City Council

APPROVED 05/02/2016 REGULAR MEETING MINUTES April 18, 2016 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON MONDAY, APRIL 18, 2016, BY MAYOR RIX. ROLL CALL Present: Allen, Greene, LaFore, Misteravich, Rix, Warn, Yaroch (arrived at 7:04) Absent: None Others: City Manager Moore, Deputy Clerk Focht Visitors: Jill Reynolds, Barb Templeton APPROVAL OF MINUTES Motion by Warn, seconded by LaFore, to approve the minutes of the April 4, 2016, regular meeting as amended. Item #3 should read Consideration of appointed a Council Liaison to the Recreation Board. All yeas Motion carried AUDIENCE PARTICIPATION None ADOPTION OF AGENDA Motion by Yaroch, seconded by Misteravich, to adopt the agenda as amended. Another Recreation Board application was added to agenda item #4 All yeas Motion carried CONSENT AGENDA a) Receive and File DPW Activity Report for March 2016 b) Receive and File City Clerk’s Activity Report for March 2016 c) Receive and File City Planner’s Activity Report for March 2016 d) Receive and File Treasury and Money Market Report for March 2016 e) Receive and File Investment CD Report for March 2016 Ccm: 04/18/2016 Page 1 of 5  f) Receive and File Code Enforcement Activity Report for March 2016 g) Receive and File Parks and Recreation Activity Report for March 2016 h) Receive and File Library Activity Report for March 2016 i) Receive and File Cable Television Activity Report for March 2016 j) Receive and File Water Well Report for March 2016 k) Receive and File Police Department Statistics for March 2016 l) Receive and File Offense Count Report for March 2016 m) Receive and File Arrest Code County Report for March 2016 n) Receive and File Traffic Accident Report for March 2016 o) Receive and File Channel Statistical Analysis p) Receive and File Burn Permit Report for March 2016 q) Receive and File February 22, 2016, Library Board Meeting Minutes r) Receive and File March 23, 2016, TIFA Meeting Minutes s) Receive and File Revenue and Expense Report for March 2016 t) Approval of April 14, 2016, Schedule of Bills in the amount of $113,839.12 Motion by LaFore, seconded by Misteravich, to adopt the Consent Agenda as presented. All yeas Motion carried ITEMS FOR CONSIDERATION 1. Consideration of Special Event Request/Community Baptist Church/Vacation Bible School Tent Motion by Greene, seconded by Yaroch, to approve the special event application for a tent in conjunction with Community Baptist Church’s Vacation Bible School from July 18th through July 22nd, 2016, with the following requests: - 20’ x 20’ tent encroaching into Friday Street right-of-way - Temporary fence adjacent to tent along Friday Street All yeas Motion carried 2. Consideration of Extending the Solid Waste Contract Motion by Allen, seconded by Warn, to approve the proposal from Waste Management to extend the Solid Waste Collection, Disposal and Recycling contract for five years. All yeas Motion carried Mayor Rix asked if Jason could do a video on the new curbside recycling. City Manager Moore thought that was a good idea and will look into this. 3. Consideration of Bid Award/Water and Sewer System Materials Ccm: 04/18/2016 Page 2 of 5 Motion by LaFore, seconded by Misteravich, to award the Sewer Lead Materials supply to Etna Supply Company at the unit prices as submitted for the time period May 1, 2016, to March 31, 2017, with the expenses charged to line item 590-537-770.000, System Materials; System Expense: Sanitary Sewer Fund. All yeas Motion carried Motion by Yaroch, seconded by Warn, to award the Water Main Materials supply to HD Supply Company at the unit prices as submitted for the time period May 1, 2016, to March 31, 2017, with the expenses charged to line item 591-548-770.000, Systems Materials; System Expense: Water Fund. All yeas Motion carried Motion by LaFore, seconded by Misteravich, to award the Water Service Materials supply to HD Supply Company at the unit prices as submitted for the time period May 1, 2016, to March 31, 2017, with the expenses charged to line item 591-548-770.000, System Materials; System Expense: Water Fund All yeas Motion carried City Council is wondering if these contracts could be bid out for more than one year in the future. DPS Director Goetzinger indicated that he will be looking at doing this in the future. 4. Consideration of Recreation Board Appointments Motion by Misteravich, seconded by Greene, to re(appoint) Lynore Warn, to the Recreation Board for a 2-year term with an expiration date of 03/31/2018. All yeas Motion carried Motion by Greene, seconded by Allen, to re(appoint) Michelle Aiken, to the Recreation Board for a 2-year term with an expiration date of 03/31/2018. All yeas Motion carried 5. Consideration of Fund Request/Taxpayers for Michigan Constitutional Government Motion by Misteravich, seconded by Yaroch, to approve a contribution of $1,500.00 to Taxpayers for Michigan Constitutional Government to help with legal action to restore local revenues. All yeas Motion carried Councilor Misteravich is glad to support this cause. Ccm: 04/18/2016 Page 3 of 5 Councilor Greene is asking where this money is coming from. City Manager Moore stated that it will come from Council’s Membership and Dues line item and a budget amendment will have to be done from the City Manager Contingency. Mayor Rix would like to make sure you aren’t committing to anything by giving this money. City Manager Moore said we are not and that the City Attorney was ok with us contributing money to this cause. Mayor Rix also wondered if this information is getting out to our State Representatives or State Senators. City Manager Moore said he thinks the MML is trying to get this information sent out. Councilor Yaroch is also in favor of this contribution. He feels that we need to send letters to our State Representatives letting them know how we feel on this issue. City Manager Moore will send a formal letter on behalf of the City to our State Representative and State Senator. 6. Consideration of Streetscape Committee Recommendations/Furniture Motion by Rix, seconded by Greene, to forward the recommendation of the Streetscape Committee to purchase 21 (CBF-10) benches and 12 (S-42) trash cans from Victor Stanley to TIFA. All yeas Motion carried MISCELLANEOUS MATTERS FROM THE CITY MANAGER Bid opening tomorrow for the pedestrian bump out – CDBG project. Jon and Troy are meeting the first week in May with the County on outstanding master plans. COUNCIL COMMENTS Allen – Congratulated St. Peter’s School for receiving the Green School award. Attended the MML conference and it was very informative. Yaroch – Complimented the Chamber of Commerce on their Elected Officials breakfast and Mayor Rix on his speech. Misteravich – Good job on the breakfast and Mayor Rix on his speech. Rix – Is thankful that the blight issues in the City are starting to get resolved. 4/21 – Planning Commission 4/27 – TIFA meeting 4/30 – Little League opening day 5/2 – Council budget workshop and regular meeting Ccm: 04/18/2016 Page 4 of 5 5/5 – National Day of Prayer 5/8 – Mother’s Day 5/21 – EMS Equipment fundraiser 5/27 – Military tribute concert at Manianci’s ADJOURNMENT Motion by Misteravich, seconded by Greene, to adjourn the Regular Council Meeting at 7:54 p.m. All yeas Motion carried Respectfully submitted: Rebecca L. Focht Deputy Clerk Ccm: 04/18/2016 Page 5 of 5