City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, October 4, 2022 Notice Is hereby given that the River Heights City Council will hold Its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. Pledge of Allegiance and Opening Thought(Mathews) Adoption of Previous Minutes and Agenda Reports, Approval of Payments, and Purchase Requisitions (Mayor, Council, Staff) Public Comment Presentation from CAPSA for Domestic Violence Awareness Month Adopt a Resolution Requesting Admission to the Utah Public Employees Retirement System Adoption of a Tree City USA Official Proclamation Adoption of the Old School Gymnasium Use Policy/Application Discuss Revisions to the Personnel Policy Discuss Traffic Speeds in the City and Options for Address Potential Issues Discuss and Act on Interlocal Agreement for Trash Collection Adjourn To join the Zoom meeting: https://us02web.zoom.us/i/85728277706?pwd=MldxaUtCNIA4clVIMlRWY2JVWVBrUT09 Posted this 29*^ day of September 2022 Sheila Lind, Recortjaer In compliance with the American Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Sheila Lind,(435) 770-2061 at least 24 hours before the "in-iiiit. " 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646  River Heights City 3 Council Meeting 4 October 4, 2022 5 6 7 Present: Mayor Jason Thompson 8 Council members: Sharlie Gallup 9 Tyson Glover 10 Janet Mathews 11 Chris Milbank 12 Blake Wright 13 14 Recorder Sheila Lind 15 Public Works Director Clayten Nelson 16 Treasurer Michelle Jensen 17 18 Others Present: Cindy Schaub, Heather Lehnig, Noel Cooiey, Ashley 19 Sorensen 20 21 The following motions were made during the meeting: 24 Motion #1 25 Councilmember Glover moved to "adopt the minutes of the council meeting of September 20, 26 2022, and the evening's agenda." Councilmember Gallup seconded the motion, which passed with 27 Galiup, Glover, Mathews, Milbank, and Wright in favor. No one opposed. 28 29 Motion #2 30 Councilmember Wright moved to "pay the bills as listed." Councilmember Gallup seconded the 31 motion, which passed with Gallup, Mathews, Milbank, and Wright in favor. No one opposed. Glover was 32 absent. 33 34 Motion #3 35 Councilmember Wright moved to "approve River Heights City Corporation Resolution #4-2022, 36 with changes discussed." Council member Mathews seconded the motion, which carried with Gallup, 37 Mathews, Milbank, and Wright in favor. No one opposed. Glover was absent. 38 39 Motion #4 40 Councilmember Milbank moved to "adopt an Official Proclamation for Tree City USA." Council 41 member Gallup seconded the motion, which carried with Gallup, Mathews, Milbank, and Wright in favor. 42 No one opposed. Glover was absent. 43 mULI I iLlgl llJ GiLy cu MLLUllg,lUy4/LL 1 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646 46 Motion #5 47 Councilmember Wright moved to "allow the mayor to enter into an Interlocal Agreement 48 Between Cache County and the Municipalities of Cache County for Creation of an Entity for County and 49 Municipal Solid Waste Disposal, incorporating the comments from the city attorney and possible 50 clarification, if needed, relative to the attorney's comment on page three. Any substantive changes would 51 come back to the council." Council member Milbank seconded the motion, which carried with Gallup, 52 Mathews, Milbank, and Wright in favor. No one opposed. Glover was absent. 53 54 55 Proceedings of the Meeting: 56 57 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the 58 River Heights City Building on Tuesday, October 4, 2022,for their regular council meeting. 59 Pledge of Allegiance and Opening Thought: Councilmember Mathews gave a thought. 60 Adoption of Previous Minutes and Agenda: Minutes for the September 20, 2022, meeting were 61 reviewed. 62 Councilmember Glover moved to "adopt the minutes of the council meeting of September 20, 63 2022, and the evening's agenda." Councilmember Gallup seconded the motion, which passed with 64 Gallup, Glover, Mathews, Milbank, and Wright in favor. No one opposed. 65 Reports and Approval of Payments(Mavor. Council. Staff): 66 Recorder Lind 67 • She informed of recent legislation which has allowed eligible households to receive water 68 assistance. She had filled out the paperwork with the Department of Workforce Services, which 69 allows River Heights City to receive payments on behalf of those who qualify. She had posted the 70 Information on the city's Facebook page to inform citizens. It was suggested that she post it on 71 the city's website, send a notice via TextMyGov and add it to the next utility bill. 72 Councilmember Wright didn't have anything. 73 Councilmember Gallup 74 • She requested 200 copies of the TextMyGov flyer by tomorrow. 75 Councilmember Glover 76 • He reported that Principal Williams had been collecting data and observing the flow of children 77 walking to school. For safety reasons, she has proposed changing the streets the children cross at 78 600 East 600 South, which would have 40 of the children crossing once, rather than four times 79 before getting to school. She also proposed a designated left turn lane on the east side of the 80 intersection. He said he will draft a memo to PWD Nelson on what needs to be done, including 81 notifying the crossing guards of the changes. At his next meeting with the principal, they will 82 discuss the designated turn lanes and organization of traffic. Mr. Nelson informed that due to the 83 paint shortage, there was a good chance the lanes couldn't be marked this year. 84 PWD Nelson explained the reason for the crosswalk location changes years ago, which had 85 more to do with the amount of traffic coming from the south. Councilmember Gallup explained 86 the situation while they viewed a map of the area. Ideas were offered. After another meeting 87 with the principal, the final decision will come back to the Council. 88 Councilmember Wright said he trusted Councilmembers Glover and Gallup, the mayor and 89 PWD Nelson to get it all figured out, rather than have it come back to the Council. 90 91 River Heights City Council Meeting, 10/4/22 "" Mayor Thompson • He expressed frustration with traffic speeds in River Heights. He had received numerous 94 complaints from residents all around the city. He's worked out with an off-duty officer to patrol In 95 an unmarked car and give tickets at school time. The city will pay him, but It should take care of a 96 lot of the problem after a couple times of issuing tickets. The lieutenant he talked to said 97 Providence crossing guards are wearing body cams to catch speeders. He will probably bring this 98 option up later after receiving more information. 99 Councllmember Mathews didn't have anything. 100 Councllmember Miibank 101 • The city received $115,000 from RAPZ. 102 • The Lion's Club was willing to donate $8,000 to replace the crumbling fireplace in the pavilion. 103 They would like the Lions Club donation Plaque moved to the new fireplace. 104 • He still hadn't received an invoice from South Cache Soccer so the city can pay them for the soccer 105 goals. He has called several times, but no response. PWD Nelson pointed out that the smaller 106 goals were never set up at Heber Olson Park as discussed months ago. 107 • He pointed out an Irrigation Company/City agreement he had drafted. It was read by Mayor 108 Thompson, who suggested adding verbiage which would allow either party to get out of the 109 contract at some point in the future. He will have the attorney review it. 110 Public Works Director Nelson 111 • He reported on the River Heights Boulevard water line project. They planned to do the last 112 service connection tomorrow and prep for the final tie to be done on Friday. He guessed they I would be prepping for asphalt byTuesday. Mayor Thompson asked about unforeseen damage to sidewalks and roads. Mr. Nelson informed of the few things and how they will be fixed. T15 • He had someone lined up to install the Saddlerock streetlights, but they didn't show up. He 116 planned to call them back. The electrical contractors he has talked to said they could come during 117 the winter. The water projects will need to wait until spring. Mayor Thompson asked Mr. Nelson 118 for a punch list by Friday, with anticipated finish dates, as well as the contractors who have been 119 contacted. Mr. Nelson said If his work slows down,the city may be able to do parts of it. The 120 mayor reminded him to keep track of every bit of time they spend on these projects so they can 121 bill Dan Hogan. 122 TreasurerJensen 123 • She presented the bills and discussed a few of them. PWD Nelson had suggested they could have 124 the utilities shut off at the Old Church to save money,since it was currently vacant. 125 Mayor Thompson pointed out the bill to AAA Excavation had been recommended for 126 payment by the city engineer. The payrhent didn't include a retainer of 5%. The contractors have 127 submitted a bill for some incidentals; however, the city engineer has requested they turn In an 128 itemized list before payment is made. 129 Councllmember Miibank asked why there were late fees on the Dominion bills. Ms. 130 Jensen explained there were a batch of payments sent in the mail that were delayed so some of 131 them were not received by the due dates. Mr. Miibank asked about paying some bills through 132 autopay. Ms. Jensen said, while this would make her job easier, she wasn't comfortable with the 133 idea since River Heights is a small city with few internal controls. 134 There was a question on whether the $5,000/year skidsteer payment was worth it. PWD '-'S Nelson said it was very well worth it and informed it was set up as lease-to-own. Mayor .; Thompson asked Mr. Nelson for the details on the lease. River Heights City Council Meeting, 10/4/22 137 • Councilmember Gallup asked for updated budgets. Ms. Jensen said she would send them out by 138 the end of the week. 139 • Mayor Thompson brought up a purchase order to Green Box In the amount of $1,836.09. 140 Councilmember Gallup explained It was for a back-up battery for the HAM radio. 141 Councilmember Glover took leave of the meeting at 7:20pm. 142 Counclimember Wright moved to "pay the bills as listed." Councilmember Gallup 143 seconded the motion, which passed with Gallup, Mathews, Milbank, and Wright in favor. No 144 one opposed. Glover was absent. 145 • Ms. Jensen asked for clarification on whether to leave the utilities on in the Old Church. The 146 mayor thought It would be fine to leave the utilities on. Ms. Jensen gave a heads up on the Rocky 147 Mountain Power bill set up requiring a $400 deposit, even though the city has several accounts 148 with them and are In good standing. Mayor Thompson asked PWD Nelson to reach out to the 149 city's RMP contact to see if the deposit could be waived. 150 Public Comment; Cindy Schaub asked about sidewalk repairs. PWD Nelson verified the repair 151 company is about Vi finished. Ms. Schaub pointed out that at marker #506 the sidewalk Is raised about 2 152 inches. Ms. Schaub Informed that she read in the city newsletter that the new park had a 12' sidewalk. 153 She was sure It wasn't 12' and hoped the city didn't get shorted. Counclimember Milbank answered that 154 It was a misprint In the newsletter. The city was aware it was not that wide. 155 Presentation from CAPSA for Domestic Violence Awareness Month: Ashlev Sorensen gave a 156 presentation on CAPSA, and how they have benefited the community. She discussed the number of calls 157 and people they had supported over the past year. She asked the group to willingly talk to people In their 158 circles about the Impact of domestic violence and to support survivors. She left purple ribbons to wear 159 and a poster for the city to hang during October to show support for Domestic Abuse Month. Mayor 160 Thompson thanked her for all CAPSA does and assured that the city supports them. 161 Adopt a Resolution Requesting Admission to the Utah Public Emolovees Retirement Svstem: 162 Mayor Thompson Informed that the admission to the Utah Retirement System (URS) is not an admission 163 or an acceptance to the state's pension fund. It was only to be able to offer a matching 401K benefit for 164 full time employees. Mayor Thompson read the resolution aloud. He felt it Important to specify that it Is 165 the Service Agreement which dictates what is being offered for retirement, which was a 100% match, up 166 to 6% dollar for dollar, up to $250. He restated that the resolution only gives the mayor authority to offer 167 retirement. 168 Councilmember Gallup asked If this was comparable to what the employees had received In the 169 past. Mayor Thompson said It was better and felt the city had lagged in their retirement benefit offerings 170 to their employees. He felt a.6% match was very a good deal for employees. He was frustrated that It 171 had taken them so long to work through all of it. He felt the city should take good care of their 172 employees. Treasurer Jensen assured they are not out of line compared with other cities who offer much 173 more. 174 Mayor Thompson said they chose the URS because he felt It was cleaner and easier than a private 175 company. 176 Councilmember Wright said he could support the 401K, the Roth, and the Traditional IRA, and 177 preferred the resolution to state that. As written, he felt the resolution left it too open ended. Treasurer 178 Jensen said the resolution comes straight from the URS, the city just fills in the blanks. The mayor agreed 179 that the resolution seemed open ended but reminded that the Service Agreement form was the 180 document which stated the benefits the city was offering. Ms.Jensen restated that the Intent of the 181 resolution was to accept the city into the program. River Heights City Council Meeting, 10/4/22 • Discussion was held on adjustments they could make to the resolution to make sure to limit benefits offered to employees. They decided to make changes and if the URS wouldn't accept It then they 184 would go from there. They replaced, "...including the retirement coverage and death benefit coverage..." 185 with "...limited to 401K matching and Roth and Traditional IRA program..." They also Inserted the word 186 "selected" a couple times. 187 Councllmember Wright moved to "approve River Heights City Corporation Resolution #4-2022, 188 with changes discussed." Council member Mathews seconded the motion, which carried with Gallup, 189 Mathews, Milbank,and Wright in favor. No one opposed. Glover was absent. 190 Mayor Thompson Informed he and Mayor pro tern Milbank would be out of town for the next 191 scheduled meeting on October 18. If the URS kicked back on the resolution the council would address it 192 next month. He pointed out that the employees will be reimbursed back to July 1 on their 401K benefit. 193 Adoption of a Tree Citv USA Official Proclamation: Mayor Thompson asked for a motion. 194 Councilmember Milbank moved to "adopt an Official Proclamation for Tree City USA." Council 195 member Gallup seconded the motion, which carried with Gallup, Mathews, Milbank,and Wright in 196 favor. No one opposed. Glover was absent. 197 Mayor Thompson signed the proclamation and application. David Thunell said the last thing 198 needed was to show proof that the required amount for trees was In the city's budget. Treasurer Jensen 199 said she would get that Information tonight. Mr. Thunell said he would take care of filing all the forms. 200 Adoption of the Old School Gymnasium Use Policy/Application: Councilmember Milbank reported 201 that the building inspection had taken place. It was determined that there wouldn't be an option to 202 partition off part of the building because access to the girls' and boys' bathrooms would be required. The 203 fire department set the occupancy maximum at 99. A few changes were made to the policy. They wanted to leave the rental occupancy limit at 75. ■2.oj PWD Nelson said Beazer Lock and Key looked at the lock situation. All Interior locks will be 206 changed out fairly quickly. The rooms belonging to the city will all be keyed the same as the city building. 207 Mr. Nelson had received the comprehensive list of things the city needed to fix at the Old School. There 208 wasn't anything major, which would preclude the Boys and Girls Club from using the building. Mr. Nelson 209 said one of the Items was that the back doors don't meet ADA because there is not a landing. They will 210 need to add a ramp or remove the outer doors and leave the Inner double doors. 211 Discussion was held on getting enough tables and chairs for 75 people. It was suggested that they 212 could rent the tables and chairs for an additional cost, which would help offset the cost of additional 213 furniture and future replacement costs. 214 It was brought up that the Mountain West Strings Academy had requested use of the gym twice a 215 week. The mayor wanted to hold off renting the gym to them until after the Boys and Girls Club got 216 situated. In case there were unforeseen situations to address. 217 Recorder Lind asked what they decided about continuing to rent the City Building basement. At 218 some point, PWD Nelson would be moving his office back to the City-Building and said he could utilize the 219 larger area for meetings in the future. The council decided that once the gym was available to rent, they 220 would no longer rent the basement. 221 Discussion was held on whether to allow renters to use the dumpster near the school. PWD 222 Nelson said they may start locking It if it gets overused by the public. However, they could unlock it for 223 renters to use. 224 The Council determined they agreed with the policy but didn't need a motion. 225 Discuss Revisions to the Personnel Policy: Mayor Thompson discussed changes and modifications to the policy. He pointed out that it wasn't finalized yet. There will still be a few other things he will add River Heights City Council Meeting, 10/4/22 227 and work through with the attorney. He will present a final revision within the next month or so, as well 228 as the fleet policy. 229 Discuss Traffic Speeds in the Citv and Options for Addressing Potential Issues: Mayor Thompson 230 discussed the number of car speed complaints he had received on many streets in the city. A map was 231 displayed, drafted by PWD Nelson, which showed average traffic speeds and suggested locations for new 232 speed limit signs. He opened a discussion on what they could do to reduce speeds. 233 Councilmember Gallup shared Councllmember Glover's ideas: Blinking speed limit signs with the 234 radar showing car speeds, bulb outs on certain intersections, which narrow the streets for pedestrians. 235 Mayor Thompson suggested wide speed bumps. Councilmember Milbank asked about beefing up 236 enforcement. 237 PWD Nelson pointed out the map of the city where he felt 20 and 25mph speed limit signs would 238 be helpful. He suggested updating signs with reflectivity. He suggested additional signs on long stretch 239 roads. Mayor Thompson suggested placing new signs in the suggested areas, with the $3,000 in the signs 240 budget. He will contact the county about speed signs on 1000 East since it is a county road. 241 Councilmember Wright didn't support 20 mph on River Heights Boulevard and Summerwild 242 Avenue. He felt that was too slow. He liked the sign location suggestions. They discussed other options. 243 Councilmember Mathews and Mayor Thompson discussed the speeds in the Riverdale area. The 244 speed limit signs had been stolen. They requested new ones that say 15 mph, posted with the standard 245 spacing and size. 246 The council was agreeable to spending $3,000 on signs. PWD Neison and Councilmember Glover 247 will work together on it. 248 Mayor Thompson said he had been working with the Sheriff's Department. They have agreed to 249 have an unmarked car near the school during the busy time to write tickets. 250 He would like someone to run radar every couple months and have the city pay an off-duty officer 251 to patrol at certain areas. He will check with the attorney on how that can be figured out. He said he 252 would take any future recommendations on the matter. 253 Discuss and Act on Interlocal Agreement for Trash Collection: Mayor Thompson discussed the 254 attorney's comments on the document. He also discussed Councilmember Milbank's suggestions. He 255 reminded there had been a lot of thought and deliberation put into the agreement. Most mayors didn't 256 want the interlocal agreement to allow property acquisition for the first five years. All mayors didn't want 257 the consortium to have the power to bond or levy taxes. They were hoping to issue an RFP as an entity, 258 rather than 14 different entities working with a hauler. 259 Mayor Thompson will meet with the board in the next week or two where they will discuss 260 attorney comments. He didn't plan on any substantive changes. If there were, he would bring it back to 261 the council. He needed authority from the council to act on behalf of the city to enter the interlocal 262 agreement so they can move forward with issuing an RFP to get bids for trash collection. 263 Councilmember Milbank asked for clarification on the entity being able to issue bonds and raise 264 taxes. Mayor Thompson had said they didn't have that authority, but in the agreement(14-17 of section 265 6} it specifically said they could bond and levy taxes. The mayor clarified that the Entity could bond and 266 take on debt itself but couldn't do it on behalf of the city. The city wouldn't be on the hook for payment 267 of the bond because the city would be contracting with the Entity. However,the Entity could raise 268 garbage pick-up fees which would pass to the cities. The rate setting committee would be made up of 269 mayors from other cities, who will not be inclined to raise fees without a serious need. Mr. Milbank asked 270 if other cities were on board with the same agreement. Mayor Thompson said ail of them, except 271 Smithfield, who has never been. River Heights City Council Meeting, 10/4/22  '1 Councilmember Wright moved to "allow the mayor to enter Into an Interlocal Agreement Between Cache County and the Municipalities of Cache County for Creation of an Entity for County and 274 Municipal Solid Waste Disposal,incorporating the comments from the city attorney and possible 275 clarification, if needed, relative to the attorney's comment on page three, and any substantive changes 276 would come back to the council." Council member Milbank seconded the motion, which carried with 277 Gallup, Mathews, Milbank, and Wright in favor. No one opposed. Glover was absent. 278 Mayor Thompson thought there would be one more final approval. 279 The meeting adjourned at 9:10 p.m. 280 281 282 283 'K 284 Sheila Lind, Recorger 285 286 287 Jason Thompson, Mayor V River Heights City Council Meeting, 10/4/22 River Heights City Payment Approval Report - City Council AP Approval Report Page: 1 Report dates; 9/21/2022-10/4/2022 Oct 04, 2022 06;05PM Report Critena: fivoices with totals above $0 Induded. • )nly paid Invoices Included. GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice /Vnount Sewer Department 5240 52-40-06 1070 DS Accounting Services 2022-0307 Monthly Acct Services 09/30/2022 249.97 52-40-50 133 Thomas Petroleum. LLC M021053 Sewer Gas, Oil, Vehicle Repair 09/23/2022 33.05 52-40-55 338 Utah Local Governments Trust 114721 Sewer Ins. Liability & Other 09/15/2022 236.03 52-40-55 338 Utah Local Governments Trust 1602128 Sewer Ins. Liability & Other 09/13/2022 79.16 52-40-55 338 Utah Local Governments Trust 1602129 Sewer Ins. Liability & Other 09/13/2022 20.43 52-40-65 104 Ellis Equipment 463269 Annual Lease Skid Loader June 1 09/28/2022 625.00. 52^0-65 104 Ellis Equipment 463270 Annual Lease SUd Loader June 1 09/28/2022 625.00 52-40-65 464 South Fork Hardware-Logan #9 397088 Sewer Shop Supplies 09/21/2022 15.52 52-40-75 246 Dominion Energy 091522F Sewer Gas 09/16/2022 54.86 52-40-75 246 Dominion Energy 091522G Sewer Gas 09/15/2022 12.75 52-40-79 80 Comcast 202210 Internet - Sewer 09/26/2022 60.86 52-40-80 76 City Of Logan 092122 Sewer Pretreatment 09/21/2022 23,798.09 Total 5240; 25,810.72 Water Department 5140 51-40-06 1070 DS Accounting Services 2022-0307 Monthly Acct Sen/ices 09/30/2022 249.96 51-40-41 466 Chemtech-Ford Laboratories 221111 Water tests 51-40-41 09/21/2022 25.00 51-40-41 466 Chemtech-Ford Laboratories 221121 Watertests 51-40-41 DBP'sAP 09/26/2022 275.00 51-40-50 133 Thomas Petroleum. LLC M021053 Water Gas, Oil, Vehicle Repair 09/23/2022 33.05 )-51 188 Logan City 091522A Account 021927-001 51-40-51 09/14/2022 276.80 ..>-51 188 Logan City 091522B Account 003993-001 51-40-51 09/14/2022 30.77 51-40-51 188 Logan City 091522C Account 003994-001 51-10-51 09/14/2022 39.25 51-40-51 168 Logan City 091522D Account 003995-001 51-10-51 09/14/2022 55.28 51-40-51 188 Logan City 091522E Account 003996-001 51-40-51 09/14/2022 44.34 51-40-51 188 Logan City 091522F Account 020975-001 51-40-51 09/14^022 11.82 51-40-51 188 Logan City 091522G Account 003997-001 51-10-51 09/14/2022 71.69 51-40-51 168 Logan City 091522H Account 003992-001 51-40-51 09/14/2022 47.07 51-40-55 338 Utah Local Governments Trust 114721 Water Ins. Liability & Other 09/15/2022 224.22 51-40-55 338 Utah Local Governments Trust 1602126 Water Ins. Liability & Other 09/13/2022 75.20 51-40-55 338 Utah Local Governments Tmst 1602129 Water Ins. Liability & Other 09/13/2022 19.41 51-40-65 104 Ellis Equipment 463269 . /Vrnual Lease Skid Loader June 1 09/28/2022 625.00 51-40-65 104 Ellis Equipment 463270 Annual Lease Skid Loader June 1 09/28/2022 625.00 51-40-66 484 South Fork Hardware-Logan #9 397088 Water Shop Supplies 09/21^022 15.52 51-40-75 246 Dominion Energy 091522 Account 0491650000 51-40-75 09/15/2022 7.09 51-40-75 246 Dominion Energy 091522A Account 7953243487 51-40-75 09/15/2022 7.56 51-40-75 246 Dominion Energy 091522E Account 7191650000 51-40-75 09/15/2022 38.78 51-10-75 246 Dominion Energy 091522F Water Gas 09/16/2022 54.86 51-40-76 246 Dominion Energy 0gi522G Water Gas 09/15/2022 12.75 51-40-79 80 Comcast 202210 Internet - Water 09/26/2022 60.86 51-40-80 472 Thatcher Company 202210012324 Chlorine 51-40-80 09/22/2022 3,789.00 51-40-80 472 Thatcher Company 202210012324 Chlorine 51-40-80 09/22/2022 1,760.00- Total 5140: 4,965.30 Administration 1041 1(M1-06 1070 DS Accounting Services 2022-0307 Monthly Acct Services 09/30/2022 250.05 *" "1-55 338 Utah Local Governments Trust 114721 Admin 09/15/2022 37.75 1-55 338 Utah Local Governments Trust 1602128 Admin 09/13/2022 12.65 '•,o4|-55 338 Utah Local Governments Trust 1602129 Admin 09/13/2022 3.26 River Heights City Payment Approval Report - City Council AP Approval Report Page: 2 Report dates: 9/21/2022-10/4/2022 Oct 04,2022 06:05PM GL Account Number Vendor Vendor Name invoice Number Descrfption invoice Date Net invoice Amount 10-41-70 337 Utah League Of Cities & Towns ANN22-0069-0 Utah League of Cities Convention 06/28/2022 410.00 Total 1041: 713.71 Office Expenses 1044 1(M4-10 4 Ai's Trophies & Frames 252172 Name plate 09/20/2022 12.05 10-44-10 266 Square One Printing 412141 Office - Mayor Business Cards 09/21/2022 54.00 10-44^5 364 Xerox Corporation 017140643 Copies 7-25 to 8-30 2022 09/07/2022 145.62 10-44-52 1083 APG West Payment Processing 273282 Notice to Contractors 400 S N Sid 09/13/2022 268.52 10-44-75 246 Dominion Energy Ogi522C Account 1049100000 10-44-75 09/15/2022 27.77 10-44-79 60 Comcast 202210 internet - Office 09/26/2022 60.88 Totai 1044: 568.84 Community Affairs 1046 10-48-20 91 Weese, Diane 2022091 Apple Days - Thank You Lees 09/29/2022 13.39 10-48-20 91 Weese, Diane 2022091 Apple Days - Cookie Dough 09/29/2022 12.00 10-48-20 927 Rebound Unlimited, Inc. 000275 Apple Days - Mobile Climbing Wal 09/27/2022 1,300.00 Total 1048: 1,325.39 Capital Projects 5150 51-50-72 677 AAA Excavation inc 2915 River Heights Boulevard 400 E to 09/18/2022 82,008.75 Total 5150: 82.008.75 Planning & Zoning 1051 10-51-07 222 Cooley, Noel H. 202209 Planning Commission 7-26 8-9 8- 10/04/2022 48.00 10-51-07 371 Milbank, Chris 202209 Pianning Commission Meeting - T 09/28/2022 71.50 10-51-07 560 Lehnig, Heather 202209 Planning Commission 7-26 8-9 8- 10/04/2022 46.00 10-51-07 651 Wakefleld, Troy 202209 Pianning Commission 7-26 8-9 8- 10/04/2022 24.00 10-51-07 768 Schaub, Cindy 202209 Plannlng Commission 7-26 8-9 8- 10/04/2022 48.00 10-51-07 820 Pitcher, Lance B. 202209 Planning Commission 7-26 8-9 8- 10/04/2022 36.00 Total 1051: 275.50 Public Safety 1054 10-54-25 25 Badger Screen Printing Company 75204 Apple Days•Cotton Short Sleeve 09/19/2022 241.28 10-54-40 76 City Of Logan 092122 911 Communication 10-54-40 09/21/2022 2,037.00 Totai 1054: 2,278.28 Roads 1060 10-60-50 133 Thomas Petroleum. LLC M021053 Roads Gas, Oil, Vehicle Repair 09/23/2022 33.05 10-60-55 104 Eiils Equipment 463269 Annual Lease Skid Loader June 1 09/28/2022 2,500.00 10-60-55 104 Eiils Equipment 463270 Annual Lease Skid Loader June 1 09/28/2022 2,500.00 10-60-56 338 Utah Local Govemments Trust 114721 Roads 09/15/2022 177.02 10-60-56 338 Utah Local Govemments Trust 1602128 Roads 09/13/2022 59.37 10-60-56 338 Utah Local Govemments Trust 1602129 Roads 09/13/2022 15.32 10-60-75 246 Dominion Energy 091522F Roads Gas 09/16/2022 54.86 10-60-75 246 Dominion Energy 0915220 Roads Gas 09/15/2022 12.75 10-60-80 104 Ellis Equipment 463269 Annual Lease Skid Loader June 1 09/28/2022 625.00 River Heights City Payment Approval Report - City Council AP Approval Report Page: 3 Report dates; 9/21/2022-10/4/2022 Oct04,2022 06:OSPM GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount - 1-80 104 Ellis Equipment 463270 /Vinual Lease Skid Loader June 1 09/26/2022 625.00 10-60-80 484 South Fork Hardware-Logan #9 397088 Roads Shop Supplies 09/21/2022 15.52 Total 1060: 6,617.89 Parks & Recreation 1070 10-70-16 552 Select Health 222620017601 Health & Dental 09/19/2022 3,814.24 10-70-56 338 Utah Local Govemments Trust 114721 Parks & Rec 09/15/2022 57.98 10-70-56 338 Utah Local Govemments Tmst 1602128 Parks & Rec 09/13/2022 19.45 10-70-56 338 Utah Local Govemments Tmst 1602129 Parks & Rec 09/13/2022 5.02 10-70-75 246 Dominion Energy 091522D Account 1550009873 10-70-75 09/15/2022 7.09 10-70-75 246 Dominion Energy 091522F Parks Gas 09/16/2022 54.84 10-70-75 246 Dominion Energy 091522G Parks Gas 09/15/2022 12.75 10-70-80 104 Ellis Equipment 463269 /Vinual Lease Skid Loader June 1 09/26/2022 625.00 10-70-80 104 Ellis Equipment 463270 Annual Lease Skid Loader June 1 09/28/2022 625.00 10-70-80 133 Thomas Petroleum. LLC M021053 Parks Gas, Oil, Vehicle Repair 09/23/2022 33.06 10-70-80 484 South Fork Hardware-Logan #9 397088 Park Shop Supplies 09^1/2022 15.52 10-70-80 491 CAL Ranch Stores 8044/6 Bail Mount Reducer 09/23^022 18.99 Total 1070: 5,288.94 Other Expenses 1090 10-90-10 76 City Of Logan 092122 Green Waste, Waste, Recyde 10- 09/21/2022 15,131.16 Total 1090: 15,131.16 X Grand Totals: 144,984.48 Mayor:, Second SIgnayure:. Dated:. Report Criteria: Invoices with totals above $0 Included. Only paid invoices included.  Irrigation and Stormwater Ditch Maintenance Fund Contract Providence Logan Irrigation Company(Prolog) and River Heights City agree to annually contribute matching funds into a joint account dedicated toward maintaining irrigation ditches which collect and carry River Heights City stormwater. A contribution of $2000 will be made by each entity unless both parties agree upon a different amount. Mayor, River Heights City: President, Prolog Irrigation:  RIVER HEIGHTS CITY CORPORATION RESOLUTION NO.4-2022 A RESOLUTION REQUESTING ADMISSION TO THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM WHEREAS, RIVER HEIGHTS City Corporation is authorized to employ personnel on a full- time basis; and WHEREAS, it is In the public Interest to provide benefits authorized by Utah state law for the personnel by the City; and WHEREAS, it is the intent of the City Council to approve and authorize coverage under /S Public Employees' Retirement Systems for River Heights City personnel. NOW THEREFORE, be it resolved by the City Council of River Heights City, Ut/h that the Mayor is authorized to undertake all of the necessary actions to enroll the City in-tffe benefit programs of the Public Employees' Retirement Systems offered by Utah Retirement Systems, ^Mfldu4iftg-theTetiiuiiiLlTrL0VuiB^;b-4ggjifiatftl5iTTifttTb^^ for qualified employees under / * the laws and regulations of the Utah Retirement Systems. ADOPTED by the City Council of River Heights City, Utah,this 4^^ day of October 2022. RIVER HEIGHTS CITY CORPORATION VOTING: Council Member Gallup Yea No Council Member Glover Yea No dm<k' Council Member Mathews Yea No Council Member Milbank Yea No Council Member Wright Yea No Jason Thompson, Mayor ATTEST: Sheila Lind, Recorder  SERVICE AGREEMENT FORM .BHy® Salt Lake City, UT 84110-1590 801-366-7720 | 800-688-4015 www.urs.org Fax:801-366-7445 | 800-753-7445 INSTRUCTIONS: 1. Use this form to select URS savings plans and/or programs you, as the employer, elect to offer to your employees through URS outside of the mandated participation and requisite contributions for employees in the Tier 2 retirement systems. Please note, if you are currently a participating employer any changes will supersede previous selections. 2. Complete all applicable sections and check all boxes that apply. You must check the box for any plan or program you wish to participate In. If you do not check the box for a particular option, your employees will not be able to participate in that plan or program through payroll deduction (even if you have previously participated). 3. In order to formally elect an employer pick-up of retirement contributions in the Tier 2 Public Safety and Firefighter Contributory Retirement System, please see form MEMS-50. 4. Employers are required to have clearly defined policies outlining non-elective contributions, matching contributions, and/or restrictions to employee elective deferrals, in addition to those required by Utah Code Titie49. 5. Employers participating in the Automatic Enrollment Plan are required to have a clear and defined policy regarding automatic contributions. 6. The 401(k)and457(b)Plan Documents,401(k} and457(b)Summary Plan Descriptions, IRA Disclosures,and IRA Guidebook are available at vrww.urs.org or by contacting the Savings Plans Department. SECTION A » EMPLOYER INFORMATION Name of Employer Unit Number River Heights City Corporation Email Address Phone Number micheIlejensen(grlverheights.org 435-752-2646 SECTION B » TIER 1401(k) PLAN SELECTION The employer authorizes the following: Q Tier 1401(k)Plan Participation -Check the box if you permit your Tier 1 employees to participate and make elective deferrals to the 401(k) Plan. Please Note: Contributions and deferrals into the 401(k) Plan must be coordinated with contributions to other qualified defined contribution plans and code 403(b) plans,for maximum limit testing. SECTION C » 401(k) PLAN MATCHING AND RESTRICTIONS The employer authorizes the following (check all that apply): 0401(k) Matching- Check the box if you offer a 401(k) match for your employees. Specify your matching formula (e.g. 100% match up to 5%,dollarfor dollar match up to $200,50% match up to 8%) and which tier(Tier 1, Tier 2, or both) the match applies to: 100% Match up to 6% dollarfor dollar match up to $250. Contmue Section C on Next Page » Page 1 of 3 XUFEDP Rev. 7/14/2020 SECTION C » 401(k) PLAN MATCHING AND RESTRICTIONS r~l 401(k)Restrictions- Check the box If you have restrictions to 401(k) elective deferrals and/or matching contributions. List any restrictions you have to employee elective deferrals and/or matching contributions: Please Note: Contributions and deferrals into the 401(k) Plan must be coordinated with contributions to other qualified defined contribution plans and code 403(b) plans,for maximum limit testing. SECTION D » 457(b) PLAN SELECTION, MATCHING, AND RESTRICTIONS The employer authorizes the following (check all that apply): I I 457(b)Plan Participation - Check the box if you permit your employees to participate and make elective deferrals to the 457(b) Plan. I I 457(b) Matching-Check the box if you offer a 457(b) match for your employees. Specify your matching formula (e.g.100% match up to 5%,dollar for dollar match up to $200,50% match up to 8%) and which tier (Tier 1, Tier 2, or both) the match applies to: I I 457(b) Restrictions-Check the box if you have restrictions to 457(b) elective deferrals and/or matching contributions. List any restrictions you have to employee elective deferrals and/or matching contributions: Please Note: Contributions and deferrals into the 457(b) Plan must be coordinated with contributions to other employer sponsored governmental 457(b) plans,for maximum limit testing. Page 2 of 3 XUFEDP Rev.7/14/2020 SECTION E » ROTH AND TRADITIONAL IRA PARTICIPATION AND RESTRICTIONS The employer authorizes the following(check all that apply): 0Roth and Traditional IRA - Check the box If your employees are allowed to participate in the IRA program through after tax payroll deduction. I I Roth and Traditional IRA Restrictions- Check the box If you have restrictions to Roth and Traditional IRA participation. List any restrictions you have to employee contributions through after-tax payroll deduction: SECTION F » LOANS FROM THE 401(k) and 457(b) The employer authorizes the following: I I Loans from the 401(k)and 457(b)- Check the box to allow loans from the 401(k) and 457(b) Plans through after-tax payroll deductions for loan repayments. SECTION G » AUTOMATIC ENROLLMENT PLAN The employer authorizes the following: I I Automatic Enrollment Plan - Check the box if you automatically enroll new employees in the 401(k) or 457(b) Plan. List the plan type and percent of automatic contributions below: Plan type: Q 401(k)- Percent of automatic contribution % I I 457(b)- Percent of automatic contribution % For questions regarding automatic enrollment, please contact URS at the phone number listed at the top of page 1. SECTION H » EFFECTIVE DATE OF SERVICE AGREEMENT These changes will only be made prospectively and URS is prohibited from making retroactive changes. Desired effective date: Q As soon as administratively possible or Q Future Date: SECTION I » EMPLOYER AUTHORIZATION By signing and submitting this Service Agreement Form for processing, I certify that; • i have the power and authority to sign and make changes on behalf of the namedemployer; '1 understand and agree on behalf of the named employer to comply with the employer requirements and obligations as found in Utah Code Title 49 and applicable URS rules and policies; 'i understand the URS401(k)and 457(b)Plans are established and governed by UtahCodeTitle49 and are administered asfederally qualified plans, which means they must comply with the Internal Revenue Code and applicable IRS regulations and guidance; 'The named employer has reviewed the AOUk)and457(b)Plan Documents,401(k)and457(b)Summary Plan Descriptions, IRA Disclosures, and IRA Guidebook; '\ agree that the named employer will indemnify URS from and against any claims or other liability including attorney fees based upon the named employer's failure to comply with its obligations under this Agreement; • I understand the named employer is required to have clearly defined policies outlining non-elective contributions, matching contributions, and or restrictions to employee elective deferrals, in addition to those required by Utah Title 49; • I understand participating in the Automatic Enrollment Plan requires the employer to have a clear and defined policy regarding automatic contributions; • I understand and agree that it is the named employer's responsibility to know and comply with its rights, responsibilities, and obligations under Utah Code Title 49. Print Name Title Jason Thompson Mayor Authorized Signature Date Page 3 of 3 XUFEDP Rev. 7/14/2020  TREE CITY USA" An Arbof Doy foundgKon Proa'oin OFFICIAL PROCLAMATION *** WHEREAS in 1872,the Nebraska Board ofAgriculture established a special day to be set aside for the planting of trees,and WHEREAS this holiday, called Arbor Day,was first observed with the planting of more than a million trees in Nebraska,and WHEREAS Arbor Day is now observed throughout the nation and the world,and WHEREAS trees can be a solution to combating climate change by reducing the erosion of our precious topsoil by wind and water,cutting heating and cooling costs, moderating the temperature,cleaning the air, producing life-giving oxygen,and pro^dding habitat for wildlife,and WHEREAS trees are a renewable resource giving us paper, wood for our homes,fuel for our fires, and countless other wood products,and WHEREAS trees in our city increase property values,enhance the economic vitality of business areas, and beautify our community,and WHEREAS trees — wherever they are planted — are a source ofjoy and spiritual renewal. NOW,THEREFORE, I ,Mayor ofthe City of ,do hereby proclaim as ARBOR DAY In the City of ,and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands,and FURTHER, I urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. DATED THIS day nf 1011 Mayor. I Arbor DayFoundation'  River Heights City 520 South 500 East 435-752-2646 Old School Gymnasium Use Policy/Application Group Representative*: Phone # Address: Email: Reservation Date:** Hours: .*#* # of People: (75 max) *Must be at least 21 years old, a resident of River Heights or employee of the city and be present during the entire rental time. ** The gym is NOT available for rent on Thanksgiving, December 24, 25,31 or January 1. *** The gym is available to rent between 8:00am and 10:00pm. Be specific on the hours you'd like since someone will open and close the building for you. River Heights City is dedicated to serving Its citizens and allowing them use of the Old School Gymnasium. This reservation includes use of the gym and restrooms only. There is no kitchen in the building. Access to other portions of the building is nuL peiiiulled and would lesulL in loss uF Uepusil. EariSnglislavaiiaBieton^^ piaeIof|^h'^bTjiiaingianoiaGr;oss)tne{str;eet^to]|tne^wesg ^ /i- ^ Deposits, Fees, and Cancellations • Facility use is for River Heights' residents or city employees. • All fees must be paid prior to reservation being made. • A credit card deposit and rental fee will be required. • A cancellation less than 3 days before reservation may result In a forfeit of the rental fee. The deposit Is still refundable. • The refundable portion of the deposit will be returned within 10 days after the inspection verifies that no facility or property damage has occurred,that no city property is missing,there has been no violation of the rental agreement rules, and the facility is left clean and in orderly condition. River Heights City reserves the right to withhold all or part of the deposit for any violation of this rental agreement or for any costs incurred to the city. • Any damage over the deposit amount will be charged to your credit card. • Deposit refunds will be applied back to your credit card. You will receive a receipt by email. • Failure to be out of the facility by the time specified on this form may incur an additional fee, which will be withheld from your deposit or charged to your credit card. • Fees will be assessed as follows (credit card only): Use Fee: $100/5 hours $25/each additional hour Deposit: $250 September 2022 Fees may be waived contingent upon City Council approval for non-profit organizations and local government uses. For example; forums regarding River Heights City government and town halls with legislature representatives. NOTE: Council approval of fee waiver may take up to three weeks. Facility Use Reservation Is for gyrnnasium and restrooms only. Other portions of the building are off limits. be permitted In or around City Property. Smoking is not permitted on City property. Maximum Occupancy is 75 people. Organizations using the facility must only use those areas for which pre-approval has been granted. Decorations shall not cause any excessive damage to the room. Organizations are responsible to leave the facility as clean and organized as when they found It. A vacuum, broom, mop and minimal cleaning supplies will be provided. Children are welcome at the facility but must be under the direct supervision of responsible adults at all times. • Trash must be disposed of and can be placed in the dumpster east of the tcnnli. Luuilb. Extra garbage liners will be provided In the bottom of the cans. Lost or Stolen Property • The City of River Heights will not be responsible for the loss or damage of equipment, personal belongings, or other Items owned or used by the organization using the facility. • Items left for more than 60 days will be utilized or discarded as deemed proper by city staff. IN THE EVENT OF A FACILITY ISSUE CALL CLAYTEN NELSON AT 435-213-6948. I have read and agree to the terms and conditions listed In this policy. Failure to abide by this agreement will result In the loss of reserving privileges for city facilities in the future. I understand that River Heights City assumes no responsibility or liability for accidents or. injuries arising from activities conducted inside the Old School. I agree'to pay for damages that occur to the facility. Including costs exceeding the amount of the deposit. . ^ * I have received a copy of the Gymnasium Renting Guidelines. Signature Date Staff Initials Office Use Only Rent Paid: Date: Deposit Paid: Table Rental: Chair Rental: TOTAL Deposit Refund Amount: Date: September 2022  l&e/ll Miifi CTSEf; ^ C. ^ -C ^ C> ^ § o § -oa m ^ ^ , <: - .1^ rn yi b! r ^ -J ^ ~ -sj ^ ^N 3 t) > M *-3 J' y- —t -t> -0 7- r- ■v N1 iS 3 ■ »M ''<T aS"?AST <000 e*si -12®j;45i RIVER HEIGHTS CITY MASTER PLAN nniiScri River Heights City SARGEINTT Sor^^nl Cn^in^an. inc. RIVER HEIGHTS CiTY 2?1 N CtMfe fBil>»«^ &ri4* H ^owsMca. UT 94ij? CITY BOUNDARY :d.43>7U-^^4 • Tnm7U'7T»  BVTERLOCAL AGREEMENT BETWEEN CACHE COtJNTY AND THE MUNICIPALTIES OF CACHE COUNTY FOR CREATION OF AN ENTITY FOR COUNTY AND MUNICIPAL SOLID WASTE DISPOSAL THIS INTERLOCAL AGREEMENT (the "Interlocal Agreement") is made and entered into this day of , 2022, by and between the undersigned Public Entities as set forth on the signature pages attached hereto for the creation, management, and administration of The Cache Waste Consortium (the "Consortium"). WITNESSETH: WHEREAS, CACHE COUNTY is a political subdivision and County of the State of Utah, acting by and through its County Council, the governing body thereof (the "County"), and is vested with authority under the Solid Waste Management Act, at Utah Code section 19-6-503, to supervise and regulate the collection, transportation, and disposition of solid waste generated within its jurisdiction, and to provide a solid waste management facility to adequately handle solid waste generated or existing within or without its jurisdiction; and WHEREAS,the several Municipalities of Cache County (the "Municipalities"), acting by and through their respective Town or City Councils are likewise vested with authority under the Solid Waste Management Act, at Utah Code section 19-6-503, to supervise and regulate the collection, transportation, and disposition of solid waste generated within their respective jurisdictions, and to provide a solid waste management facility to adequately handle solid waste generated or existing within or without their respective jurisdictions; and WHEREAS, the purpose of Utah's Interlocal Cooperation Act is "to permit local governments to make the most efficient use of their powers by enabling them to cooperate with each other on a basis of mutual advantage and thereby to provide services and facilities in a manner and under forms of government organization that will accord best with geographic, economic, population and other factors influencing the needs and development of local communities" and "to provide the benefit of 1 I 0-f D-T-