City Council

APPROVED 04/18/2016 REGULAR MEETING MINUTES APRIL 4, 2016 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON MONDAY, APRIL 4, 2016, BY MAYOR RIX. PLEDGE OF ALLEGIANCE Council Members and the audience present stood for the Pledge of Allegiance and the Invocation. ROLL CALL Present: Greene, LaFore, Misteravich, Rix, Warn, Yaroch Absent: Allen Others: City Manager Moore, City Clerk Stagl Visitors: Pastor Russ Eggli, Melissa Eggli, Fire Chief Garant, City Planner Jeschke Motion by Yaroch, seconded by Warn, to excuse Councilor Allen from tonight’s meeting, due to being out of town. All yeas Motion passes APPROVAL OF MINUTES Motion by Warn, seconded by LaFore, to approve the minutes of the March 21, 2016, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION None. CCM: 04/04/2016 Page 1 of 5  APPROVED 04/18/2016 ADOPTION OF AGENDA Motion by Yaroch, seconded by Warn, to adopt the agenda as amended: Add Item #5 – Vactor Combination Sewer Cleaner Repair All yeas Motion passes CONSENT AGENDA a) Approval of March 31, 2016, Schedule of Bills in the amount of $60,066.01 Received and filed. PUBLIC HEARING None scheduled. ITEMS FOR CONSIDERATION 1. Consideration of Approving the Request to conduct the National Day of Prayer Motion by Greene, seconded by Yaroch, to authorize the Mayor to sign the Proclamation recognizing Thursday, May 5, 2016, as the National Day of Prayer, further, that members of Council, other city Officials, and the public be invited to publicly pray in front of the City Offices from 12:20 p.m. to 12:40 p.m. on this day. All yeas Motion passes 2. Consideration of approving the Richmond Flower Shop’s special event request/Tent Sale The applicants, Al and Theresa Maniaci, hope to be open in their location in time for this event, which will be from April 25th to May 23rd. If they experience difficulties and are not able to open at the new location, the applicants would like to be allowed to have the tent near the banquet hall, as in previous years. CCM: 04/04/2016 Page 2 of 5  APPROVED 04/18/2016 Motion by Yaroch, seconded by LaFore, to approve the tent request from Richmond Flower Shop located at 69001 Main Street from April 25th to May 23rd, 2016. The tent shall be placed within the location denoted on the attached map #1. If the business has not completed their move, then the tent would be allowed adjacent to the banquet hall within the Veteran’s Memorial Park in the location previously approved. All yeas Motion passed 3. Consideration of appointing a Council to the Recreation Board Motion by Greene, seconded by Misteravich, to appoint Mayor Tim Rix as City Council Ex-Officio Member on the Recreation Board with an expiration date of March 31, 2017. All yeas Motion passes 4. Consideration of Approving the Township Fire Contracts City Manager Moore informed Council that the Fire Contracts presented are for the time period 2015-2019. The City and Townships agreed that since we have been following the old contract for FY2015/2016 and are almost finished with that fiscal year; we would have the next contract cover FY2015/2016 and the next three fiscal years. The contracts are based on a five year run average and the City and Townships pay a percentage of the operating expense based on this average. The Townships also pay a flat fee of $200 per run and $10,000 each year toward the equipment acquisition account. This past winter, the Fire Equipment Committee discussed the need to increase the fire equipment contribution and that these increases would need to be made incrementally. The City Manager and Fire Chief met with the surrounding townships to discuss the new fire contract and agreed to increase the Vehicle Equipment Fund Contribution beginning in FY2017/2018. Included in the contracts is language to remind all municipalities that the small increase does not fix the equipment funding problem and needs to be reviewed with each contract. Additional language is being requested that if the Fire Department changes operations that impact the five year run average, the City and Townships can open discussion on the contract. Motion by LaFore, seconded by Yaroch, to approve the 2015-2019 Fire Contracts with Casco, Columbus and Richmond Townships and authorize the Mayor to sign, with the additional language. All yeas Motion passes CCM: 04/04/2016 Page 3 of 5  APPROVED 04/18/2016 5. Consideration of Vactor Combination Sewer Cleaner Repair City Manager Moore informed Council that the rodder pump on the vactor jet is no longer performing as needed. The vactor jet was taken to Jack Doheny Company (JDC), the only authorized Vactor repair company in the State. JDC is familiar with the problem and has the materials available to complete the work in a timely manner. The vactor jet is heavily utilized by the DPS for a variety of tasks including catch basin cleaning, sewer cleaning and water main repairs. Administration is recommending waiving purchasing ordinance requirement. Motion by Yaroch, seconded by Warn, to waive purchasing ordinance requirement due to a sole-source supplier and authorize the replacement of the rodder pump to Jack Doheny Company for the estimated amount of $13,513.17 with the expense charged to line item 590-537-778.000, Equipment Repairs; System Expense: Sanitary Sewer Fund. A roll call vote was taken: All yeas (Greene, LaFore, Misteravich, Rix, Warn, Yaroch) One absent (Allen) Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - We are experience problems with the heating system in some areas of the building. COUNCIL COMMENTS Yaroch – Thanked staff for conducting the Pound Road public informational meeting. - Attended the MML Capital Conference, along with Councilors Allen and Misteravich. Thanked Council for their support of continuing education. LaFore – Reminded everyone that spring sports are underway at the High School. Misteravich – The MML Capital Conference was very educational. A lot of emphasis was on the discrepancies in Revenue Sharing. Michigan Communities are trying to band together and sue the State of Michigan for these discrepancies. Funds from the local communities are needed to aid in this fight. Rix – Suggested that Council address this lawsuit and funding at the next meeting. - Reminder of upcoming calendar events: APPROVED 04/18/2016 CCM: 04/04/2016 Page 4 of 5  4/5 – Yard waste collection begins 4/4 – 4/8 – Richmond Schools’ spring break 4/11 – Library Board meeting at 7:00 pm 4/12 – Cable TV meeting at 7:00 pm 4/18 – Council meeting at 7:00 pm 4/21 – Planning Commission at 7:00 pm 4/27 – TIFA meeting at 7:00 pm 4/30 – Little League opening day 5/5 – National Day of Prayer 5/23 – Registration for recreation programs begins for residents. CLOSED SESSION None scheduled. OTHER BUSINESS None. ADJOURNMENT Motion by Misteravich, seconded by Greene, to adjourn the Regular Council Meeting at 7:34 p.m. All yeas Motion passes Respectfully Submitted: Karen M. Stagl, City Clerk CCM: 04/04/2016 Page 5 of 5