City Council

APPROVED 03/05/2018 REGULAR MEETING MINUTES February 19, 2018 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:01 P.M., ON MONDAY, FEBRUARY 19, 2018, BY MAYOR RIX. ROLL CALL Present: Allen, Greene, LaFore, Misteravich, Reindel, Rix, Warn Absent: None Others: City Manager Moore, City Clerk Stagl Visitors: City Planner Jeschke, DPS Director Goetzinger, City Treasurer Hatfield, Library Director Kammer, State Representative Jeff Yaroch, Melissa Majchrzak, Bob Majchrzak, MaryLou Burg, Darrell Starr, Eagle Scout Henry Altermatt APPROVAL OF MINUTES Motion by Warn, seconded by Allen, to approve the minutes of the February 5, 2018, regular meeting as presented. All yeas Motion passes AUDIENCE PARTICIPATION State Representative Jeff Yaroch, thanked Council for allowing him to hold community hours in the City to receive comments from residents. Spoke about the M19 resurfacing project, informing residents that this was a State project, and apologized to residents for the problems that occurred during this project. Also updated Council on the many issues that were ongoing and that he was working on. CCM 02/19/18 Page 1 of 7  APPROVED 03/05/2018 ADOPTION OF AGENDA Motion by Warn, seconded by Allen, to adopt the agenda as amended: Change Item #2 – Introduction and First Reading of Ordinance No. 163 to Item #11 Change Item #11 – Consideration of Approving Resolution No. 2018-2 to Item #2 All yeas Motion passes CONSENT AGENDA a) Receive and File DPW Activity Report for January 2018 b) Receive and File City Clerk’s Activity Report for January 2018 c) Receive and File City Planner’s Activity Report for January 2018 d) Receive and File Treasury and Money Market Report for January 2018 e) Receive and File Investment CD Report for January 2018 f) Receive and File Code Enforcement Activity Report for January 2018 g) Receive and File Recreation Department Activity Report for January 2018 h) Receive and File Library Activity Report for January 2018 i) Receive and File Water Well Report for January 2018 j) Receive and File Cable Television Department Activity Report for January 2018 k) Receive and File Police Department Statistics for January 2018 l) Receive and File Offense Count Report for January 2018 m) Receive and File Arrest Code Count Report for January 2018 n) Receive and File Traffic Accident Report for January 2018 o) Receive and File Call Flow Report for January 2018 p) Receive and File Burn Permit Report for January 2018 q) Receive and File January 9, 2018, Cable Commission Meeting Minutes r) Receive and File January 24, 2018, TIFA Meeting Minutes s) Receive and File 2018-19 Cable Commission Goals and Objectives t) Receive and File Revenue and Expense Report for January 2018 u) Approval of Schedule of Bills through February 15, 2018, in the amount of $180,529.38 Motion by LaFore, seconded by Misteravich, to adopt the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None. ITEMS FOR CONSIDERATION CCM 02/19/18 Page 2 of 7  APPROVED 03/05/2018 1. Consideration of the Second Reading and Adoption of Ordinance No. 156-22/Tobacconist or Cigar/Cigarette Shop uses in the B-2 District Motion by Reindel, seconded by Misteravich, to approve the second reading and adoption of Ordinance No. 156-22 which will amend the land use table of the zoning ordinance to allow “tobacconist or cigar/cigarette shops” within the Downtown B-2 Zoning, subject to a Special Condition Use Approval. All yeas Motion passes 2. Consideration of Approving Resolution No. 2018-2/Micro Brewer License Request/Starr Craft Brewery, LLC/69209 Forest Motion by Greene, seconded by Allen, to approve Resolution No. 2018-2, which will approve the request for a Micro Brewer License from Starr Craft Brewery, LLC, at 69209 Forest. All yeas Motion passes 3. Consideration of Bid Award/2017 CDBG ADA Ramp Upgrades Motion by LaFore, seconded by Misteravich, to award the 2017 CDBG Upgrade project to Fiore Enterprises, in the amount of $14,732.50 with the expenses charged to the appropriate line items within the HUD Fund and Major Street Fund. All yeas Motion passes 4. Consideration of Bid Award/2018 Water and Sewer Materials Motion by Allen, seconded by Warn, to award the 2018 Water and Sewer System Materials contract to Michigan Pipe & Valve at the unit prices submitted for the time period March 1, 2018 to February 28, 2019 with the expenses charged to the appropriate line item in the Water and Sanitary Sewer Funds. All yeas Motion passes CCM 02/19/18 Page 3 of 7  APPROVED 03/05/2018 5. Consideration of Bid Award/2018-2020 Generator Maintenance Motion by Reindel, seconded by Warn, to award the 2018 to 2020 Generator Maintenance Contract 2018-GEN-1 to AC/DC Electrical with the expenses charged to the appropriate line items of the General Fund, Fire Fund, Sanitary Sewer Fund and Water Fund in the FY17/18, FY18/19, FY19/20, and FY20/21 budgets with an estimated amount of $15,450.00. All yeas Motion passes 6. Consideration of Bid Award/2018 Aggregate Materials Supply Motion by LaFore, seconded by Misteravich, to award the 2018 Aggregate Materials Supply contract to T.R. Pieprzak at the unit prices of $14.34 per ton for 23A limestone and $6.44 per ton for MDOT Class III sand. All yeas Motion passes 7. Consideration of Bid Award/2018 Grounds Maintenance Motion by Allen, seconded by Warn, to award the 2018 Grounds Maintenance Contract 2018-GM-1 to Tommy’s Lawn Service with the expenses charged to the appropriate line items of the General Fund, Major Street Fund, Local Street Fund, TIFA Fund, Sanitary Sewer Fund, and Water Fund in the FY17/18 and FY18/19 budgets with an estimated amount of $12,624.00. All yeas Motion passes 8. Consideration of Little Library Eagle Scout Henry Altermatt approached the Library Director about completing an Eagle Scout Project for the Lois Wagner Memorial Library. Both the Library and Recreation Director have discussed the possibility of having a Little Free Library in one of the city parks. The Little Free Library is a small freestanding structure placed in the community that holds books for people to borrow and to leave a book. Altermatt would be responsible for the construction of the Library and the licensing fee of the Library. With the license fee of $40.00 per structure, a sign is sent to post on the structure, and the Library location is added to the global map, accessible online. Altermatt will work with City Official on the design of the structure. Altermatt will provide the initial stock of books for the library. The Library will keep it stocked through donated books. The Recreation Board approved the Little Library and placement at the Trailhead Park CCM 02/19/18 Page 4 of 7  APPROVED 03/05/2018 at their January 9th meeting. The Library Board gave their approval of the project at their December 11th meeting. Motion by Reindel, seconded by Allen, to approve the placement of a Little Library at the Trailhead Park, through the efforts of Eagle Scout Henry Altermatt. Discussion on motion: Some question on the $40.00 fee. Henry Altermatt explained that the $40.00 was a one-time registration fee that he would be responsible to pay. Motion by Rix, seconded by Greene, to amend the main motion to include: the City will be responsible to pay the $40.00 registration fee. Vote on amendment to the main motion: All yeas Motion passes Vote on the main motion: All yeas Motion passes 9. Consideration of Special Event Request/Richmond Lions Club/White Cane Sale Motion by Allen, seconded by Misteravich, to approve the request received from the Richmond Lion’s Club to conduct their White Cane Sale, at the intersections of Main/Division and County Line Road/St. Clair Highway on Friday, April 27th and Saturday, April 28th 2018, from Dawn to Dusk; further, the Lion’s Club agree not to be in the Main/Division intersection on Friday, April 27th from 2:30 p.m. to 3:30 p.m.; and further that the Lion’s agree to sign a Liability Waiver. All yeas Motion passes CCM 02/19/18 Page 5 of 7  APPROVED 03/05/2018 10. Consideration of EDC Appointment Motion by Greene, seconded by Allen, to confirm the Mayor’s appointment of Danielle Lee to the EDC to fill a vacant term with an expiration date of 7/1/2018. All yeas Motion passes 11. Consideration of the Introduction and First Reading of Ordinance No. 163/Golf Cart Ordinance This ordinance will allow for the utilization of golf carts on City streets if registered through the City’s Police Department. Residents would need to register their golf carts with the Richmond Police Department annually and receive a golf cart sticker. As part of the registration, the resident will need to show proof that they have insured their golf cart through their homeowner’s insurance. City Manager Moore informed Council we were still waiting for an opinion from our City Attorney on the distance someone can travel on M19 or Division with their golf cart. Motion by LaFore, seconded by Misteravich, to introduce and give first reading to Ordinance No. 163 – Golf Carts; an ordinance to allow the use of golf carts on City Streets. All yeas Motion passes 12. Consideration of Establishing Budget Workshop Meeting Dates Motion by Reindel, seconded by Allen, to schedule the following budget workshop meeting dates to review and modify the City Manager’s proposed FY2018-19 City Budget, as necessary: April 16th, May 7th and May 21st, beginning at 6:00 pm. All yeas Motion passes 13. Consideration of Approve E-payment Services Agreement/Point & Pay Motion by Greene, seconded by Allen, to direct administration to sign the agreement and fees with Point & Pay and authorize the city Treasurer to sign the agreement. All yeas Motion passes CITY MANAGER COMMENTS CCM 02/19/18 Page 6 of 7  APPROVED 03/05/2018 - The trial body-camera program began in the Police Department today. COUNCIL COMMENTS LaFore – Congratulated the wrestlers who would be going to the State tournament Misteravich – Thanked State Representative Yaroch for attending tonight’s meeting. Rix – The Cheerleaders were going to the Regional tournament. - Commented on the Policeman’s Dance – It was very well attended and a lot of fun. - Reminder of upcoming calendar events: 2/24 – Chamber of Commerce Alpaca Races at Maniaci’s 2/26 – Library Board Meeting at 7:00 pm 2/28 – TIFA meeting at 7:00 pm 3/2, 3/3 & 3/4 - Community Theater Production 3/5 – Council meeting at 7:00 pm 3/5 & 3/6 – Community Theater Auditions 3/10 – Richmond Area Historical Society Historic Tea CLOSED SESSION None. OTHER BUSINESS None ADJOURNMENT Motion by Misteravich, seconded by Greene, to adjourn the Regular Council Meeting at 7:54 p.m. All yeas Motion passes Respectfully submitted: Karen Stagl City Clerk CCM 02/19/18 Page 7 of 7