City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, August 28,2018 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m. in the River Heights City Office Building at 520 S 500 E. Opening Remarks (Clausen)and Pledge of Allegiance (Thatcher) Adoption of Previous Minutes and Agenda Reports and Approval ofPayments(Mayor, Council, Staff) Public Comment Update on 700 South Sidewalk Project Adjourn Posted tl^is 23^'^ day of August 2018 '\Ml. Sheila Lind, Reorder Attachments for this meeting and drafts of previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov) In compliance with the American Disabilities Act, individuals needing special accommodations(including auxiliary communicative aids and services) during this meeting should notify Sheila Lind,(433)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646  River Heights City 3 Council Meeting 4 5 August 28,2018 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Robert"K" Scott 11 Elaine Thatcher 12 Blake Wright 13 14 Recorder Sheila Lind 15 Public Works Director Clayten Nelson 16 Finance Director Clifford Grover 17 Treasurer Wendy Wilker 18 19 Excused Councilmember Dixie Wilson 20 21 Others Present: Heather Lehnig, Monica Thunell 22 The following motions were made during the meeting: 25 26 Motion#! 27 Councilmember Clausen moved to "adopt the minutes of the council meeting of May 8, 2018 28 and the evening's agenda." Councilmember Scott seconded the motion, which passed with Clausen, 29 Scott, Thatcher, and Wright in favor. No one opposed. Wilson was absent. 30 31 Motion #2 32 Councilmember Scott moved to "pay the bills as discussed." Councilmember Clausen 33 seconded the motion, which passed with Clausen, Scott, Thatcher, and Wright in favor. No one 34 opposed. Wilson was absent. 35 36 37 Proceedings ofthe Meeting 38 39 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in 40 the River Heights City Building on Tuesday, August 28,2018 for their regular council meeting. 41 Opening Remarks and Pledge of Allegiance: Councilmember Clausen opened the meeting with 42 a thought and Councilmember Thatcher led the group in the Pledge of Allegiance. 43 Adoption ofPrevious Minutes and Agenda: Minutes for the August 14, 2018 meeting were 44 reviewed. Pi HwiuliH Pilji riiiiiii'il TiifMHliiijjj WHSaa 520 South 500 East River Heights, Utah 84321 Phone 8c Fax (435) 752-2646 45 Councilmember Clausen moved to ^^adopt the minutes of the council meeting of May 8, 46 2018 and the evening's agenda." Councilmember Scott seconded the motion, which passed with 47 Clausen, Scott, Thatcher, and Wright in favor. No one opposed. Wilson was absent. 48 Reports and Approval ofPayments ("Mavor. Council. Staff): 49 50 Public Works Director Nelson 51 • They've spent a lot oftime and worked hard to prepare for Apple Days. 52 • The yearly water samples are done. He expressed gratitude for the ten residents who took the 53 samples and set them out for him this morning. 54 • Mayor Rasmussen brought up the changes in school crossing this year. PWD Nelson explained 55 how the children cross from the south to the north and then from west to east this year, in an 56 effort to create a safer situation for the children and allow better traffic flow. The morning of 57 the first day ofschool he had a lot offlak, but by that afternoon there were more positive 58 comments. It seems to be working well now. 59 60 Finance Director Grover 61 • Explained the Financial Summary and the impact the ThunelTs payout will have on the sewer 62 fund. He guessed at some point during the year, we will borrow from other sources if we 63 continue with all our planned projects. Discussion was held on how to keep the sewer fund 64 healthy over the next few years. Cash will be tied in a receivable, the general fund will be able 65 to service that debt, although we are negative in our daily operations. Councilmember Clausen 66 reminded we need to determine how much ofthe sewer fund is tied to impact fees. They 67 discussed using impact fees for some ofthe projects such as building a new shed, which would 68 house sewer equipment. The water fund is healthy now and profiting. Mr. Grover reiterated, 69 we need to have enough cash in the sewer fund to service the debt and fund the business 70 operations. 71 72 Treasurer Wilker 73 • Presented and answered questions regarding the list of bills to be paid. Ms. Wilker explained 74 line 5 will be redueed to $205.32, due to a $50 donation. 75 Councilmember Scott moved to "pay the bills as discussed." Councilmember Clausen 76 seconded the motion, which passed with Clausen, Scott, Thatcher, and Wright in favor. No one 77 opposed. Wilson was absent. 78 Treasurer Wilker and FD Grover took leave ofthe meeting at 6:50pm. 79 80 Councilmember Thatcher 81 • Ms. Thatcher learned there are a ton of volunteers in River Heights who make Apple Days 82 happen. She took note of things they could have done better, such as; there weren't enough 83 signs out to advertise the event and the youth council didn't collect any donations for the 84 drawing. She isn't sure why the City puts a burden on businesses to donate and then we give 85 away the donations just for the sake of giving away. She would like to discuss the drawing 86 with the ladies who have helped out with Apple Days for a number of years, to find out the 87 reasons why. Mayor Rasmussen also wasn't in favor of it. PWD Nelson said he had a number 88 of people comment to him that they were disappointed it didn't happen. He believes it keeps 89 people at the event longer. It was pointed out that the Lions Club didn't sell as many dinner 90 tickets, which they believe was due to people leaving sooner than usual. River Heights City Council Meeting, 8/28/18  Ms. Thatcher continued: Two ofthe three honorees couldn't be there. She has some ideas for 93 next year for adult activities, such as; horse shoes and crochet. The numbers were down on the 94 fun run. It could have been due to the smoky air or the lack of publicity. She suggested better 95 signs for the games. It was suggested that the eagle scout who ran the games could do that. 96 She felt he did a greatjob. 97 • She has checked on the cost and ramifications of saving the Old Church. She has talked to 98 Engineer Rasmsussen about the evaluation he did on the building and asked him for a ballpark 99 figure for upgrading it. PWD Nelson said he will go through it with Mr. Rasmussen soon. 100 Mayor Rasmussen would like to discuss, at some point, what-the options are for use ofthe 101 building ifthe City hung onto it. Ms. Thatcher is also looking into grants and will report on her 102 findings. Councilmember Clausen suggested asking the LDS Church if they may want the 103 building back. Some felt the Church would not be interested because ofthe amount of 104 upgrading it would take. Ms. Thatcher realized it may be a stretch to save the building but, she 105 still wants to look into it. 106 • Mayor Rasmussen asked her for a spreadsheet which explains all that goes into the planning of 107 Apple Days.^ 108 109 Councilmember Scott didn't have anything. 110 111 Coimcilmember Clausen 112 • Asked ifthere had been any feedback on the sewer flyer. There had been a little, but not much. _.. Councilmember Wilson was absent. 115 116 Councilmember Wright didn't have anything. 117 118 Recorder Lind didn't have anything. 119 120 Mayor Rasmussen 121 • He has been contacted by a few people on the possibilities of the Old Church so he'd like to 122 know the City's interest before long. 123 • He has purchased a projector for the Youth Council to show outdoor movies but would like to 124 have it available for other departments. If so,they could pitch in on the cost, which was $800. 125 They decided to split it between Youth Council and Administrative. 126 Public Comment: Monica Thunell brought treats for the group,to show appreciation for 127 working with them through their sewer backup ordeal. 128 Update on 700 South Sidewalk Project: PWD Nelson reported there was a pre construction 129 meeting held. The contractor, Landmark, also has a contract to tear down some buildings in Logan, 130 which has held up the sidewalk project. When they begin,they will start at 100 East and work their 131 way east. If all goes well, they hope the whole project will take 3-4 weeks. He hasn't heard from any 132 residents yet. They may or may not have been notified by door hanger. 133 Heather Lehnig asked ifthere will be a fence next to the sidewalk, along the hill. PWD Nelson 134 said the plan calls for a couple sections where it's really steep, however,they have discussed joining 1.3^ the two sections. River Heights City Council Meeting, 8/28/18 136 Mayor Rasmussen asked who will do the inspections to decide the payouts along the way. 137 PWD Nelson stated he does daily inspections. Engineer Rasmussen will do inspections to determine 138 the pay outs. 139 PWD Nelson said the 1000 East sidewalk project will go out for bid any day. 140 The meeting adjourned at 7:20 p.m. 141 142 143 144 ' Sheila Lind, Recorder 145 146C__Iedd^. Rasmussen, Mayoi^ River Heights City Council Meeting, 8/28/18  Bh'cr Heights City BHIsTo Be Paid 1""'^ V -- 8/28/2018 Payee 'Description Admin. P&Z Parks/Rcc Pub.Safety Com. Aff. Roads Water Sewer Total 1 Comcast Business Internet $2,1.97 $21.96 $21.96 $65.89 2. Discount Tire Mower Tire S6.38 $6.38 3 Dominion Energy Gas $8.92 $10.00 $2.91 $139.72 $2.90 $164.45 4 Flaire,LLC Apple Days Tent Rental $200.00 $200.00 5 Heather Ixhnig Apple Days Fun Run gscKCTZ $255.32 6 IPACO Cultivator attachment for weedeater $59.61 'Ufb.m, $59.60 $59.61 $59.61 $238.43 7 Kylie Gonzales Utility Deposit Refund $23.68 $23.68 8 Lasting Engraving Apple Days Fun Run Medals $35.24 $35.24 9 Logan Landscape Products Bark $138.00 $138.00 10 Ma^ic Productions Stage for Apple Days $600.00 $600.00 n Mcl^lty Astle Apple Days Flyer Distribution $130.00 $130.00 12 Peggy Smith Apple Days Parade $274.40 $274.40 13 Roto Rooter Soccer PortaPotty $100.00 $100.00 14 South Fork Hardware Shop Supplies $1.32 $1.32 $1.32 S1.3I $5.27 15 Square One Printing Apple Days S»gns-& Banners $160.00 $160.00 16 Thomas Petroleum Fuel for City Vehicles $66.53 $66.52 $66.52 $66.52 $266.09 17 Wa&lns Envelopes & Forever Stamps .$364.75 $165.00 $165.00 $694.75 18 19 20 21 22 23 24 25 26 June 5 27 South Fork Hardware Pioneer Park Rq)airs $72.99 - $72.99 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 i ■ , '/ 1 PageT^ubTotals • .'$1,654.96 $130.35 $477.81 • $317.30 $3,430.89: Page 1 Total Amount to be Paid{ $3,430.8^ River Heights City Financial Summary August 28,2018 Cash Balance Bv Fund 07/31/18 08/28/18 Net Change % of Total general Fund 200,550.03 184,218.62 (16,331.41) 11.68% Capital Projects Fund 128,258.67 123,138.07 (5,120.60) 7.81% Water Fund 430,574.37 452,665.97 22,091.60 28.69% Sewer Fund 849,319.55 817,572.47 (31,747.18) 5J.82% Total Cash Balance 1,608,702.72 1,577,595.13 {31,107.59) 100.00% %0f %0f Unexpended Budget Time YTD Actual Annual Bucjget Budget Incurred IncMrred Revenue 59,604.45 757,030.00 697,425.54 7.87% 16,16% Expenditures Adrninistrat)ve 10,448.00 162,050,00 151,602.00 6.45% 16.16% Office 2,390.90 17,120.00 14,729.10 13.97% 16.16% Community Affairs 3,997.42 18,400.00 14,402.58 21.73% 16.16% Planning & Zoning 143.39 8,470,00 8,326.61 1.59% 16.16% Public Safety 4,149.80 86,400.00 82,250.20 4.80% 16.16% Roads 15,766.77 104,000.00 88,233.23 15.16% 16.16% Parks & Recreation 8,035.84 90,800.00 82,764.16 8.85% 16.16% Sanitation 26,920.57 150,000.00 123,079.43 17.95% 16.16% Transfer To CP Fund m 120,000.00 120,000.00 0.00% Total Expenditures 71,852.69 757,240,00 685,387.31 9.49% 16,16% Net Revenue Over Expenditures (12,248.23) (210.00) 12,038,23 Revenue 82.93 400.00 317.07 16.16% Transfer From General Fund 120,000.00 120i00p,00 Expenditures Administrative 130,000.00 130,000.00 16.16% Parks & Recreation 152,750,00 152,750.00 16,16% Roads 48,086.97 757,750.00 709,663.03 16.16% 16.16% Total Expenditures 48,086.97 1,040,500.00 992,413.03 16.16% Net Revenue Over Expenditures (48,004.04) (920,100.00) (872,095.96) Revenue 49,297.83 346,130.00 296,832.17 14.24% 16.16% Expenditures 25,066.48 272,250.00 247,183.52 9.21% 16.16% Net Revenue Over Expenditures 24,231.35 73,880.00 49,648,65 Revenue 24,826.63 249,500.00 224,673.37 9.95% 16,16% Expenditures 72,388,63 310,250.00 237,861.37 23.33% 16.16% Net Revenue Over Expenditures (47,562.00) (60,750.00) (13,188.00)