City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, December 1, 2020 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. The meeting will be held through Zoom. Public will NOT be permitted on sight. Those wishing to provide comment on any of the agenda items or other topics can do so by email to office@riverheights.org (by noon on the date of the meeting). Opening Remarks (Gallup) and Pledge of Allegiance (Clausen) Adoption of Previous Minutes and Agenda Reports and Approval of Payments(Mayor, Council, Staff) Public Comment Decide Method for Snow Removal on City Sidewalks Adjourn To join the Zoom meeting: https:'Tis02vveb.zoom.usA87120169715 Dial: 1 346 248 7799, Meeting ID: 871 2016 9715 Posted4his 28^ day of November 2020 / Sheila Lind, R^rder Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov). In compliance with the American Disabilities Act. individuals needing special accommodations(including auxiliary communicative aids and serv ices) during this meeting should notify Sheila Lind.(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 3 Council Meeting 4 5 December 1, 2020 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Sharlie Gallup 11 Chris Milbank, electronic 12 Elaine Thatcher, electronic 13 Blake Wright 14 15 Recorder Sheila Lind 16 Public Works Director Clayten Nelson 17 Finance Director Cliff Grover, electronic 18 Treasurer Wendy Wilker, electronic 19 20 Others Present: Cindy Schaub, electronic 21 22 The following motions were made during the meeting: it 25 Motion #1 26 Councilmember Clausen moved to "adopt the minutes ofthe council meeting of November 17, 27 2020 and the evening's agenda." Councilmember Gallup seconded the motion, which passed with 28 Clausen, Gallup, Milbank, Thatcher, and Wright in favor. No one opposed. 29 30 Motion #2 31 Councilmember Clausen moved to "pay the bills as listed." Councilmember Gallup seconded 32 the motion, which passed with Clausen, Gallup, Milbank, Thatcher and Wright in favor. No one 33 opposed. 34 35 36 Proceedings of the Meeting: 37 38 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in 39 the River Heights City Building on Tuesday, December 1, 2020 for their regular council meeting. 40 Opening Remarks and Hedge of Allegiance: Councilmember Gallup opened the meeting with 41 a thought and Councilmember Clausen led the group in the Pledge of Allegiance. 42 Adoption ofPrevious Minutes and Agenda: Minutes for the November 17, 2020 meeting were 43 reviewed. 44 Councilmember Clausen moved to "adopt the minutes ofthe council meeting of November 17,2020 and the evening's agenda." Councilmember Gallup seconded the motion, which passed with Clausen, Gallup, Milbank,Thatcher, and Wright in favor. No one opposed. RiwtfHoighto Cit>f Counail Mflfliingi tSii'lii'ao 1 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646 47 48 Reports and Approval ofPayments CMavor. CounciL Staff): 49 50 Finance Director Grover 51 " He reviewed the city's financial summary. He is uncomfortable with the current balance in the 52 general fund and proposed a transfer of$100,000 from the sewer fund, which will come out of 53 the preapproved $300,000. 54 • He pointed out that revenue appears to be up quite a bit because of the CARES Act money. 55 The administrative side looks to be way over budget because ofthe expenditures which will 56 come out ofthe CARES amount. Otherwise,the budgets are tracking pretty close. 57 58 Treasurer Wilker 59 • She presented and answered questions regarding the list of bills to be paid. 60 Discussion was held on the gas bill for the Old School. The city received their first one this 61 month in the amount of$1,272.66. Councilmember Milbank asked ifthe revenue being 62 generated right now would cover these costs. Mayor Rasmussen said not currently. It might if 63 the whole building were rented. The Ballet Company's proposal to rent the whole building 64 included renovations to bring it up to code, in lieu of paying rent. They would also renovate it 65 to fit their needs. He couldn't remember the exact terms oftheir proposed agreement. 66 Councilmember Clausen remembered the Ballet Company was interested in a building that 67 would cost less than what they're paying now. Councilmember Thatcher could see some 68 benefit from the arrangement as long as the city could use a portion of it for gatherings. Mr. 69 Clausen would want to know who would be responsible for paying the utilities and the nature 70 of the renovations. Councilmember Wright pointed out the Ballet Company would need to get 71 a Conditional Use Permit, which would allow the city to regulate the stipulations oftheir use. 72 • Ms. Wilker informed that the Trust had been contacted about insurance bids for the addition of 73 the Old School. She asked if anyone had let them know the city now owns the building and it 74 needs to be insured. The recent bill was not higher than usual. Mayor Rasmussen will get with 75 Curtis and let him know. 76 Councilmember Clausen moved to "pay the bills as listed.'' Councilmember 77 Gallup seconded the motion, which passed with Clausen, Gallup, Milbank,Thatcher and 78 Wright in favor. No one opposed. 79 • Ms. Wilker said Lucas Rounds, of Cache Valley Insurance, sent an email showing the new 80 health insurance breakdown for employees. It is about $100 more a month. She hadn't heard 81 from the two full time employees on if they've been happy about this insurance. PWD Nelson 82 said he has been pleased with it and thought Cameron Reed felt the same. Councilmember 83 Wright asked if they would qualify for an HSA option. FD Grover said they would not qualify. 84 Ms. Wilker asked if they could have a health savings account. Mr. Grover said, yes. Ms. 85 Wilker reported that the two employees have different plans. Cameron Reed is required to pay 86 25% of his dependent's premiums and Clayten Nelson isn't because he was grandfathered in by 87 a previous administration. She reported that Mr. Reed pays $344.80/mo. for his dependents. 88 The city's portion is $1,034.39 for 75% of the premium. Mr. Nelson's insurance total is 89 $892.56/mo. Mayor Rasmussen asked ifshe felt the proposed rates are still a good rate. Ms. 90 Wilker said she had discussed it with Mr. Rounds, before he sent the emailed quote. Mr. 91 Rasmussen suggested revisiting the rates every other year. The Councilmembers felt it was a 92 good deal. Ms. Wilker suggested they ask the two insured, to take note if there are some things River Heights City Council Meeting, 12/1/20  they don't like or if they are running into problems regarding their insurance plan, to take into consideration next year. 95 96 Public Works Director Nelson 97 • The sewer line on River Heights Blvd has been fixed. The project went better than expected, 98 although it took extra time. It ended up costing $8,000 for the contractor and a few added 99 expenses for pit run. 100 •A few weeks ago he met with a company that does saw cutting on raised sidewalks. He looked 101 at some they'd done in Providence and was impressed with their work. They also make sure to 102 meet ADA requirements. They could help the city set up a plan, based on the needed repairs 103 and their priority. He sent them the repair list and they are ready to meet on Thursday at 11:00 104 to discuss their proposal. They will offer a yearly contract to do what the city wanted to have 105 done. He thought it would be the same cost as grinding, but would look much better. He felt it 106 was a good deal, especially because it is difficult to get concrete right now. He was impressed 107 with the idea of a long term plan. Councilmember Gallup asked if taking off an inch or two - 108 would compromise the quality of the sidewalk. Mr. Nelson said, rather than cut too much,they 109 would add it to the list of those needing replaced. Mayor Rasmussen wouldn't want them to 110 repair sidewalks that are still moving (due to trees or other). He would like to see the sidewalk 111 repair budget double and use half for repairs and the other half for replacement. 112 • They have been working on the turn-around at the end of Stewart Hill Drive. They still need to 113 haul in pit run and do more compaction. He's hoping to have it done in the next week or two. 114 • By the end ofDecember the city needs to have someone cross connection trained. He will be attending training for this on the 8, 9, and 10^. i lu • He has spent time looking into the Logan City bills for the Riverdale area, in an effort to 117 determine why the summer month's bills were so high this year and last. He felt the majority 118 of the reason is due to how Logan is billing. It appears to reach a certain water usage and then 119 the bill sky rockets. He suggested meeting with Logan City before next summer to discuss a 120 different rate structure. 121 122 Councilmember Clausen didn't have anything. 123 124 Councilmember Gallup 125 • The Tree Lighting went well and PWD Nelson was a big help. 126 127 Councilmember Wright didnh have anything. 128 129 Recorder Lind didn't have anything. 130 131 Mayor Rasmussen 132 • Bob Davis will give a history ofthe Hillside Park at the next council meeting on December 133 15^. Mr. Davis believes the city is in breach of past plans that should have been followed, 134 based on certain grants they received for its upgrades. Discussion was had on the difficulty of 135 continuity when council members change and have different ideas for the park. 136 Councilmember Milbank stated he has his own thoughts on upgrading it while he's in office. • Councilmember Thatcher asked for an update on the new city's electronic system. Mr. 1 Rasmussen informed that the new phones have been installed. He needs to get radio installed River Heights City Council Meeting, 12/1/20 139 SO the Old School can be connected to the City Building. The rest of the equipment is still 140 being shipped. 141 142 Councilmember Milbank 143 • He and Councilmember Wright have met again to discuss the Stewart Hill area park property. 144 They will have Mike Kelly do one more rendering and then have Engineer Rasmussen review it 145 before they move forward. Councilmember Clausen reminded that RAPZ grant applications 146 • are due the first part ofthe year. They will watch the County website to see when they can start 147 applying. Councilmember Wright said he is meeting with Mr. Kelly tomorrow. 148 149 Councilmember Thatcher didn't have anything. 150 151 Public Comment: There was none. 152 Decide Method for Snow Removal on Citv Sidewalks: Councilmember Thatcher discussed the 153 map showing yellow areas which are city owned sidewalks and were included in the bid. The green 154 areas are additional sidewalks the city is sometimes asked to plow. She has received an insurance 155 certificate from Gary's Little Red Tractor. She will also request proof of workman's-comp. She 156 explained that last year public works plowed 33 times. Based on this, it could cost the city $4,000 for 157 the season. She said PUD Nelson has looked into 4 wheelers and determined they are hard to come by 158 right now. The state has them for $8,000. He's sure he can get one for less next year. 159 Mayor Rasmussen felt strongly that the property owners where the green lines were located 160 should plow their own sidewalks. PWD Nelson said if the city had a 4-wheeler,they would plow the 161 sidewalks on their way to their destination. Councilmember Clausen asked if this would be done on 162 overtime pay. Councilmember Thatcher said it's possible 163 Councilmember Thatcher suggested hiring for snow removal this year if the.contractor meets 164 the city's requirements. Councilmember Wright agreed to contract it out this year and see how it goes. 165 He suggested the city notify the property owners of the areas that are not getting it done and let them 166 know it's their responsibility. Ms. Thatcher proposed contracting the job for the yellow areas and the 167 400 East sidewalk down to the river. 168 PWD Nelson reminded that one year the city contracted for cul-de-sacs and ended up paying 169 $7,000 for one storm. Mayor Rasmussen recommended having them come every 2 inches or at the 170 completion of a storm. 171 Councilmember Thatcher will contact the contractor and they'll see how it goes this year. 172 The meeting adjourned at 7:50 p.m. 173 174 175 176 Sheila Lind 177 178 179 180 Todd A. Rasmussen, Mayor River Heights City Council Meeting, 12/1/20  River Heights City Bills To Be Paid December 1,2020 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. AfT. Roads Water Sewer Total ■ Cache Valley Publishing Planning Meeting Notice $43.77 $43.77 1 2 City of Logan Garbage, 911, Sewer $13,987.51 $2,028.00 $12,197.00 $28,212.51 3 Comcast Monthly Internet $28.24 $28.23 $28.22 $84.69 4 Dominion Energy Gas(new school in admin. $1,272.66 $7.09 $1,279.75 5 Incredible Concrete Sidewalk Repair 520 S. 500 E $278.75 $278.75 6 IPACO Post for Gate at Stewart Hill Drive $70.28 $70.28 7 LeGrand Johnson Patch Waterleaks Summerwild/Stewart Hill $981.72 $981.72 8 Logan City Water Consumption $232.16 $232.16 9 Sam's Club Annual Membership $107.00 ■ $107.00 10 Thomas Petroleum Fuel for City Vehicles $33.93 $33.94 $33.94 $33.94 $135.75 11 Thurcon, Inc. Repair 565 E, Office, Summerwild/Stewart $930.00 $5,035.00 $8,000.00 $13,965.00 12 Upper Case Printing, Ink. Utility Post Cards $224.40 $74.80 $74.80 $374.00 13 Utah Local Government Trust Monthly Workers Compensation $17.64 $27.08 $82.69 $104.74 $110.25 $342.40 14 Whitaker Construction RH Blvd Sewer $266.58 $266.58 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Page 1 SubTotals $15,637.45 $43,77 $61.01 $2,028.00 $1,395.66 $6,497.68 $20,710.79 $46,374.36 Page 1 Total Amount to bi $46,374.36 River Heights City Financial Summary November 30,2020 10/31/20 11/30/20 Net Change % of Total General Fund 187,109.87 168,716.46 (18,393.41) 8.31% Capital Projects Fund 937.71 937.71 - 0.05% Water Fund 861,127.13 873,234.40 12,107.27 43.01% Sewer Fund 982,495.15 987,377.42 4,882.27 48.63% Total Cash Balance 2,031,669.86 2,030,265.99 (1,403.87) 100.00% %Of %0f Unexpended Budget Time YTD Actual Annual Budget Budget Incurred Incurred ^^"■•"lenefafFund Revenue 424,234.94 816,080.00 391,845.06 51.98% 41.92% Expenditures Administrative 185,292.12 182,690.00 (2,602.12) 101.42% 41.92% Office 5,921.08 22,600.00 16,678.92 26.20% 41.92% Community Affairs 6,296.01 21,600.00 15,303.99 29.15% 41.92% Planning & Zoning 319.77 3,625.00 3,305.23 8.82% 41.92% Public Safety 21,898.03 104,215.00 82,316.97 21.01% 41.92% Roads 36,786.16 128,200.00 91,413.84 28.69% 41.92% Parks & Recreation 24,837.65 73,150.00 48,312.35 33.95% 41.92% Sanitation 55,733.72 150,000.00 94,266.28 37.16% 41.92% Transfer To CP Fund 140,000.00 130,000.00 (10,000.00) 107.69% Total Expenditures 477,084.54 816,080.00 338,995.46 58.46% 41.92% Net Revenue Over Expenditures (52,849.60) - 52,849.60 ii Capital Projects Fund Revenue 27.48 3,000.00 2,972.52 41.92% Reimbursement Income 171,779.39 177,532.00 5,752.61 Transfer From General Fund 140,000.00 130,000.00 (10,000.00) Expenditures Administrative - - 41.92% Parks & Recreation - 90,000.00 90,000.00 41.92% Roads 383,440.77 168,000.00 (215,440.77) 41.92% - - - 41.92% Total Expenditures 383,440.77 258,000.00 (125,440.77) 41.92% Net Revenue Over Expenditures (71,633.90) 52,532.00 124,165.90 WaterFund Revenue 163,390.93 441,700.00 278,309.07 36.99% 41.92% Expenditures 77,691.06 475,340.00 397,648.94 16.34% 41.92% Net Revenue Over Expenditures 85,699.87 (33,640.00) (119,339.87) Sewer Fund Revenue 96,156.92 377,900.00 281,743.08 25.45% 41.92% Expenditures 141,558.04 468,290.00 326,731.96 30.23% 41.92% Net Revenue Over Expenditures (45,401.12) (90,390.00) (44,988.88) Combined - All Funds Net Revenue Over Expenditures - Combined (84,184.75) (71,498.00) 12,686.75  GmSil Wendy Wllker<wwilker@rivertielghts^r 'riQ subject) lessages Wendy Wilkef.<wwlker^verheighls.'o^> Mbn, Nov 30,2020at4:251 to: Liicas Rounds <^Iuke@gma3.c6m>' 'Lucas, I think we want the same insurance. Can you give me the new rates etc for the same coverage we have and also give me the start date of the new Ins; Wendy 435-757-9263; Lucas Rounds <cvlluke@gmall.com> Nov 30,2020 at 9:06 To: Wendy Witker <wvAlker@riverheIghts.o^> Hi there Wendy, Here is a breakdown for the premium differences firom 2020 to 2021. if you have any questions, please let me kriow. The renewal date Is January 1,2021. 2020 premium breakdown total premium: 2599.29 Medical: 2441.87 Dental: 157.42 $250 d^uctibile,$2000 OOP 2021 premium bre^do;^ total premium:2722.85 medi(^ 2565.43 dental: 157.42 $250 deductible,.$2000 OOP (Quoted text hidden] insurance Lucas Rounds cviiuke@gniail.com ph:435-752-4560 fx: 435-752-6388 Refer A Friend Leave A Review 'if-  m 11/23/:^