City Council

APPROVED 05/03/2021 REGULAR MEETING MINUTES APRIL 19, 2021 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:05 P.M., ON MONDAY, APRIL 19, 2021, BY MAYOR RIX. ROLL CALL Present: Allen, Greene, LaFore, Reindel, Rix, Warn Absent: Misteravich Others: City Manager Moore, City Clerk Stagl Visitors: Keith Rengert, DPS Director Goetzinger Motion by Warn, seconded by Greene, to excuse Mayor Pro-Tem Misteravich from tonight’s meeting due to being out of town. All yeas Motion passes APPROVAL OF MINUTES Motion by Warn, seconded by Greene, to approve the minutes of the April 5, 2021, regular meeting as presented. All yeas Motion passes AUDIENCE PARTICIPATION None. ADOPTION OF AGENDA Motion by LaFore, seconded by Warn, to adopt the agenda as presented. All yeas Motion passes CONSENT AGENDA a) Receive and File DPW Activity Report for March 2021 b) Receive and File City Clerk’s Activity Report for March 2021 c) Receive and File City Planner’s Activity Report March 2021 d) Receive and File Treasury and Money Market March 2021 e) Receive and File Investment CD Report for March 2021 f) Receive and File Code Enforcement Activity Report for March 2021 CCM: 04/19/2021 Page 1 of 5  APPROVED 05/03/2021 g) Receive and File Cable TV Activity Report for March 2021 h) Receive and File Library Activity Report for February 2021 i) Receive and File Recreation Department Activity Report for March 2021 j) Receive and File Police Department Statistics for March 2021 k) Receive and File Arrest Report for March 2021 l) Receive and File Offense Count Report for March 2021 m) Receive and File Ticket Offense Report for March 2021 n) Receive and File Traffic Accident Report for March 2021 o) Receive and File Crime Log Report for March 2021 p) Receive and File Call Flow Report for March 2021 q) Receive and File Burn Permit Report for March 2021 r) Receive and File March 8, 2021, Library Board Meeting Minutes s) Receive and File April 8, 2021, Planning Commission Meeting Minutes t) Receive and File Revenue and Expense Report March 2021 u) Approval of Schedule of Bills dated April 15, 2021, in the amount of $ 234,157.98 Motion by LaFore, seconded by Greene, to adopt the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None. ITEMS FOR CONSIDERATION 1. Presentation of Volunteer of the Year Mayor Rix presented Keith Rengert with the Volunteer of the Year. Mayor Rix briefed Council on the many organizations and events that Keith Rengert has been involved in throughout the years. 2. Consideration of Special Event Request/Heritage Festival/RAHGS Motion by LaFore, seconded by Greene, to approve the RAHGS special event request for the Richmond Heritage Festival, in conjunction with Log Cabin Day on Saturday, June 26th from (9am-5pm and Sunday, June 27th from (9am-5pm; along with the closure of Park Street from Stone to Beebe Street and Beebe Street from Pool Drive to Festival Drive for both days. All yeas Motion passes CCM: 04/19/2021 Page 2 of 5  APPROVED 05/03/2021 3. Consideration of Approving Bio/Tech Agronomics Proposal/Sludge Hauling Motion by Warn, seconded by Greene, to approve entering into the agreement with BioTech Agronomics for sludge disposal and authorize the Public Service Director to execute the agreement on behalf of the City. The unit price contract (per gallon) of $28,450 is for an estimated 500,000 gallons of liquid sludge handling each year. All yeas Motion passes 4. Consideration of DTE Proposal/Diane Lane City Manager Moore informed Council that the estimated amount of $10,000 has been budgeted for the street lighting on Diane Lane. We received a quote from DTE to install the lighting on Diane Lane for $12,591.48. Motion by LaFore, seconded by Warn, to amend the Fiscal Year 2020-2021 budget, General Fund, Capital Improvement, Contractual Services Line item 101-462-818.000 from $10,000 to $12,592. All yeas Motion passes Motion by LaFore, seconded by Greene, to approve the proposal from DTE in the amount of $12,591.48 to install lighting on Diane Lane and authorize the City Manager to sign any necessary documents. All yeas Motion passes 5. Consideration of Approving Letter of Recommendation from the City Manager Recommending Not Seeking Competitive Bids/68420 Main Street Council is being asked to consider approving the waiving of the competitive bid process for the sale of 68420 Main Street. Council previously discussed splitting the property and selling it to the adjacent property owners. The City Manager has spoken with the City Attorney on the legality of selling the Main Street property without putting the property up for public competitive bids. The process of selling this property without competitive bids would be a two-step process. 1. Council would vote to not seek competitive bids for the sale. This action would be based on a written recommendation from the City Manager that the sale of 68420 Main Street should be attempted without obtaining competitive bids or comparative prices. 2. At the following Council meeting, Council would review the purchase agreements to determine if they are acceptable. CCM: 04/19/2021 Page 3 of 5  APPROVED 05/03/2021 Motion by LaFore, seconded by Greene, to waive the competitive bidding requirements of the City Charter and Ordinance 64-41 for the sale of 68420 Main Street due to no competitive advantage based on the written recommendation of the City Manager. A roll call vote was taken: All yeas (Greene, LaFore, Reindel, Rix, Warn, Allen) One absent (Misteravich) Motion passes 6. Consideration of Council Resignation Letter Recently, Dennis LaFore’s son applied for the vacant DPW position. The City Manager spoke with the City Attorney on the City’s Nepotism provisions. The City attorney indicated that at the point where the City would like to make an offer of employment, Councilor LaFore would need to resign. We have notified Dennis LaFore, who has submitted his letter of resignation for City Council. Motion by Reindel, seconded by Greene, to accept the resignation letter from City Council member Dennis LaFore. All yeas Motion passes 7. Consideration of Filling Council Vacancy City Manager Moore informed Council that in accordance with the City Charter, any vacancy which occurs in the Council shall be filled within thirty days. If not filled, the vacancy shall be filled at a special election. The special election date would be August 3rd. The City Charter leaves the decision on how to fill the vacancy entirely up to the City Council. Over the years, the City Council has chosen a variety of methods to fill a vacancy. Motion by Rix, seconded by Greene, to appoint Jim Schultz, to fill the vacancy Council term, with an expiration date of November 14, 2021. Discussion on motion: Rix stated that Jim Schultz had previously served on Council for several years. He has the experience that is needed. With budget meetings beginning on April 26th, it’s important to have someone appointed and Jim Schultz is very familiar with the City’s budget process. Vote on motion: All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - The budget packets should be going out this Wednesday or Thursday at the latest for Monday’s budget workshop. CCM: 04/19/2021 Page 4 of 5  APPROVED 05/03/2021 COUNCIL COMMENTS Rix – Reminder of upcoming calendar events: 4/26 – Budget workshop at 5:30 pm 4/28 – TIFA meeting at 7:00 pm 5/1 – Little League Opening Day 5/3 – Budget Workshop at 5:30 pm 5/3 – Council meeting at 7:00 pm Lifeguarding classes will be held at the Community Pool on June 5th, 6th and 12th. The Perennial Exchange is scheduled for Mary 22nd at Beebe Park. CLOSED SESSION None. OTHER BUSINESS None. ADJOURNMENT Motion by Greene, seconded by Allen, to adjourn the Regular Council Meeting at 7:38 p.m. All yeas Motion passes Respectfully submitted: Karen Stagl City Clerk CCM: 04/19/2021 Page 5 of 5