City Council

Name: City Council — Richmond, MI
Start: 2018-11-19
End: 2018-11-19
Location: Richmond, MI

Regular Meeting

Richmond, MI · November 19, 2018

Minutes

REGULAR MEETING MINUTES NOVEMBER 5, 2018 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON MONDAY, NOVEMBER 5, 2018, BY MAYOR RIX. PLEDGE OF ALLEGIANCE Council Members and the audience present stood for the Pledge of Allegiance and the Invocation. ROLL CALL Present: Allen, Greene, LaFore, Misteravich, Reindel, Rix, Warn Absent: None Others: City Manager Moore, City Clerk Stagl Visitors: City Planner Jeschke, Police Chief Teske, DPS Director Goetzinger, City Treasurer Hatfield, Dave Herrington, Keith Szymanski and Dan Hart from Plante Moran APPROVAL OF MINUTES Motion by Warn, seconded by Allen, to approve the minutes of the October 15, 2018, quarterly roundtable, as presented. All yeas Motion passes Motion by Warn, seconded by Allen, to approve the minutes of the October 15, 2018, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION None. CCM: 11/05/2018 Page 1 of 5 ADOPTION OF AGENDA Motion by Warn, seconded by Greene, to adopt the agenda as amended: Remove Item #2 – Consideration of Special Event Request/Ride4Recovery and place on November 19th Council Agenda. All yeas Motion passes CONSENT AGENDA a) Receive and File October 11, 2018, Planning Commission Meeting Minutes b) Receive and File October 24, 2018, TIFA Meeting Minutes c) Approval of Schedule of Bills dated November 1, 2018, in the amount of $1,171,677.99 Motion by LaFore, seconded by Misteravich, to approve the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None. ITEMS FOR CONSIDERATION 1. Consideration of Audit Presentation Dave Herrington, Keith Szymanski and Dan Harpe from Plante and Moran were in the audience to present the Audit for FY2017-18. Dave Herrington informed Council that the City again received a very favorable audit. Dan Hart briefed Council on the revenues and expenses. The revenues had a slight increase. The expenditures increased by 7 ½ %. The City is maintaining a strong fund balance. Briefed Council on the water and sewer funds. Both of these funds have healthy working capital. Keith Szymanski briefed Council on the management letters. This year Plante Moran was able to remove Audit Journal Entries and Lack of Segregation of Duties from the material weaknesses. CCM: 11/05/2018 Page 2 of 5 Dave Herrington commended the staff on the audit. Motion by Reindel, seconded by Greene, to receive and file the City of Richmond June 30, 2018 Financial Report with Supplemental Information from Plante and Moran, LLP. All yeas Motion passes 2. Consideration of Special Event Request/Ride4Recovery-REMOVED 3. Consideration of the Introduction and First Reading of Ordinance No. 156- 25/Location of Air Conditioning Units and Generators Motion by LaFore, seconded by Misteravich, to introduce and give first reading to Ordinance No. 156-25 which will amend section 5.205 (Permitted Yard Encroachment) to allow air conditioner and generator units within the non-required side yard area or the entire rear yard area. All yeas Motion passes 4. Consideration of 800 MHZ Radios for the Police Department Motion by LaFore, seconded by Misteravich, to waive purchasing ordinance requirement under section 64-53 (d) and authorize the City Manager to sign the purchase agreement with Motorola for 20 prep and 6 car radios in the amount of $73,828.50. A roll call vote was taken: All yeas (Greene, LaFore, Misteravich, Reindel, Rix, Warn, Allen) Motion passes 5. Consideration of Bid Award/Winter Maintenance City Manager Moore informed Council that four proposals were received. The low bid was received from Trademark Lawn & Landscape, with Tommy’s Lawn Service (current contractor) submitting the second lowest bids. Administration expressed some concerns with Trademark, and of the three references provided, only one responded and they are not a 24-hour facility. Motion by Misteravich, seconded by Allen, to award the 2018/2019 Winter Maintenance contract to Tommy’s Lawn Service with the expenses charged to line item 101-264-818.003, Contractual Services, Buildings & Grounds: General Fund. All yeas Motion passes CCM: 11/05/2018 Page 3 of 5 6. Consideration of Across-the-Road Banners Council was being requested to consider two requests for across-the-road banners. Banner #1 is for the Richmond Girls Fast Pitch Association which would be displayed November 6th, announcing the softball registration the weekend of November 10th and 11th. Banner #2 is for the Richmond EDC and Shop Richmond Retail Group. The banner would advertise the Tree Lighting and Santa Parade. The Committee working on the event discussed whether the word “Richmond” needed to be in the banner. Motion by Allen, seconded by Warn, to approve the special event application from RGFA to have an across the road banner in conjunction with their registration event to be displayed November 6th through November 12th. All yeas Motion passes Motion by Misteravich, seconded by LaFore, to approve the banner request from the City of Richmond EDC to have an across the road banner in conjunction with the Community Tree Lighting and Santa Parade to be displayed November 26th through December 10th. The banner will include the word “Richmond”. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - Thanked all of the department directors that attended tonight’s meeting. COUNCIL COMMENTS Councilors congratulated the staff on receiving a favorable audit. Rix – Reminder of upcoming calendar events: 11/6 – Election, polls are open from 7:00 am – 8:00 pm 11/8 – Planning Commission at 7:00 pm 11/12 – Veterans Day 11/12 – Library Board Meeting at 7:00 pm 11/13 – Cable Commission Meeting at 7:00 pm 11/15 – EDC Meeting at 7:00 pm 11/19 – Council meeting at 7:00 pm 11/18 – Parks and Recreation Senior Social at 2:00 pm 11/27 – Last Day for yard waste collection Hall walking at the Middle School on Tuesdays, Wednesdays and CCM: 11/05/2018 Page 4 of 5 Thursday from 6-8 pm. CLOSED SESSION None. OTHER BUSINESS None ADJOURNMENT Motion by Misteravich, seconded by Greene, to adjourn the Regular Council Meeting at 7:15 p.m. All yeas Motion passes Respectfully Submitted: Karen Stagl City Clerk CCM: 11/05/2018 Page 5 of 5

Agenda

REGULAR MEETING RICHMOND CITY COUNCIL 36725 DIVISION ROAD MONDAY, NOVEMBER 19, 2018 7:00 p.m. AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE AND INVOCATION ROLL CALL APPROVAL OF MINUTES City Council Meeting of November 5, 2018 AUDIENCE COMMENTS (non-agenda items) ADOPTION OF AGENDA CONSENT AGENDA a) Receive and File DPW Activity Report for October 2018 b) Receive and File City Clerk’s Activity Report for October 2018 c) Receive and File City Planner’s Activity Report for October 2018 d) Receive and File Treasury and Money Market Report for October 2018 e) Receive and File Investment CD Report for October 2018 f) Receive and File Code Enforcement Activity Report for October 2018 g) Receive and File Recreation Department Activity Report for October 2018 h) Receive and File Library Activity Report for October 2018 i) Receive and File Water Well Report for October 2018 j) Receive and File Cable Television Department Activity Report for October 2018 k) Receive and File Police Department Statistics for October 2018 l) Receive and File Offense Count Report for October 2018 m) Receive and File Arrest Code Count Report for October 2018 n) Receive and File Traffic Accident Report for October 2018 o) Receive and File Call Flow Report for October 2018 p) Receive and File Burn Permit Report for October 2018 q) Receive and File October 8, 2018, Library Board Meeting Minutes r) Receive and File October 9, 2018, Cable Commission Meeting Minutes s) Receive and File November 8, 2018, Planning Commission Meeting Minutes t) Receive and File Revenue and Expense Report for October 2018 u) Approval of Schedule of Bills dated November 15, 2018, in the amount of $234,860.82 PUBLIC HEARING ITEMS FOR CONSIDERATION 1. Consideration of Special Event Request/Ride4Recovery/CARE of Southeastern Michigan 2. Consideration of the Second Reading and Adoption of Ordinance No. 156- 25/Location of Air Conditioning Units and Generators 3. Consideration of Part-Time Police Academy Sponsorship 4. Consideration of Approving Resolution No. 2018-15/Compliance with PA152 5. Consideration of Amendments to the MERS Contract CITY MANAGER’S COMMENTS COUNCIL COMMENTS CLOSED SESSION OTHER BUSINESS ADJOURNMENT Those members of the City Council wishing to speak shall first be recognized by the Chair to speak, and each person who speaks shall address the chair. Other persons in attendance at the meeting shall not speak unless recognized by the Chair (Roberts’ Rules). Prior to the discussion by the City Council on each item to be considered, the Chair shall first ask for a motion from the Council on the item to be discussed. Once a motion is made and seconded, the City Council may discuss the matter at hand. Once Council has finished its discussion on the matter, the Chair shall open discussion on the matter to the public. The Chair, at his sole discretion may establish a time limit for individual public comments on any business item if the Chair determines that time limits are necessary to provide for the orderly conduct of the meeting (PA267 of 1976, as amended). When the Chair determines that there are no other public comments on the business item, discussion on the item will be closed to the public and only the City Council shall then engage in any final discussion on the matter and act on the business item without interruption from the public.

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