City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, January 18,2022 Notice Is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. The meeting will be held in person and through Zoom. Adoption of Previous Minutes and Agenda Reports and Approval of Payments(Mayor, Council, Staff) Public Comment Report by Todd Beutler on Cache Valley Transit District Changes Appointment of City Recorder and Treasurer Discuss Budget Adjustment Process Capital Projects Discussion Schedule a City Tour Adjourn To join the Zoom meeting: httPs://us02web.zoom.us/i/84473891040?pwd=MHFtQlBidiFSQIpDV0d6dkhENlllUT09 Po^^^his 14*^ d^^fJanuaty 2021 Sheila Lind, Recqroer Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website {https://www.utah.gov/pmn/}. In compliance with the American Disabilities Act, individuals needing special accommodations(including auxiliary communicative aids and services) during this meeting should notify Sheila Lind,(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 2 3 Council Meeting 4 January 18, 2022 5 6 7 Present: Mayor Jason Thompson 8 Council members: Tyson Glover 9 Janet Mathews 10 Chris Milbank 11 Blake Wright 12 Recorder Sheila Lind 13 Public Works Director Clayten Nelson 14 Finance Director Cliff Grover 15 Treasurer Wendy Wilker, electronic 16 17 Excused: Councilmember Sharlie Gallup 18 19 Others Present: Todd Beutler, Mary Barrus, Heather Lehnig 20 Electronically Present: Todd Rasmussen, Cindy Schaub, Boyd Humpherys, Howard 21 Demars 24 The following motions were made during the meeting: 25 26 Motion #1 27 Councilmember Wright moved to "adopt the minutes of the council meeting of January 4, 2022, 28 and the evening's agenda." Councilmember Glover seconded the motion, which passed with Glover, 29 Mathews, Milbank, and Wright in favor. No one opposed. Gallup was absent. 30 31 Motion #2 32 Councilmember Milbank moved to "pay the bills as listed with the changing of budgets on the bill 33 for the Stewart Hill Planning." Councilmember Wright seconded the motion, which passed with Glover, 34 Mathews, Milbank, and Wright in favor. No one opposed. Gallup was absent. 35 36 37 Proceedings of the Meeting: 38 39 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the 40 River Heights City Building on Tuesday,January 18, 2022,for their regular council meeting. 41 Adoption of Previous Minutes and Agenda: Minutes for the January 4, 2022, meeting were 42 reviewed. 43 Councilmember Wright moved to "adopt the minutes of the council meeting of January 4,2022, and the evening's agenda." Councilmember Glover seconded the motion, which passed with Glover, --.j Mathews, Milbank,and Wright in favor. No one opposed. Gallup was absent. inUj l/ltim 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646 46 Reports and Approval of Payments(Mavor. Council. Staff): 47 Councilmember Milbank 48 • He called Blake Parker (a real estate agent)to tour the Old School and give an opinion on the 49 possibility of renting it out. Mr. Parker said it should rent for $8-S9 Sq foot/year. He thought 50 there would be an interest In it. Mr. Milbank has also contacted Ryan Reeves to ask the same 51 questions, but hasn't heard back from him to look at the building. Mr. Milbank said the city plans 52 to keep part of the building for their own storage. 53 • He called Gary Griffin (of the Utah Festival Opera) and told him the City planned to tear down the 54 Old Church so they need to remove their items from the building. Mr. Griffin asked that he and 55 Michael Ballum be scheduled on the council agenda to discuss how they are going to get their 56 stuff out of the building. 57 • He plans to apply for RAPZ funding for the Stewart Hill Park. He has also called to inquire about 58 the Land, Water and Conservation Fund to find out what grants are available. He was told there is 59 money available if the property stays a park forever. They would match funds and the application 60 process would take about a year. Mr. Milbank wasn't sure this project would be considered since 61 there's a possibility that they may turn part of it Into cemetery in the future. 62 Councilmember Glover 63 • He had met with PWD Nelson, Engineer Rasmussen and Dan Hogan. They set a goal to get all the 64 loose ends in the Saddlerock Subdivision finished up by the end of the fiscal year, including the 65 streetlights. 66 • He's been looking into COG funding for some of River Heights' roads and will make 67 recommendations later. 68 Councilmember Wright 69 • He suggested all council members should be reviewing the General Plan draft, specifically roads 70 and classifications of roads. He plans to meet with Councilmember Glover to discuss 71 transportation. Mayor Thompson would like to get the General Plan on the agenda in February to 72 finish up discussions on the revisions. He echoed that all of them should go over the Plan very 73 thoroughly. 74 Treasurer Wilker 75 • Bills were presented and discussed. Councilmember Milbank asked that the Stewart Hill Park 76 design costs be moved to the Administrative Budget. 77 Councilmember Milbank moved to "pay the bills as listed with the changing of budgets on the 78 bill for the Stewart Hill Planning." Councilmember Wright seconded the motion, which passed with 79 Glover, Mathews, Milbank, and Wright in favor. No one opposed. Gallup was absent. 80 Public Comment: There was none. 81 Report bv Todd Beutler on Cache Vailev Transit District Changes: Mary Barrus introduced Todd 82 Beutler as the CEO of the CVTD. 83 Todd Beutler explained that the transit industry is changing. They hired a firm to evaluate their 84 system, as well as created a task force. River Heights currently has one bus stop and para-transit options. 85 They have known for a while that the south areas(Logan bench. River Heights and Providence) have low 86 numbers of riders. Emerging in their industry is micro transit, which uses smalier buses, in a similar way 87 as Uber. They have decided to remove the bus stop in River Heights and offer micro-transit which has 88 proven to work weil in areas with low ridership. Rides can be scheduled through an app. The new service 89 wiil actually expand the pickup areas. They are excited to offer this new tool to meet community needs. River Heights City Council Meeting, 1/18/22  i They are hoping to have the new system ready to go by this Fall. They plan to do a lot of rider outreach to 91 let the community know about it. In other parts of the country the microtransit system is doing very well. 92 Mayor Thompson asked how many riders use the River Heights stop. Mr. Beutler said they have 93 data on the number of riders on the route, but not specifically for each stop. The mayor asked if 94 communities who use micro transit see an Increase in ridership. Mr. Beutler said, yes, depending on the 95 transportation system in the area. 96 Mr. Beutler explained the system will primarily be used through the app, but citizens will also have 97 the option of calling for a ride. The potential increase will be funded by the current revenues of the CVTD. 98 Their intent right now is to market to the current riders. Once it's working well, they want to expand the 99 system. 100 Appointment of CItv Recorder and Treasurer: Mayor Thompson proposed reappointment of 101 Sheila Lind as recorder and Wendy Wilker as treasurer. Each council member present gave their advice 102 and consent. 103 Discuss Budget Adjustment Process: FD Grover explained the overall budget process. -River 104 Heights is a small city without many personnel. There are several^controls in place to mitigate risk and 105 fraud. He explained the system of invoice reviews and verification. The process they use is open and 106 transparent. He explained the Financial Summary Report and Financial Statement. He doesn't normally 107 provide the Detailed Ledger but is willing to if requested. He and Treasurer Wilker are also willing to pull 108 invoices. He pointed out there are timing issues on some of the bills which may seem to skew the 109 projections (such as large bills paid yearly). He normally presents the financial statements at the last 110 meeting of the month, which reflects up to the end of the previous month. FD Grover explained there are some adjustments that need to be made to this budget, in the - j?. amount of about $13,000. 113 Mayor Thompson wanted to have a budget workshop to help them build confidence with the 114 numbers and be good at overseeing the city's money. He asked that the detail be provided each month. 115 Capital Projects Discussion: Mayor Thompson asked each council member to look at the projects 116 that fall under their area to determine if the allotted funds would be used, or if they could be reallocated 117 to other projects. He plans to have this discussion at the next council meeting. Councilmember Wright 118 pointed out that they won't know on some of the projects until they go out to bid. FD Grover informed 119 that $122,000 is ARPA funds. Half will be received this year and the other half in the next fiscal year. 120 Mayor Thompson has talked with Boyd Humpheryson getting an easement for the lower well 121 upgrades. They are waiting on the surveyor but hope to get the project out to bid in February. 122 Councilmember Milbank asked about the new shop. The mayor said it's not possible to get it 123 done in this fiscal year so they can look at reallocating those funds. FD Grover said $80,000 of the money 124 is sewer Impact fee money and can only be used on specific sewer projects. 125 PWD Nelson updated that the new truck should arrive by the middle of February. 126 Mayor Thompson said he was hesitant to put money into a ramp at the old school when the 127 council doesn't know yet what they are going to decide for the building. 128 Mayor Thompson asked each councilmember to dig into their budgets and the projects on the list, 129 to determine what they felt would be spent in this fiscal year. This will be on the next agenda for a more 130 detailed discussion. 131 Councilmember Glover discussed Stewart Hill Park. He didn't agree with spending $200,000 plus 132 on a park that is isolated and in the corner of the city. He didn't see it getting very much use and -t suggested reallocating some of the money to park areas that would get more use. He would like to revisit \ the scope of the project. Mayor Thompson agreed to further discussion at a later meeting. 135 Councilmember Milbank pointed out there is funding available for this park and their plan is to phase it so River Heights City Council Meeting, 1/18/22 3 136 all the money wouldn't be spent at once. Councilmember Wright said there is more Information 137 Councilmember Glover and the council should be aware of regarding Stewart Hill Park and that its been 138 years in the making. 139 Councilmember Milbank asked if the new shop allocation money could be used to demolish the 140 old church. FD Grover said it could be used for this if the new shop was going to be located on the same 141 property. Mayor Thompson didn't want them to make a hurried decision on a shop location. 142 Schedule a Citv Tour: Mayor Thompson asked to have all councilmembers go on a tour of the 143 water facilities and sidewalks that need to be replaced, etc. They decided on Saturday, January 22 at 144 10:30. Recorder Lind will notice it as a meeting. Mayor Thompson reminded the purpose is to gather 145 information and not have discussions on ideas. 146 The meeting adjourned at 7:45 p.m. 147 148 149 150 Sheila Lind, Recor ^spn Thom ps0 River Heights City Council Meeting, 1/18/22  River Heights City Bills To Be Paid January 18,2021 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. AfT. Roads Water Sewer Total 1 Bio-West Stewart Hill Park Planning $2,733.89 , $2,733.89 2 Blue Stakes of Utah Email Billable $8.03 $8.03 $8.26 $24,32 3 Cache Mayor Association Annual Dues 2022 $350.00 $350.00 4 Caselle Monthly Support $91.69 $91.66 $91.65 $275.00 5 Daines & Jenkins Legal Fees $634.50 $634.50 6 Design West Architects Conceptual Design City Center Master $3,000.00 $3,000.00 7 Forsgren Associates, Inc. Lower Well & General $305.00 $200.00 $505.00 8 Freedom Mailing Services Monthly Bill Processing $164.52 $54.84 $54.83 $274.19 9 Gary's Little Red Tractor Snow Removal $292.50 $292.50 10 Logan City Fire Contract 2022 $132,145.09 $132,145.09 11 Logan City Water Consumption $152.64 $152.64 12 Lowe's Water & Municipal Well Repairs $346.79 $346.79 13 Matthew Regen, CPA Audit FY2021 $2,833.33 $2,833.33 $2,833.34 $8,500.00 14 Rocky Mountain Power Electricity $299.59 $58.98 $24.13 $1,183.55 $2,863.75 $27.03 $4,457.03 15 Secure Instant Payments Monthly Billing $13.74 $13.73 $13.73 $41.20 16 Sheila Lind Office Chair Matts $79.14 $79.14 17 Spencer Rasmussen Newsletter Delivery $150.00 $150.00 18 Thomas Petroluem Fuel for City Vehicles $201.22 $201.23 $201.23 $201.23 $804.91 19 Utah Local Government Trust Monthly Workers Comp $11.44 $17.56 $53.62 $67.92 $71.50 $222.04 20 Verizon Wireless Monthly Cell Phones $184.79 $184.79 $184.85 $554.43 21 Watkins Printing Checks Printing $185.95 $185.95 22 Wendy Wilker Reimburse for Toner Cartridge $75.07 $75.07 23 Xerox Monthly Copier Usage $54.33 $54.33 24 25 26 27 28 29 30 31 32 ■■ 33 . ■ 34 35 36 . . . 37 38 39 40 41 42 43 44 45 46 ^ ' Page 1 SubTotals $5,433.09 $6,011.65 $132,169.22 $1,738.93 $7,018.71 $3,486.42 $155,858.02 ^^ ,' Page 1 Total Amount *aid $155,858.02 Capital Projects Schedule Report As of June 15,2021 Start Projected Bids Bids Area Project Budget Amount Date Completion Date Required Received FY 2020-21 Parks Stewart Hill Park 50,000.00 05/30/22 Not spent 2022 Sewer 10.000.00 05/30/22 Total FY 2020-21 60.000.00 FY 2021-22 Administrative Old School Stair Repair and Ramp 12,000.00 08/01/21 03/30/22 Administrative Master Plan City Square 10,000.00 07/01/21 12/30/21 Parks Stewart Hill Park 200,000.00 04/01/21 07/22/22 Sidewalk and Park Strip 400 South (600 East Roads to 500 East) 70,000.00 ? ? Roads 400 South Sidwalk Right of Way Acquisition 65,000.00 ? ? Roads Sidewalk Repairs City-wide 50,000.00 07/01/21 06/30/22 5,000 Planning 12/30/2021 Sidwalk and Park Strip 400 South (500 East Roads to 400 East) 45,000.00 ? ? Roads Road Seal 40,000.00 08/01/21 Complete Roads Sidewalk Identified by Paint 1,200.00 07/01/21 Complete Roads Sidewalk Identified by Paint 1,200.00 07/01/21 Complete Sewer New Shop 120,000.00 02/01/22 04/15/22 Sewer New Truck 35,000.00 07/01/21 Complete Water Upgrade Lower Well 200,000.00 06/01/21 05/30/22 Upgrade Water Line Lower Well to River Water Heights Blvd 90,000.00 08/15/21 05/30/22 Water Lower Well Property Aquisition 15.000.00 06/01/21 12/31/21 954.400.00 r"" ^ t I ) Huntly MUbank Oallup WriRht Ranklna Prelect Sponsor Cost Start Date Completlort Date 28 9 8 27 9 16.2 Rate Old Church 2S0.000 1 2 1 26 ll 6.2lStcwart Kill Park Chris Milbank, Blake Wright 200.000 1 Aor-21 Jul-22 23 1 10 1 101 .9!New Shop Doug Clausen 120,000 { lJun21 10ct21 2 5 4 2 4} 3.4l Uperade Lower Well Doug Qausen 100,000 1 1 June 21 lSAug21 20 0 7 7 0 6.8 SCO East Road Sur^ce 100,000 Removed to focus on 400South Sidewalk j Upgrade Water Line Lower Well 3 6 S 3 ol .3.41 to River HelRhts Blvd Doug Oausen 90,000 1 ISAugll 150et21 jSidewalk and Park Strip 400 South 27 14 18 15 131 .17.4l[600Eastto500Ea») 70.000 luoved up In ranking bv the council j400South SIdwalk Right of Way 26 13 17 16 IS.SIAcaulstllon 65.000 iMoved up In ranking bv the council 8 7 13 18 2) '9.61 Sidewalk Repairs Otv-wdde ToddRasmussen ( 50,000 1 lJulv21 30Jun22 2S 0 19 17 141 IglSldwalkand Park Strip 400South 45.000 1 Moved up In ranking by the council 9 8 6 6 0 5.8 500 East Water Line Upsrade Doug Clausen 40.000 Removed to focus on 400South Sidewalk 4 0 14 4 7t S.BiRoadSeal Nancy Huntly 40,000 i lAug21 lS0ct21 12 0 9 8 8l 7.4lNew Truck Doug Oausen . 35,000: { lJulv21 1SN0V21 21 IS 25 25 0 17,2 SldewalkRlverHelghtsBlvdto 3D,000 10 0 42 9 0 12.2 400 East Handrail and Sidewalk 30,000 24 0 20 19 0 12,6 SldewaIk400East(400Southto 25,000 19 0 26 20 0 13 Sldewalk500East(RIverHelghts 20,000 14 0 24 21 0 ll.B Sldewa1k400East(400Southto 20,000 11 0 23 U 0 11.2 Sldewalk600South(4C0Eastto 18,000 13 0 21 23 0 11,4 SldewalkS00East(630SQuthte' 16,000 22 3 3 12 6j 9.2^ Lower Well Property Aqutsltion Todd Rasmusscn 15,000 ! lJune21 lAug21 7 11 2 11 SI 7.2lOld School Stair Repair and Ramp Todd Rasmussen 12,000 ! lAug21 lsept21 18 0 22 24 0 12.8 Sidewalk 500 East(Complete 12,000 16 4 IS 10 3i 9.6! Master Plan City Souare Blake Wright,ToddRasmussen t lO.OOO ! lS0ct21 lSDee21 S 12 11 13 IS 11.2 PedestrianCrosslngPalnt 5,000 6 0 27 14 01 9.4lSldew3lk Identified bv Palrtt Todd Rasmussen 1,200' ] lJulv21 30Aug21 7 0 28 14 0/ 9.8!Sidewalk Identified bv Paint Todd Rasmussen 1,200 ( lJulv21 30Auq21 TotaofAIIProJecu 1,420^ Top Ranked Projecte