City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, November 15,2022 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. Pledge of Allegiance and Opening Thought (Gallup) Adoption of Previous Minutes and Agenda Reports, Approval of Payments, and Purchase Requisitions(Mayor, Council, Staff) Public Comment ■Pfesentntinn on Infloto Safety by Adventure Zone Fiscal Year 2022 Audit Presentation Update on Easement Issues for Weston Property Revisit the City's Fence Ordinance Discussion and Action on 800 South Sewer Line Project Review Wording to Pre-Approve Certain Bills to be Paid Between Council Meetings Discuss Door Locks at the Old School Discuss a City Email Use Policy Adjourn To join the Zoom meeting: https://us02web.zoom.us/i/83917677973?Pwd=ZUhvUGo0UTJYdHD4bGIORWFXaVprdz09 PostedThls 14*^ day of November 2022 Sheila Lind, Recorder In compliance with the American Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Sheila Lind, (435) 770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 3 Council Meeting 4 November 15, 2022 5 6 7 Present: Mayor Jason Thompson 8 Council members: Sharlie Gallup 9 Tyson Glover 10 Janet Mathews 11 Chris Milbank 12 Blake Wright, electronic 13 14 Recorder Sheila Lind 15 Public Works Director Clayten Nelson 16 Treasurer Michelle Jensen 17 Finance Director Dave Sanderson, electronic 18 19 Others Present: Matt Regan, Jon Jenkins, Cindy Schaub, Heather Lehnig 20 21 The following motions were made during the meeting: 24 Motion #1 25 Councilmember Milbank moved to "adopt the minutes of the council meeting of November 1, 26 2022, and the evening's amended agenda." Councilmember Mathews seconded the motion, which 27 passed with Gallup, Glover, Mathews, Milbank, and Wright in favor. No one opposed. 28 29 Motion #2 30 Councilmember Gallup moved to "pay the bills as listed." Councilmember Milbank seconded the 31 motion, which passed with Gallup, Glover, Mathews, Milbank, and Wright in favor. No one opposed. 32 33 Motion #3 34 Councilmember Milbank moved to approve purchase orders #10 and #11." Councilmember 35 Gallup seconded the motion, which carried with Gallup, Mathews, Milbank, and Wright In favor. Glover 36 opposed. 37 38 Motion #4 39 Councilmember Gallup moved to "authorize the treasurer to pay only Dominion, Logan City, Rocky 40 Mountain Power and Verizon in the event that those bills will be late if not paid prior to the next council 41 meeting." Councilmember Mathews seconded the motion, which carried with Gallup, Glover, Mathews, 42 Milbank, and Wright in favor. 43 Kiver Heights Lity LoUndil ll/lWii i 520 South SCO East River Heights,Utah 84321 Phone & Fax (435) 752-2646 46 Proceedings of the Meeting: 47 48 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the 49 River Heights City Building on Tuesday, November 15, 2022,for their regular council meeting. 50 Pledge of Allegiance and Opening Thought: Councilmember Gallup gave an opening thought. 51 Adoption of Previous Minutes and Agenda: Minutes for the November 1, 2022, meeting were 52 reviewed. Recorder Lind informed the Adventure Zone would not be attending the evening's meeting and 53 would likely be rescheduled. 54 Councilmember Milbank moved to "adopt the minutes of the council meeting of November 1, 55 2022, and the evening's amended agenda." Councilmember Mathews seconded the motion, which 56 passed with Gallup, Glover, Mathews, Milbank, and Wright in favor. No one opposed. 57 Reports and Approval of Payments(Mayor. Council. Staff): 58 Recorder Lind 59 • She reported on an upcoming variance hearing, scheduled on November 21 for Chris Morgan, who 60 was requesting a variance for a deck cover, which didn't meet setbacks. 61 • She asked if there were plans for a city Christmas party. Mayor Thompson and Recorder Lind will 62 work together on getting a reservation somewhere for December 6^^ at 6:30. Council meeting on 63 that evening will begin at 5:30. 64 Councilmember Wright didn't have anything to report. 65 Councilmember Gallup 66 • Senske was scheduled to put up the city Christmas lights by next Monday,the 21®^ 67 • She thanked PWD for his groundwater contamination flyer, which she received at her home. 68 • She asked if Chris Morgan was seeking a variance for his project because it had been rejected. 69 PWD Nelson explained that Mr. Morgan started building a deck cover which was obviously 70 encroaching into his setbacks. He was informed he needed a permit. He applied for a Zoning 71 Clearance Permit, which was denied. 72 Councilmember Glover 73 • He explained that Logan City had acquired COG funding for a traffic light at 700 South 100 East. 74 Councilmembers Mathews and Milbank didn't have a report. 75 Treasurer Jensen 76 • She presented and answered questions pertaining to the bills. 77 Councilmember Gallup moved to "pay the bills as listed." Councilmember Milbank 78 seconded the motion, which passed with Gallup, Glover, Mathews, Milbank, and Wright in 79 favor. No one opposed. 80 • She presented two Purchase Requisitions: 81 o Purchase Order #11 was for a payable, which was approved at the last meeting to Symbol 82 Arts for coins which the mayor planned to give out as recognition awards to the 83 ambassadors and maybe others in the city. The amount was $1,549, which will be enough 84 to last for four years. Mayor Thompson explained that to avoid a casting fee of $500, he 85 purchased more coins than he needed. Councilmember Glover asked about giving out 86 certificates instead. Counciimember Gallup said the ambassadors really like the coins. 87 o Purchase Order #10 was for Josh Kirk, in the amount of $1,190 for graphic web design. 88 Recorder Lind had informed at the last meeting that Mr. Kirk was willing to revise the 89 website to make it easier for her to post things herself. River Heights City Council Meeting, 11/15/22  ~ Councilmember Milbank moved to approve purchase orders #10 and #11." ..J Councilmember Gallup seconded the motion, which carried with Gallup, Mathews, 92 Milbank, and Wright in favor. Glover opposed. 93 • Glenn's Electric submitted a bid for the lower pump motor parts, many of which were 94 backordered. The city's idea was to order the parts now so they would have a better chance of 95 arriving in time to do the project. Glenn's was willing to store the parts until they were needed. 96 The cost for the parts was $123,002.61. PWD Nelson clarified that the prices were in line and that 97 the cost was only for parts, not for a contractor. There was $30,714.60 deducted for the 98 installation for all of it. This portion will be billed after the installation. Mayor Thompson asked 99 for a spread sheet of the line items on the original bid so he could tally what had been done. He 100 asked about the time frame for tree removal. PWD Nelson thought it would be the second week 101 of December. The mayor asked about Rocky Mountain Power's part of the project. Mr. Nelson 102 said they will get started after a contract was signed. He will get another copy to the mayor for his 103 signature. The council agreed Mr. Nelson could go ahead with ordering the parts from Glenn's 104 Electric. It was clarified that the city would not be paying sales tax on the parts. The mayor asked 105 for the spreadsheet from PWD Nelson to go in the Drive and be updated as things were 106 accomplished. Because the lower well was an approved capital project the council didn't see a 107 need to bring each purchase up for approval. 108 Mayor Thompson 109 • The final draft of the interlocal cooperation agreement has been approved by all the city attornles 110 and was in the process of being signed. • Councilmember Gallup asked for an update on the employee retirement situation. The mayor said the attorney would be in attendance later and could address the question then. 113 Public Comment: Cindy Schaub asked for permission to park two vehicles along the road across 114 from her house while she had her driveway redone. PWD Nelson informed it would be the sheriffs 115 department who would issue tickets. The group generally didn't mind if she parked on the road if there 116 wasn't snow. Councilmember Wright pointed out that if she got a ticket the mayor could make it go 117 away. 118 Presentation on Inflate Safetv bv Adventure Zone: Postponed. 119 Fiscal Year 2022 Audit Presentation: Auditor Matt Regan thanked the council for having him back to 120 do this year's audit. He went through the audit, explaining and answering questions. He noted that the city 121 had brought In more than they had spent. He read his opinion, which was included in the audit and will go to 122 the state. He didn't find anything that was not in compliance with state standards. 123 Councilmember Milbank asked about an accounting of the RAPZ money received. He knew the city 124 had received more than was showing. FD Sanderson explained the $5,065 received was very close to the 125 amount budgeted. MayorThompson asked Treasurer Jensen and Mr. Sanderson to investigate. 126 MayorThompson discussed what the PTIFfund is currently paying In interest. He noted that treasury 127 rates were high right now. He planned to bring some data to the council to discuss If the city could get a 128 higher return somewhere else. 129 Update on Easement Issues for Weston Propertv: Attorney Jenkins reported on the Heritage property, 130 east of the IDS church. There was an easement agreement, required by Heritage because they need a second 131 access from the property. The Church had agreed to grant an easement that would come across the east side 132 of the parking lot. The language proposed by the seller would require the city to defend and Indemnify the 133 Church across the easement. The problem is that it's historically the developer who is responsible for these "[ things. It's not customary for the city to do this in exchange for the developer meeting his obligations. They ) wrote back with other suggested changes, but the seller wants to stick with the indemnity provisions. They are River Heights City Council Meeting, 11/15/22 136 saying the city would defend and indemnify any claims or accidents that may happen on this easement. If 137 there was a claim made,the developer could turn It over to the city. This is beyond the scope of what a city 138 would do for a developer. They are looking at other optlonsfor a second easement to the property. If there 139 were no other options, it may be that the city could waive any claims. As the city's attorney, he didn't 140 recommend electing to defend and Indemnify because It would put significant liability on the city, which isn't a 141 normal thing for cities to do. He hoped to connect with Heritage to find out where they're at on this. He 142 Informed that Visionary was not of a mind set to allow access through their nearby development. The Church 143 Is the seller of the property and If they want It sold to be developed, they might help the buyer get what he 144 needs. 145 Attorney Jenkins explained the main access to the property would be north of the Church. The second 146 access was needed for emergencies. He noted that other than the easement language discussed, he agreed 147 with the rest of the contract. 148 Discussion turned to Visionary not allowing Heritage access to their roads, yet Visionary will be asking 149 for egress from River Heights City onto 600 South. Attorney Jenkins noted that River Heights has a one-foot 150 protection strip on 600 South and there had been no request made by Providence or the developer. 151 Mayor Thompson said this issue had been going back and forth for the last few months. A question 152 was raised about the development plan. Attorney Jenkins said there was a concept plan, but no one had seen 153 it. 154 The question was raised about the Utah Retirement System (URS). Attorney Jenkins had been working 155 with their office to find out other options the city might have for retirement. URS said the only option for 156 cities Is to participate with them, which he found to be true based on state code. He Informed that offering 157 retirement was an administrative decision, to be made by the mayor. He had some other ideas for the city to 158 consider for their employees If they didn't go with URS which he would discuss later with the mayor. 159 Revisit the Cltys Fence Ordinance: Councilmember Glover said a resident had brought to his attention 160 some frustration with the fence rules. Their property didn't have a fully designated right-of-way to measure 161 from, which would cause their fence to be more set back than others. He mentioned some slight oversight on 162 the last fence revisions. He'd like to see a couple tweaks to clean it up and will submit them to the Council. 163 Councilmember Wright asked to see the information he came up with. He noted that the Planning 164 Commission had been through so much conversation on fences over the last 5 years. The resident wanting a 165 change to the ordinance should plead their case with the Commission, not the Council. Councilmember Glover 166 said he would get his suggested revisions to Mr. Wright and Commission Chair Noel Cooley. 167 Discussion and Action on 800 South Sewer Line Proiect; Mayor Thompson said they had talked about 168 ordering some of the parts which were expected to be delayed. PWD Nelson said he and Engineer Rasmussen 169 had scheduled a meeting in the area to discuss the design, but it was postponed. They talked on the phone, 170 and both felt the best design was to have the city's line go straight north and then turn east. He cautioned the 171 city about spending any money on the project before the landowners had their easements in place. He will get 172 a map for property owners of where the easements will need to go and will email it to the mayor and 173 Councilmember Mathews. Councilmember Glover suggested having the city line up the survey for the 174 homeowners. MayorThompson said the fees for this could be part of the property owners'fees to the city. 175 After more discussion, it was decided that Ms. Mathews would talk with the property owners and suggest they 176 all hire the same surveyor. This way the city wouldn't be out anything if some property owners didn't follow 177 through. 178 Review Wording to Pre-Approve Certain Bills to be Paid Between Council Meetings: Councilmember 179 Gallup said she felt fine with allowing a specific list of vendors to be paid without council approval but was 180 unsettled about authorizing the mayor and anyone else to approve any "emergency" bill. 181 Treasurer Jensen informed that she had created online access to accounts for Dominion and Rocky 182 Mountain Power, which allows her access to the bills before they are mailed so she could present them to the River Heights City Council Meeting, 11/15/22  ^ council sooner. The spirit of preapprova! was only to avoid late fees. Ms. Gallup understood but still wanted the 'exceptions' of their last decision stricken. 185 Councilmember Gallup moved to "authorize the treasurer to pay only Dominion, Logan City, Rocky 186 Mountain Power and Verizon in the event that those bills will be late if not paid prior to the next council 187 meeting." Councilmember Mathews seconded the motion, which carried with Gallup, Glover, Mathews, 188 Mllbank, and Wright in favor. 189 Discuss Door Locks at the Old School: Mayor Thompson anticipated meeting with the CEO of the Boys 190 and Girls Club soon. Nonetheless, the city needed to make some decisions on what they could do with the 191 building. He planned to meet with Councilmember Mllbank to discuss some ideas. He suggested the stairs 192 needed to be made compliant and electronic door locks installed on the outer doors, which would provide 193 accountability on those entering the building. The interior locks have been changed. The bid to install 194 electronic locks on the three exterior doors (front, south and east) was $7,000. In the future, electronic locks 195 could expand to other city buildings. The first one they install will be the most expensive because it would 196 have a hub. The mayor said they don't need to do the electronic locks, but it would be a good way to track 197 who was going in and out of the building. He asked PWD Nelson to get bids on fixing the stairs. Mr. Nelson 198 pointed out that electronic locks would allow renters to have a card which could be programmed to work only 199 for the time of their rental. The mayor asked for more bids on the lock system. 200 Councilmember Mllbank asked about the building being used to house the library. Mayor Thompson 201 Jason said this conversation should be started in January when there would be different county council 202 members. 203 It was pointed out that the Boys and Girls Club still had a key to the building. Mayor Thompson asked 204 the council if the city should let them out of the lease easily. After his meeting with the CEO, he wili come back 205 and seek council input. PWD Nelson will work on a ramp or new stairs bid for the east entrance and a key bid. He informed 2,0/ that before the gym could be rented out,they would need to install exit signs and night lighting. He asked if he 208 should spend money on these things. Mayor Thompson asked him to get a list of the costs and bring It to the 209 council at their next meeting. 210 Councilmember Mathews asked if Attorney Jenkins had made any comments on the Boys and Girls 211 Club's desire to get out of their lease. Mayor Thompson said he hadn't discussed it yet because he wanted 212 first to talk with the CEO. He will address It with the council first. 213 Cindy Schaub pointed out that the Boys and Girls Club was^having a grand opening tonight at a place In 214 Logan. 215 Discuss a Citv Email Use Policv: Recorder Lind explained that cities are required to have an email policy 216 because of GRAMA. Councilmember Wright said he had concerns about texts from personal phones being 217 subject to GRAMA. He suggested having the city attorney review the policy. He agreed with the general 218 intent. Mayor Thompson asked council members to send him their concerns with the policy so he could 219 forward them to the attorney. 220 Treasurer Jensen said all the devices they use for any city business will be open to GRAMA. 221 Treasurer Jensen reported that she could only find $5,050 that was actually paid to the city from RAPZ. 222 Recorder Lind said she would check her deposit records so they could compare. Mayor Thompson asked that 223 ARPA funds be noted and recorded correctly. 224 The meeting adjourned at 8:35 p.m. 225 226 227 , ' Sheila Lind, Rec6fder ompson/Mayor River Heights City Council Meeting, 11/15/22 E^ver Heights City Payment Approval Report - City Council AP Approval Report Page: 1 Report dates: 8/1/2022-11/15/2022 Nov15.2022 05:51PM teport Criteria: Invoices with totals above SO included. Only paid invoices Included. invoice.Payment due date = 11/15/2022 GL Account Number Vendor Vendor Name Invoice Number Description invoice Date Net invoice Amount Sewer Department 5240 52-40-20 66 Caselle 120564 Monthly Support Charges 11/01/2022 94.65 52-40-26 633 Freedom Mailing Services 44042 Utiiify Bill Processing 11/02/2022 60.08 52-40-50 378 Napa Auto Parts 419207 RV Antifreeze/Mac Wite Utlum Gr 10/21/2022 14.37 52-40-50 753 West Motor Co., inc. 736254 Vehicle Oil/inspection 3C6TR5CT 09/20/2022 17.61 52-40-65 146 iPACO PS463628 Blower Backpack 11/07/2022 148.66 52-40-65 496 Century Equipment Company LW06131 Sewer Repairs & Malnt. 10/23/2022 7.50 52-40-75 246 Dominion Energy 111022 69008300000 - Sewer Gas 11/10/2022 58.44 52-40-77 380 Rocky Mountain Power 202211 Item 9 11/01/2022 16.41 52-40-77 380 Rocky Mountain Power 202211 Item 16 11/01/2022 2.79 52-40-78 863 Verizon Wireless 9918904247 442189479-0001 10/23/2022 68.83 52-40-78 995 AskAIITech LLC ATD-25935 Sewer Phones 11/15/2022 24.32 Total 5240: 513.66 Water Department 5140 51-40-20 66 Caselle 120564 Monthly Support Charges 11/01/2022 94.66 51-40-26 633 Freedom Mailing Services 44042 Utility Bill Processing 11/02/2022 60.08 31-40-50 378 Napa Auto Parts 419207 RV Antifreeze/Mac Wite Litium Gr 10/21/2022 14.24 51-40-50 753 West Motor Co., Inc. 736254 Vehicle Oil/inspection 3C6TR5CT 09/20/2022 17.61 31-40-65 146 iPACO PS463626 Blower Badqiack 11/07/2022 148.66 51-40-65 496 Century Equipment Company LW06131 Water Repairs & Malnt. 10/23/2022 7.50 51-40-66 236 Peterson Plumbing 2868221 Water Materials & Supplies 51-40- 10/31/2022 489.60 51-40-75 246 Dominion Energy 111022 69006300000 - Water Gas 11/10/2022 58.44 51-40-75 246 Dominion Energy 111022A Account 0491650000 11/10/2022 7.09 51-40-75 246 Dominion Energy 111022F Account 7953243487 51-40-75 11/10/2022 33.81 51^0-77 380 Rocky Mountain Power 202211 Item 1 11/01/2022 10.76 51-40-77 380 Rocky Mountain Power 202211 item 7 11/01/2022 14.27 51-40-77 360 Rocky Mountain Power 202211 items 11/01/2022 3,145.72 51-40-77 380 Rocky Mountain Power 202211 items 11/01/2022 16.40 51-40-77 380 Rocky Mountain Power 202211 item 16 11/01/2022 2.79 51-40-78 863 Verizon Wireless 9918904247 442189479-0001 10/23/2022 68.82 51-40-78 995 AskAIITech LLC ATD-25935 Water Phones 11/15/2022 24.32 Total 5140: 4,214.77 Administration 1041 10-41-41 634 Forsgren Associates, Inc. 16520 Geneai Consulting Services 10/25/2022 426.25 10-41-50 753 West Motor Co.. Inc. 736254 Vehicle Oil/inspection 3C6TR5CT 09/20/2022 17.62 Total 1041: 443.87 Office Expenses 1044 10-44-10 633 Freedom Mailing Services 44042 Utility Bill Processing 11/02/2022 60.06 10-44-35 66 Caselie 120564 Monthly Support Charges 11/01/2022 94.69 l(M4-55 633 Freedom Maiiing Services 44042 Utility Bill Processing 11/02/2022 60.08 |(M4-75 246 Dominion Energy 111022B Account 1049100000 11/10/2022 46.39 10-44-75 246 Dominion Energy 111022D Account 4012182621 10-44-75 11/10/2022 1,967.33 1(M4-77 380 Rocky Mountain Power 202211 item 19 11/01/2022 86.12 River Heights City Payment Approval Report - City Council AP Approval Report Page: 2 Report dates: 8/1/2022-11/15/2022 NOV15.2022 05:51PM GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount 10-44-77 380 Rod(y Mountain Power 202211 Item 12 11/01/2022 112.83 10-44-77 380 Rocky Mountain Power 202211 Item 20 11/01/2022 10.83 10-44-78 863 Verizon Wireless 9918904247 442189479-0001 10/23/2022 68.82 10-44-78 995 AskAliTechLLC ATD-25935 Admin Phones 11/15/2022 24.32 Total 1044: 2,531.47 Capital Projects 5150 51-50-71 634 Forsgren Associates, Inc. 16521 River Heights Bouldevard Water L 10/25/2022 792.50 Total 5150: 792.50 Public Safety 1054 10-54-75 380 Rocky Mountain Power 202211 Item 6 11/01/2022 11.11 10-54-75 380 Rocky Mountain Power 202211 Item 14 11/01/2022 10.76 10-54-75 380 Rocky Mountain Power 202211 Item 16 11/01/2022 2.79 Total 1054: 24.66 Capital Projects 4060 40-60-84 634 Forsgren Associates, Inc. 16375 l.owerWetl Improvements 08/25/2022 5,426.33 40-60-84 634 Forsgren Associates, Inc. 16518 Lower Weil Improvements 10/25/2022 348.75 40-60-89 634 Forsgren Associates, Inc. 16519 Stewart Hill Park - Const 10/25/2022 1,291.25 40-60-89 1014 Blo-West 00292210 Stewart Hill Park 10/31/2022 117.49 40-60-89 1014 Bio-West 00292210 Stewart Hill Park 10/31/2022 143.03 Total 4060: 7,326.85 Roads 1060 10-60-40 143 Intermountaln Traffic Safety 51156 Signs PO-008 11/02/2022 179.15 10-60-50 378 Napa Auto Parts 419207 RV Antifreeze/Mac Wite LItium Gr 10/21/2022 14.23 10-60-50 753 West Motor Co., Inc. 736254 Vehicle Oil/Inspection 3C6TR5CT 09/20/2022 17.62 10-60-60 380 Rocky Mountain Power 202211 Item 15 11/01/2022 20.85 10-60-60 380 Rocky Mountain Power 202211 item 2 11/01/2022 13.01 10-60-60 380 Rocky Mountain Power 202211 Items 11/01/2022 1,145.51 10-60-60 380 Rocky Mountain Power 202211 Item 9 11/01/2022 16.40 10-60-60 380 Rocky Mountain Power 202211 Item 16 11/01^022 2.79 10-60-75 246 Dominion Energy 111022 69008300000 - Roads Gas 11/10/2022 58.44 10-60-75 246 Dominion Energy 111022E Account 7191650000 51^0-75 11/10/2022 62.65 10-60-80 146 IPACO PS463628 Blower Backpack 11/07^022 153.17 10-60-80 496 CentU7 Equipment Company LW06131 Roads Repairs & Maint. 10/23/2022 7.50 Total 1060: 1,691.32 Parks & Recreation 1070 10-70-75 246 Dominion Energy 111022 69006300000 - Parks Gas 11/10/2022 58.44 10-70-75 246 Dominion Energy 11122C Account 1550009873 10-70-75 11/10/2022 7.09 10-70-77 380 Rocky Mountain Power 202211 Item 10 11/01/2022 16.62 10-70-77 380 Rocky Mountain Power 202211 Item 11 11/01/2022 11.23 10-70-77 360 Rocky Mountain Power 202211 Item 13 11/01/2022 10.76 10-70-77 380 Rocky Mountain Power 202211 Item 9 11/01/2022 16.40 10-70-77 380 Rocky Mountain Power 202211 Item 16 11/01/2022 2.78 1O-70-80 321 Total Tree Care 4960 Remove Elm Tree & Box Eider Tr 10/14/2022 102.60 River Heights City Payment Approval Report - City Council AP ^proval Report Page: 3 Report dates: 6/1/2022-11/15/2022 Nov15.2022 05:51PM iSL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount 10-70-80 496 Century Equipment Company LW06131 Parks Repairs & Maint. 10/23/2022 7.50 Total 1070: 233.42 School Building Expenses 1075 10-75-77 380 Rocky Mountain Power 202211 Item 17 11/01/2022 104.07 10-75-77 360 Rocky Mountain Power 202211 item 18 11/01/2022 10.16 10-75-77 380 Rocky Mountain Power 202211 item 16 11/01/2022 2.78 10-75-77 380 Rocky Mountain Power 202211 item 16 11/01/2022 2.78 10-75-80 1086 Rapid Fire Protection 41800 Old River Heights School 10/24/2022 120.00 Total 1075: 239.79 Other Expanses 1090 10-90-10 633 Freedom Mailing Services 44042 Utility Bill Processing 11/02/2022 60.08 Total 1090: 60.08 Grand Totals: 18.072.39 Mayor. Second Signayure:, Dated: Report Criteria: Invoices with totals above $0 Included. Only paid Invoices Included. Invoice.Payment due date = 11/15/2022  PURCHA ROER Rhmr Heights City Corporation Office Use- Purchase Order No: 520 South 500 East Office Use• Purchase Order Pate: River Heights, Utah 84321 (435)752-2646 Ship To: Clayten Nelson 520 South 500 East River Heights, Utah 84321 435-213-694B Vendor: Wp 6 IPQ ul statecontracts.ut.gav WWUMiy mi Above state website has been checked: Yes No m Is an offical P.O. Required by Vendor: Yes No Vendor Contact,Phom,JEmall: Please attach any supporting quotes or data to this requisition. Requesting Council Member. Item Quantity GLff Description Un tPr ce **Vendor Please Include P.O.# on all Invoices Subtotal Shipping/Other River Heights Qty Corporation Tax I.D. No. 87-02B929-7 TOTAL Mayor Signature/Council Mfg. Approval Treasurer Processed Signature I 1/1n1/ 757-0035 J OSlxKIRKm ^^Logan!^^^ Proposal for Graphic/Web Design "-eejoshkirk co joshKiric.com River Heights City, herein referred to as the Client. ]oshkirk.coin, herein referred to as the Designer. 1. Purpose The purpose of this document is to outline the development process that will take place as well as serve as a contract between the Client and the Designer. 2. Interested Parties The primary individuals involved in the project will be Sheila LInd, representing the Client and Josh Kirk representing the Designer. 3. Project Description Web site Design: The Designer will create a WordPress driven website to allow for modification and updating by the Client. It wilT be very professional and easy to navigate. It will also be responsive so that it will work on mobile devices. Some of the pages will include:(but not limited to) Home (with better layout) Citizens Government News Forms Contact 4. Creative Development Creative development will invoive development of layouts and will consist of several,review cycles. The concepts will be based on information gathered in preproduction meeting with the client and should address their specific needs. The client will select one of the designs for further development and provide feedback on the various aspects of each layout. This selected style will be developed further and another round of review will follow. A final proof of the layout will be provided and reviewed. No major changes should be brought forth at this point (Major changes after this stage will require an extension to the contract.) Web Site Design Proposal Stage 1 - Creative Development Design Layout 6 hrs Stage 2- Technical Production Code Site 8 hrs Total Cost $1190 5, Contract Details The following details are based on initial requirements assessments, and may not reflect the final production cost of each item. The addition of requirements or features(where significant in nature) may incur additional development expense. The Designer will be responsible for Informing the Client when a requested feature would be considered outside the original scope of the project and therefore require additional funding. pg.1  PdvmGnt An initial payment of 50% of the total estimated cost is to be payable when this contract is signed. No work will take place before transfer of the first payment. Invoices are sent monthly and are considered delinquent after 30 days. Client agrees to pay the total Invoiced cost upon completion of the work requested, and to pay monthly installmerits as the work Is belng completed. While the production cost estimates should reflect final total cost, invoices will be billed hourly at a rate of §85 an hour. Invoices will contain specific hourly totals. Pradurfbn^^ be considered complete upon delivery and acceptance by the Client. Claims for broken links and/or missing files must be made by the Client In writing ^ (emailed) within a period of fifteen (15) days after delivery of all or any part of the project. Failure to make such claim within the stated period shall constitute Irrevocable acceptance and an admission that they fully comply with terms, conditions, and specifications. CancelIat!on In the event of cancellation of the project, ownership of all copyrights and the original artwork and materials shall be returned and retained by the Designer. A fee for work completed, based on the contract price, hourly rate and expenses already incurred, shall be paid by the Client. All correspondence and documents provided will be treated as confidential between the Client and the Designer, unless consent has been granted by both parties involved. Ownership of work , x m ■ • Until full payment has been made,the Designer retains ownership of all onginal works or parts contaned therein, whether preliminary or final. Upon full paymentjthe Client shall obtain ownership of the final work to use and distribute as they see fit. The Designer retains the right to use the completed project and any preliminary designs for the purpose of design competitions,future publications on design,educational purposes, marketing materials, and portfolio. Where applicable the Client will be given any necessary credit for usage of the project elements. All photography taken by the Designer will be owned by the Client. The Designer does not collect royalty fees or require notice or credits. 8. Acceptance of Agreement . . tu • j♦ The above prices, specifications and conditions are hereby accepted. The Designer is authorized to execute the project as outlined in this agreement. Payment will be made as proposed above. This agreement Is not valid until signed by the Client and returned to the Designer. Signature: Date: River Heights City Sheila Lind Signature; joshkirk.com Josh Kirk pg.2  River Heights City Electronic Mail Use Policy PURPOSE The intent of this policy is to provide and explain the requirements, guidelines, and best practices for the use of electronic mail (email) that complies with the Utah Government Records Access and Management Act(GRAMA)and records retention schedules approved by the State Records Committee. BACKGROUND • The need to properly manage email messages and systems is the same as for other recordkeeping systems, which is to ensure compliance with State law and City ordinance concerning the creation, retention of, and access to public records. • Emails created or received by employees, agents, or representatives of River Heights City are subject to GRAMA and therefore must be managed and maintained appropriately. OPEN MEETING LAWS Elected and appointed officials shall comply with all open meeting laws under UCA Title 52, Chapter 4 and shall refrain from creating situations that violate such law. • Documents and email created or received on City-owned computers or sent over City-run networks are the property of the City. • Email related to City business is recognized as official correspondence. Whether printed or not, it is subject to the same policies, rules, and procedures, and must be treated in the same manner as any City correspondence sent or received in printed format. • Deletion of emails will not delete them from the backup system. • Elected Officials are discouraged from using a personal email account from an outside email provider to conduct city business as it can be difficult to maintain appropriate records. However, if the elected official chooses to use a personal email account to conduct city business, then it is subject to the policy and procedures outlined above and examination for matters related to human resource personnel matters, litigation disclosures, forensic analysis, and information requests under the Government Records Access Management Act(GRAMA). PRIVACY & SECURITY • The City reserves the right to monitor, access, retrieve, read and disclose all information and material - whether business related or personal - that is created, sent, received, accessed or stored on its electronic resources, including emails and texts. • The City may access such information and material at any time without any notice to the User. Users, through the intemet, or other computer networks, cell phones or other Electronic River Heights City Electronic Mail Policy Page 1 of4 11/01/2022  Communications systems (ECS), expressly waive any right of privacy in anything they create, store, send or receive on any/ail City issued ECS or workstation equipment and systems (including but not limited to desktop computers, laptops, terminals, cell phones, etc.). • Except for the City's right to retrieve, review and disclose messages as described above, all messages created, sent, received, or stored are considered to be confidential and as such are to be read only by the recipient or at the direction ofthe addressed recipient. • Employees shall use caution when opening any emails or attachments from senders who are not known to the employee to avoid inadvertently downloading viruses or malware. o Training-. Employees are required to go through the Phishing Trainings which are offered to them. o Compromised Email Accounts: If an employee suspects that their email account is compromised, they must notify the City IT department immediately, o Detecting Malicious Content: If there is any unusual feature of an email, or if it looks abnormal in any way, it is recommended employees do not download any attachments and notify IT. Under no circumstances should employees forward an email that is suspicious, o Removing Malicious Emails and Content: Malicious emails and emails with hazardous content should be deleted from email inboxes and from the deleted items folder so that they no longer exist on the device. If malicious content is suspected to already be on the device, employees should contact IT. • Except as provided for herein, no employees shall access emails of another employee without permission from that employee. • Mobile devices with email applications in use must at minimum use passcode security preventing unauthorized access to the device. APPROPRIATE USE All email and text messaging users are expected to know the difference between appropriate and inappropriate use of these communication technologies. This appropriate use policy applies to anyone who is representing River Heights City. • Unacceptable Uses ofthe River Heights City Electronic Mail System: o Any illegal purpose o Transmitting threatening, obscene, or harassing materials or messages o Distributing confidential City data and information o Interfering with or disrupting network users, services, or equipment o Private purposes, such as marketing or business transactions o Installing copyrighted software or computer files illegally o Promoting religious and political causes, o Unauthorized not-for-profit business activities, o Private advertising of products or services. o Modifying, obtaining, or seeking information about files or data belonging to other users, without explicit permission to do so. River Heights City Electronic Mail Policy Page 2 of4 11/01/2022  Alternatives to Email for Work-related Activities - Email is not appropriate for transmitting and documenting the following work-related activities: o Information on impending personnel actions, such as employee disciplinary matters and performance evaluations, o Confidential information or information that can be used to breach personal privacy (such as Social Security numbers or medical information), o Information that may jeopardize facility security. o Formal or official communications that merit a printed or electronic document because of their importance. Mixing Personal and Work Accounts and Devices Email accounts or devices that contain both work and personal emails are subject to discovery through GRAMA requests and are therefore highly discouraged. Privacy of personal communications cannot be ensured under such circumstances. Employees should not have their work email forwarded to their personal account or personal emails forward to their work email account. Enforcement of Appropriate use of Electronic Mail System o River Heights City reserves the right and responsibility to enforce appropriate use of its electronic mail system, o The City's IT department has universal access rights to all email so they can monitor and ensure system security, o The mayor or designee will review alleged violations of the email appropriate use policy on a case-by-case basis. Violations of the policy that are not promptly remedied may result in termination of internet and email services for the person at fault. RECORDS RETENTION AND DETENTION The purpose ofthe e-mail retention policy is to ensure that e-mail and electronic documents are maintained in accordance with the Utah Government Records Access and Management Act (GRAMA). To ensure that all official and important electronic information is not lost because ofimproper deletion or management of e-mail correspondence, official city emails are saved and fully archived through an offsite archiving system administered by the city's IT department. This system is independent of local emails that can be deleted or filed. These archives can be accessed by city approved officials at any time but are not accessible to employees in general. ASSIGNMENT OF EMAILS • City emails are assigned by position/title to employees, mayor, and council members. Upon employment/taking office, city personnel will take over the email account of the person who previously held their position. River Heights City Electronic Mail Policy Page 3 of4 11/01/2022  Passwords will be changed at the time an email changes from one person to the next. Email addresses are the property of River Heights City. Included with email,the user will have access to Google Docs, Drive and Calendar. River Heights City Electronic Mail Policy Page 4 of4 11/01/2022