City Council

APPROVED 11/16/2020 REGULAR MEETING MINUTES NOVEMBER 4, 2020 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON WEDNESDAY, NOVEMBER 4, 2020, BY MAYOR RIX. PLEDGE OF ALLEGIANCE Council Members and the audience present stood for the Pledge of Allegiance and the Invocation. ROLL CALL Present: Allen, Greene, LaFore, Reindel, Rix, Warn Absent: Misteravich Others: City Manager Moore, Recording Secretary Field Visitors: None Motion by Warn, seconded by Allen, to excuse Councilor Misteravich from tonight’s meeting due to being out of town. All yeas Motion passes APPROVAL OF MINUTES Motion by Greene, seconded by Reindel, to approve the minutes of the October 19, 2020, quarterly roundtable meeting, as presented. All yeas Motion passes Motion by Warn, seconded by Greene, to approve the minutes of the October 19, 2020, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION None ADOPTION OF AGENDA Page 1 of 5  APPROVED 11/16/2020 Motion by Warn, seconded by Greene, to adopt the agenda as presented. All yeas Motion passes CONSENT AGENDA a) Approval of Schedule of Bills dated October 29, 2020, in the amount of $267,568.47 Motion by LaFore, seconded by Warn, to approve the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None ITEMS FOR CONSIDERATION 1. Consideration of Approving a Memorandum of Understanding Between The City of Richmond and Columbus Township Relating to the 2019 – 2024 Fire Contract. Motion by Reindel, seconded by Warn, to approve the Memorandum of Understanding between the City of Richmond and Columbus Township relating to the 2019 – 2024 Fire Contract to add the remaining 9 sections within the Township of Columbus to the RVFD Service Area at the Township’s request. Discussion on motion: Greene – are the firefighters comfortable with this addition? Reindel - stated that yes they are. This isn’t adding that much additional coverage. We are happy to help our neighbors when they request our help. City Manager Moore - stated that this was discussed with the fire department officers first before any discussions with the township. Rix – this discussion started at the request of Columbus Township. All yeas Motion passes 2. Consideration of Special Event Request – Hummingbird Home Holiday Event Motion by Allen, seconded by Greene, to approve the Special Event Application from Hummingbird Home to utilize a portion of the Municipal Parking Lot and have two Page 2 of 5  APPROVED 11/16/2020 outdoor tents/vendors as part of their Holiday Open House on Saturday, November 7th and Sunday, November 8th. All yeas Motion passes Discussion on motion: Rix – glad to see them doing something like this and working with other businesses also. 3. Consideration of MDOT Contract Strain Pole Painting Motion by LaFore, seconded by Warn, to approve Resolution 2020-9 which approves MDOT Contract Number 18-5272 to paint the strain poles black at a cost of $14,600 and name the City Manager as the authorized official to sign the documents. All yeas Motion passes Discussion on motion: Rix – this will complement the Street Scape Program. 4. Consideration of DTE Master Agreement for Street Lighting Motion by Allen, seconded by Warn, to approve the Master Agreement for Municipal Street Lighting with DTE and authorize the City Manager to sign the agreement. Discussion on motion: Rix – wondering if the extra poles are kept inside and do we ever recover the cost to replace a damaged pole. City Manager Moore - stated that he thinks these are kept in the DPW garage; but would have to check on that location. When there is a police report filed from someone hitting one of the poles, we try and recover the cost of the pole. All yeas Motion passes 5. Consideration Acceptance of Resignation From EDC Motion by Reindel, seconded by Warn, to accept the resignation of Marie Eaves from the Economic Development Corporation. All yeas Motion passes Discussion on motion: Greene – want to thank Marie for her 20 years of service for EDC. It was very much Page 3 of 5  APPROVED 11/16/2020 appreciated. Rix – we wish her well. All yeas Motion passes 6. Consideration of Firewall and Computer Server Upgrade Proposal Motion by Allen, seconded by Warn, to waive purchasing ordinance requirements under section 64-53 (d) and authorize the proposal from Hi-Tech for a new Firewall ($5,897.00) and Computer Server ($29,254.30) for a total cost of $35,151.30. Discussion on motion: Greene – this is an incredibly powerful server. Without the Cares Act Funding I would have a problem with approving this. In the future should have another unbiased IT firm look into this. City Manager Moore responded that there was a time constraint on the grant funding. There wasn’t time to do more research. A roll call vote was taken: All yeas (Allen, Greene, LaFore, Reindel, Rix, Warn) Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - Thank you to the City Clerk and all workers and city staff for all their hard work. The election worked out wonderfully through a great team effort. Everyone did a great job. - After the meeting I will be handing out a draft of the Recreation Master Plan. This will go to the Recreation Board for approval on December 1st and to City Council on December 7th. COUNCIL COMMENTS Rix – the City Clerk and staff worked nicely together and did an outstanding job. Greene – the City Clerk has always shown such integrity during elections. Karen and her team are much appreciated. LaFore – in addition to all their hard work, it was the little things that really added up; the person directing parking, and the cleaning between each person voting. - Reminder of upcoming calendar events: 11/10 – Cable Commission Meeting 7:00 p.m. at City Hall 11/11 – Veterans Day – Take a moment and thank a Vet Page 4 of 5  APPROVED 11/16/2020 11/12 – BZA, Planning Commission right after 7:00 p.m. at City Hall 11/16 – City Council Meeting 7:00 p.m. at City Hall 11/24 – Last day for Waste Management to pick up yard waste 12/5 – Christmas Parade at 5:30. Can have golf carts and side by sides at least 50% decorated for Christmas. All the information will be coming soon. CLOSED SESSION None OTHER BUSINESS None ADJOURNMENT Motion by Greene, seconded by Allen, to adjourn the Regular Council Meeting at 7:34 p.m. All yeas Motion passes Respectfully Submitted: Dawn A Field, Recording Secretary Page 5 of 5