Planning Commission

APPROVED 10/12/2023 JOINT MEETING OF THE PLANNING COMMISSION AND BOARD OF ZONING APPEALS MINUTES MAY 11, 2023 THE JOINT MEETING OF THE RICHMOND PLANNING COMMISSION AND BOARD OF ZONING APPEALS WAS CALLED TO ORDER AT 7:00PM., ON THURSDAY, MARCH 11, 2023, BY CHAIRMEN MISTERAVICH (BZA) AND CHAIRMAN ZINK (PC) ROLL CALL Planning Commission Present: Kaminski, Maniaci, Misch, Misko, Moore, Rix, Weinert, Zink Absent: Frank Others: City Planner Jeschke, City Clerk McCallister Visitors: None Motion by Moore, seconded Rix, to excuse Commissioner Frank from tonight’s meeting due to being out of town at the Citizen Planner Training. All yeas Motion passes Board of Zoning Appeals Present: Caperton, Garber, Kaminski, Misteravich, Schade Absent: None Visitors: None APPROVAL OF MINUTES None AUDIENCE PARTICIPATION PCM/BZA Joint Meeting: 05/11/2023 Page 1 of 4  APPROVED 10/12/2023 None CORRESPONDENCE - City Council Regular Meeting Minutes of March 6, 2023 - City Council Regular Meeting Minutes of March 20, 2023 - City Council Regular Meeting Minutes of April 3, 2023 - City Council Regular Meeting Minutes of April 17, 2023 - City Council Special Budget Workshop of April 17, 2023 - City Council Special Meeting Minutes of April 24, 2023 Planning Commission Motion: Motion by Kaminski, seconded by Weinert, to receive and file correspondence as presented. All yeas Motion passes Board of Zoning Appeals Motion: Motion by Caperton seconded by Kaminski, to receive and file correspondence as presented. All yeas Motion passes ADOPTION OF AGENDA Planning Commission Motion: Motion by Rix, seconded by Kaminski, to adopt the agenda as presented: All yeas Motion passes Board of Zoning Appeals Motion: Motion by Misteravich, seconded by Schade, to adopt the agenda as presented: All yeas Motion passes PUBLIC HEARING None PCM/BZA Joint Meeting: 05/11/2023 Page 2 of 4  APPROVED 10/12/2023 ITEMS FOR CONSIDERATION B-1. Review of the Bylaws and Rules of Procedure for the Planning Commission and the Board of Zoning Appeals. Both the Planning Commission and Board of Zoning bylaws need to be updated due to State Enabling Act which has changed the board composition. These changes will ensure the proper language is incorporated into both sets of bylaws. It was noted that the Planning Commission made revisions to the bylaws, however, they were never brought to City Council for formal adoption. The request was made to commissioners to review the changes to make sure they are still relevant before they are brought forward for consideration by Council. No further changes were suggested. The Board of Zoning Appeals bylaws have not been updated since the City decided to go from a seven member board down to a five member board. The Zoning Ordinance was updated but the bylaws were not adopted. Furthermore, the Order of Business section and the Hearing Section were amended to reflect consistency between the Planning Commission and the Board of Zoning Appeals bylaws and rules of procedure. City Manager, Moore, reviewed the Rules of Procedure with members and best practice when conducting a Public Hearing. There was a discussion among commissioners clarifying the process and provided some guidelines when a Public Hearing is held. There was a discussion that touched on when a super majority is needed versus a regular majority of quorum to approve any requested action or motion placed before the Commission. Article V, Section 10, VOTING, needs to be updated to reflect the correct voting majority. All other sections will be carefully reviewed to ensure accurate numbers are noted. Planning Commission Motion: Motion by Misko, seconded by Kaminski, to recommend to City Council approval of the City of Richmond Planning Commission Bylaws and Rules of Procedure dated May, 2023. All yeas Motion passes Board of Zoning Appeal Motion: Motion by Schade, seconded by Kaminski, to recommend to City Council approval of the City of Richmond Board of Zoning Appeals Bylaws and Rules of Procedure dated May, 2023. PCM/BZA Joint Meeting: 05/11/2023 Page 3 of 4  APPROVED 10/12/2023 All yeas Motion passes B-2. Discussion on upcoming Master Plan Revision. Every five (5) years the community master plan should be updated by the Planning Commission to make sure the items noted are still relevant or if revisions are necessary. The sections that will be reviewed are the Goals and Objectives, the Future Land Use Plan and the Implementation section of the plan with this year’s update. There was a discussion on Boundary Annexation and how the process works. Administration will begin providing articles and chapters of the Master Plan this summer. MISCELLANEOUS MATTERS FROM THE CITY STAFF An update on the two (2) major projects currently taking place was provided. The last phase of the Swan Creek Subdivision will be coming back to the Planning Commission. The next set of approvals will be forthcoming. CHAIRMAN AND COMMISSION MEMBERS Misko noted his Richmond residency will expire at the end of the month. He has enjoyed being a part of the Planning Commission. ADJOURNMENT Motion by Kaminski, supported by Misteravich, to adjourn the Joint Meeting of the Richmond Planning Commission and Board of Zoning Appeals Meeting at 8:07 p.m. All yeas Motion passes Respectfully submitted: Heather L. McCallister City Clerk PCM/BZA Joint Meeting: 05/11/2023 Page 4 of 4