Planning Commission

APPROVED 01/11/2018 REGULAR PLANNING COMMISSION MEETING MINUTES DECEMBER 14, 2017 THE REGULAR MEETING OF THE RICHMOND PLANNING COMMISSION WAS CALLED TO ORDER ON THURSDAY, DECEMBER 14, 2017, AT 7:00 P.M., BY CHAIRMAN McCLELLAN ROLL CALL Present: Kaminski, Majchrzak, McClellan, Moore, Rix (7:09 pm), Weinert, Zink Absent: Durkee, Frank Others: City Planner Jeschke, City Clerk Stagl Visitors: Ernie Kreger, John Eadie, Josh Miller, Mayor Pro-Tem Mike Misteravich, City Councilor Dennis LaFore, Michael Demil DPS Director Goetzinger APPROVAL OF MINUTES Motion by Kaminski, seconded by Zink, to approve the minutes of the November 9, 2017, regular meeting as presented. All yeas Motion passes AUDIENCE PARTICIPATION None. CORRESPONDENCE City Council Meeting Minutes of October 16, 2017 City Council Meeting Minutes of November 6, 2017 City Council Meeting Minutes of November 20, 2017 Motion by Weinert, seconded by Kaminski, to receive and file the correspondence as presented. All yeas Motion passes PCM: 12/14/2017 Page 1 of 6  APPROVED 01/11/2018 ADOPTION OF AGENDA Motion by Rix, seconded by Kaminski, to adopt the Agenda as presented. All yeas Motion passes PUBLIC HEARING None scheduled. ITEMS FOR CONSIDERATION B-1. SPR-05-2017/Statewide Richmond LLC/Site Plan Review/67500 Main Street City Planner Jeschke informed the Commission that the Planning Commission conditionally approve a site plan for a proposed Tractor Supply Company at their September 2017 meeting. The Commission, at that meeting, had extensive discussion regarding traffic and driveways, and it was Administration’s recommendation to limit egress from the northwestern-most driveway. Commissioners did not feel this was sufficient and the applicant expressed concerns that Tractor Supply may not be willing to sign a lease with restriction on the driveway. Since the September meeting, the City Manager and City Planner have met several times with the property owners to discuss the driveway and possible changes that might improve the traffic flow. On November 17th, city staff, including the City Manager, City Planner and Public Works Director were able to have a meeting with representatives from Speedway, Lake Angela and the K-Mart Plaza. Discussed in the meeting, was the possibility of consolidating driveways and providing access via Lake Angela Drive. Those at the meeting, agreed, in concept, to this proposed solution. There are still many details that will need to be worked out and how these improvement will be funded. Even though the consolidation of the driveways is the best scenario, it will take considerable time to get everything completed and it leaves that driveway as it is currently situated to the time being. The Planning Commission need to decide, in relation to Tractor Supply Company, whether the driveway can continue as-is until the recommended changes can be made, or if the driveway should be limited in some fashion until the recommended changed can be made. Based on the site plan presented, the City Planner was recommending approval, subject to three (3) conditions. Commissioner Rix entered at 7:09 p.m. PCM: 12/14/2017 Page 2 of 6  APPROVED 01/11/2018 Commissioners Moore, Majchrzak, Weinert and Kaminski indicated that they were in support of the City Planner’s recommendation that northern-most driveway should be limited to ingress only. Zink indicated that he wanted to hear from the Applicant before making a decision on whether the driveway should be closed. Rix indicated that he didn’t want to restrict a new business because of a driveway that has existed for many years. John Eadie, the attorney for Tractor Supply, requested that the Planning Commission approve the site plan without the condition limited the northern-most driveway to ingress only. The K-Mart site is actually four parcel (4) and it is possible that the parcels could be split from one another, thereby prohibiting the tractor supply parcel from using the southern-most driveway for egress. Restricting access to the site will be detrimental to all adjoining properties without a permanent solution in place. The proposed solution discussed in the November 17th meeting, with City Staff and adjoining property owners, can’t take place until approval is received from the Lake Angela Homeowner’s Association. Moore informed Commissioners that if this building had been reoccupied shortly after Kroger moved out, the ingress/egress would not have been an issue. This issue is only coming before the Commission because the property has been vacant for so long. Kaminski was opposed to the potential decision and supported the city planner’s recommendation to allow only inbound traffic into the northwestern most shopping center driveway. He cited the fact that four (4) driveways located within approximately 100 feet of two (2) driveways directly across the street caused significant traffic conflict and a strong potential for crashes and there would still be three (3) entries and two (2) other exits at the center. He also indicated that Tractor Supply’s 26 Mile/Gratiot store had very similar conditions and was asking only that they match that layout in Richmond. Rix – the traffic problem was created by the Lake Angela Development and we are trying to penalize a new business. Motion by Zink, seconded by Rix, to approve the requested required review of a Site Plan Review for a proposed retail business (Tractor Supply Company) on 8.;03 acres of property located at 67500 Main Street (APN: 50-07-06-01-426-026), subject to the following conditions: 1. Prior to the issuance of any occupancy permits, the applicant shall provide the Planning & Economic Development Director with renderings of the front façade of the building. 2. The applicant shall submit for sign permits for all proposed wall signage that meets or exceeds the Zoning Ordinance requirements. PCM: 12/14/2017 Page 3 of 6  APPROVED 01/11/2018 Six yeas (Zink, Weinert, McClellan, Rix, Majchrzak, Moore) One nay (Kaminski) Two absent (Durkee, Frank) Motion passes B-2. Discussion with Ernie Kreger regarding allowing tobacco shops/smoke shops/vapor shops with the B-2 (Downtown Business) zoning district City Planner Jeschke informed the Commission that Mr. Ernie Kreger, the property owner of 68834 Main Street, had a potential smoke shop business lined up to open in his building, until he was informed that the business is not allowed in our downtown area. The use of “Tobacconist or Cigar/Cigarette Shop” is only permitted by Special Conditional Approval in the B-3 (General Business) zoning District (Muttonville Area). It is not permitted at all within the B-2 (Downtown Business) zoning district. The City Planner was questioning whether or not conditions have changed, and the Planning Commission would like to have the ordinance changed to allow tobacco shops in the downtown area. The majority of Commissions did not have a problem with allowing tobacco shops in the downtown area as a special condition use. Weinert did express concerns will allowing tobacco shops in the downtown area – he felt a Main Street location was too close to the schools. Motion by Moore, seconded by Majchrzak, to direct city staff to prepare a text amendment to the zoning ordinance to allow “Tobacconist or Cigar/Cigarette Shop” used within the B-2 (Downtown Business) Zoning District, as a special condition use. Six yeas (Kaminski, Majchrzak, McClellan, Moore, Rix, Zink) One nay (Weinert) Two absent (Durkee, Frank) Motion passes B-3. PIR-05-2017/City of Richmond/Public Improvement Review of proposed reconstruction of Park Street between Main Street and Forest Street City Planner Jeschke informed the Commission that the City was proposing to reconstruct Park Street between Main Street and Forest Street. This portion of Park Street is not curbed, all other segments of Park Street are curbed. The new roadway will be wider, curbed and have drainage improvements. PCM: 12/14/2017 Page 4 of 6  APPROVED 01/11/2018 Motion by Zink, seconded by Rix, to approve the Public Improvement Review of the proposed reconstruction and widening of Park Street between Main Street and Forest Street. All yeas Motion passes B-4. TXT-01-2017/City of Richmond/Proposed Test Amendment to Amend Article 13 (Signs) and Article 25 (Definitions) of the City’s Zoning Ordinance City Planner Jeschke informed the Commission that this amendment was previously approved by the Commission and presented to the City Council for their approval. During Council discussions, the 10 second time limit was questioned and Council wanted additional examples from other communities. It was ultimately recommended by Council that the item be sent back to the Planning Commission for review prior to Council’s second reading and adoption. The Commission was presented with time limitation on changeable copy sign from several other communities, ranging in time limits of 1.5 second to 1 minute. Motion by Kaminski, seconded by Majchrzak, to amend proposed ordinance 156-21 to have an image changeover rate of six (6) seconds and recommend to City Council approval of the amended text amendment. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY STAFF City Manager Moore – Received deed from CN Railroad for the abandoned track property. City Planner Jeschke – working on providing SEMCOG with 2045 population projections. - In the process of approving a new proposed subdivision, directly west of the Richwood Forest Subdivision. COMMENTS FROM CHAIRMAN AND COMMISSION MEMBERS Commission wished everyone Happy Holidays. Zink – Expressed his appreciation to the Councilors in attendance at tonight’s meeting. Weinert – The reconstruction of the barn has been moving forward. Kaminski – Questioned if Council could request the Lake Angela Developer to put in the second access – this would solve the ingress/egress problem. PCM: 12/14/2017 Page 5 of 6  APPROVED 01/11/2018 Rix – Questioned if the City could require the Lake Angela developer to put in the second access or make some type of improvement to the construction entrance on 32 Mile Road. City Planner Jeschke informed the Commission that the first phase of the Lake Angela Development is also built out. When the developer presents the second phase the second access drive would be required. ADJOURNMENT Motion by Rix, seconded by Moore, to adjourn the regular Planning Commission Meeting at 8:25 p.m. All yeas Motion passes Respectfully submitted: Karen M. Stagl City Clerk PCM: 12/14/2017 Page 6 of 6