City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, November 13, 2018 Notice is hereby given that the River Heights City Council will hold its regular council meeting begimiing at 6:30 p.m. in the River Heights City Office Building at 520 S 500 E. Opening Remarks(Scott) and Pledge of Allegiance (Clausen) Adoption ofPrevious Minutes and Agenda Reports and Approval ofPayments(Mayor, Council, Staff) Public Comment Public Hearing to Discuss No-Fault Utility Claims Ordinance Consider a Rezone Request from Conservice to Rezone Property located at 350 E 800 S from Agricultural to Commercial Parking Consider a Commercial Parking Request from Conservice at Property Located at 350 E 800 S Discuss City Storage Use of the Old Church Discuss What to do With the Icon Donation Discuss the City's 4-Acre Property North of the Cemetery Decide on the Purchase of Additional Water Shares Adjourn Posted.this day of November 2018 ■/ A Sheila Lind, Reorder Attachments for this meeting and drafts of previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov) In compliance with the American Disabilities Act, individuals needing special accommodations (including au.\iliar>' communicative aids and services) during this meeting should notify Sheila Lind, (435) 770-2061 at least 24 hours before the meeiine. 520 South 500 East River Heights, Utah 84321 Phone 8( Fax (435) 752-2646  River Heights City 3 Council Meeting 4 5 November 13, 2018 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Robert"K" Scott 11 Elaine Thatcher 12 Dixie Wilson 13 Blake Wright 14 15 Recorder Sheila Lind 16 Public Works Director Clayten Nelson 17 Treasurer Wendy Wilker 18 19 Excused Finance Director Clifford Grover 20 21 Others Present: Danny Petersen, Lance Anderson 22 The following motions were made during the meeting: 25 26 Motion #1 27 Councilmember Thatcher moved to "adopt the minutes of the council meeting of Get 23,2018 28 and the evening's agenda." Councilmember Wright seconded the motion, which passed with Clausen, 29 Thatcher, Wilson and Wright in favor. No one opposed. Scott abstained. 30 31 Motion #2 32 Councilmember Scott moved to "pay the bills as listed, with the addition ofthe Landmark pay 33 request, in the amount of $24,641.69." Councilmember Thatcher seconded the motion, which passed 34 with Clausen, Scott, Thatcher, Wilson and Wright in favor. No one opposed. 35 36 Motion #3 37 Councilmember Clausen moved to "adopt Ordinance 5-2018, An Ordinance to Adopt Changes 38 to the City Code of River Heights, Utah." Councilmember Wilson seconded the motion, which carried 39 with Clausen, Scott, Thatcher, Wilson and Wright in favor. No one opposed. 40 41 Motion #4 42 Councilmember Wright moved to "rezone parcels 02-027-0046 and 02-027-0047 from 43 agricultural to commercial parking." Councilmember Thatcher seconded the motion, which carried 44 with Clausen, Scott, Thatcher and Wright in favor. Wilson opposed. IVlViOf Ilolghto Counoll Mooilftgr 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646 47 Motion #5 48 Councilmember Wright motioned that "the commercial parking lot proposed by Conservice for 49 350 E 800 S be approved with the suggestion that the value ofthe 800 South improvements that 50 Conservice shows on their plan be put in escrow." Councilmember Clausen seconded the motion, 51 which carried with Clausen, Scott, Thatcher and Wright in favor. Wilson opposed. 52 53 Motion #6 54 Councilmember Clausen moved that "he approach the Westons about purchasing their 55 irrigation shares at $250/share plus pay their dues in arrears; final purchase price not to exceed 56 $9,000." Thatcher seconded the motion, which carried, with Clausen, Scott, Thatcher, Wilson and 57 Wright in favor. No one opposed. 58 59 60 Proceedings ofthe Meeting: 61 62 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in 63 the River Heights City Building on Tuesday, November 13,2018 for their regular council meeting. 64 Opening Remarks and Pledge of Allegiance: Councilmember Scott opened the meeting with a 65 thought and Councilmember Clausen led the group in the Pledge of Allegiance. 66 Adoption ofPrevious Miiiutes and Agenda: Minutes for the October 23,2018 meeting were 67 reviewed. 68 Councilmember Thatcher moved to "adopt the minutes of the council meeting of Oct 23, 69 2018 and the evening's agenda." Councilmember Wright seconded the motion, which passed 70 with Clausen,Thatcher, Wilson and Wright in favor. No one opposed. Scott abstained. 71 Reports and Approval ofPavments fMavor. Council. Staff!: 72 Public Works Director Nelson 73 • The snow plows are ready to go. 74 • Sanitary survey is scheduled tomorrow. 75 • The 700 South sidewalk project is very slow going. 76 77 Finance Director Grover was absent. 78 79 Treasurer Wilker 80 • Ms. Wilker informed that Landmark has turned in their third pay request for work done on the 81 700 South sidewalk, in the amount of $24,641.69. Engineer Rasmussen has given his approval 82 on the work and recommended it be paid. PWD Nelson suggested not paying any future pay 83 requests until the project is completed. 84 • She and FD Grover have been preparing audit reports. He might have them turned into the 85 auditor by now. 86 87 Councilmember Scott moved to "pay the bills as listed, with the addition of the Landmark 88 pay request, in the amount of $24,641.69." Councilmember Thatcher seconded the motion, 89 which passed with Clausen, Scott, Thatcher, Wilson and Wright in favor. No one opposed. 90 91 92 River Heights City Council Meeting, 11/13/18  Councilmember Thatcher • Ms. Thatcher discussed a handout, which explained her vision for River Heights Ambassadors. 95 It will take the place ofthe royalty and be open to boys and girls, sophomore and junior ages. 96 To participate, the youth would be asked to write an essay on something to do with River 97 Heights. They will decorate and ride on the city float in parades, help with Apple Days and the 98 Tree Lighting event, in addition to other tilings that may come up. Councilmember Scott asked 99 ifthey would receive a scholarship for participating, as the royalty did in years past. Ms. 100 Thatcher would support this but wondered if the money actually went towards education. She 101 is hoping the Lions Club would be willing to donate since the youth will be required to do more 102 to participate than was required by the royalty girls. Councilmember Wright pointed out this 103 seems a lot like the youth council. Mayor Rasmussen said the youth council focuses on 104 learning the ways of government. The ambassadors will represent the city outwardly. Ms. 105 Thatcher stated the two groups have a different purpose and reasons for joining. She will check 106 the budget to see if they can give scholarships. The applications will go out in January. She 107 will find a couple adults who are willing to be advisors, who will be responsible for finding the 108 youth in River Heights who fit the age criteria. PWD Nelson asked for clarification on how 109 they would be involved with the putting together the float. They discussed the ambassadors 110 and youth council could work on the float together, with their advisors. Perhaps the two groups 111 would meet early in the year to plan activities they could do together. 112 • The Tree Lighting is set for December 3^^^ at 6:00 p.m. Ms. Thatcher will work with Recorder 113 Lind on the needed preparations. 114 Councilmember Scott didn't have anything. 117 Councilmember Clausen didn't have anything. 118 119 Councilmember Wilson 120 • Ms. Wilson stated she is working on getting three bids for tearing down the Old Church. They 121 haven't been turned in to her yet. She has found out Logan City charges $30/ton to dispose of 122 waste materials, which has gone up. The cost offuel will also rise. She guessed a high bid 123 might be about $160,000, which would include asbestos abatement. PWD Nelson suggested 124 she check with Edge. They crush the bricks and recycle them. Mayor Rasmussen suggested 125 selling some of the bricks for a fundraiser. Ms. Wilson said the bids are good for 30 days. She 126 hopes to have all three bids by the next meeting. She is asking the companies to bid removal of 127 the entire building, including the basement, and fill in the hole with pit run. She is counting on 128 the public works department to help with landscaping. 129 130 Councilmember Wright didn't have anything. 131 132 Recorder Lind 133 • She asked Councilmember Thatcher if she had information on Rodger Pond for the citizen of 134 the year plaque to hang in the office foyer. Ms.Thatcher said she will work on it. 135 136 Mayor Rasmussen • He met with Logan officials to discuss the 100 East 700 South intersection. Three of the accidents that happened in the area were in adjacent parking lots. Afier removing these from River Heights City Council Meeting, 11/13/18 139 the study, there wasn't enough criteria to make a change. He told Logan City he wasn't 140 interested in revising the intersection just to 'do something' unless it was the right thing. 141 Logan City plans to remove the city trees in the park strips, which cause blind spots and adjust 142 some ofthe landscaping in front of Conservice. They will add warning signage and additional 143 road striping in hopes to get people to slow down. The article in the Herald Journal, which 144 reported the recent accident and death at this intersection was incorrect,in that the driver was at 145 the stop sign to cross east and hit a southbound vehicle. He discussed some of the traffic data. 146 The actual speed has gone down since two years ago from 38mph to 34 this year. Logan City 147 asked him to get with the property owner next to Conservice to have them trim trees on the 148 south side. In a few years, a light may be needed, but not right now. 149 • He discussed a letter he sent to Providence regarding their annexation declaration, in which 150 they included property owned by the Church, which is currently in River Heights. The letter 151 should be read at the Providence Council hearing tonight. If not, he has asked Commissioner 152 Schaub to read it aloud. He and Councilmember Wright met with City Attorney Jenkins last 153 week, who clarified that Providence should not include any properties currently annexed in 154 another city, in their plan. Unincorporated areas should be discussed and agreed upon between 155 the two cities. 156 157 Public Comment: There was none. 158 Public Hearing to Discuss No-Fault Utility Claims Ordinance: Councilmember Clausen asked 159 if anyone had suggestions. They all felt it was well written and were grateful to those who worked on 160 it. There was no public comment at the hearing. 161 Councilmember Clausen moved to "adopt Ordinance 5-2018, An Ordinance to Adopt 162 Changes to the City Code of River Heights, Utah." Councilmember Wilson seconded the motion, 163 which carried with Clausen, Scott, Thatcher, Wilson and Wright in favor. No one opposed. 164 Consider a Rezone Request from Conservice to Rezone Property located at 350 E 800 S from 165 Agricultural to Commercial Parking: Councilmember Wright introduced the rezone request. 166 Conservice is requesting the two parcels they own,at approximately 300 East 800 South, previously 167 owned by the Wilson brothers, be rezoned from agricultural to commercial parking. The planning 168 commission held a hearing on the request at their last meeting and recommended passing it on to the 169 council for their approval. Mayor Rasmussen brought up that it would still be possible for other 170 agricultural properties to have parking lots, as long as they were not paved. Councilmember Wright 171 clarified a rezone to commercial parking can only happen next to a commercial zoned property. 172 Councilmember Wright moved to "rezone parcels 02-027-0046 and 02-027-0047 from 173 agricultural to commercial parking." Councilmember Thatcher seconded the motion, which 174 carried with Clausen, Scott, Thatcher and Wright in favor. Wilson opposed. 175 Consider a Commercial Parking Request from Conservice at Property Located at 350 E 800 S: 176 Councilmember Wright discussed the parking lot layout. Lance Anderson (Conservice representative) 177 pointed out their plan calls for 115 parking stalls above what they already have. They discussed there 178 will be no parking beyond (north of)the existing shed. They plan to pave the north half of800 South 179 along the property. Mayor Rasmussen stated it would be to the city's advantage to put in the rest of 180 the road at this time or put the money in escrow for later. Councilmember Wright stated the planning 181 commission's recommendation was to ask Conservice to contribute for the completion of 800 South 182 (connecting the two dead ends). PWD Nelson suggested looking into finishing the entire road at this 183 time. Councilmember Wilson doesn't feel Conservice should be held hostage to do more than the half 184 adjacent to their property. River Heights City Council Meeting, 11/13/18  PWD Nelson said when 800 South goes in it will take pressure off of700 South. He would like to see the money set aside this year for refinishing 400 South put towards 800 South, since this will 187 add another access out oftown. Having 800 South go through will help a great deal with snow 188 plowing. 189 Councihnember Clausen felt 400 South has far more traffic and is more of a priority. He 190 recommended dealing vdth funding 800 South later. 191 Councilmember Wright felt the Weston family should participate in the cost since they will 192 benefit from the improved road, but there is no reason for them to participate now. 193 Lance Anderson suggested putting Conservices contribution for their half of the road in escrow, 194 which would give River Heights match money to apply for a COG grant. Until that time, the parking 195 lot can access one of their current egresses. 196 Mayor Rasmussen asked how the city would recoup money from the other property owners for 197 their share ofthe road. Councilmember Wright stated, in years past, the road goes is installed when 198 the property develops. Lance Anderson said most cities can collect from adjacent property owners if 199 they develop within 10 years ofthe road installation. Legally there are unknowns that could go either 200 way. 201 Councilmember Wilson suggested waiting wouldn't hurt. Providence could decide they'd like 202 800 South to go through, and may consider participating. 203 Councilmember Wright motioned that "the commercial parking lot proposed by 204 Conservice for 350 £ 800 S be approved with the suggestion that the value of the 800 South 205 Improvements that Conservice shows on their plan be put in escrow." Councilmember Clausen 206 seconded the motion, which carried with Clausen, Scott, Thatcher and Wright in favor. Wilson opposed. Discuss Citv Storage Use of the Old Church: PWD Nelson explained the Old Church is 209 covered on the city's liability insurance. The agent at Utah Local Governments Trust(ULGT)was 210 under the impression that the city already had property insurance on the building, however, it was 211 determined that is not the case. He said ifthe city owns it, they should be carrying property insurance 212 and suggested adding it to the policy. It would cover the building and any contents inside which 213 belong to the city. The Council agreed it should probably be added. 214 PWD Nelson pointed out, since the city owns the building and ifthey also insure it, he feels it 215 would be fair that they be able to use some ofthe space for storage. They are very short on space in 216 the city shop. It would help them out a great deal to be able to juggle some things around to make 217 more space for snow removal equipment to be housed inside so it will start in the winter. 218 It was pointed out that the Opera Company is in default oftheir lease so they will be required to 219 share the building. 220 PWD Nelson informed there are a couple rooms in the building that are locked. He was unsure 221 ifthey were full or empty but would look into finding out and emptying a portion ofthe building for 222 city use. Mayor Rasmussen said the Opera Company should be the ones to clean out the rooms needed 223 for the city in an acceptable manner. 224 Mayor Rasmussen proposed allowing FD Grover to weigh in on whether the property insurance 225 was mandatory, and ifso, what the additional cost would be to the city. The council agreed. Once that 226 happens, the city can move items into the building. 227 Discuss What to do With the Icon Donation: Mayor Rasmussen asked for thoughts on the 228 donated elliptical which wasn't given away at Apple Days. Councilmember Clausen suggested calling 7.29 Scott Watterson's secretary at ICON to explain the situation and ask what they would like to have done with it. Councilmember Thatcher suggested giving it away to a River Heights resident since that was River Heights City Council Meeting, 11/13/18 231 the intent. It was suggested it could be used as an incentive in growing the city's Facebook page. 232 Mayor Rasmussen will contact the ICON secretary and asked Ms. Thatcher to be responsible for 233 organizing the giveaway. 234 Discuss the Citv's 4-Acre Propertv North ofthe Cemetery: Councilmember Wilson reported 235 she met with Councilmember Wright and PWD Nelson on the property to get a visual look and discuss 236 possibilities. She discussed the concept drawings from 2014. The edge of the hill, which the city was 237 interested in acquiring is no longer there. She asked the council members to walk the property to get a 238 vision of what they would like to see. She hopes the plan the decide on won't be a long time in the 239 future. She'd like to see some infrastructure at some point. 240 PWD Nelson stated it has a really nice view ofthe valley. He suggested the possibility of a 241 nice transparent fence sooner than later, which might preclude property owners on the other side from 242 putting up a white vinyl fence which would block the view. Councilmember Wilson agreed the money 243 in the budget could be used for a fence. 244 Councilmember Thatcher would like to see a dog park. She feels River Heights is very 245 unfriendly to dog owners. She would like the council to consider and show value to those who own 246 dogs. 247 Councilmember Clausen recalled some citizens said they weren't interested in a cemetery 248 (when this was discussed in 2014). PWD Nelson said it makes sense to him to have part ofit as 249 cemetery, even if it doesn't end up as a River Heights' cemetery. 250 Councilmember Wright discussed the concept drawings. One of the drawings didn't show 251 parking, due to the idea that the area could become a neighborhood pocket park. He explained in 2014 252 the city hired Mike Kelly to provide these drawings to help ^vith master planning. The drawings were a 253 result of planning, based on public comment. The roads are narrow on purpose. The planning was 254 stalled in hopes of purchasing the brow of the hill, which is no longer there. They had planned to start 255 putting costs to the development and then determine phases. They would CQnstruct as money became 256 available. He pointed out that Councilmember Wilson wanted to bring this back up to see ifthe 257 council was on board with moving forward again. Ifso, he is willing to take it back to the commission 258 or it could stay with the council. He suggested coming up with a plan, then look into costs. He agreed 259 with getting a fence up,in the near future. 260 Councilmember Wilson also agreed with the fence. She discussed options with the cemetery. 261 Councilmember Wright explained they met with Providence three or four years ago to see how they 262 felt about combining cemetery properties. They may be more interested now because their east 263 property is filling up faster than they projected. 264 Councilmember Wilson asked council members to consider all options. PWD Nelson said 265 there are a few things they can do no matter what the outcome is, such as the fence and water lines. 266 Ms. Wilson would like to consider grass, because it's easy to maintain. She reminded RAPZ grants 267 can be applied for to cover park improvements. She doesn't think River Heights should be in the 268 cemetery business. She'd rather donate the property to Providence. 269 Mayor Rasmussen suggested they work towards resolving the one foot protection strip owned 270 by Bob Davis. He received a call from Joann Thompson today asking to voice her opinion for more 271 cemetery area on the property. 272 Discussion was had on the potential cost of a fence and water lines. PWD Nelson suggested an 273 eight inch water line between the two Stewart Hill roads, with two 2" connections at each end. Then 274 level and mow it as needed. He also suggested a concrete walking path before grass. A water line and 275 fence will eat up the majority ofthe amount budgeted this year. River Heights City Council Meeting, 11/13/18  Councilmember Wilson agreed to spend some of the money on a nice fence and leveling it out. PWD Nelson will get some fence bids. Mayor Rasmussen agreed to talk with Bob Davis. 278 Councilmember Clausen suggested getting public input. Councilmember Wright reminded 279 they had already gone through the public input process. 280 They agreed to discuss the property again the second meeting in January. 281 They discussed getting the fence going now. PWD Nelson will get three fence bids to 282 Councilmember Wilson. She will get Councilmember Wright's opinion and then they will get the 283 installation scheduled. 284 Decide on the Purchase of Additional Water Shares: Councilmember Clausen found out the 285 Weston's shares are available for purchase. There are 32 Vi shares at $250/share, plus last year's fees 286 in arrears($870), which total $8,995. He didn't feel it was a good idea to have unused irrigation shares 287 floating around, since the future ofthe company is unknown. There are 400 shares on the ditch, 30 of 288 which are already owned by the city. The Council could consider leasing the city's unused shares to 289 interested citizens. 290 Councilmember Clausen moved that "he approach the Westons about purchasing their 291 irrigation shares at $250/share plus pay their dues in arrears; final purchase price not to exceed 292 $9,000." Thatcher seconded the motion, which carried, with Clausen, Scott, Thatcher, Wilson 293 and Wright in favor. No one opposed. 294 The meeting adjoumed at 9:00 p.m. 295 296 297 Sheila Lind, Recorder 300 a'Rasmussen, M^or River Heights City Council Meeting, 11/13/18  River Heights City Bills To Be Pnid 11/13/2018 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. Aff. Roads Water Sewer _J"otal 1 Bear River Health Department Water Colifonn Testing $40.00 $40:00 2 Cache County Coiporation Annual Law Enforcement & Animal Control $16,715.10 $16,715.10 3 Chevron & Texaco Fuel for City Vehicles $36.24 $36.24 $36.24 $36.24 $144.96 4'Daines & Jenkins Legal Fees lOlh E,Parking ord, lOth East, $735.50 $735.50 5 Freedom Mailing Bill Processing $144.63 $48.21 $48.21 V $24L05 6 Napa Auto Snow Plow Parts, Shop Supplies $54.69 $45.82 $45.82 $1,46.33 7 Rocky Mountain Power Electricity $74.95 $59.03 $25.33 $1,163.28 $1,981.19 $23.14 $3,326.92 8 Xerox Monthly Copier Usage Fee $34.41 • $34.41 9 10 11 12 13 14 15 16 17 18 19 20 21 22 U...' 23 24 25 ' 26 ;i . 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 . Page llSob"]^,^ ■ -"i- V , •$95'2f'¥l6,7i57i0j'il>^$25;33>rSl,254.2i7^!T5M^^Sl53.Tf Page 1 Total Amount to be Paid $2L384.27  November 13,2018 Todd Rasmussen Mayor River Heights City 520 South 500 East River Heights, UT 84321 RE: 700 South Sidewalk Project-100 East to 600 East Pay Application No.3-Landmark Companies,Inc. Dear Mayor Rasmussen: The 700 South sidewalk construction project continues to proceed, although somewhat behind the original schedule, but within the contract parameters. The main sidewalk has been placed, with driveway connections to the property owner's side complete. The contractor has yet to place asphalt patching from the street side to die sidewalk, final roadbase site grading, and sod/surface restoration. Generally, the quality of work is acceptable; with previously noted sections ofthe sidewalk replaced or scheduled for replacement diis week.In the next couple weeks the contractor will continue working on cleanup, grading, and asphalt surface repair. Generally the residents have been very good to work with in coordinating the project. You are aware of exceptions, specifically issues related to Brian Anderson's concerns at 331 East 700 South. Please let me know if there is information I can provide to assist with addressing this situation. Please find the attached reviewed and accepted Pay Application No.3 for the 700 South Sidewalk project, submitted by Landmark Companies,Inc. This application takes payment ofthe original $166,972.51 contract to payments totaling $128,024.19. On-site adjustments will be coordinated in a project change order to account for final as-constructed quantities, including and an additional sump installed on Summerwild Drive. I concur with the amount of payment requested, and recommend remittance ofTwenty-four thousand six hundred forty-one dollars and sixty-nine cents($24,641.69) to Landmark Companies,Inc. for the work completed to date. Please contact me with questions you may have regarding the pay application or work completed to date on the project. Respectfully, Craig L. Rasmussen, S.E. Division Manager V 95 West 100 South, Suite 115 • Logan, Utah 84321 •435.227.0333 • Forsgren.com PAYMENT APPLICATION Pagel TOr PROJECT River Heights APPUCATIOM,# 3 Distribution to: NAME AND River Heights Sidewalk Project LOCAtlON: P^ODTHRU: 11/06/2018 Q.OWNER 100 E.to 600 Ej River Heighte PROJECTtfe: Attn: Accounts Payahta □ ARCHrTEcr FROM: Landmai1< Conipanies Inc. ARCHITECT FoisgrenAssodates Iric DATE OF CONTRACT: 08/10/2018 □ contractor 729 South Main PO Box 4651 95 lOQ'South Steil5 □ Logan, or 84323 LogaiiiUtah.84321 □ FOR: CONTRACTOR'S SUtyiWlARY OF WORK Contradbris signature bdow^Is his assiiraribeHo !OTriBix^ceming foe payment herein applied for, that (1);foe Woric has been perfoimei^reqirire^ In Uie Cbnted Dbcurrient^ (2) all sums pr^ously -Appncadon is made for payment as shown t^low. paid.to Goritia<1» uiiderthe Cbntra^haro be to pay^noatte^s costs to labor, materiafe- Con^u^on.Page is attached. and ottiar bbBgatio^ under the effect forWork previously j»Wfoj) aim Contractor Is l^^ly :entitied folhis payrm ' 1. CONTRACT AMOUNT S166.97151 'bON^CrroRTiLari panies Inc. 2. SUM OF ALL CHANGE ORDERS 3; CURRENT CONTRACTAMOUNT (Una 1 +/- 2) S166.972.5 4. TOTAL COMPLETED AND STORED 3134.762.32^ (Column:G bnteontinu^oii Page) 5. RETAINAGE: a. of Completed Work (Columns D E on Continuation Page) b. of Material Stored (Column Pen,Continuation Page) Total Retafnage (Line 5a + 5b or Cclumnl.on Continuation Page)' $6,738.13. ARCHItECrS CERtiFiCATfON 8. TOTAL COMPLETED AND STORED LESS RETAINAGE 5128,024.19 Architects sfgn^re below fa his assurance" to Owner,.cohceming the payment herefa applied for, that (Une 4 mlnusUneSTotaO (l)_Archltot has Inspected the Work represented by^thfa Application, (2) such Work has been 7. LESS PREVIOUS PAYMENFAPPUCATlbNS completed to the extent Indicated In this Application, and the qualify of.workmanship and niaterials $103,382.50 conforms with the Contract Documents, (3) this ^plication for Payment accurately states the amount ofWbric completed and payment due therefor, and (4) AfchHed knows of no reason why payment 8i PAYMENT DUE $24,641.69 should.not be made. 9: BALANCE TO COMPLEnbN CERTiFlED AMOUNT. (line 3 mbus Une 6} $38,948.32 {9 the certhfed amount Is d^renfftofo the payment due, you should attach ah exptwahon. IhJBal all theflgures tiiat are changed to ma^ the cerffted.amount): SUMMARY OF CHANGE ORDERS ADDmONS DEDUCTIONS Total changes approved In ARCHITECT; previous montiis $0.00 $0.00- By: Date: ///js/som Total approved fois month $0.00 $0.00 Neither tiife ApplicaSdn nor.paymCTt.applIed for herein fa asslghable br negotiable. Payment shall be TOTALS $0.00 $0.00 made only to Contractor, and fa wrtiibut prejudice to any rights of Owner or Contractor under the NETCHANGES $0.00 Contract Documents orotherwfae. PAYMENT APPUCATION Quantum Software SoltAoris, ina Doam}ent CONTINUATION PAGE Page 2 of 3 PROJECT: River Heights APPLICATION #: 3 River Heights Sidewalk Project DATE OF APPLICATION: 11/06/2018 Payment Application containing Contractor's signature is attached. PERIOD THRU: 11/06/2018 PROJECT #s: G H COMPLETED WORK STORED TOTAL % BALANCE SCHEDULED COMPLETED AND COMP. TO RETAINAGE AMOUI^ MATERIALS ITEM# WORK DESCRIPTION AMOUNT AMOUNT (If Variable) PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G/C) COMPLETION PERIODS (D + E + F) (C-G) 1 Mobilization $13,980.00 $13,980.00 $0.00 SO.OO $13,980.00 100% $0.00 $699.00 2 Clear & Grub $16,000.00 316,000.00 $0.00 $0.00 $16,000.00 100% $0.00 $800.00 3 Prepare & Implement Traffic $5,566.00 $5,287.70 $0.00 $0.00 $5,287.70 95% $278.30 $254.39 Control Plan 4 Remove & Dispose of Existing $4,694.04 $3,989.93 $469.41 SO.OO $4,469.34 95% $234.70 $222.97 Concrete Sidewalk 5 Remove & Dispose of Existing $1,285.20 $963.90 $321.30 $0.00 $1,285.20 100% SO.OO $64.26 Asphalt 6 Remove & Dispose of Existing $7,500.00 $7,500.00 $0.00 $0.00 $7,500.00 100% $0.00 $375.00 Small TreeAVcody Area 7 Remove & Dispose of Existing $4,000.00 $3,200.00 S8Q0.00 SO.OO $4,000.00 100% $0.00 $200.00 Large Tree 8 Remove & Dispose of Existing $769.25 $115.39 $653.86 $0.00 3769.25 100% SO.OO $38.46 Concrete Driveway 9 Remove & Relocate Existing Street $400.00 $0.00 $0.00 $0.00 $0.00 0% $400.00 $0.00 Signs 10 Construct Mailbox Frame $3,570.00 $0.00 SI.785.00 SO.OO $1,785.00 50% $1,785.00 $89.25 11 Remove and Relocate Existing $375.00 $0.00 so.oo $0.00 $0.00 0% $375.00 $0.00 Mailbox 12 Sawcut Concrete $427.45 $0.00 $427.45 SO.OO $427.45 100% $0.00 $21.37 13 Sawcut Asphalt $936.25 $0.00 $936.25 $0,00 $936.25 100% $0.00 $46.81 14 Construct 15" Equivalent Elliptical $533.10 $0.00 $533.10 $0.00 $533.10 100% $0.00 $26.65 CMP 15 Construct 4" Thick Concrete $58,574.82 $52,717.34 $2,928.74 $0.00 $55,646.08 95% $2,928.74 $2,782.30 Sidewalk 16 Construct 4" Thick Concrete $3,962.40 $396.24 $3,566.16 $0.00 $3,362.40 100% $0.00 $198.12 Driveway SUB-TOTALS $122,573.51 $104,150.50 $12,421.27 SO.OO $118,571.77 95% $6,001.74 $5,828.59 CONTINUATION PAGE Quantum Software Solutions, inc. Document CONTINUATION PAGE Page 3 of 3 PROJECT; River Heights APPLICATION# River Heights Sidewalk Project DATE OF APPLICATION 11/06/2018 Payment Application containing Contractor's signature is attached. PERIOD THRU 11/06/2018 PROJECT#s A B 0 D E F G H COMPLETED WORK STORED TOTAL % BALANCE SCHEDULED RETAINAGE ITEM# WORK DESCRIPTION AMOUNT AMOUNT MATERIALS COMPLETED AND COMP. TO AMOUNT (NOT IN D OR E) STORED (G/C) COMPLETION (if Variable) PREVIOUS THIS PERIOD PERIODS (D + E + F) (C-G) 17 Construct ADA Accessible $4,732.00 $4,268.80 SO.OO $0.00 $4,258.80 90% $473.20 $212.94 Sidewalk Ramp Assembly 18 Construct Untreated Base Course $831.25 $0.00 SO.OO $0.00 $0.00 0% $831.25 $0.00 Between Road and Sidewalk 19 Construct 3" Thick Hot Mix Asphalt $11,280.00 $0.00 $0.00 $0.00 $0.00 0% $11,280.00 $0.00 (HMA) 20 Furnish and Place Turf Grass Sod $5,912.50 so.oo $0.00 $0.00 $0.00 0% $5,912.60 $0.00 21 Replace WM Lid with Traffic Lid. $4,144.00 $414.40 $3,315.20 $6.00 $3,729.60 90% $414.40 $185.48 Install Grade Ring and Raise to 22 Remove & Relocate Light Pole $1,200.00 $0.00 SO.OO $0.00 $0.00 0% $1,200.00 $0.00 23 Construct Storm Water Sump $6,124.00 $0.00 $5,511.60 $0.00 $5,511.60 90% $612.40 $275.58 24 Remove & Dispose of Abandoned $250.00 30.00 $250.00 $0.00 $250.00 100% $0.00 $12.50 Power Pole 25 Remove & Dispose of Concrete $78.75 $0.00 $78.75 $0.00 $78.75 100% $0.00 $3.94 Ditch Wall 26 Construct Asphalt Swale $4,200.00 $0.00 $0.00 $0.00 $0.00 0% $4,200.00 $0.00 27 Construct 6' Chain Link Fence $2,569.40 $0.00 $1,284.70 $0.00 $1,284.70 50% $1,284.70 $54.24 28 Construct Cobble $3,077.10 $0.00 $3,077.10 $0.00 $3,077.10 100% $0.00 $153.86 TOTALS $166,972.51 $108,823.70 $25,938.52 $0.00 $134,762.32 81% $32,210.19 $8,738.13 CONTINUATION PAGE Quantum Software Solutions, Inc. Document River Heights City Financial Summary November 13,2018 Cash Balance Bv Fund 10/31/18 11/13/18 Net Change % of Total General Fund 131,805.12 127,331.56 (4,473.56) 7.85% Capital Projects Fund 127,395.58 127,395.58 - 7.86% Water Fund 520,410.94 519,749.66 (661.28) 32.06% Sewer Fund 847,284.98 846,750.42 (534.56) 52.23% Total Cash Balance 1,626,896.62 1,621,227.22 (5,669.40) 100.00% %0f %0f Unexpended Budget Time YTD Actual Annual Budget Budget Incurred Incurred General Fund ;■ Revenue 228,358.07 757,030.00 528,671.93 30.16% 37.26% Expenditures Administrative 25,578.34 162,050.00 136,471.66 15.78% 37.26% Office 5,043.39 17,120.00 12,076.61 29.46% 37.26% Community Affairs 8,350.80 18,400.00 10,049.20 45.38% 37.26% Planning & Zoning 1,110.96 8,470.00 7,359.04 13.12% 37.26% Public Safety 10,826.96 86,400.00 75,573.04 12.53% 37.26% Roads 33,750.43 104,000.00 70,249.57 32.45% 37.26% Parks & Recreation 20,563.03 90,800.00 70,236.97 22.65% 37.26% Sanitation 55,581.93 150,000.00 94,418.07 37.05% 37.26% Transfer To CP Fund 120,000.00 120,000.00 - 100.00% Total Expenditures 280,805.84 757,240.00 476,434.16 37.08% 37.26% Net Revenue Over Expenditures (52,447.77) (210.00) 52,237.77 Capital Projects Fund Revenue 444.14 400.00 (44.14) 37.26% Transfer From General Fund 120,000.00 120,000.00 - Expenditures Administrative 130,000.00 130,000.00 37.26% Parks & Recreation 152,750.00 152,750.00 37.26% Roads 164,190.67 757,750.00 593,559.33 37.26% - - - 37.26% Total Expenditures 164,190.67 1,040,500.00 876,309.33 37.26% Net Revenue Over Expenditures (43,746.53) (920,100.00) (876,353.47) ■ •• Water Fund ■ ■ Revenue 171,337.14 346,130.00 174,792.86 49.50% 37.26% Expenditures 60,331.62 272,250.00 211,918.38 22.16% 37.26% Net Revenue Over Expenditures 111,005.52 73,880.00 (37,125.52) Sewer Fund Revenue 99,763.12 249,500.00 149,736.88 39.99% 37.26% Expenditures 102,121.01 310,250.00 208,128.99 32.92% 37.26% Net Revenue Over Expenditures (2,357.89) (60,750.00) (58,392.11) River Heights Ambassadors Starting in 2019, River Heights will discontinue its royalty program and begin a new youth program calied River Heights Ambassadors. Highlights: • The program will be open to both male and female high school sophomores and juniors who wiii serve in the following year. • The Ambassadors will apply to serve by writing a short essay on something they love about River Heights or something they would like to see improved, if an applicant would prefer an oral interview with the Community Affairs Council Member instead of writing the essay,that is acceptable. The applications will be reviewed by the City Council member over Community Affairs along with a member of the Mayor's Youth Council and an adult community member. • The duties of the Ambassadors will be to represent River Heights in a number of ways,including helping decorate the city float; riding the float in parades around the valley; assisting at Apple Days and the Christmas Tree Lighting; and any other events or ways that may be identified by the City Council and Youth Council. • The Ambassadors will meet with the Youth Council at one of the Youth Council's regular meetings twice a year. The two groups may identify projects they would like to jointly carry out to help River Heights. • The Ambassadors will have at least one adult advisor from the community. • The City will provide the Ambassadors with some kind of business casual shirt and/or other apparel that will identify them as River Heights Ambassadors. 13 November 2018 Dear City Councii, As the representative for River Heights City, I am writing in regards to the proposed annexation policy plan. As part of that plan, annexation of the River Heights stake center and the church farm adjacent to the property on the east has been included. Both parcels are already incorporated into River Heights. At this time,the city is not favorably inclined to a proposed annexation of these parcels for the following reasons: Municipal services are Installed and provided to the church property-termination of services would negatively impact River Heights financially. The ability to have input and help shape the development within the proposed boundaries would be greatly reduced or eliminated. I would also like to add some references that appear to be in conflict with the proposed annexation plan and would ask you to consider resolving these statute conflicts before approving the plan. Utah Code Ann.Sec. 10-2-401.5 ...Annexation is limited to "[a] contiguous, unincorporated area that is contiguous to a municipality [that] may be annexed to the municipality as provided" See UCA 10-2-402...0n this basis, we would not expect property already incorporated into River Heights city as part of a well draft annexation plan. Sec. 10-2-401.5(4)...states that in developing the annexation policy plan, the planning commission and the city council shall "attempt to avoid overlaps with the expansion areas of other municipalities." Since the annexation plan includes unincorporated areas that River Heights may show on its plan, I would like to encourage open dialogue and thoughtful planning between our cities so that we avoid any such overlaps. 10-2-401.5(6)... states that before the planning commission hold their meeting that they must provide public notice to each affected entity at least 14 days before the meeting and then accept and consider any additional written comments from the affected entities until 10 days after the public meeting. It does not appear that notice was given prior to the planning commission approval. We are sensitive to the challenges that come with development and growth. We wish to offer our assistance and cooperation in any way that might help both cities reach mutual growth standards and visions. We look forward to working with you to this end. Respectfully, Todd Rasmussen Mayor River Heights City  5-2018 An Ordinance to Adopt Changes to the City Code of River Heights, Utah WHEREAS, River Heights desires to have a no-fault utility claims ordinance in place, and WHEREAS,the City Council held a public hearing on November 13, 2018 to receive comments on the proposed ordinance. BE IT ORDAINED by the River Heights City Council that the following ordinance be adopted. TITLE 8. CHAPTER 3, NO-FAULT UTILITY CLAIMS SECTION: 8-3-1 Intent 8-3-2 Definitions 8-3-3 Administration and Establishment of Regulations 8-3-4 Reimbursement Claims, Time Limitations 8-3-5 Clams Investigation and Recommendation 8-3-6 Criteria for Payment 8-3-7 Maximum Payment 8-3-8 Payment Does Not Imply Liability, Release Required 8-3-9 Annual Budget Expenditures 8-3-10: Claims from Other Governmental Agencies. 8-3-1: INTENT It is the city's intent to compensate persons for loss sustained as the result of a break or backup in a city-owned and maintained water main or sewer line, regardless of fault on the part of the city, within the restrictions, limitations, and other provisions of this chapter. 8-3-2: DEFINITIONS Unless the context specifically indicates otherwise, the following terms and phrases, as used in this Chapter, shall have the meanings hereinafter designated: BODILY INJURY; Actual physical injury, sickness or disease sustained by a person, including death resulting from any of these. CITY: River Heights City Corporation, a political subdivision of the state of Utah. CLAIM; Any demand for damages from release of sewage or sudden and accidental release of potable water. DAMAGES: Monetary amounts the insured becomes legally obligated to pay to a third party as a result of bodily injury, or property damage caused by an occurrence, or personal injury caused by a personal injury offense. Attorney fees and litigation costs are not damages. PERSON OR An individual, partnership, co-partnership, firm, company, APPLICANT: corporation, association, joint stock company, trust, estate, or any other legal entity (except the United States Government or any of its agencies, or the state of Utah and any of its political subdivisions) or their legal representatives, agents, or assigns. PERSONAL Injury, other than bodily injury arising out of a personal injury INJURY: offense. PERSONAL Means any of the following: 1) False arrest, detention or INJURY imprisonment or malicious prosecution; 2) Libel, slander or OFFENSE: defamation of character; 3) Wrongful entry or eviction, or other invasion of the right of private occupancy. POLITICAL Any political subdivision of the state of Utah, including state SUBDIVISION: departments and agencies, cities, towns, counties, and school districts. POTABLE Water intended to be used for human consumption. WATER: PROPERTY Physical injury to or destruction of tangible property, including the DAMAGE: resulting loss or use of that property. Also, loss of use of tangible property that is not physically injured or destroyed. RELEASE OF An occurrence where solid, liquid or gaseous pollutants cause SEWAGE: property damage or bodily injury by passing back through the toilets and/or drains located in the premises owned or leased by any third-party person, firm or entity relying upon the insured for sewage treatment services. Solid, liquid or gaseous pollutants which cause property damage or bodily injury by any means other than passing back through the toilets and/or drains located in the premises owned or leased by such third-party persons, firms or entities, does not constitute release of sewage and damages caused thereby are not covered. 8-3-3: ADi\/llNISTRATION AND ESTABLISHIUIENT OF REGULATIONS The city hereby establishes regulations sufficient to provide for the handling of such claims and disbursement of funds set aside for payment of claims under this chapter. 8-3-4: REIWiBURSEWlENT CLAIMS,TIME LIMITATIONS All claims for reimbursement under this chapter must comply with the Governmental Immunity Act of Utah, Utah Code Annotated §63-30d-101 et seq., as amended, and be submitted to the city recorder within thirty (30) days after the incident giving rise to the loss occurs. 8-3-5: CLAIMS INVESTIGATION AND RECOMMENDATION Claims received by the city recorder shall be referred to the mayor, the public works director and the councilmerriber assigned to water and sewer for investigation and recommendation. The recommendation may be forwarded to the city attorney for determination -under the criteria of this chapter. The recommendation will be presented to the city council for consideration. All payments authorized by the city council shall be made by the City of River Heights. 8-3-6: CRITERIA FOR PAYMENT A. The determination as to whether to make payment of a claim submitted pursuant to this chapter shall be based on the following criteria: 1. Whether an eligible claimant suffered an otherwise uninsured property loss, caused by breach or backup of a city-owned water main or sewer line, under circumstances where the claimant acted responsibly to avoid the loss; and, 2. If so, whether the extent of the loss has been adequately substantiated. B. The following shall result in the denial of a claim: 1. Claim not timely submitted; 2. Loss fully covered by private insurance (For exclusions see 8-3-7 A. for insurance deductible consideration); 3. Claimant ineligible under the terms of this chapter; 4. Loss caused by an irresponsible act of the claimant, claimant's agent, or member of claimant's business or household; or 5. Loss or eligibility unsubstantiated. C. The following shall result in a reduction of payment: 1. Loss partially covered by private insurance; 2. Loss exceeds funding limits of this chapter; 3. Verification of loss inadequate or incomplete; or 4. Claimant did not cause the problem but failed to act responsibly to minimize the loss. 8-3-7: MAXIMUWl PAYMENT A. Payments under this chapter shall not exceed $5,000 per claim. Claims to pay Insurance deductibles will be considered. B. Payments under this chapter shall not exceed $100,000 (the no-fault sewer and potable water aggregate limit per policy period) per fiscal year. 8-3-8: PAYWIENT DOES NOT IMPLY LIABILITY, RELEASE REQUIRED A. Any payment of a claim made under this chapter shall not be construed as an admission of, nor does It imply, any negligence or responsibility on the part of the city. Any payment made under this chapter is strictly voluntary on the part of the city. B. This chapter shall not in any way supersede, change, or abrogate the Government Immunity Act of Utah, and its application to the city, or establish in any person a right to sue the city under this chapter. C. Any payment of a claim made under this chapter .and accepted by the claimant shall constitute a full and complete release of any and all claims against the city, its officers, employees, and agents for any damage or loss arising from the Incident. D. Any payment of a claim made under this chapter shall be expressly conditioned upon the city first receiving a written release of liability, signed and notarized by the claimant. In a form acceptable to the city attorney. 8-3-9: CLAIMS FROM OTHER GOVERNMENTAL AGENCIES Notwithstanding any other provisions of this chapter, no claim shall be accepted from the United States or any of its departments or agencies, or from the state of Utah or any of its political subdivisions. Adopted and effective this 13"^ day of November, 2018, by the River Heights City Council. Todd A Rasmussen, Mayor ATTEST Sheila Lind, Recorder  RIVER HEIGHTS CITY 520 South 500 East * 435-752-2646 Application for Project Review Type of Application Subdivision Minor Subdivision Flag Lot Rezone Boundary Adjustment Commercial Development Commercial Parking Applicant Phone Number email address ^ \co U CiVfr "iA-SZl Mailing Address, City, State, Zip 11 tic Property Owner of Record Phone Number Mailing Address, City, State, Zip £^xpo-nV&A Project Name 7^5 02.- - cxAi^ ^ 0&4? Property Address County Parcel ID Number Size of Lot Size of Building Number of Dwellings/Units/Lots PffTV-i'nt^ U?V Describe the proposed project 7%ZC.EL, OZ-Ot? 4 a%~o-z7^-<^'/7- We certify we are the developer and record owner of this property and we consent to the submittal of application. Jeveloper Date Pfobert^Ovtmer Date  RIVER HEIGHTS CITY 520 South 500 East * 435-752-2646 Application for Project Review Type of Application Subdivision Minor Subdivision Flag Lot Rezone Boundary Adjustment Commercial Development X Com mercial Parking C/t> Applicant Phone Number email address 74<? )£» £, Lffah. S4S2I Mailing Address, City, State, Zip Corf^er^iU. 11 ^ Property Owner of Record Phone Number U>ak. "34-52./ Mailing Address, City, State, Zip C.OnS&rV Pi*-rk.in^ ExfsA/iSjpn Project Name S C^V-tv'A.u OrWc oX-«Z->-«>44 Ja5>4? Property Address County Parcel ID Number Size of Lot Size of Building Number of Dwellings/Units/Lots IVrVfn'i' ^cA- Describe the proposed project We certify we are the developer and record owner of this property and we consent to the submittal of application. Developer Date Date  River Heights City Memo To: City Council From: Sheila Lind cc: Name Date: November 8, 2018 Re: Conservice rezone and commercial parking requests The Planning Commission held two public hearings at their November 7, 2018 meeting to discuss and hear comments on the two Conservice requests. Following are the two motions they made: Commissioner Pitcher moved to "recommend the City Council approve a rezone request from Conservice for property located at 350 E 800 S,from agricultural to commercial parking." Commissioner Cooley seconded the motion, which carried with Cooley, Pitcher and Schaub in favor. Lehnig opposed. Milbank was absent. Commissioner Pitcher moved to "present to the City Council the parking lot request from Conservice for property located at 350 E 800 S, with the recommendation that Conservice participate (material and labor) In the completion of the 800 South roadway, heading east for a complete thoroughfare." Commissioner Cooley seconded the motion, which carried with Cooley, Pitcher and Schaub in favor. Lehnig opposed. Milbank was absent.  1 W \ CONSERVICEPARKING LOT EXPANSION PLANTING PLAN O 780S GATEWA Y DRIVE o m4 B RIVES IIEICIITS, UTAH.K432I  o o o 'S itil ill iii Ssl Bp 0000 '^4! "^*■^■1"'' 1 '- i : w=#'- /; '—T 'x !,- ^ I [--«'-lM - Ux.l j_j._' i_jx O 0»- W o tt . .JJ ■ ^4dH:;''4 |t-!- i 1-R# ■"Ar-Ji ^ 1? jlvL'^Tl -11 . 'V:.'! , ; Q |- ' ^•■si'li'Ji ; !?( "' i i I 'i gi TAW- 800 SOUTH-= IBS S O CONSERVICE PARKING LOT pl?g EXPANSION SITE PLAN o pi 760 S GATEWAY DRIVE ill o *S e RXVER lECatlS, UTAH, 84321  IP .•i' (y tf & r i'MWtf'mo •j'ftt ?ter% Cf^ASe GMC •.fef s ^OPOSED CEMETERY/PARK ALTERNATIVE ONE 29 APRIL ai4 K..M1CI1AEL ktav :iTY OF RIVER HEIGHTS CONCEPT PLAN  TWO rrt/rtp ^OPOSED CEMETERY/PARK ALTERNATIVE TWO 29 APRIL 2014 n R \j:c:HAtL tiKUY :iTY OF RIVER HEIGHTS CONCEPT PLAN  I' III > ifcti un I I I I ixjjwyipf w n BT yiiM c ^"life- £ v>> Jf ^ e wercTNy (V •■ >6r pi^4 Kj&rt€r> •V Ptvfiervw; fc *6i» »^1| V^ £ I I , JOPOSED CEMETERY/PARK ALTERNATIVE THREE XMAYSOU R. MICHAEL RELLY :iTy OF RIVER HEIGHTS CONCEPT PLAN iA%0 nAiwrita . tnnwAw  -MNO^S -COIUMBAMJM -TAUSII^ -SHAOe TOtES —MED!U\4SrtJWB 4xi.^-gv-^4Tv"-"Uvv*'<i'vuj s*L'r*' ■ ' \vt '-" ■ { v S/V ■■ r.''■ '"iC' / .^7rT-7^^,.^;m= jVj > 1--i .ffil iiiyt? . • > -XU. e* / C <. gT: ALTERNATVE OhC COLUMBARIUM nW-STANnNR. DOAlF-seXO |— -TAtLSHfKjeS cciuwaffiiuMWAu «NCN --MttUUMSH^AWSORKOWEIfi 'SHAM tl«kS I , • , I-- ' li^ii"ii " . ■■- --^—jf: . - r / . I<#in > . efmt y VMh^frw UU AtTONATVt*WO City OF River Heights COLUMBARIUM WALL POOPOSf D Cf MfTERV/PARK IL.MICHAaKULV