Planning Commission

APPROVED 01/11/2024 REGULAR MEETING PLANNING COMMISSION MINUTES DECEMBER 14, 2023 THE REGULAR MEETING OF THE RICHMOND PLANNING COMMISSION WAS CALLED TO ORDER AT 7:00PM., ON THURSDAY, DECEMBER 14, 2023, BY CHAIRMAN ZINK ROLL CALL Present: Caperton, Frank, Maniaci, Misch, Moore, Rix, Weinert, Zink Absent: Kaminski Others: City Planner Jeschke, City Clerk McCallister Visitors: Edward Amyot (69020 Main Street), Mike Cisilino (Harrison Twp.), Tim and Holly Schienke (69025 N. Forest) Motion by Rix, seconded by Frank, to excuse commissioner Kaminski from tonight’s meeting due to being ill. All yeas Motion passes APPROVAL OF MINUTES Motion by Rix, seconded by Frank, to approve the minutes of the November 9, 2023, regular meeting as presented All yeas Motion passes AUDIENCE PARTICIPATION None CORRESPONDENCE PCM: 12/14/2023 Page 1 of 5  APPROVED 01/11/2024 - City Council Regular Meeting Minutes of November 20, 2023 - City Council Organizational Meeting Minutes of November 13, 2023 - City Council Regular Meeting Minutes of November 6, 2023 Motion by Moore, seconded by Frank, to receive and file correspondence as presented. All yeas Motion passes ADOPTION OF AGENDA Motion by Rix, seconded by Frank, to adopt the agenda as presented: All yeas Motion passes PUBLIC HEARING A-1. SCU-01-2023 /David Cutijar on behalf of Edward Amyot – Request for a Special Conditional Use and Site Plan Review for a proposed event venue (Richmond Rock Room R3 Event Center) within an existing building located at 69020 Main Street (APN: 50-07-03-35-487-003). Motion by Frank, seconded by Caperton to open the public hearing at 7:01 p.m. All yeas Motion passes The public hearing was held to receive comments on the Special Conditional Use and Site Plan Review for a proposed event venue (Richmond Rock Room R3 Event Center) within an existing building located at 69020 Main Street (APN: 50-07-03-35-487-003). Applicant Edward Amyot, (69020 Main Street) provided a brief explanation of the anticipated usage for the second (2nd) floor at the property listed above. Tim Schinke, (69025 N. Forest), a neighboring property owner, expressed concerns with parking, foot traffic, and sound issues. City Planner Jeschke received a notification from neighboring property owner, indicating she is not in favor of the proposed venue due to current and future parking concerns. No other comments were received. PCM: 12/14/2023 Page 2 of 5  APPROVED 01/11/2024 Motion by Moore, seconded by Frank, to close the public hearing at 7:07 pm All yeas Motion passes ITEMS FOR CONSIDERATION B-1. SCU-01-2023 /David Cutijar on behalf of Edward Amyot – Request for a Special Conditional Use and Site Plan Review for a proposed event venue (Richmond Rock Room R3 Event Center) within an existing building located at 69020 Main Street (APN: 50-07-03-35-487-003). The applicant is requesting a Special Condition Use to have an event venue (Richmond Rock Room R3 Event Center) within an existing building located at 69020 Main Street. The event space will be for entertainment as well as professional and educational purposes. The space can also be utilized for small events. The applicant is also requesting the space be made available as a small venue for local bands to have a place to play. Motion by Rix, seconded by Weinert to approve the requested Special Condition Use and site plan review for a proposed concert venue (Richmond Rock Room R3 Event Center) located at 69020 Main Street (APN: 50-07-03-35-487-003), subject to the following conditions: 1. The applicant shall come back within one year of approval if there are any complaints from the public with regards to noise, light, and parking concerns. Discussion on motion: Commissioners expressed their concern for the lack of parking available. Furthermore, there were inquiries into the potential of acquiring a liquor license, the proposed hours of the event space as well as anticipated sound modifications. Resident Schienke indicated his support of the request as long as it doesn’t infringe on others. Motion by Zink, seconded by Caperton to amend the first (1st) motion and to approve the requested Special Condition Use and site plan review for a proposed concert venue (Richmond Rock Room R3 Event Center) located at 69020 Main Street (APN: 50-07-03- 35-487-003), subject to the following conditions: 1. The applicant shall come back within one year of approval if there are any complaints from the public with regards to noise, light, and parking concerns. 2. The applicant and property owner shall work with the City and adjacent property PCM: 12/14/2023 Page 3 of 5  APPROVED 01/11/2024 owners on story-water drainage and paving of the parking lot. Failure to have the parking lot paved within one-year of approval may result in revocation of this approval. 3. The applicant shall install screening at the rear of the property if any resident makes a complaint. Discussion on motion: Commissioners expressed their uncertainty of the parking issue and the lack of detail on the parking plan that was provided. It was the consensus of the Commission to withhold consideration on this item for one (1) month to provide the applicant time to provide a more detailed drawing of the proposed parking. It was also recommended the applicant contact neighboring businesses in an attempt to utilize their parking for such events. During the next month, administration will take photographs of the rear parking area. Motion by Moore, seconded by Frank to table the item for consideration SCU-01-2023 /David Cutijar on behalf of Edward Amyot – Request for a Special Conditional Use and Site Plan Review for a proposed event venue (Richmond Rock Room R3 Event Center) within an existing building located at 69020 Main Street (APN: 50-07-03-35-487-003) until the next Planning Commission meeting scheduled on January 11, 2024. All yeas Motion passes Chairman Zink left the meeting at 7:54pm due to a prior commitment. Commissioner Rix took over the meeting. B-2. Master Plan Revision – Review and consideration of Article 7 (Sewer and Water System Analysis) City Planner Jeschke reviewed Article 7: Sewer and Water System Analysis with Commissioners and indicated all highlighted areas of the plan have been revised. No additional changes were recommended. MISCELLANEOUS MATTERS FROM THE CITY STAFF Jeschke informed commissioners of a request from Family Farm and Home for a pop- up greenhouse from April 1st through August 1st, 2024. After some discussion, the PCM: 12/14/2023 Page 4 of 5  APPROVED 01/11/2024 consensus of commissioners is to allow administration to review and approve the request rather than as a full site plan review. CHAIRMAN AND COMMISSION MEMBERS Merry Christmas to everyone ADJOURNMENT Motion by Frank, supported by Misch, to adjourn the Planning Commission Regular Meeting at 8:02 p.m. All yeas Motion passes Respectfully submitted, Heather L. McCallister City Clerk PCM: 12/14/2023 Page 5 of 5