City Council

APPROVED 06/05/2017 SPECIAL BUDGET WORKSHOP MINUTES MAY 15, 2017 THE SPECIAL BUDGET WORKSHOP OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 5:30 P.M., ON MONDAY, MAY 15, 2017, BY MAYOR RIX. ROLL CALL Present: Allen, Greene, LaFore, Misteravich, Reindel, Rix, Warn Absent: None Others: City Manager Moore, City Clerk Stagl, City Treasurer Hatfield Visitors: City Planner Jeschke, Police Chief Teske AUDIENCE PARTICIPATION None received. ADOPTION OF AGENDA Motion by Warn, seconded by Greene, to adopt the Agenda as presented. All yeas Motion carried ITEMS FOR CONSIDERATION 1. Review of the Manager’s Proposed FY2017-18 City Budget Review of the budget began with: 101-101 City Council - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-191 Elections - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-210 Legal – Any legal services for the Muttonville area would come out of this line item. SCM: 05/15/2017 Page 1 of 5  APPROVED 06/05/2017 COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-215 City Clerk - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-400 Planning Commission - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 274-All Housing and Urban Development - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-301 Police Department – City Manager Moore informed Council that the Police Chiefs request for two additional full-time positions was removed from the budget. The administration was working with the Police Department on two personnel issues that may allow for the hiring of two replacement full time officers in the very near future. Police Chief Teske informed Council that because of the reduced manpower, the Department was no longer operating the bicycle patrol. There were a lot of things the Department could be doing but can’t because of the reduced manpower. The Officers were now operating in a reactive manner instead of a proactive manner. We have a lot of problems getting and keeping qualified part-time officers that are a good fit for our community, because of the low hourly wage. City Manager Moore indicated that it would be helpful to know the ratio of full-time officers and detectives based on population. Council was in agreements that the low hourly wage for part-time officers needed to be addressed. Warn indicated that even though we may raise the hourly raise, we still not be able to get any quality part-time officers because we don’t offer any benefits. Council would like to discuss the Police Department and staffing levels at a future Roundtable meeting. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-315 Traffic and Safety - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-325 Communications – Discussion regarding the fact that the City receive no compensation for dispatching EMS calls. The City is providing a service for no cost to EMS. SCM: 05/15/2017 Page 2 of 5  APPROVED 06/05/2017 City Manager Moore stated that he could talk with Jeff White about some small compensation. Discussed at what level does the City charge. Need to take into consideration that EMS has reduced the cost of EMS services provided to the City. Rix stated that this issue could be discussed at a future workshop. Administration will need to provide their recommendation to Council. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-264 Buildings and Grounds - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-326 Code Enforcement – Included in this budget are the costs to cover the expense of a part-time officer working 10 hours per week as code enforcement. This officer will begin this week. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-172 City Manager – Council was in agreement that the Conference and Workshop line item should be increased by $300.00. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-462 Capital Improvements – City Manager Moore stated that this was just a plan and could be amended based on moneys available in the TIFA budget. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-890 Contingency - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 251 ALL Tax Increment Finance Authority – City Manager Moore informed Council that the tax base sharing has been reduced to 20%. The budget also reflects a reduction to the funds transferred to the Street Improvement Fund. The TIFA fund balance has been reduced significantly based on expenses for City Hall and property acquisitions. The EDC may have to consider revising the façade program. While Councilors agreed that many worthwhile projects have taken place, TIFA may need to be more selective with its funding. SCM: 05/15/2017 Page 3 of 5  APPROVED 06/05/2017 Rix stated that he felt the TIFA should be approaching businesses along Main Street to point out areas that could be improved and the amount of funding the business could receive from TIFA. Motion by Warn, seconded by Reindel, to suspend the budget workshop at 6:59 p.m., until after the regular Council Meeting. All yeas Motion passes Motion by Warn, seconded by Greene, to reconvene the budget workshop at 7:41 p.m. All yeas Motion passes Discussion continued on the changes Council would like to see made to the façade program. If we want to reach the City’s theme the program may need to become more restrictive. Discussed the membership dues and the portion the City pays for maintenance of the trail in Richmond. Rix stated that he has received complaints on the lack of maintenance along the trail. City Manager Moore suggested having the DPW ride along the trail periodically, to look for any maintenance issues that need to addressed. Funds are in the budget to begin replacement of the Christmas decorations. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 5-year Capital Plan - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. CITY MANAGER COMMENTS None. COUNCIL COMMENTS Councilor Greene would not be at the first meeting in June. ADJOURNMENT Motion by Misteravich, seconded by Greene, to adjourn the Special Budget Workshop at 8:33 p.m. SCM: 05/15/2017 Page 4 of 5  APPROVED 06/05/2017 All yeas Motion carried Respectfully submitted: Karen M. Stagl City Clerk SCM: 05/15/2017 Page 5 of 5