City Council

APPROVED 05/01/2017 SPECIAL BUDGET WORKSHOP MINUTES APRIL 17, 2017 THE SPECIAL BUDGET WORKSHOP OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 5:30 P.M., ON MONDAY, APRIL 17, 2017, BY MAYOR RIX. ROLL CALL Present: Allen, Greene, LaFore, Misteravich, Reindel (arv’d 6:15 pm), Rix, Warn Absent: None Others: City Manager Moore, City Clerk Stagl, City Treasurer Hatfield Visitors: City Assessor Cargo, DPS Director Goetzinger, Recreation Director VanHove, State Representative Yaroch Motion by Warn, seconded by Greene, to excuse Councilor Reindel from tonight’s budget workshop, due to being on a fire run. All yeas Motion passes AUDIENCE PARTICIPATION None received. ADOPTION OF AGENDA Motion by Warn, seconded by Allen, to adopt the Agenda as presented. All yeas Motion carried ITEMS FOR CONSIDERATION 1. Review of the Manager’s Proposed FY2017-18 City Budget City Manager Moore informed Council that the 2017-18 was presented with a $58,000 short fall. The budget is presented with an ending fund balance of 37%. The budget presented does not include wage increases. Administration will be recommending that Council form a committee to review the non-affiliated personnel policies. It has been 10 years since the last update of the non-affiliated policies. SCM: 04/17/2017 Page 1 of 4  APPROVED 05/01/2017 The FY2017-18 budget calls for a general operating ad valorem property tax levy of 16.4417 mills. The City’s millage rate is lower due to a Headlee Millage Rollback of .1176. This is the second year that the City has had to reduce its millage rate due to the Headlee Amendment. The City’s taxable value has increased this year by $7,772,401. Although property tax revenues have slightly increased, the General Fund budget will have a shortfall. Administration is recommending extending the tax sharing agreement with TIFA by an additional year to limit the TIFA capture by $100,115. The current General Fund Revenue line items include the limits on the TIFA capture. Without limiting the capture from TIFA, the overall shortfall between revenues and expenditures is $158,117. With the proposed limit of $100,115 on the TIFA capture, the shortfall if $58,002. The proposed budget calls for a June 30, 2018, ending fund balance of $1,448,230. Review of the proposed FY2017-18 Budget began with: 101-001 – General Fund Revenues – The increase in property tax revenues allows the City to reduce its dependency on TIFA. COUNCIL WAS IN GENERAL AGREEMENT WITH THE REVENUES AS PRESENTED. 101-209 Assessor – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-247 Board of Review - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-441 Public Service Director - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-442 Department of Public Works – Funds were included for a new salt barn and masonry wall around the DPW Yard. Council was in agreement that this project needed to move forward. Council would like administration to work on this project prior to the budget adoption. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 202-ALL Major Street Fund – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 203-ALL Local Street Fund – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 209-ALL Cemetery – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. SCM: 04/17/2017 Page 2 of 4  APPROVED 05/01/2017 Councilor Reindel entered at 6:15 p.m. 237-ALL Mausoleum Fund – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 402-ALL Wastewater Treatment Plant Equipment Replacement Fund – The budget includes funds to convert the WWTP from chlorine gas to liquid chlorine for disinfection. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 404-ALL DPW Vehicle and Equipment Replacement Fund – Funds were budgeted to cover the purchase of a new 1 ton pickup with utility box to replace a 2000 GMC with 100,000 miles. Discussion on a leaf vacuum. DPS Director Goetzinger informed Council that he has been in contact with other communities and we are exploring options. A lot of thought needs to be given to this issue. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 405-ALL Street Improvement Fund - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 498-ALL Sanitary Sewer Contributing Capital Fund – Funds were included for the abandonment of the Mar-Mac lift station and the construction of a gravity sewer to facilitate the abandonment. This is dependent on other factors such as getting an easement. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 499-ALL Water Contributing Capital Fund – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 590-ALL Sanitary Sewer Fund – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 591-ALL Water Fund – The budget includes a $2.00 increase to the ready-to-serve charge. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. SCM: 04/17/2017 Page 3 of 4  APPROVED 05/01/2017 Capital Improvement Sheets – COUNCIL WAS IN GENERAL AGREEMENT WITH THE CAPITAL IMPROVEMENTS AS PRESENTED. 508-ALL Recreation Department 508-ALL Recreation Department – It was discussed that the concession fees need to be increased. Discussion on the Veterans Park (Honoring the Gulf War). Spoke about moving this memorial and incorporating it with the other Memorial in front of the Municipal Parking Lot on Main Street. Discussion on the need for upgrading the pool house – it was very outdated. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. CITY MANAGER COMMENTS None. COUNCIL COMMENTS None. ADJOURNMENT Motion by Greene, seconded by Warn, to adjourn the Special Budget Workshop at 6:58 p.m. All yeas Motion carried Respectfully submitted: Karen M. Stagl City Clerk SCM: 04/17/2017 Page 4 of 4