City Council

APPROVED 05/15/2017 SPECIAL BUDGET WORKSHOP MINUTES MAY 1, 2017 THE SPECIAL BUDGET WORKSHOP OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 5:30 P.M., ON MONDAY, MAY 1, 2017, BY MAYOR RIX. ROLL CALL Present: Allen, Greene, LaFore, Misteravich, Reindel, Rix, Warn Absent: None Others: City Manager Moore, City Clerk Stagl, City Treasurer Hatfield Visitors: Library Director Kammer, Cable TV Coordinator Robbins, EMS Director White, Fire Chief Garant, Building Official Hayduk, Assistant Fire Chief Curtis Spens AUDIENCE PARTICIPATION None received. ADOPTION OF AGENDA Motion by Warn, seconded by Allen, to adopt the Agenda as presented. All yeas Motion carried ITEMS FOR CONSIDERATION 1. Review of the Manager’s Proposed FY2017-18 City Budget Review of the budget began with: 101-372 Building Department – Minor Fee adjustments. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-790 Lois Wagner Memorial Library – Library Director Kammer informed Council that there were no computer acquisitions being budgeted for in the 2017-18 budget – probably in the 2018-19 budget. SCM: 05/01/2017 Page 1 of 5  APPROVED 05/15/2017 Greene stated that as the City’s financial conditions improved she would like to see the library’s book budget increased. Council discussed the cuts that have taken place, in the library budget, over the past years. Council discussed the possibility of increasing the book budget for the library. Councilors were in support of increasing the book budget to allow for the purchase of new books to stimulate interest in the library. The consensus of Council was to increase the Library Book Budget by $2500.00. 101-206 Fire Department – City Manager Moore informed Council that the decrease in the insurance line item was due to a decrease in the City’s Liability Insurance premium. Reindel stated that he would like Council to consider increasing the amount paid per run to the volunteer firemen. Although a pay increase was not included in the Chief’s budget, Chief Garant informed Council that the City was one of the lowest paid volunteer fire departments. Council requested that the Fire Chief prepare information for Council comparing different fire department and the pay for the volunteers. Council will consider the information at a future date. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-610 EMS – Director White thanked Council for making the construction of the new facility a possibility, by allowing the EMS to occupy old City Hall during the construction – the new building is almost complete. No changes being proposed to the EMS contract. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-611 Community Transit – Director White informed Council that the funding the Community Transit received from the federal government was reduced by $90,000, due to the elimination of some federal grants. The funding EMS received through SMART has not been increased since 2002. There were no changes being proposed this year. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-103 Cable Television Committee – Cable Coordinator Robbins informed Council that in the fall there will be two classes being offered at the Richmond High School. SCM: 05/01/2017 Page 2 of 5  APPROVED 05/15/2017 Jason is looking at different types of programming and getting students more involved in the programs next year. Discussion on the increase in revenues the City will be receive from the schools because of the increase to the two classes in the fall. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-426 Emergency Preparedness – Fund have been budgeted for the maintenance of the City’s four sirens. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-253 Treasurer – City Manager Moore informed Council that funds were budgeted for the purchase of new accounting software for the City. The new software will allow people to look up and pay their water bills and taxes on line. Residents would pay any fee involved with the City accepting credit/debit card payments. Funds were also budgeted for a part-time deputy treasurer – this is also included in the current budget. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-448 Street Lighting – City Manager Moore informed Council that the increase in this line item is based on usage. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-528 Refuse Collection and Disposal - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-906 General Fund Debt Service – City Manager Moore informed Council that the payment to Lenox Township for the Muttonville Urban Cooperation Act Agreement will expire in 2018. Council may want to discuss this issue at the next quarterly workshop or a special meeting. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. CITY MANAGER COMMENTS Council questioned the status of the VanHaverbeck House on Division Road. City Manager Moore informed Council that this issue was moving in a positive mannerwithin the framework provided by Council COUNCIL COMMENTS SCM: 05/01/2017 Page 3 of 5  APPROVED 05/15/2017 None. SCM: 05/01/2017 Page 4 of 5  APPROVED 05/15/2017 ADJOURNMENT Motion by Misteravich, seconded by Greene, to adjourn the Special Budget Workshop at 6:56 p.m. All yeas Motion carried Respectfully submitted: Karen M. Stagl City Clerk SCM: 05/01/2017 Page 5 of 5