION 1. Consideration of Repairs to Fire Department Water 1 (Tanker) Motion by Yaroch, seconded by Schultz, to approve the estimate from Michigan Fire Apparatus Inc. in the amount of $34,950.00. Discussion on motion: Discussion on what could have caused the problem with the transfer case. Fire Chief CCM: 07/20/2015 Page 2 of 6  APPROVED 08/03/2015 Cooke indicated that they will know more about the problem when Michigan Fire Apparatus begins work on the tanker. Repairs are estimated to cost about $34,590. The replacement cost for a similar truck is $380,000-$500,000. Vote on motion: All yeas Motion passes 2. Consideration of MABAS/Mutual Aid Agreement City Manager Moore informed Council that the Michigan Mutual Aid Box Alarm System (MABAS) agreement is a mutual aid system that pre-designates resources to respond to different levels of emergencies. These agreements span local, county and state boundaries and incorporate the many specialized resources provided by the fire service. Motion by Yaroch, seconded by Misteravich, to approve the Michigan Mutual Aid Box System Agreement and authorize the Mayor to sign the agreement. All yeas Motion passes 3. Consideration of Approving Good Old Days Resolutions Motion by LaFore, seconded by Schultz, to adopt Resolution No. 2015-10, which direct the City Clerk to submit an application, on behalf of the Good Old Days Festival Committee, to MDOT, for permission to close M-19, to conduct the Children Parade on September 12, 2015 and the Grand Parade on September 13, 2015, in conjunction with the 52nd annual Good Old Days Festival. All yeas Motion passes Motion by Schultz, seconded by Misteravich to adopt Resolution No. 2015-11, which directs the City Clerk to submit applications, on behalf of the Good Old Days Festival Committee, to MDOT, for permission to close M-19 to conduct the Outhouse Race on Friday, September 11, 2015, in conjunction with the 52nd annual Good Old Days Festival. All yeas Motion passes CCM: 07/20/2015 Page 3 of 6  APPROVED 08/03/2015 Motion by Misteravich, seconded by Schultz, to adopt Resolution No. 2015-12, which approves the request to conduct the Fireworks Display on Saturday, September 12, 2015, in conjunction with the 52nd annual Good Old Days Festival. All yeas Motion passes Motion by Schultz, seconded by Misteravich, to adopt Resolution No. 2015-13, which approves the request from the Good Old Days Festival Committee to hang the banners, closes certain streets and the City parking lots in conjunction with the 52nd annual Good Old Days Festival. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - Audit started today - We will be doing the walk-thru at the New City Hall soon. - Tomorrow the curb will be going in at the new City Hall - Howard at Dow Street will be closed tomorrow. COUNCIL COMMENTS Misteravich – Questioned if the large “ sale” flags were allowed by the City’s ordinance. City Manager Moore informed Council that they would fall under Temporary signage. The City has been lax in enforcing the sign ordinance – we will begin a phase-in approach for enforcement and begin to contact business owners. Yaroch – Updated everyone on the Council candidate petition deadline of 4:00 p.m. on Tuesday, July 22, 2015. Roberts – Informed the Manager that the property at the north-end of the City, that had previously been contacted by the City to cut the grass, only cut the grass the first 10 feet. Rix – Commented on high weeds at 32/Main and Churchill/Grove. - Reminder of upcoming calendar events: 7/22 – TIFA meeting at 7 pm 7/25 – Community Garage Sale at Beebe Park 7/29 – Special Council Meeting 6:15 pm at the cemetery, then 7:00 pm at the Fire Hall 7/30 – Music in Beebe Park at 7 pm, sponsored by Senior Helpers 8/3 – Council meeting at 6 pm CCM: 07/20/2015 Page 4 of 6  APPROVED 08/03/2015 CLOSED SESSION 1. Teamster Negotiations Motion by Yaroch, seconded by LaFore, to convene into closed session in accordance with Section 8(c) of the Michigan Open Meetings Act, Public Act 267 of 1976, as amended, for strategy and negotiations sessions connected with the negotiations of a collective bargaining agreement if either negotiating party requests a closed hearing. All yeas (LaFore, Misteravich, Rix, Roberts, Schultz, Yaroch) Absent (Greene) Motion passes 2. City Manager Evaluation Motion by LaFore, seconded by Schultz, to convene into closed session in accordance with Section 8(a) of the Michigan Open Meetings Act, Public Act 267 of 1976, as amended, for the purpose of considering a periodic personnel evaluation of the City Manager as requested by the City Manager. All yeas (Misteravich, Rix, Roberts, Schultz, Yaroch, LaFore) Absent (Greene) Motion passes Council recessed at 6:38 p.m. to go into closed session Motion by LaFore, seconded by Roberts, to reconvene into open session at 8:03 p.m. All yeas Motion passes OTHER BUSINESS Motion by Yaroch, seconded by Schultz, to approve the Tentative Agreement on wages and insurance with Teamster Local 214, dated July 14, 2015. All yeas Motion passes Motion by Schultz, seconded by Misteravich, to accept the City Manager’s evaluation with a score of 3.4, which is effective to very effective. All yeas Motion passes CCM: 07/20/2015 Page 5 of 6  APPROVED 08/03/2015 ADJOURNMENT Motion by Schultz, seconded by Misteravich, to adjourn the Regular Council Meeting at 8:03 p.m. All yeas Motion passes Respectfully Submitted: Karen M. Stagl, City Clerk CCM: 07/20/2015 Page 6 of 6