Crime Control and Protection District Board Regular Meeting

Minutes of Crime Control and Prevention District Board Meeting The City Council City of Richwood A Crime Control and Prevention District Board Meeting of the City Council of City of Richwood was held Tuesday, June 19, 2018, beginning at 6:00 PM in the Richwood City Hall, 1800 N. Brazosport Blvd. Richwood, Texas. CALL TO ORDER The meeting was called to order at 6:09 p.m. ROLL CALL OF COUNCIL MEMBERS Brian Allen, President- ABSENT Randy Day - ABSENT Randy Accord Kat Venegas Kathy Vickers Oscar “Buster” Primm Others present: Michael Coon, City Manager and Giani Cantu, City Secretary PUBLIC COMMENTS All public comments will be subject to the following rules: all speakers will be permitted to speak no longer than 3 minutes; all speakers will only be permitted to speak once; speakers cannot defer their 3 minutes to another speaker; the first five individuals who sign up for the public comment section will be permitted to speak There were no public comments. APPROVAL OF MINUTES On motion by Kathy Vickers second by Buster Primm, with all present members voting “aye” the minutes of April 26, 2018 were approved. DISCUSSION AND ACTION ITEMS Review of FY 2017-2018 financials and consider budget recommendations for FY 2018-2019 The following financial projection was presented to the board:  Crime Control and Prevention Revenues DESCRIPTION ACTUAL UNAUDITED BUDGET PROJECTED PROPOSED FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/2019 BEGINNING FUND BALANCE 119,274 118,195 118,939 113,156 160,062 4110 INTEREST 147 266 - 250 - 4117 SALES TAX 103,235 99,289 109,607 104,808 114,499 TOTAL REVENUES 103,383 99,554 109,607 105,058 114,499 TOTAL AVAILABLE RESOURCES 222,657 217,749 228,546 218,214 274,561 Crime Control and Prevention Expenditures EXPENDITURE CLASSIFICATION ACTUAL UNAUDITED BUDGET PROJECTED PROPOSED FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/2019 5100 PERSONNEL COSTS 03 SALARIES 44,045 18,760 76,655 30,838 05 RETIREMENT - - 8,762 07 MEDICARE - - 1,111 447 10 WORKER'S COMP - - 3,342 1,280 15 HOSPITALIZATION - - 8,983 - 20 UNEMPLOYMENT INS. - - 1,160 342 30 TRAINING & TRAVEL - - 900 - 90 UNIFORMS - 4,093 1,007 4,500 SUBTOTAL 44,045 22,853 101,920 37,407 5200 SUPPLIES 20 TOOLS 3,995 1,663 - - 40 EXPENDABLE 14,366 - - SUBTOTAL 18,361 1,663 - - 5500 CAPITAL -  5550 IT SERVICES 1,216 - - SUBTOTAL - 1,216 - - 5900 CAPITAL 5920 MOTOR VEHICLES 42,056 73,842 - - 5930 EQUIPMENT - 5,020 2,745 20,745 SUBTOTAL 42,056 78,862 2,745 20,745 6000 TRANSFERS OUT COPS GRANT - - 12,500 - SUBTOTAL - - 12,500 - TOTAL EXPENSES 104,462 104,594 117,165 58,152 ENDING FUND BALANCE 118,195 113,156 111,381 160,062 The board reviewed the financials and discussed appropriating budget for FY 2018-2019. Revenue projections are being estimated at 114,499 for FY 2018-2019. The board discussed allocating the personnel costs and putting the remaining portion of projected revenues into equipment replacement until the strategic planning session on the 19th. On motion by Buster Primm second by Katherine Venegas, with all present members voting “aye” the proposed FY 2018-2019 budget is recommended as follows: Crime Control and Prevention Revenues DESCRIPTION ACTUAL UNAUDITED BUDGET PROJECTED PROPOSED FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/2019 BEGINNING FUND BALANCE 119,274 118,195 118,939 113,156 160,062 4110 INTEREST 147 266 - 250 - 4117 SALES TAX 103,235 99,289 109,607 104,808 114,499 TOTAL REVENUES 103,383 99,554 109,607 105,058 114,499 TOTAL AVAILABLE RESOURCES 222,657 217,749 228,546 218,214 274,561 Crime Control and Prevention Expenditures  EXPENDITURE CLASSIFICATION ACTUAL UNAUDITED BUDGET PROJECTED PROPOSED FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/2019 5100 PERSONNEL COSTS 03 SALARIES 44,045 18,760 76,655 30,838 15,552 05 RETIREMENT - - 8,762 - 07 MEDICARE - - 1,111 447 226 10 WORKER'S COMP - - 3,342 1,280 517 15 HOSPITALIZATION - - 8,983 - - 20 UNEMPLOYMENT INS. - - 1,160 342 171 30 TRAINING & TRAVEL - - 900 - 1,500 90 UNIFORMS - 4,093 1,007 4,500 1,000 SUBTOTAL 44,045 22,853 101,920 37,407 18,966 5200 SUPPLIES 20 TOOLS 3,995 1,663 - - - 40 EXPENDABLE 14,366 - - - SUBTOTAL 18,361 1,663 - - - 5500 CAPITAL - 5550 IT SERVICES 1,216 - - - SUBTOTAL - 1,216 - - - 5900 CAPITAL 5920 MOTOR VEHICLES 42,056 73,842 - - 5930 EQUIPMENT - 5,020 2,745 20,745 95,533 SUBTOTAL 42,056 78,862 2,745 20,745 95,533 6000 TRANSFERS OUT COPS GRANT - - 12,500 - - SUBTOTAL - - 12,500 - TOTAL EXPENSES 104,462 104,594 117,165 58,152 114,499 ENDING FUND BALANCE 118,195 113,156 111,381 160,062 160,062 Discuss and consider replacing speed recorder Ms. Venegas asked if there were any quotes. Mr. Coon advised that the Sergeant’s do not feel it is needed at this time. Ms. Vickers stated she researched a little and agrees it may not be needed. The board took no action and asked that it not be brought back unless the Chief felt it necessary to recommend again. Discuss and consider purchasing new body cameras Ms. Vickers asked if it is needed now or could it wait until the new Chief comes on board. Mr. Coon stated the officers are currently having issues with existing cameras. On motion by Kathy Vickers second by Buster Primm, with all present members voting “aye” approval of funding for the purchase of new body cameras was granted in an amount not to exceed $18,000.00. FUTURE AGENDA ITEMS Recommend changes to proposed budget Strategic Planning Session – July 19th ADJOURNMENT On motion by Kat Venegas, second by Buster Primm, with all present members voting “aye” and there being no further business the meeting adjourned at 6:50 p.m. President/Vice President ATTEST: __________________________________ Giani Cantu, City Secretary