City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, December 15, 2020 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. The meeting will be held through Zoom. Public will NOT be permitted on sight. Those wishing to provide comment on any of the agenda items or other topics can do so by email to office@riverheights.org (by noon on the date ofthe meeting). Opening Remarks (Clausen) and Pledge of Allegiance (Thatcher) Adoption of Previous Minutes and Agenda Reports and Approval of Payments(Mayor, Council, Staff) Public Comment Hillside Park History - Bob Davis Discuss Possible Uses for the Old School Adjourn To join the Zoom meeting: https://us02web.zoom.us/j/83590817991 Dial: 1 346 248 7799, Meeting ID: 835 9081 7991 Posted this 10'^ day of December 2020 Sheila Lind, Recorder Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov). In compliance with the American Disabilities Act. individuals needing special accommodations(including auxiliarv communicative aids and services) during this meeting should notify Sheila Lind,(435)770-2061 at least 24 hours before the meeting, 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646  River Heights City 3 Council Meeting 4 5 December 15, 2020 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Chris Milbank, electronic 11 Elaine Thatcher, electronic 12 Blake Wright 13 14 Recorder Sheila Lind 15 Public Works Director Clayten Nelson 16 Finance Director Cliff Grover, electronic 17 Treasurer Wendy Wilker 18 19 Excused: Councilmember Sharlie Gallup 20 21 Others Present: Cindy Schaub, Heather Lehnig, and Greg Ellis- all 22 electronic Bob Davis - in person 25 26 The following motions were made during the meeting: 27 28 Motion #1 29 Councilmember Thatcher moved to "adopt the minutes ofthe council meeting of December 1, 30 2020 and the evening's agenda." Councilmember Clausen seconded the motion, which passed with 31 Clausen, Milbank, Thatcher, and Wright in favor. No one opposed. Gallup was absent. 32 33 Motion #2 34 Councilmember Wright moved to "pay the bills as listed, with the switch ofthe R Michael 35 Kelley bill from P&Z to Parks." Councilmember Milbank seconded the motion, which passed with 36 Clausen, Milbank, Thatcher and Wright in favor. No one opposed. Gallup was absent. 37 38 39 Proceedings of the Meeting: 40 41 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in 42 the River Heights City Building on Tuesday, December 15, 2020 for their regular council meeting. 43 The meeting was held through Zoom and started at 6:45pm. 44 Opening Remarks and Pledge of Allegiance: Councilmember Clausen opened the meeting with a thought and then led the group in the Pledge of Allegiance. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646 46 Adoption ofPrevious Minutes and Agenda: Minutes for the December 1,2020 meeting were 47 reviewed. 48 Councilmember Thatcher moved to ^^adopt the minutes of the council meeting of 49 December 1,2020 and the evening's agenda." Councilmember Clausen seconded the motion, 50 which passed with Clausen, Milbank, Thatcher, and Wright in favor. No one opposed. Gallup 51 was absent. 52 53 Reports and Approval ofPayments(Mavor. Council. Staff): 54 55 Finance Director Grover 56 • He gave a summarized report of the city's financial situation. Cash reserves are in good 57 condition. He suggested moving $300,000 from checking into savings. The Council agreed. 58 59 Treasurer Wilker 60 • She presented and answered questions regarding the list of bills to be paid. 61 • Councilmember Wright noted the Mike Kelley bill was taken out of the Planning and Zoning 62 budget. Councilmeember Milbank asked Ms. Wilker to move it to the Parks budget. 63 64 Councilmember Wright moved to ^'pay the bills as listed, with the switch of the R Michael 65 Kelley bill from P&Z to Parks." Councilmember Milbank seconded the motion, which passed 66 with Clausen, Milbank,Thatcher and Wright in favor. No one opposed. Gallup was absent. 67 68 Public Works Director Nelson didn't have anything to report. 69 70 Councilmember Thatcher 71 • She reported a misunderstanding about getting a contract for the snow removal guy. She has 72 recently asked Attorney Jenkins to draw up a contract, which will be ready soon. 73 • She announced that she has sold her home and will be moving out of River Heights mid 74 January. She will resign as of December 31. The mayor and council expressed appreciation 75 for her efforts on the council and said they would miss her. 76 • Recorder Lind was asked to advertise the council vacancy in the upcoming newsletter, as well 77 as put it in the Herald Journal. She will look up code to make sure to advertise it correctly. 78 • Ms. Thatcher reminded that someone will need to be appointed in her place on the Cache 79 Valley Transit Board. 80 81 Councilmember Wright 82 • He asked for clarification on sending letters to property owners who are not clearing snow from 83 their sidewalks. Councilmember Thatcher said she will try to draft the letter this week. 84 85 Councilmember Milbank 86 • He reported his findings regarding the cost of having the green waste bins for longer than the 87 two months which Logan City provides free of charge. Logan City Environmental Department 88 reported the costs are: $5.71/day for the bin to sit there ($171.30/mo.), and $45 each time they 89 empty, which is three times per week ($540/mo.). The total comes to $711.30/mo. The council 90 would like to discuss this further and asked for it to be on the next agenda. 91 River Heights City Council Meeting, 12/15/20  Recorder Lind • She asked if anyone else had items for the upcoming newsletter. PWD Nelson will have a few 94 things. 95 96 Public Comment: Heather Lehnig thanked the Ambassadors for the holiday treat they put 97 together and delivered to each home in River Heights. Mayor Rasmussen publicly commended 98 Councilmember Gallup for. her efforts with the Ambassadors. 99 Hillside Park Historv -Bob Davis:• Mayor Rasmussen said this conversation was started 100 because he came across a drawing of the Hillside Park from a number of years ago. Bob Davis. 101 reached out to him about the same time. At Mayor Rasmussen's request, Mr. Davis did some research 102 and was asked to present the concept's history to the council. 103 Bob Davis informed that the one and half acres were originally owned by Roy Stewart. He 104 gave the property to the city so they would maintain it. He shared a story, told by Heber Olson, about 105 an Indian elder who camped at the bottom of the hill. The story explained how the park was once 106 known as"Snow on the Lip." 107 When Mr. Davis was the mayor(1994-1997), USU students came up with a concept drawing of 108 how the area could look and be created as an educational spot. The plan included adding native plants 109 on the property, accompanied by name plates. It also tied into a walking trail which connected to other 110 parks in the city. They contacted the local Shoshoni Tribe, who was excited to be involved in the park 111 kick off(which never happened). Twice they applied for and received RAPZ funding to the tune of 112 about $30,000. Plants were purchased, bark donated and a sprinkling system installed. Many residents 113 put in volunteer hours to prepare the land. Signs were ordered for the plants but he has no idea where they ended up. After he left office, he and his wife tried to continue the plan, however it didn't happen. Maintenance became an issue. Eventually, the plants died and it turned to weeds. 116 Councilmember Milbank asked ifthe grant money was contingent upon certain things being " 117 fulfilled. Mr. Davis wasn't sure about that but said it was presented to Cache County as a destination 118 area which would draw people from the valley to the spot. 119 PWD Nelson said the sprinkling system has been redone many times since then. Part ofthe 120 drip system works, but not all of it. He hoped to get more ofit working this coming year. He said a'lot 121 of the sprinkler pipe has been run under the boulders. 122 Councilmember Milbank discussed the clean-up that was done on the park this year. He would 123 like to look at more sprinkler work and replace some ofthe plantings. 124 Councilmember Thatcher said she has contacts to the local Shoshones, if they decide to keep 125 with this theme. 126 Councilmember Clausen asked ifthe plants would be able to survive the hot temperatures in 127 the summer. Mr. Davis'said maintenance is the key..PWD Nelson pointed out the steep slope makes 128 is difficult to maintain. The weeds will always do better than the plants. 129 Councilmember Thatcher suggested getting a native plant society involved, who might be 130 willing to partner with the city. 131 Mayor Rasmussen has seen college students working on Rob Davies property and thought he 132 might be a good resource. 133 Councilmember Milbank suggested looking into native plants that could survive the hot dry 134 season. Mayor Rasmussen asked him to move forward with making the area an attractive asset to the 135 city. 136 > Councilmember Wright suggested coming up with a maintenance program that could involve other resources aside from the public works department. Councilmember Milbank had some ideas of River Heights City Council Meeting, 12/15/20 138 people who could look at the planting design and give suggestions. Mr. Wright said he also has some 139 resources through his line of work. He guessed figuring out the plants would be fairly easy; 140 maintenance would be the biggest hurdle. 141 Discuss Possible uses for the Old School: Mayor Rasmussen informed that he had met with 142 Greg Ellis from the Ballet Company, who said they are still interested in the building. He is looking 143 for a contractor to give them a bid on removing the partitions in the classrooms. They are willing to do 144 some ofthe work and subtract it from their rent. Councilmember Milbank suggested the Ballet 145 Company should at least pay the utilities. He also suggested a person to monitor the money the Ballet 146 Company spent and subtracted from their rent, to make sure it was being spent wisely. 147 Mr. Ellis joined the conversation electronically and answered questions from the council. He 148 said the things they have talked about remodeling is enlarging the rooms by removing the partitions, 149 painting the walls and redoing the floors. They have also discussed window air conditioning or 150 standing units. They would want a very specific contract with the city. Mayor Rasmussen said the 151 upgrades would need to work for future use, when the Ballet Company no longer rented the building. 152 Mr. Ellis explained, the flooring they prefer is like a laminate with a little spring, that would lay over 153 the top ofthe existing floor. He didn't foresee them doing it all at once. 154 Councilmember Milbank asked ifthey wanted to try the building out for a while. Mr. Ellis said 155 it would depend on the agreement with the city. If they are going to put much into the renovations, 156 they would like a longer lease, like 10 years. They are interested in seeing what the rooms would look 157 like, once the partitions were removed. 158 In answer to questions from the council, Mr. Ellis explained they need more space than the 159 Whittier Center can provide. They are looking to grow and expand. Currently they pay an average of 160 $5,000/raonth. They haven't had to pay utilities. Sometimes they have done fundraising to pay for 161 new windows, etc. They are a non-profit. They have some flooring that can be rolled up and moved to 162 different locations, however, they like the semi-permanent spring board flooring better. They need 163 very little'parking since most of the traffic is drop offand pick up. They normally have 6 cars per day. 164 They don't see the Old School as a performing venue, because it wouldn't hold the number of people ' 165 that would attend a performance. They could use it for dress rehearsals. In regards to cleaning at their 166 current location, the Whittier Center currently cleans the restrooms and common areas and removes 167 snow. The Ballet Company keeps their own space clean. 168 Mr. Ellis said they would be more interested in the building, ifthey could have the whole thing. 169 They would only really need it from 3pm-8pm. They are open to share the space with other groups, 170 especially the gym. However,they would like a secure area for their things. 171 Councilmember Clausen asked if they would consider paying some rent, while they worked on 172 the majority of the renovations. Mr. Ellis said anything is a possibility at the moment. Because ofthe 173 cost and difficulty of moving, they would prefer at least a 5 year lease. They couldn't'pay for the full . 174 renovations and pay fiill rent. Their most critical renovations would be flooring, removal ofthe 175 partitions and paint. He was unsure what kind of patching would need to be done once the partitions 176 were pulled. PWD Nelson said the partitions he has removed have come out pretty clean. 177 Mr. Ellis informed that their current lease is up the end of April. Their summer semester 178 classes start in June. They had in mind to work on the building during May. He would like to go 179 through it with a contractor to get some ideas on what the remodel would entail and cost. 180 Mayor Rasmussen would like the council to decide by March so there would be time to draft 181 agreements and get started on the process. Councilmember Thatcher thought there may be grants 182 available to help upgrade the heating and cooling system. Mr. Ellis expressed their willingness to River Heights City Council Meeting, 12/15/20  invest by fundraising and other avenues if they can have it longer term. Ms. Thatcher supported the idea of renting to the Ballet Company. 185 Mayor Rasmussen reported that the home school co-ops currently renting the building have 186 said they could fill the building with other groups in their organization. He figured, based on what 187 they are being charged for rent now,that the city could bring in about $7,000/month in revenue with 188 the home school groups. 189 Councilmember Wright favored renting to one single group with a long-term lease. Mayor 190 Rasmussen said school groups tend to be harder on the building than the Ballet Company would be. 191 The other council members agreed. The mayor pointed out there would be more work involved with 192 renting to more than one renter. 193 Mayor Rasmussen suggested they advertise the building for rent to allow other organizations to 194 have a shot at renting the building. They were unsure ofthe advertising legalities. 195 Councilmember Milbank discussed the seismic standards, brought up by Engineer Craig 196 Rasmussen in his 2017 report. Mayor Rasmussen stated the city's insurance company hasn't brought 197 up any concerns of this nature. The groups renting are required to carry their own insurance. The city 198 insurance covers the building. 199 Mayor Rasmussen suggested the possibility of having the whole building converted to HVAC 200 and update the windows in the future. He summarized that &e council wanted to lease to a single 201 renter. Councilmember Clausen suggested the advertisement could state the building was available to 202 rent as a whole. The mayor noted there may be a few rooms that wouldn't be of use to the Ballet 203 Company, which could be rented to other groups. 204 Mayor Rasmussen asked Councilmember Clausen to meet with Engineer Rasmussen to get •: clarification on what the needs are of the building. He will check with the attorney on advertising. ; The council will discuss the issue again during their second meeting in January. 207 The meeting adjourned at 8:20 p.m. 208 209 210 211 212 SheilaXindjUecc der 213 214 215 216 Todd A. Rasmussen, Mayor River Heights City Council Meeting, 12/15/20  River Heights City Bills To Be Paid December IS, 2020 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. AfT. Roads Water Sewer Total 1 Ml Tech Monthly Phones/Fax 2 Months $48.64 $48.64 $48.64 $145.92 2 Bear River Association of Government Cache Summit Registration $30.00 $30.00 3 Bear River Health Department Water Coliform Testing $40.00 $40.00 4 BRAG Annual Dues $35.00 $35.00 5 Caselle, Inc. Monthly Billing $91.69 $91.66 $91.65 $275.00 6 Freedom Mailing Services, Inc. Monthly Billing $143.98 $48.00 $48.00 $239.98 7 It Works Server Reboot & Maintenance $225.00 $225.00 8 Lowe's Cleaning Supplies School, Sewer Pipe Fw $298.55 $20.15 $318.70 9 Providence City Annual Library for 2021 $4,688.00 $4,688.00 10 R. Michael Kelly Consultants Concept Plans for Park $615.00 $615.00 11 Rocky Mountain Power Electricity $335.24 $66.14 $24.89 $1,326.50 $1,923.44 $30.86 $3,707.07 12 Secure Instant Payments - Monthly Billing $12.82 $12.82 $12.81 $38.45 13 Thomas Petroleum Fuel for City Vehicles $41.59 $41.60 $41.60 $41.61 $166.40 14 Verizon Wireless Monthly Billing Cell Phones $54.97 $54.97 $54.98 $164.92 15 Zerox Monthly Usage Billing $16.53 $16.53 16 17 18 19 20 21 22 ' 23 24 25 26 27 28 29 30 31 32 33 34 • 35 36 37 38 39 40 41 42 43 44 45 46 Page 1 SubTotals $1,292.42 Page 1 Total Amount to fa $10,705.97  River Heights City Bills To Be Paid December 28,2020 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. Aff. Roads Water Sewer Total 1 City of Logan 911, Garbage, Sewer $13,994.51 $2,031.00 $11,330.00 $27,355.51 2 Dominion Energy Gas(new school under Admin) $2,708.77 $96.44 $89.34 $296.24 $89.35 $3,280.14 3 Heather Lehnig BRAG Training $15.00 $15.00 4 Thomas Petroleum Fuel for City Vehicles $59.08 $59.09 $59.09 $59.09 $236.35 5 Comcast Monthly Billing Internet $28.24 $28.23 $28.22 $84.69 6 Providence Logan Irrigation Annual Assessment $2,750.00 $2,750.00 7 Logan City Water Consumption $370.76 $370.76 8 $0.00 9 $0.00 10 . $0:00 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Page 1 SubTotals $16,731.52 $15.00 $155.52 $2,031.00 $148.43 $3,504.32 $11,506.66 $34,092.45. Page 1 Total Amount to b $34,092.45 Forsgmn » ^9i »/ff'a K. December 5,2017 James Brackner, Mayor River Heights City 520 South 500 East ■ River Heights, UT 84321 RE: RH Elementary School Walk Through Dear Mr. Mayor: Following the purchase of a new District Office Building, the Cache County School District (District) is considering relocating staff working from the RH Elementary School to the old district office location. This move would vacate the RH Elementary building and the District would execute a previous agreement wherein River Heights City would have first right ofrefusal on acquiring the building and property. A preliminary walk through of the River Heights Elementary School was completed by Clayten Nelson, Mayor James Brackner, and Craig Rasmussen with Bruce Parker, Facilities Director for the District on Monday,December 4,2017. The school building consists of a classroom wing, with rooms on each side of a wide central corridor, a kitchen/serving area-since converted to office space, restrooms, a gymnasium, and mechanical/utility space. Per discussion with Mr. Parker and through observing the building the following items and conditions were noted: • The building has a single ply roof membrane that'should be adequate for several years. The roofing system is a Seamons single ply membrane and was constructed with a 20 year warranty. The year the building was re-roofed was not known, Bruce would have to review the maintenance records for the information. One tenant thinks the single ply roof was put on in the mid-1990's. • Utility costs from 2016 were noted at $5,080 for Rocky Mountain Power and $18,338 for natural gas from Dominion Energy with a total cost for said utilities of $23,418 in 2016 as provided by Mr.Parker. The building is not air conditioned. • It is not known ifthere are existing plans (blueprints)for the building construction. Mr. Parker indicated he would look in the District records for building plans. It appears that there are at least-three phases of construction. The original classroom wing, a second addition added classrooms to the east end of the original building, and it appears that the gymnasium was added as a third phase of the original construction. • An asbestos study of the building has been completed by the District as part of their required Asbestos Management Plan. The report is available, and per Mr. Parker, most of the friable asbestos has been removed as associated with pipe insulation, etc. • The heating system consists of a central boiler system located in a basement area under the stage which pumps steam to registers in the classrooms. The remodeled kitchen area is heated locally by a rooftop mounted heat system. Per Mr. Parker, 95 West 100 South. Suite 115« Logan. Utah 84321 •435.227.0333 * Forsgren.com JrORSGRxN ^ c:ns49ciA£e4-Mu^ RH Elementary ^ School t--_r ofMT December 5,2017 Page 2 the boiler has had regular maintenance through the District with records available, if requested. • Most of the plumbing is accessible from small tunnels and in the mechanical basement area. Plumbing (supply and drain) is limited to the two main restrooms, a faculty restroom, the kitchen area, a hall drinking fountain, and a sink in the gymnasium, which was added for the Life Skills training courses currently housed in the building. • The gymnasium dimensions are approximately 36 feet wide by 64 feet long with a clear height to the bottom of glu-lam roof support beams of about 17 feet. • The interior of the building appears to be in good repair, with no significant wall cracking, water damage, or other visible defects. Carpet and other floor coverings appear to be in good repair. • The exterior of the building appears to be in good condition. The brick and mortar are generally clean with only minimal deterioration or erosion of mortar noted. Some effervescence was noted at the top of the wall, indicating the top few courses of brick are subject to water intrusion. • Based on the age ofthe building and general construction ofthe time era, the building is not constructed to.meet current seismic safety standards. Depending on the proposed use(s) of the building it may or may not need to be brought to current standards. This requirement should be further evaluated as part of the planning process of what the building could be used for in the future. The above items were noted during a brief observation of areas of the building accessible without ladders or other equipment, and without demolition. Framing details were not observed, and load bearing members or lateral force resisting systems(wind/earthquake) were not investigated. Please let me know ifthere are any questions related to the observation. Respectfully, Craig L. Rasmussen, S.E. City Engineer