City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, October 8, 2019 Notice is hereby given that the River Heights Cit>' Council will hold its regular council meeting beginning at 6:30 p.m. in the River Heights City Office Building at 520 S 500 E. Opening Remarks(Clausen) and Pledge of Allegiance (Scott) Adoption of Previous Minutes and Agenda Cache Celebration Presentation by Wendy Hassan Reports and Approval of Payments(Mayor, Council, Staff) Public Comment Discuss Dog Licensing Fee Increase Adoption of a Policy Regarding Inflatables in City Parks Adopt Revisions to the Pavilion Use Policy Review Capital Projects Budget Review Real Estate Listing (RFP)for the Old Church Adoption of River Heights City Accounting Policies Adjourn Posted this 4^*^ day of October 2019 Sheila Lind, Reorder Attachments for this meeting and drafts of previous meeting minutes can be found on the Slate's Public Notice Website (pmn.utah.gov) In compliance with the American Disabilities Act. individuals needing special accommodations(including auxilian communicative aids and services) during this meeting should notifv Sheila Lind.(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 3 Council Meeting 4 5 October 8, 2019 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Robert"K" Scott 11 Elaine Thatcher 12 Dixie Wilson 13 Blake Wright 14 15 Recorder Sheila Lind 16 Public Works Director Clayten Nelson 17 Finance Director Cliff Grover 18 Treasurer Wendy Wilker 19 20 Others Present: Wendi Hassan, Sharlie Gallup, Biyce Landcaster, Cindy 21 Schaub 22 .1 -^4 The following motions were made during the meeting: 25 26 Motion #1 27 Councilmember Scott moved to "adopt the minutes of the council meeting of September 24, 28 2019 and the evening's agenda." Councilmember Thatcher seconded the motion, which passed with 29 Clausen, Scott, Thatcher, Wilson and Wright in favor. No one opposed. 30 31 Motion #2 32 Councilmember Scott moved to "pay the bills as listed." Councilmember Clausen seconded the 33 motion, which passed with Clausen, Scott, Thatcher, Wilson and Wright in favor. No one opposed. 34 35 Motion #3 36 Coimcilmember Wilson moved to "adopt a Policy Regarding Inflatables in City Parks, as 37 discussed." Councilmember Thatcher seconded the motion, which carried with Clausen, Scott, 38 Thatcher, Wilson and Wright in favor. No one was opposed. 39 40 Motion #4 41 Councilmember Wilson moved to "accept the revisions to the Pavilion Use Policy." 42 Councilmember Clausen seconded the motion, which carried with Clausen, Scott, Thatcher, Wilson 43 and Wright in favor. No one was opposed. 44 Rl¥oi'iHOighio Ci[}i < 4>tootingr 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646 47 Motion #5 48 Councilmember Clausen moved to "accept the River Heights City Accounting Policies with the 49 noted changes made tonight." Councilmember Scott seconded the motion, which carried with Clausen, 50 Scott, Thatcher, Wilson and Wright in favor. No one was opposed. 51 52 53 Proceedings ofthe Meeting: 54 55 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in 56 the River Heights City Building on Tuesday, October 8,2019 for their regular council meeting. 57 Opening Remarks and Pledge of Allegiance: Councilmember Clausen opened the meeting with 58 a thought and Councilmember Scott led the group in the Pledge of Allegiance. 59 Adoption ofPrevious Minutes and Agenda: Minutes for the September 24,2019 meeting were 60 reviewed. 61 Councilmember Scott moved to "adopt the minutes of the council meeting of September 62 24,2019 and the evening's agenda." Councilmember Thatcher seconded the motion, which 63 passed with Clausen, Scott, Thatcher, Wilson and Wright in favor. No one opposed. 64 Cache Celebration Presentation bv Wendi Hassan: Ms. Hassan introduced a Women's 65 Suffrage Celebration which is in the works for March 13, 2020. She discussed some things women 66 have done historically and encouraged the city to find ways ofjoining in the celebration and gave some 67 suggestions. 68 Reports and Approval ofPavments(Mavor. Council. Staff): 69 70 Public Works Director Nelson arrived later and didn't give a report. 71 72 Finance Director Grover 73 • He reminded he will do all the financial reporting at the second meeting of each month. 74 75 Treasurer Wilker 76 • She presented and answered questions regarding the list of bills to be paid. 77 • PWD Nelson discussed the final pay out for DWA. The city engineer sent an approved amount 78 over within the last two hours. FD Grover wanted to wait to pay it until they have a chance to 79 review it. 80 • Councilmember Clausen asked if everything has been done to get reimbursed for the two 81 pending grants (sidewalk and tennis courts). The mayor said he is working with Engineer 82 Rasmussen to make sure we have all that is required for processing. 83 84 Councilmember Scott moved to "pay the bills as listed." Councilmember Clausen 85 seconded the motion, which passed with Clausen, Scott, Thatcher, Wilson and Wright in favor. 86 No one opposed. 87 88 Councilmember Thatcher 89 • She asked for volunteers and a vehicle to ride in the Providence parade this weekend. 90 Councilmember Wright volunteered to ride with Ms. Thatcher. Mayor Rasmussen will get 91 ahold of a vehicle. 92 River Heights City Council Meeting, 10/8/19  Councilmember Scott • He discussed the flood plain map and brought maps to show those who were interested. He has 95 requested Logan's maps in the area near River Heights. 96 97 Councilmember Clausen didn't have anything. 98 99 Councilmember Wilson 100 • She and Cotincilmember Wright have met with citizens and are working on some concepts for 101 the Stewart Hill park. Mr. Wright informed, there are a handful of citizens who want to get 102 involved in the design and volunteer their help. Mayor Rasmussen had asked the city attorney 103 if the meetings with this group need to be noticed and open to the public. He was told it wasn't 104 necessary unless their decisions affect the city's budget. Mr. Wright assured they are just 105 discussing ideas at this point. They plan to have future public meetings and a hearing to 106 discuss concepts. In the end, it will be the council who decides on the money that is spent. 107 108 Councilmember Wright didn't have anything. 109 110 Recorder Lind 111 • She reminded of"Meet the Candidates Night" on October 23. Councilmember Clausen asked 112 Ms. Lind to touch base with the Herald Journal to make sure they planned to run an article 113 about the River Heights candidates, as they have been doing with other cities. 114 Mayor Rasmussen didn't have anything. 117 Public Comment: Bryce Landcaster represented CAPSA and informed that October is 118 Domestic Violence Awareness Month. He explained that abuse affects more people than we realize. 119 CAPSA focuses on the survivor and provides support and shelter in a confidential manner. They also 120 provide therapy and legal counsel if needed. He gave statistics on the number ofindividuals they have 121 helped. He asked for city support and gave ideas on how they could do this. CAPSA is funded 122 through grants and fundraising. They have 75 active volunteers. 123 Discuss Dog Licensing Fee Increase: Councilmember Thatcher handed out a list of proposed 124 fee changes, including comparisons with what other cities charge. She suggested $20 (for 125 spayed/neutered) and $35 for non, which is a big raise, but still won't cover costs.' She wondered if 126 other cities are also subsidizing their animal control costs since their fees are also low. 127 , Mayor Rasmussen suggested a discount for owners,who have more than one dog. 128 Councilmember Wright would like to see the fees cover expenses. However, he recommended 129 raising it incrementally over a couple years. Councilmember Wilson agreed. 130 Councilmember Thatcher would like to continue to charge more for non-spayed dogs as a way 131 to encourage dog owners to get their dogs spayed. She suggested $15/25 this year, then raise it to" 132 $20/35 next year. She will prepare a recommendation for adopting new rates at the next meeting. 133 Adoption of a Policv Regarding Inflatables in Citv Parks: Councilmember Wilson discussed 134 the policy draft. Suggestions were made and a few things changed. 135 Councilmember Wilson moved to ^'adopt a Policy Regarding Inflatables in City Parks, as 136 discussed." Councilmember Thatcher seconded the motion, which carried with Clausen, Scott, 137 Thatcher, Wilson and Wright in favor. No one was opposed. River Heights City Council Meeting, 10/8/19 138 Adopt Revisions to the Pavilion Use Policy: Councilmember Wilson felt the form needed to 139 have a phone number people could call in case they had a pressing question. They decided to leave 140 PWD Nelson's number on the form to call if they have a "park or facility issue." A few more changes 141 were included. 142 Councilmember Wilson moved to "accept the revisions to the Pavilion Use Policy." 143 Councilmember Clausen seconded the motion, which carried with Clausen, Scott, Thatcher, 144 Wilson and Wright in favor. No one was opposed. 145 At the next meeting, they will discuss changes to the Building Use Policy. 146 Review Capital Projects Budget: Mayor Rasmussen reminded, the council previously approved 147 the purchase of a snow plow, which puts the total amount of spendable money for the year down to 148 $131,000 for capital projects (to prevent the savings from falling below $1,200,000). FD Grover 149 pointed out this doesn't touch the general budget. He stated there are some additional things that have 150 come up which he will discuss at the next meeting. Mayor Rasmussen informed that he and FD 151 Grover agree they don't like to spend money that is not in the budget. 152 Councilmember Clausen asked if the city was still set to get the old school. Ifso, when would 153 it happen and how would it be used? Mayor Rasmussen said it will become available on Dec 25. The 154 city currently intends on taking it over but can change their minds. He would like them to tour the 155 building again, looking at what it would take to maintain it and the costs involved to make sure they 156 still want it. He will reach out to the superintendent to see if they can do a walk through in the near 157 future. 158 Review Real Estate Listing (RFP)for the Old Church: Mayor Rasmussen presented the 159 verbiage he has sent to Attorney Jenkins's for his review and approval, but hasn't heard back yet. It 160 states: "Available - 1.2 acres with 1930's era church building for sale or lease. Building must remain 161 and historical nature must be maintained. Not available for commercial use." 162 They discussed certain uses they wouldn't mind that would be considered commercial,such as; 163 professional offices, small retail shop, eatery, etc. Mayor Rasmussen pointed out they want to keep the 164 verbiage general so they don't discourage offers. He will discuss with Attorney Jenkins how to allow 165 certain low impact commercial. 166 The mayor will have a final version to vote on at the next meeting. 167 Adoption of River Heights Citv Accounting Policies: Mayor Rasmussen discussed the 168 Accounting Policies revisions. Councilmember Wright made a few suggestions for changes. 169 Councilmember Clausen moved to "accept the River Heights City Accounting Policies 170 with the noted changes made tonight." Councilmember Scott seconded the motion, which 171 carried with Clausen, Scott, Thatcher, Wilson and Wright in favor. No one was opposed. 172 The meeting adjourned at 7:50 p.m. 173 174 175 176 ^ ^ Sheila Lind, Recoi A. Rasmussen, Ma River Heights City Council Meeting, 10/8/19  River Heights City Bills To Be Paid 10/8/2019 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. Aff. Roads Water Sewer Total 1 Blue Stakes of Utah Billable E-Mail Notifications $21.48 $21.48 $22.14 $65.10 2 Cache Humane Society Animal Boarding $155.00 $155.00 3 Caselle, Inc. Monthly Fees $91.69 $91.66 $91.65 $275.00 4 Chem-Tech Fore, Inc. Water Analysis Radiologicals AP $250.00 $250.00 5 David Jensen Sewer Overcharges 2016-2019 $924.45 $924.45 6 Dominion Energy Gas $7.09 $7.09 7 Gabriel Rasmussen Newsletter Apple Days New Delivery $130.00 $20.00 $150.00 8 It Works Technician Support Computer $95.00 $95.00 9 Michelle Israelson Pavilion Deposit Refund $50.00 $50.00 10 Peterson Plumbing Supply Adaptors $2.24 $2.24 11 Roto Rooter Soccer Porta Potty $100.00 $100.00 12 Sam's Club Office Supplies (late fee) $17.80 , $17.80 13 Secure Instant Payments Monthly Service Fee $15.74 $15.73 $15.73 $47.20 14 Senske Services Christmas Tree Lighting Pre-Pay $1,088.87 $1,088.87 15 South Fork Hardware Trash Can for Apple Days Games Storage $29.99 $29.99 16 Thomas Petroleum Fuel for City Vehicles $26.00 $26.01 $26.01 $26.01 $104.03 17 Verizon Wireless Monthly Cell Phones/City $56.09 $56.09 $56.10 $168.28 18 Xerox Office Copier Monthly Charges $25.96 $25.96 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Page 1 SubTotals $432.28 $1,271.96 $155.00 $49.99 $47.49 $463.21 $1,136.08 $3,556.01 Page 1 Total Amount to be Paid $3,556.01  Utah women U.S. Women Win VoTiM Right^C; THE RIGHT TO VOTE PASSED L, FIRST TO Vote This ihciory on Axigusl 26,1 ^)20 meant that women could no longer he barred from voting far-reaching pieces o/ciuff r^hts^islation because oftheir jiender. in Unjfed States history. yV Passed In the U.S. Senate by 77-19 votes When Utah became a U.S. territory in 1850, and the House of Representatives by 333-85 votes. all free white male citizens over 21 had the right to vote. This meant many people (including women) were not allowed to vote. Utah Territory passed I The Voting Rights Act gave African-American women and men the legal means to challenge voting restrictions and greatly improved voter turnout. a women's suffrage law in February, 1870. tf . In Mississippi, for example, voter turnout increased from 6%in 1964to59%In 19A9, After women and meh.vfof^f^ change for over 70 years ,^^8™ ■ . ^r»tMDr.NT IVNUON fOIINMIN ^ritMDr.NT Congress ratified the i9th Amendment tiw wt<ns Kighci Act of mt wWicMhighHlMdo'c. fwiudng to the U.S. Constitution, extending suffrage to women r ^ Or. tftftm luthorKIng, Ji. citizens throughout the nation, ^ Ct'^YSCHOo,^ ^.^JVUNITY ACTy. P«6S|, HOW LON(. Must y^oMsN wAn LIBiATt /f VO A1'>^ Work in eiK'-'^ siippO^  SAVE THE DATE IDEAS FOR YOUR Women's Suffrage Celebration COMMUNITY WOMEN'S SUFFRAGE / March 13, 2020 / 1920-2020 6:30 PM Logan Tabernacle We invite you to celebrate with us. Encourage every citizen to vote. • Set up a voter registration table 2020 marks three important at community celebrations. voting rights anniversaries. • Announce suffrage celebration 150 years since Utah women began Thanks to our generous sponsors: events in your newsletter. voting, the first in the nation. Better Days 2020 Cache County • Nominate women/young 100 years of women voting across Cache County School District women as county and state the nation. Cache Education Foundation Cache Republican Party delegates. Cache Valley Bank 55 years of equal voting rights for Cache Valley Women's March • Feature the stories of early citizens of racial minorities. City of Logan women civic leaders from your Square One Printing community in your newsletter, In cooperation with Utah Better Utah Public Radio Utah State University social media, or website. Days 2020, women across Cache County are coming together to For more about the history of women • Make voting easily accessible for educate so that everyone will revere voting in Utah, go to: everyone,(ethnic minorities, the privilege of voting. betterdays2020.com and voters with disabilities) www.cache2020.org O Cache Celebration of Women's Suffrage 2020 capsaABUSEIENDS HERE. WE BELIEVE YOU. HELPING A FRIEND WE CAN HELP YOU. OR LOVED ONE DON'T BE AFRAID TO BRING UP THE SUBJECT Talk to your friend. Ask your friend where she/he will feel comfortable talking, keeping in mind privacy and safe locations, ACKNOWLEDGE THEIR SITUATION Let this person know it is not his/her fault. The responsibility lies with the person who has hurt them. Let them know that it is okay to feel hurt, sad, humiliated, etc. Give them a chance to vent their feelings. capsa abuseIends here. VALIDATE THEIR EXPERIENCE CAPSA is the only state and federally Let your friend know that you are concerned recognized domestic violence and for their physical and emotional safety and if rape recovery center serving Cache they have children, that you are concerned for and Rich County, their children as well. LET THEM KNOW THERE IS HELP AVAILABLE Encourage him/her to call CAPSA to discuss a safety plan and learn about community resources. CALL CAPSA at 435-753-2500 PLEASE CALL FOR HELP 24-HOUR SUPPORT PHONE LINE RESPECT THEIR CHOICES Victims of domestic violence may return to the abusive relationship many times. Do not (435)753-2500 abandon him/her,(although it may be discouraging). Never let your friend believe www.capsa.org|(435) 753-2500 that he/she has lost their chance to come to you for help again, if needed. PO Box 3617; Logan, UT 84323 Tax ID: 87-0413330 ABUSEIENDS HERE. Domestic Violence j Sexual Abuse|RAPE WE CAN HELP! SUPPORT SERVICES 24 HOUR SUPPORT PHONE LINE SUPPORT AND SAFETY PLANNING ORDER OF PROTECTION CAPSA is here for you anytime providing CAPSA offers personalized safety planning CAPSA specializes in assisting you with support and resources if you or someone helping you and your children identify ways completing and securing these legal tools. you love have experienced domestic to improve your personal safety. We will Protective Orders and Stalking Injunctions violence or sexual assault. Call CAPSA at help you create a plan for safety whether are legal tools to assist in securing 435-753-2500 to speak with a trained you choose to stay in the relationship or protection from your abuser. advocate. leave. EMERGENCY SHELTER HOUSING PROGRAMS EDUCATIONAL AND THERAPY GROUPS CAPSA provides a safe place for you or Without access to housing options, victims CAPSA provides educational and therapy someone you love who has experienced fleeing an abusive relationship often return groups for adults and children survivors of domestic violence, rape and/or sexual to their abusers. CAPSA offers a transitional domestic violence and sexual assault at no assault. Our shelter provides a refuge to housing program that provides a safe place cost. Groups focus on helping survivors begin healing. We shelter men or women for survivors to live while begining a new life begin the healing process and learn life and their accompanied children. without abuse. skills. SUPPORT NETWORK CHILDREN AND TEENS THERAPY SERVICES CAPSA provides information and resources Children who witness abuse are 2.6 times CAPSA offers free and confidential clinical that will help you and loved ones become more likely to be in an abusive relationship therapy for adults and children who safe and free from abuse. Resources include as an adult. CAPSA provides group and experience anxiety, fear, depression or other housing, economic aid, and legal assistance. individual therapy, educational groups, trauma from domestic violence, sexual CAPSAs caseworkers also provide court safety planning, and support services for assault, and/or rape. CAPSA's licensed and advocacy through any possible legal teens and children impacted by domestic trauma informed therapists empower you process. violence or sexual abuse. to find hope and healing. WE BELIEVE YOU!  Dog^Registration Fees Current situation - 2019 Registration fees are $10 for spayed/neutered,$20 non. (Been the same for at least 21 years) Total registered dogs 287 Spayed/neutered 252 Unaltered 35 2019 revenue $4,003 Registration fees $3,220 Late fees $470 Other fees $313 (Kennel Conditional Use Permits, kennel licenses, impound fees. Kennel fee applicable for more than 2 dogs) Expenses Animal control contract $6,144 Sheila's time(25+ hours) $500 Card fee is $1.50/transactlon $200 (If K pay with card) Total costs $6,844 Proposals for raising rates Propose the city cover the card transaction fees of 200 $15 S/N and $20 non $4,655 - 200 = 4,455 $20 for all dogs $5,740 - 200 = 5,540 $20 S/N and $30 non $6,090 - 200 = 5,890 $20 S/N and $35 non $6,265 - 200 = 6,065 $20 S/N and $35 non $$6,265-200 = 6,065 $25 for all dogs $7,175 - 200 = 6,975 Other cities dog fees(Fixed/Unaitered/Kennel.fee(no.;of dogs requiring kennel fee) Nibley 15/25/25(3) Millville 10/20/150(4) Providence 6/-/- . , Cache County 10/-/- Logan 10/25/- Smithfield 12/22/- Wellsville 5/10/50(3) I . ' Mendon 5/10/40(5) , . . {I ..• C . ■ I Brigham 10/17/- Tremonton 10/30/75(2) Also has a senior citizen dog fee of $10 or $30 one time only. ijl' I w '  Inflatable Use in City Parks Policy River Heights City 435-752-2646 Group Representative: Phone Address: Email: Date of Reservation: Hours: # ofPeople: Rules: ■ Only one inflatable^i^llowed. ■ A $50 use fee wil^e eharged for a maximum of4 hours. ■ Proof ofliabilityus required at the time ofreservation. • // // ^ ■ •No-wateHS-allowed with infiatafaler^r^/^ ■ No driving on the grass. ■ Electricity is not provided. ■ Not allowed at Heber Olson Park between August 1 and Apple Days. ^CTgency,call ClavteirNelsea^m3-694Sr Groups and individuals using the facilities shall abide by all laws and regulations, including fire and safety regulations and Municipal Code restrictions pertaining to the use of the facility. Any group violating the regulations and conditions governing the use ofthe facility shall be subject to immediate revocation of facility use privileges and the City will retain all fees previously paid. Groups or individuals that fail to comply or violate River Heights City rules or regulations -shaU- ■not be permitted future use without prior apprdval.of the-River Heights Councilr huufhwe frMU^e-i . I understand that River Heights City assumes no responsibility or liability for accidents or injuries arising fi:om activities conducted at the City Park and Pavilion. I agree to pay for damages that occur to the facility, including costs exceeding the amount of the fee. Signature Date Staff Initials Office Use only: $50 Fee Paid Proof of Liability Date: 9/10/2019  River Heights City 520 South 500 East 435-752-2646 Pavilion Use Policy Group Representative*: Phone# Address: Email; Date ofReservation: Hours**: # ofPeople: *Must be at least 21 years old. **Between the hours of7 a.m. and 9 p.m. River Heights City is dedicated to serving its citizens and allowing them to use the City Pavilion. In order to maintain a secure and well-maintained facility the following Pavilion Use Policy has been established and must be followed. Deposits, Fees, and Cancellations: ■ A per day pavilion use fee will be charged to groups wishing to use the pavilion for personal events, such as family gatherings, socials, or private club meetings. ■ The pavilion will be cleaned prior to your reservation. However, the city can't guarantee die cleanliness ofthe facility at the time of your reservation. ■ A deposit will be required in addition to the pavilion use fee. ■ A cancellation less than 3 days before reservation will result in a forfeit of the rental fee. The deposit is still refundable. _ . ■ The deposit may be retumed within 10 days after the inspection verifies that no property damage has occurred, that no City property is missing, there has been no violation ofthe rental agreement rules, and the facility is left clean and in orderly condition. River Heights City reserves the right to withhold all or part of the deposit for any violation of this rental agreement or for any costs incurred to the City. ■ Any damage over the deposit amount will be charged to your credit card. ■ Deposit refunds will be applied back to your credit card. You will receive a receipt by email. ■ Failure to be out of the facility on time may incur an additional fee, which may be withheld from your deposit or charged to your credit card. ■ Fees will be assessed as follows (credit card only) Deposit $50 Pavilion use Resident $25 Non-resident $50 Inflatable use $50(4 hour maxl Park Use: The volleyball court, gazebo, tennis courts, playground, ball diamond, and soccer fields are not included in the pavilion rental but, can be used upon availability. Blow ups and slip and slides are allowed by approval only. ■ Tennis courts are for tennis only. No bikes, skateboards or toys allowed. ■ No use or consumption ofalcoholic beverages or illicit drugs will be permitted on City property. (over)  ■ Smoking is not permitted on City property. ■ No pets allowed on City property. ■ No climbing on city building facilities. ■ Adhere to "No Parking" areas. ■ No grease dumping. ■ All trash should be cleaned up and disposed of. ■ Trash cans will not be provided, however, tiie dumpster in front ofthe City Shop is available. V Do you plan to have an inflatable? Yes No 1 inflatablesUse; ■ Only one inflatable is allowed for a maximum offour(41 hoursJ Proofofliability^ required at the time ofreservationj ■ No driving on the grass.> ■ Electricity is not provided.; ■ Inflatables are not.allowed between August 1 and Apple Days.' ■ An additional fee is required.^ Lost or Stolen Property: ■ The City of River Heights will not be responsible for the loss or damage of equipment, personal belongings, or other items owned or used by the group using the pavilion. ■ Items left for more than 60 days will be utilized or discarded as deemed proper by the City staff. IN THE EVENT OF-AN4BVfia^EN€¥rrAIJ,CLAYTEN NELSON AT 213-6948 7^ Groups and individuals using the facilities shall abide by all laws and regulations, including fire and safety regulations and Municipal Code restrictions pertaining to the use of the facility. Any group violating the regulations and conditions goveming the use of the facility shall be subject to immediate revocation of facility use privileges and the City will retain all fees previously paid. Groups or individuals that fail to comply or \jplate River Heights City rules or regulations -shall not-be -perautted- ^ leights-Coufleilr fviv/hfe-i I understand that River Heights City assurhes no responsibility or liability for accidents or injuries arising from activities conducted at the City Park and Pavilion. 1 agree to pay for damages that occur to the facility, including costs exceeding the amount of the deposit. Signature Date StaffInitials Office Use only: Paid Amounts Date: Park use; $25 $50 Deposit: $50 Inflateble use $50' Deposit Refunded Date: Revised 9/11/18  RIVER HEIGHTS CITY ACCOUNTING POLICY Effective 8 October 2019 Billing When a new account is opened,the customer is charged a deposit(which is applied to the utility bill after 2 years if the account is current and the customer has a good payment history, or when account is closed). Customers are set up to be billed the monthly rates for water,sewer, garbage,911, and storm water according to the current resolutions. When a resident moves,the remaining charges will be prorated based on the number of days left in the billing cycle. Utility bills cover the prior month's services, are generated near the first day of each month, and mailed out within 5 business days. Cash Receipts Payments are received by mail, online, drop box at the city office, or in person at the city office in the form of check, cash, money order, or credit/debit card. All mail and drop box envelopes are opened by the city recorder or bookkeeper. All payments received In the form of check, cash, or money order are stored in a locked,fire-proof cabinet until deposited. When cash payments are made,the person making the payment is given a receipt. All funds received by electronic payment are grouped and posted to the customer's account/cash receipts journal using the same dates and amounts as transmitted by the city's online payment provider. Deposits from different days are not to be combined or separated differently than the online payment provider's record of deposit. No Individual payments are to be withheld from posting to the customer's account/cash receipts journal. If there is an error with the payment received then the adjustment will be made in a separate transaction to the customer's account and the cash receipts journal. The payments received are deposited twice a week after being recorded in the city's cash receipting program. The person recording the receipts generates a report that describes the accounts credited and payments received. Then he/she reconciles the money on hand with the report and updates the record of utility payments using a Utility Billing program. He/she then prepares a deposit slip for cash received and deposits the cash in the bank. Checks are deposited digitally in the city office. At the end of each month,a summary of all account deposits Is generated for the treasurer. The Utah State Treasurer makes monthly deposits directly to the city's bank account for sales tax. Cash Disbursements Invoices received are given to the city treasurer or placed in his/her in-box. The treasurer then reviews the invoices for accuracy. Those that are routine payments, such as utility, Logan City, or Insurance, etc., are processed for payment by preparing checks for signature. Those that are not routine payments are placed in councilmember's in-boxes for their approval before preparing checks for signature. When the checks are prepared, an account number is placed on the check stub. Accounts payable invoices must be placed in the treasurer's in-box by Monday,12pm on the week of presentation to the council for approval to be paid. The treasurer reviews the invoice for accuracy and enters them into the processing system. The invoices are then placed in councilmember's in-boxes for their review and approval before payment checks are printed. All proposed payments are presented to the city council for their approval at city council meeting. After approval by the city council, the checks are signed by the mayor and finance director, and then mailed to the vendors by the finance department. Electronic and physical copies of the checks and invoices are kept by the city. A sheet of all pr^oseci Dayments is prepared which lists the payments by the department to be charged. This list^j proposed payments Is presented to the city council for approval at the city council meeting twice ^hi^onth. After app}^l by the city council,the checks are signed by the mayor and finance director, then mailed by the tr^syj'er. The treasurer then writes the check number and date paid on the paid invoices and files them by alphabet. Accounts Receivable Customers are billed an amount that corresponds to the services which have been rendered. These amounts are recorded as accounts receivable until they are paid. An account is delinquent if the customer fails to pay the amount due by the 25^ of the month. At the beginning of each billing period, a delinquent report is printed. If an account has not been paid by the beginning of the next billing period, a delinquent notice of past due amount is mailed, e-mailed to the last e-mail address on fiie;'or mailed via certified mail. This notice states that the customer must make payment of the delinquent bill within 5 business days or the city will begin the process to disconnect. If payment is not received within 5 business days, a fee is imposed and a door hanger is delivered (Oct 1- Mar 31, personal contact will be made),stating the water will be shut off in 2 days. If payment is not received within 2 business days, the water is shut off. Water will be reconnected when the account has been brought current, including late fees and reconnect fees. A reconnection fee shall be charged to any customer with utility services terminated resulting from nonpayment of past due bills. If a customer Is unable to pay the delinquent utilities and notifies the city before water is shut off, he/she may receive continuing utility service through repayment of the past due amount if a payment plan is arranged and followed. if a customer vacates the property without paying his/her utility bill, efforts are made to contact him/her to collect the amount owed (amount owed minus deposit), if efforts to contact the customer are unsuccessful, the city may turn to the landlord for collection (on rental properties only) or may file with small claims court. If this isn't effective, the account is written off to bad debts after receiving approval from the city council. Capitalization and Depreciation All equipment and infrastructure purchases, such as vehicles, tools, roads, sidewalks, water lines, sewer lines, etc., with a cumulative cost of $5,000 or more and a useful life of greater than one year, shall be capitalized and depreciated over its expected useful life. Any project or equipment purchase not meeting these criteria shall be expensed in the year incurred. All capital projects will require a signed changepvef for all changes after a contract agreement is made. m(zr Purchasing The city recorder and city treasurer are authorized to purchase any goods and/or services necessary to support their functions not to exceed $1,000. The invoices for these goods and services are approved by the city council before payment. The public works supervisor Is authorized to purchase any materials and/or services necessary to repair or maintain the city's infrastructure, the water system, and/or the sewer system not to exceed $2,500. The invoices for these goods and services are approved by the city council before payment. For amounts exceeding $1,000 for the office and $2,500 for other purchases, a purchase requisition must be signed by the mayor or city councilperson assigned to the appropriate area of responsibility before a purchase commitment can be made. When a project's requirements aggregate more than the limits listed above, It shall not be broken down into several purchases of less than the limits listed. Purchase requisitions shall contain the following information: 1-Name of the vendor 2-Shipping instructions 3-Department to be charged 4-ltem number, quantity, general ledger account number to be charged, description, unit price, line total (extended cost per item), shipping/other cost, and total cost of the requisition. Recurring type charges, such as utility bills and postage-stamped envelopes, plus charges resulting from a contract are exempted from the requisition process. The completed purchase requisition is submitted to the city treasurer who will prepare a purchase order with the appropriate information. The purchase order will then be subrtiitted to the vendor. The invoices for these goods and/or services will then be approved by the city council before payment. Any project with an expected cost of $10,000 or more is required to be submitted for bids. A request for proposal is made to 3 or more suppliers or contractors when possible. The city council will decide which proposal to accept. In an emergency, where public health or safety may be compromised,the process described above may be waived and the mayor notified as soon as possible.