City Council

River Heights City COUNCIL MEETING AGENDA Tuesday,September 11, 2018 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m. in the River Heights City Office Building at 520 S 500 E. Opening Remarks(Thatcher) and Pledge of Allegiance (Scott) Adoption ofPrevious Minutes and Agenda Reports and Approval ofPayments(Mayor, Council, Staff) Public Comment CAPSA Presentation -Proclamation in Recognition and Support of Domestic Violence Awareness Month Discuss and Make Changes to the Pavilion Use Policy Discuss City Attorney Rate Adjourn Posted^is 7^ day of September 2018 Sheila Lind, Recorder Attachments for this meeting and drafts of previous meeting minutes can be found on the Slate's Public Notice Website (pmn.utah.gov) In compliance with the American Disabilities Act. individuals needing special accommodations (including auxiliarv' communicative aids and services) during this meeting should notify Sheila Lind,(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 3 Council Meeting 4 5 September 11, 2018 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Robert"K" Scott 11 Elaine Thatcher 12 Dixie Wilson 13 Blake Wright 14 15 Recorder Sheila Lind 16 Public Works Director Clayten Nelson 17 Treasurer Wendy Wilker 18 19 Excused Finance Director Clifford Grover 20 21 Others Present: Michelle Mickelson, Rhonda Callister, Commissioner 22 Cindy Schaub 25 The following motions were made during the meeting: 26 27 Motion #1 28 Councilmember Scott moved to "adopt the minutes ofthe council meeting of August 28,2018 29 and the evening's agenda." Councilmember Clausen seconded the motion, which passed with Clausen, 30 Scott, Thatcher, Wilson and Wright in favor. No one opposed. 31 32 Motion #2 33 Councilmember Scott moved to "pay the bills as listed with the addition of Julie Pond's check 34 request of$149.61." Councilmember Clausen seconded the motion, which passed with Clausen, Scott, 35 Thatcher, Wilson and Wright in favor. No one opposed. 36 37 Motion #3 38 Councilmember Wilson moved to "approve the discussed changes to the Pavilion Use Policy." 39 Councilmember Wright seconded the motion, which carried with Clausen, Scott, Thatcher, Wilson and 40 Wright in favor. No one opposed. 41 42 43 Proceedings of the Meeting: 44 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the River Heights City Building on Tuesday, September 11, 2018 for their regular council meeting. 4Vlootingr 520 South 500 East River Heights, Utah 84321 Phone 8c Fax (435)752-2646 47 Opening Remarks and Pledge of Allegiance: Councilmember Thatcher opened the meeting 48 with a thought and Councilmember Scott led the group in the Pledge of Allegiance. 49 Adoption ofPrevious Minutes and Agenda: Minutes for the August 28,2018 meeting were 50 reviewed. 51 Councilmember Scott moved to ^^adopt the minutes of the council meeting of August 28, 52 2018 and the evening's agenda." Councilmember Clausen seconded the motion, which passed 53 with Clausen, Scott, Thatcher, Wilson and Wright in favor. No one opposed. 54 Reports and Approval ofPayments fMavor. Council. Staff): 55 56 Public Works Director Nelson 57 • The 700 South Sidewalk is moving along. The contractors(Landmark)are moving slower 58 since they don't have their full crew. Some residents have expressed concern about drainage. 59 If it's been engineered correctly, it should all work out. They are waiting for tree removal on 60 one section, which will be a couple weeks out. Rocky Mountain Power needs to move a light 61 pole, which is 2'A weeks out. 62 • Landmark has turned in a pay request in the amount of$51,133.11, which has been approved 63 by Engineer Rasmussen and is listed on the bills to be approved at tonight's meeting. 64 • The 1000 East sidewalk is nearly ready to go out for bid. 65 • He has been looking into the high water bill in the Riverdale area with Logan to try to find the 66 leak. Rural Water came yesterday to help. When they first set up the meter was spinning, but 67 then it stopped for the rest ofthe day. They wonder ifsomeone has an illegal connection, 68 which isn't being metered. They are investigating a couple other ideas, as well. 69 70 Finance Director Grover was absent. 71 72 Treasurer Wilker 73 • She presented and answered questions regarding the list of bills to be paid. Councilmember 74 Thatcher requested an add on for Julie Pond in the amount of $149.61 for the Apple Days 75 Pixies and Pirates. 76 77 Councilmember Scott moved to "pay the bills as listed with the addition of Julie Pond's 78 check request of $149.61." Councilmember Clausen seconded the motion, which passed with 79 Clausen, Scott, Thatcher, Wilson and Wright in favor. No one opposed. 80 81 Councilmember Thatcher 82 • She asked the Council which dates they preferred for the Tree Lighting; Monday,November 26 83 or December 3. They liked the first Monday in December. 84 85 Councilmember Scott didn't have anything. 86 87 Councilmember Clausen 88 • Mayor Rasmussen asked where things were at with the drafting ofthe no-fault ordinance. 89 Councilmember Clausen said it's being worked on by the Commission. Mayor Rasmussen 90 informed that Attorney Jenkins said the Commission only needs to review ordinances dealing 91 with land use. After discussion, they decided to continue to let the Commission work on it. It 92 will come to the Council for final approval. River Heights City Council Meeting, 9/11/18  Councilmember Wilson • Ms. Wilson thanked to the city workers for our beautiful parks. She also thanked 95 Councilmember Thatcher for her efforts on Apple Days. She asked Ms. Thatcher ifthey will 96 see a spreadsheet on how the budget worked out. Ms. Thatcher assured she'll have one to 97 present. 98 • Ms. Wilson said a few things to memorialize the 9-11 tragedy, of 17 years ago today. 99 100 Councilmember Wright didn't have anything to report. 101 102 Recorder Lind 103 • Ms. Lind asked who was planning to contribute to the October newsletter. Mayor"Rasmussen 104 and Councilmember Thatcher both plan to turn something in. They were reminded ofthe 105 September 18 deadline. 106 • The office scanner has not been working. Randy Grover (IT) has been in twice to get it 107 working. As oftoday, it isn't working again. Ms. Lind discussed a purchase request for a new 108 - one, if needed. She'd like another Fujitsu because they are highly recommended by IT and 109 others. Cindy Schuab pointed out, the bank she works for uses Fujitsu 9050s, which work very 110 well. The Council agreed to allow, not more than, $1,700 be spent for anew office scanner. 111 Ms. Lind has been looking on Amazon but, will check with the state contract to see if they offer 112 a better deal. Ms. Schaub will ask her employer where they get theirs. 113 114 Mayor Rasmussen • He sent a letter to Gary Griffin and Michael Ballam of the Opera Company,regarding their void contract for using the Old Church and requested their feedback. He was told that Mr. 117 Ballam is out ofthe county but when he gets back they will meet. Councilmember Clausen 118 asked they be reminded they need to honor their contract. Mayor Rasmussen reiterated that the 119 contract is no longer valid. Mr. Clausen said they won't want to put money into the repairs if 120 they can't expect to be there for a certain length of time. Mayor Rasmussen said once they give 121 an explanation to him, he will bring it back to the Council. They suggested he take someone 122 else to the meeting with him. 123 124 Public Comment: There was none. 125 CAPSA Presentation-Proclamation in Recognition and Support of Domestic Violence 126 Awareness Month: Rhonda Callister, of CAPSA,explained that October is domestic violence 127 awareness month. She gave some statistics and noted that CAPSA provides services for those who 128 have been abused. She suggested youth councils can get involved in October by going to conferences. 129 Anyone can follow them on Facebook. The City could use their own Facebook page to share CAPSA 130 information. They also offer trainings. She stated she has been with CAPSA for 8 years and has 131 worked with many victims who have tragic stories. They work with police departments. She said 132 many victims don't realize they are high risk because their situation has escalated very gradually over 133 time. 134 Councilmember Wilson asked if most of the victims are repeat or new. Ms. Callister said the 135 police are bringing in new people. They have repeat people that come directly to them at CAPSA. 136 The Council unanimously encouraged Mayor Rasmussen to sign the proclamation, which he did. River Heights City Council Meeting, 9/11/18 138 Discuss and Make Changes to the Pavilion Use Policy: Councilmember Wilson explained the 139 changes. She would like to add "remember to leave your pets at home." Councilmember Scott said to 140 point out the dumpster is available, although trash cans aren't. They didn't want the disallowance of 141 blow-ups to affect Apple Days so. it was decided to state they are allowed only upon approval. 142 Councilmember Wilson moved to ^^approve the discussed changes to the Pavilion Use 143 Policy/' Councilmember Wright seconded the motion, which carried with Clausen, Scott, 144 Thatcher, Wilson and Wright in favor. No one opposed. 145 Discuss City Attorney Rate: Mayor Rasmussen reported the city attorney is charging River 146 Heights City $100/hour, which struck him as being very low compared to the going rate for attorneys. 147 He doesn't want to pay more than is needed but he would like to be fair. He suggested asking him to 148 give a proposal for a new rate. We would like River Heights to be a priority to him. He quoted rates 149 he found out from other cities. They all pay more than $100/hour. The Council was in favor of asking 150 Attorney Jenkins to turn in a proposal for a higher rate, which will be considered. 151 Mayor Rasmussen discussed an increase in the Logan City wastewater costs, which will be 152 passed down to River Heights. 153 Mayor Rasmussen handed out some recognition coins he would like to give out to those 154 citizens who have gone above and beyond. They could also be given to outgoing commissioners and 155 coimcil members. Councilmember Thatcher suggested awarding them to those who worked hard for 156 Apple Days for many years. 157 The meeting adjourned at 7:50 p.m. 158 159 160 161 ^ Sheila Lind, Re 16; (63 Tpdd A. Rasmussen, Mayor River Heights City Council Meeting, 9/11/18  River Heights Cit>' Bills To Be Paid 9/11/2018 Payee Description Admin. P&Z Parks/Rcc Pub. Safety Com. Aff. Roads Water Sewer Total 1 Bear River Health Department Water CoHform Testing $40.00 $40.00 2 Bounce 4 Kids Apple Days Dunk Tank, Bungee Run $320.00 $320.00 3 Caselle Monthly Contract Support $91.69 $91.66 $91.65 $275.00 4 Chemtech-Ford, Inc. Water Samples $562.00 $562.00 5 Chevron & Texaco Fuel For City Vehicles $57.97 $57.97 $57.97 $57.97 $231.88 6 Diane Weese Apple Days Parade and Prizes $157.15 $157.15 7 Edge Excavation, Inc. Top Soil for parks, water leaks, lampli^tcr, 700 S. $45.97 $45.97 $45.97 $45.98 $183.89 8 Foresight Surveying 1000 East Sidewalk $1,230.00 $1,230.00 9 IT Works Laptop Issues, Scanning Issues $135.00 $135.00 10 Landmark Compainies, Inc. 100 East to 600 East Sidewalk Project $51,133.11 $51,133.11 11 NAPA Auto Parts Shop Miscellaneous Parts/Supplies $26.68 $26.68 $26.69 ^ $80.05 12 Roclg' Mountain Power Electricity $1I7;92 $69.61 $24.90 $1,164.96 $5,068.65 $29.83' $6,475.87 13 Roxannc Bilbao Apple Days Wood Stakes for Parade $15.87 $15.87 14 Sam's Club Office Paper $80.94 $80.94 15 Secure Instant Payments Monthly Billing $16.49 $16.48 $16.48 $49.45 16 Shanna Buhler/S &B Custom Apple Days Face Painting $420.00 $420.00 17 Sprinkler Supply R-O-WbyRHCSign $154.01 ' $154.01 18 Thurcon Inc. Water Le^ 500 S, Repair 350 S.,Split TopSoil $23.75 $23.75 $3,326.25 $23.75 $3,397.50 19 Todd Rasmussen Youth Council Projector,Parade, Fuel $150.00 $150.00 $348.15 $150.00 $150.00 ;> $948;15 20 Verizon Wireless Monthly Cell Phone Bill $35.75 $35.75 $35.76 ' \-$107.26 21 Xerox Monthly Copier Usage $82.33. $82.33 - $164.66 22 ii' 23 24 25 JUNE 26 IT Works Office Trouble shoot Issues & Back-Ups $247.50 " ■ ,$247.50 27 28 29 30 31 / 32. 33 34 35 36 37 38 39 40 41 42 43 44 45 46 s""' ! ] Page 1 SubTotals $957.62 $347:30 7 ^ $24.90 "$i;343.S0 S53,682;44 $9,575.42 S478.Il $66,409.29j i • Page 1 Total Amount to be Paid L_S66,409.29] River Heights City Financial Summary August 28, 2018 Cash Balance Bv Fund 07/31/18 08/31/18 Net Change % of Total General Fund 200,550.03 180,845.64 (19,704.39) 11.41% Capital Projects Fund 128,258.67 123,138.07 (5,120.60) 7.77% Water Fund 430,574.37 458,930.63 28,356.26 28.96% Sewer Fund 849,319.65 821,807.33 (27,512.32) 51.86% Total Cash Balance 1,608,702.72 1,584,721.67 (23,981.05) 100.00% %0f %0f Unexpended Budget Time YTD Actual Annual Budget Budget Incurred Incurred I^General Fund Revenue 79,261.41 757,030.00 677,768.59 10.47% 16.99% Expenditures Administrative 12,258.66 162,050.00 149,791.34 7.56% 16.99% Office 2,621.54 17,120.00 14,498.46 15.31% 16.99% Community Affairs 5,602.38 18,400.00 12,797.62 30.45% 16.99% Planning & Zoning 143.39 8,470.00 8,326.61 1.69% 16.99% Public Safety 4,369.82 86,400.00 82,030.18 5.06% 16.99% Roads 17,210.67 104,000.00 86,789.33 16.55% 16.99% Parks & Recreation 10,230.70 90,800.00 80,569.30 11.27% 16.99% Sanitation 27,085.57 150,000.00 122,914.43 18.06% 16.99% Transfer To CP Fund - 120,000.00 120,000.00 0.00% Total Expenditures 79,522.73 757,240.00 677,717.27 10.50% 16.99% Net Revenue Over Expenditures (261.32) (210.00) 51.32 Capital Projects Fund Revenue 82.93 400.00 317.07 16.99% Transfer From General Fund 120,000.00 120,000.00 Expenditures Administrative 130,000.00 130,000.00 16.99% Parks & Recreation 152,750.00 152,750.00 16.99% Roads 48,086.97 757,750.00 709,663.03 16.99% - - - 16.99% Total Expenditures 48,086.97 1,040,500.00 992,413.03 16.99% Net Revenue Over Expenditures (48,004.04) (920,100.00) (872,095.96) Water Fund Revenue 95,035.09 346,130.00 251,094.91 27.46% 16.99% Expenditures 27,769.71 272,250.00 244,480.29 10.20% 16.99% Net Revenue Over Expenditures 67,265.38 73,880.00 6,614.62 Sewer Fund Revenue 47,923.80 249,500.00 201,576.20 19.21% 16.99% Expenditures 73,884.21 310,250.00 236,365.79 23.81% 16.99% Net Revenue Over Expenditures (25,960.41) (60,750.00) (34,789.59)  capsa abuseIends here. Proclamation In Recognition and Support of Domestic Violence Awareness Month WHEREAS,in Utah. 1 in 3 women and 1 in 7 men will experience intimate partner violence in tlieir lifetime. In recognizing that domestic violence is a prominent and pervasive issue, we,the City of River Heights, understand the necessity of providing services to survivors of domestic violence. We also recognize the dire need for prevention efforts directed towards reducing the occurrence of domestic violence. We,the City of River Heights, believe that we can increase the quality and togetherness of our community by showing our unwavering support to the many individuals and families who are survivors of domestic violence. NOW THERFORE, be it resolved that I, Todd A. Rasmussen, Mayor of River Heights, do hereby proclaim the month of October in 2018 to be Domestic Violence Awareness Month. In recognition and support of Domestic Violence Awareness Month, CAPSA,and survivors of domestic violence, the City of River Heights hereby officially recognizes October as Domestic Violence Awareness Month. Together we are capable of making a difference in the lives of many. This October,stand for someone. Stand against domestic violence. The City of River Heights does. Signed this day of September, 2018 Todd A. Rasmussen River Heights City Pavilion Use: • The volleyball court,gazebo,tennis courts, playground, ball diamond,and soccer fieldsfaren ■no1dnclud^5n>fhe-pavili6n'vrehtgI^butFcan^b^sed-,upoh^availabilitV^31io>Cin^^ ^byjtho--public'on'raVailabilit\C^Blowrupsr^'drslip':and^ides~are'prQhibited on-the-crassv- (^KctyhA ^W- ■ Tennis courts are for tennis only. No' bikes, skateboards or toys allowed. ■ No use or consumption of alcoholic beverages or illicit dmgs will be permitted on City property. ■ Smoking is not permitted on City property. ^ • * -Qroups'areTe'GpofSibTcrtb":lDa\^eth&afeacleah"ahdorgani2cd.^ (o\f-^AdMf ■ No climbing on city building facilities. ■ Adhere to "No Parking" areas. ■ No grease dumping. ■ All trash should be cleaned up and disposed of. j ■ Trash cans will not be provided, *fW, Ci-\y /Nwj Lost or Stolen Property: ■ The City of River Heights will not be responsible for the loss or damage of equipment, personal belongings, or other items owned or used by the group using the pavilion. ■ Items left for more than 60 days will be utilized or discarded as deemed proper by the City staff. IN THE EVENT OF AN EMERGENCY CALL CLAYTEN NELSON AT 213-6948 Groups and individuals using the facilities shall abide by all laws and regulations, including fire and safety regulations and Municipal Code restrictions pertaining to the use of the facility. Any group violating the regulations and conditions governing the use of the facility shall be subject to immediate revocation of facility use privileges and the City will retain all fees previously paid. Groups or individuals that fail to comply or violate River Heights City rules or regulations shall not be permitted future use without prior approval of the River Heights Council. I understand that River Heights City assumes no responsibility or liability for accidents or injuries arising from activities conducted at the City Park and Pavilion. I agree to pay for damages that occur to the facility, including costs exceeding the amount of the deposit. Signature Date Staff Initials Office Use only: Rent Paid: Date: Deposit Paid: Date: Deposit Refunded Date: