City Council

River Heights City River Heights City Council Agenda Tuesday, November 7, 2023 Notice Is hereby given that the River Heights City Council will hold its regular meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. Attendance can be in person or through Zoom. Pledge of Allegiance Opening Thought(Thompson) Adoption of Previous Minutes and Agenda Reports and Approval of Payments and Purchase Orders(Mayor, Council, Staff) Public Comment Council Candidates for Seat 1 Address the Council (3 Minutes Each) Council Questions/Discussion and Vote for Appointment of Seat 1 Council Candidates for Seat 2 Address the Council (3 Minutes Each) Council Questions/Discussion and Vote for Appointment of Seat 2 Swearing In of New Council Members Consideration of Award for the River Heights City Park, Site Improvements Phase 2 Amend Franchise Agreement with AllWest Reducing Franchise Fee from 5.00% to 3.50% Adjourn Posted this 6'*^ day of November 2023 Sheila Lind, Reefer Zoom Link: hthttps;//us02web.zoom.us/j/84811973020 Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website(pmn.utah.gov) In compliance with the American Disabilities Act, individuals needing special accommodations(including auxiliary communicative aids and services) during this meeting should notify Sheila Lind,(43S)770-2061 at least 24 hours before the 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646  River Heights City 3 Council Meeting 4 November 7, 2023 5 6 7 Present: Mayor Jason Thompson 8 Council members: Janet Mathews 9 Chris Mllbank 10 Blake Wright 11 12 Recorder Sheila Lind 13 Public Works Director Clayten Nelson 14 Treasurer Michelle Jensen 15 16 Others Present: Lana Hanover, Robert Davies, Rob Gines, Lance Pitcher, Rick 17 Hendrickson, Troy Wakefield, Noel Cooley 18 19 20 The following motions were made during the meeting: 21 22 Motion #1 Councilmember Mllbank moved to "adopt the minutes of the council meeting of October 17, 2023, and the evening's agenda." Councilmember Mathews seconded the motion, which passed with 25 Mathews, Milbank, and Wright in favor. No one opposed. 26 27 Motion #2 28 Councilmember Milbank moved to "approve the bills to Logan City and Comcast." 29 Councilmember Mathews seconded the motion, which carried with Mathews, Milbank, and Wright in 30 favor. No one opposed. 31 32 Motion #3 33 Councilmember Wright moved to "approve the bills for November 7, 2023." Councilmember 34 Milbank seconded the motion which carried with Mathews, Milbank, and Wright in favor. No one 35 opposed. 36 37 Motion #4 38 Councilmember Hanover moved to "reject both bids for Phase 2 of the park." Councilmember 39 Milbank seconded the motion, which carried Hanover, Mathews, Milbank, and Pitcher in favor." Wright 40 opposed. 41 42 43 dd RNUI ntilgllli> LILV LUUIILII W 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646 46 Proceedings of the Meeting: 47 48 The River Heights City Council met at 6:30 p.m. In the Ervin R. Crosbie Council Chambers In the 49 River Heights City Building on Tuesday, November 1, 2023,for their regular council meeting. 50 Pledge of Allegiance and Opening Thought: Mayor Thompson gave an opening prayer. 51 Adoption of Previous Minutes and Agenda: Minutes for the October 17, 2023, meeting were 52 reviewed. 53 Councilmember Mllbank moved to "adopt the minutes of the council meeting of October 17, 54 2023,and the evening's agenda." Councilmember Mathews seconded the motion, which passed with 55 Mathews, Mllbank,and Wright in favor. No one opposed. 56 Reports and Approval of Payments(Mavor. Council. Staff): 57 Mayor Thompson 58 • Staker Parson was currently working on the 700 South Road widening and striping. Dixie Wilson 59 called him to inform him that the city was paving on her property. Ms. Wilson, nor the city, had 60 come up with any proof that the Wilsons own property in the road. He had decided to have the 61 contractor pave the road the city already had and leave the road base on the widened portion 62 until they figured it out with the Wilsons. He recommended that the city work on getting the 700 63 South property lines cleaned up. 64 • He recently met with the Waste Management Consortium to discuss green waste. He had heard 65 from residents that they wanted green waste options. Each municipality was free to decide how 66 they wanted to handle green waste. One option was to force each resident to pay for a green 67 waste can, which he didn't want to do. He felt those who wanted the service should pay for it. 68 Part of the frustration from residents was why they had to pay for green waste all year when it's 69 only picked up from March to November. The mayor explained it was so WM could recoup the 70 full cost of the service. Residents were also frustrated that WM would only pick up every other 71 week instead of every week. The mayor informed that WM's bid only included every other week. 72 Recorder Lind 73 • She reported on Waste Management's first month of picking up the city residents' trash. She said 74 there had been some missed pick-ups, residents wanting to trade containers and some missing 75 cans that had fallen into the garbage trucks. She said WM had been very good to work with her 76 on making things right for the residents. 77 • Mayor Thompson explained that WM was incentivlzed to do a very good job because their 78 contract was only for five years. 79 Councilmember Wright didn't have anything to report. 80 Councilmember Mathews 81 • The lower wellhouse was very close to being finished. 82 Mayor Thompson 83 • Demolition of the old church would soon be going out to bid. 84 Councilmember Mllbank 85 • He asked for a city garbage can in the new park. They decided on the east side. He asked about 86 the pallet of sandbags which was on the property and wondered what could be done with them. 87 He said they were going to coordinate moving the dirt piles from the park property to fill In the 88 basement of the church after it was torn down. 89 Public Works Director River Heights City Council Meeting, 11/7/23  • He presented a purchase order for a fence on 400 East. The two bids he received were very close. The chosen bid was from Arrow Fence for $28,746. The fence will be 4 feet high and made of 92 wrought iron, like the one on 700 South. Arrow wanted to get the materials ordered right away. 93 it will be commercial grade, in a mow curb and should hold up. They were also willing to replace 94 the railing at the city office and install a fence along the east side of the new park. These will be 95 separate bids. The council gave their advice and consent to the Arrow Fence purchase order. 96 Treasurer Jensen 97 • Bills to Logan City and Comcast were paid at the end of October to avoid late fees. 98 Councllmember Milbank moved to "approve the bills to Logan City and Comcast." 99 Councllmember Mathews seconded the motion, which carried with Mathews, Milbank, and 100 Wright In favor. No one opposed. 101 • There was nothing extraordinary about the regular list of bills to pay, except for the third draw 102 from DWA,for their work on the lower pumphouse in the amount of $203,936.03. 103 Councllmember Wright moved to "approve the bills for November 7, 2023." 104 Councllmember Milbank seconded the motion which carried with Mathews, Milbank, and 105 Wright In favor. No one opposed. 106 Public Comment: Councilmember Milbank thought it was important for the city to have an 107 operational guide for the irrigation system, which included the location of canals and how they need to be 108 attended to. He asked if the city could be the agent of record for Prolog Irrigation Company. They 109 needed a permanent address to receive notices from the State, notifications of payments due, business 110 licenses, etc. If the city agreed, it wouldn't put them on the hook for anything. The mayor felt okay 111 about it but wanted to run it past the attorney before letting him know. The ad hoc committee of Prolog planned to meet next Wednesday at the city building to discuss iij shares and other things. The city owns 55-60 shares. 114 Rick Hendrickson asked if the city could get a green waste dumpster. He helps organize clean ups 115 for his neighborhood and the dumpster would be beneficial. He also asked if there had been any talk 116 about pickleball courts in River Heights. Councilmember Milbank answered that the city has a future plan 117 for the city center park, which included 2-3 courts. Mr. Hendrickson said 2 or 3 courts wouldn't be 118 enough since pickleball was the fastest growing sport. He also asked if there was a way he could pay his 119 utility bill with no fees. The mayor said he would investigate the options. 120 In answer to Mr. Hendrickson's question about green waste dumpsters. Mayor Thompson replied 121 that the consortium has major concerns with them,such as many commercial businesses using them, 122 people dump tires in them and other non-allowable items. Currently Logan City Isn't offering green waste 123 dumpsters, so once their residents heard that River Heights had one, more people outside of River 124 Heights would use it. They talked about fines for those who got caught. The mayor said the consortium 125 would continue to talk about options throughout the winter. 126 Councilmember Wright discussed payment options. He informed that it costs the city to have the 127 options available through another company, and the city council decided that the residents using the 128 service would pay for it. He would be willing to have the discussion again. Rick Hendrickson suggested 129 offering incentives. 130 Council Candidates for Seat 1 Address the Council (3 Minutes Each): Each of the applicants for the 131 26-month seat addressed the Council. 132 lana Hanover was interested in seeing how local government worked. She had been a state 133 delegate. She expressed her love of River Heights residents and would be happy to serve. I Councilmember Mathews asked her to consider and tell them what her vision was for River Heights, long ijyj term. Ms. Hanover wanted the city to stay how it was and maintain some open space. She hoped her River Heights City Council Meeting, 11/7/23 3 136 grandklds would want to come live in River Heights. Councilmember Milbank asked what she thought 137 about the parks. She said she liked them. 138 Rob Gines said he had served on the council for 2 terms a few years ago and felt he was 139 influential. He enjoyed working with the mayor, council, and employees at the time. He didn't have a 140 personal agenda. He wanted to keep up the bedroom quality of life in River Heights. 141 Robert Davies said he had lived at 340 S 600 E in Heber Olson's house for 10 years with his wife. 142 He was currently a physics professor at USD. He said he loved living in River Heights. He was supportive 143 of preserving River Heights as is. He thought it was time for him to step up to serve in this type of capacity 144 and felt he had good relations with everyone involved in the city. 145 Mayor Thompson explained that no matter what happened tonight, the next election was right 146 around the corner and hoped there would be residents step up and run for office. 147 Council Questions/Discussion and Vote for Appointment of Seat 1; Mayor Thompson asked each 148 of the three council members to vote. He tallied the votes and said they each voted for someone 149 different. He broke the tie by choosing Lana Hanover. 150 Council Candidates for Seat 2 Address the Council f3 Minutes Each): Lance Pitcher (the only 151 applicant for the 2-month seat) addressed the Council. He explained that he would begin his four-year 152 term in January,so It seemed natural for him to step up for the vacant two-month seat. He said he had 153 served for eight years on the Planning Commission. He had run for council before but didn't win. He had 154 lived in River Heights for 18 years and said his family loved everything about living in River Heights. 155 Council Questions/Discussion and Vote for Appointment of Seat 2: MavorThompson announced 156 that seat 2 would be filled in Lance Pitcher. 157 Swearing in of New Council Members: Recorder Lind swore in Lance Pitcher and Lana Hanover as 158 the newest council members, after which they took their places at the council table. 159 Commissioner Cooley reminded that Lance Pitcher was leaving a vacancy on the Planning 160 Commission. The mayor was aware and said he would work on it. 161 Consideration of Award for the River Heights Citv Park. Site Improvements Phase 2: 162 Councilmember Milbank talked about the bid opening and tabulation. He said he was surprised that only 163 two companies submitted bids. A third one came late so their bid could not be accepted. Cache Valley 164 Excavation did the work last year and did a good Job. Raymond Construction also bid. Their base bids 165 exceeded the city's budget by about $11^000. The city engineer said there was no wiggie room for 166 accepting the third bid, which was lower. It would be illegal to accept their bid. Engineer Rasmussen 167 recommended not accepting either bid at this time. The mayor said if this was what they decided on, 168 they would need to clearly state the reason for the denial, which was cost. Mr. Milbank had proposed 169 rebldding in January or February. The mayor stated that this project was a major priority. 170 Councilmember Wright was concerned about putting off the bid award. The mayor said he'd like 171 to see more competition to drive the price down. The RAPZ funding would be available for two years. 172 Councilmember Pitcher asked where the bid requests were advertised. Recorder Lind explained 173 that she sends them to the Herald Journal, who posts them in the legal section of the newspaper and in 174 an online advertising location. 175 Councilmember Milbank read the engineer's recommendation. Engineer Reiner suggested 176 negotiating with Raymonds to see if they might come down on their price. Councilmember Wright said 177 the price won't go down on the next bid. 178 The mayor said he and Engineer Rasmussen talked about reaching out to those who didn't bid to 179 find out why. River Heights City Council Meeting, 11/7/23 iRn Councilmember Hanover moved to "reject both bids for Phase 2 of the park project." Councilmember Mllbank seconded the motion, which carried Hanover, Mathews, Milbank,and Pitcher 182 in favor." Wright opposed. 183 Councilmember Wright pointed out that the way the motion was stated, it made it so they had no 184 choice but to rebid the project. 185 PWD Nelson said contractors have a hard time bidding on a project with concrete because they 186 don't know what the cost will be at the time of the project. He suggested they might have better luck 187 requesting separate bids for the concrete, sprinklers, landscaping, and other items. He guessed it might 188 end up costing less this way. 189 Amend Franchise Agreement with AllWest Reducing Franchise Fee from 5.00% to 3.50%: Mayor 190 Thompson said he moved this off the agenda until AllWest makes application and pays their fees. 191 The meeting adjourned at 8:00 p.m. 192 193 194 195 Sheila LInd, Record( 198 Jason Thompson, Mayor River Heights City Council Meeting, 11/7/23 River Heights City Payment Approval Report - City Council AP Approval Report Page: 1 Report dates: 10/1/2022-11/1/2023 Nov 06. 2023 06;25PM Report Criteria: Invoices with totals above $0 included. Only paid invoices included. [Report].Date Paid = 10/31/2023 GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Sewer Department 5240 ■ 52-40-79 60 Comcast 202311 Internet-Sewer 10/16/2023 28.77 52-40-80 76 City Of Logan 029017-20231 Sewer Pretreatment 10/18/2023 21,178.82 Total 5240: 21,207.59 Water Department 5140 51-tO-51 188 Logan City 003992-20231 Account 003992-001 51-40-51 10/18/2023 34.16 51-40-51 188 Logan City 003993-20231 Account 003993-001 51-40-51 10/18/2023 30.77 51-40-51 188 Logan City 003994-20231 Account 003994-001 51-40-51 10/18/2023 37.56 51-40-51 168 Logan City 003995-20231 Account 003995-001 51-40-51 10/18/2023 37.56 51-40-51 188 Logan City 003996-20231 Account 003996-001 51-40-51 10/18/2023 40.95 51-40-51 188 Logan City 003997-20231 Account 003997-001 51-40-51 10/18/2023 35.86 51-40-51 188 Logan City 020975-20231 Account 020975-001 51-10-51 10/18/2023 14.32 51-40-51 188 Logan City 021927-20231 Account 021927-001 51-40-51 10/18/2023 137.32 51-40-79 80 Comcast 202311 Internet - Water 10/16/2023 28.76 Total 5140: 397.26 Office Expenses i 4-79 80 Comcast 202311 Internet - Office 10/16/2023 28.77 Total 1044: 28.77 Public Safety 1054 10-54-40 76 City Of Logan 029017-20231 911 10/18/2023 1,998.00 Total 1054: 1,998.00 Grand Totals: 23,631.62 Mayor:. Second Signayure:, Dated: River Heights City Payment Approval Report ■ City Ocuncii AP Approval Report Page: 2 Report dates: 10/1/2022-11/7/2023 Nov07.2023 06;59PM 'IL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Total 1041: 1,067.36 Office Expenses 1044 10-44-10 4 /M's Trophies & Frames 202311 Foyer Plaques 10/30/2023 30.60 10-44-10 270 Sam's Club 202311 Water Bottles 10/23/2023 1.88 10-44-10 633 Freedom Mailing Services 46495 Utility Bill Processing 11/01/2023 70.46 10-44-35 66 Caseile' 128345 Monthly Support Charges 11/01/2023 94.69 10-44-45 364 Xerox Corporation 019926201 Copies 10/05/2023 163.13 10-44-55 633 Freedom Maiiing Services 46495 Utility Bill Processing 11/01/2023 70.45 10-44-77 380 Rocky Mountain Power 202311 Item 19 10/31/2023 59.83 1(M4-77 380 Rocky Mountain Power 202311 Item 12 10/31/2023 102.53 1(M4-77 380 Rocky Mountain Power 202311 Item 20 10/31/2023 10.51 1CM4.78 863 Verizon Wireless 202310 Split 10/23/2023 115.55 Total 1044: 719.63 Capital Projects 51SD 51-50-70 948 DWA Construction, Inc. 202311 DWA Lower Well Draw #3 10/25/2023 203,936.03 Total 5150: 203,936.03 Public Safety 1054 (10-54-75 380 Rocky Mountain Power 202311 Item 16 10/31/2023 2.79 J Total 1054: 2.79 Capital Projects 4060 40-60-06 321 Total Tree Care 6061' Planting Trees 10/26/2023 2,502.00 40-60-06 1105 Thunell, Steven 202311 Sidewalk Repairs - Sod Relmb. 10/23/2023 985.50 Total 4060: 3,487.50 Roads 1060 10-60-16 558 Opticare of Utah 000184556 Vision Monthly Premium Got 2023 10/01/2023 6.81 10-60-16 624 American General Life Company 202311_1 ■ Annual Premium for Clayten J. Ne 10/16/2023 136.60 10-60-40 193 Lowe's 202311 Sings Concrete 10/25/2023 136.48 10-60-50 2 A1 Automotive & Perfonnance 25175 Vehide Split 11/03/2023 195.18 10-60-50 104 Ellis Equipment 177257 Skid Steer Repair 10/26/2023 138.49 10-60-50 133 Thomas Petroleum. LLC M028294-IN Roads Gas, Oil, Vehicle Repair 10/19/2023 42.63 10-60-50 270 Sani's Club 202311 Roads Gas, Gil, Vehicle Repair 10/23/2023 50.66 10-60-60 380 Rocky Mountain Power 202311 Item 15 10/31/2023 22.03 10-60-60 380 Rod<y Mountain Power 202311 Item 2 10/31/2023 13,60 10-60-60 380 Rocky Mountain Power 202311 item 5 10/31/2023 1,184.50 10-60-60 380 Rocky Mountain Power 202311 Item 9 10/31/2023 16.27 10-60-60 380 Rocky Mountain Power 202311 Item 16 10/31/2023 2.79 Total 1060: 1,946.04 ''arks & Recreation .1070 10-70-16 558 Opticare of Utah 000184556 Vision Monthly Premium Get 2023 10/01/2023 2.72 10-70-16 624 American General Life Company 202311_1 Annual Premium for Clayten J. Ne 10/16/2023 136.60 River Heights City Payment Approval Report - City Council AP Approval Report Page: 1 Report dates: 10/1/2022-11/7/2023 Nov07,2023 06:59PM Report Criteria: Invoices with totals above $0 included. Only paid Invoices included. [ReportJ.Date Paid = 11/07/2023 GL Account Number Vendor Vendor Name Invoice Number Description invoice Date Net Invoice /Vnount Sewer Department 5240 52-40-06 1070 DS Accounting Services 2023-0564 Monthly Acct Services 10/31/2023 249.97 52-40-16 558 Opticare of Utah 000164556 Vision Monthly Premium Oct 2023 10/01/2023 5.71 52-40-16 624 American General Life Company 202311 Annual Premium Sheila Llnd Life 1 11/01/2023 155.77 52-40-16 624 American General Life Company 202311_1 Annual Premium for Clayten J. Ne 10/16/2023 68.30 52-40-20 66 Caselle 128345 Monthly Support Charges 11/01/2023 94.65 52-40-25 623 Wondenvare, Inc. dba Core Busin INV-22411 CC Processing 2022 10/31/2023 13.90 52-40-26 633 Freedom Mailing Sen/Ices 46495 Utility Bill Processing 11/01/2023 70.45 52-40-50 2 A1 Automotive & Performance 25175 Vehicle Spilt 11/03/2023 195.13 52-40-50 104 Ellis Equipment 177257 Skid Steer Repair 10/26/2023 142.70 52-40-50 133 Thomas Petroleum. LLC M028294-IN Sewer Gas, Oil, Vehicle Repair 10/19/2023 42.63 52-40-50 270 Sam's Club 202311 Sewer Gas, Oil, Vehicle Repair 10/23/2023 50.66 52-40-50 362 Wolford Collision Repair 48176 Vehicle Tow 232998 11/01/2023 33.34 52-40-77 380 Rocky Mountain Power 202311 Item 9 10/31/2023 16.28 52-40-77 380 Rocky Mountain Power 202311 Item 16 10/31/2023 2.79 52-40-78 863 Verizon Wireless 202310 Split 10/23/2023 115.57 Total 5240: 1,257.85 Water Department 5140 51-40-06 1070 DS Accounting Services 2023-0564 Monthly Acct Sen/ices 10/31/2023 249.98 51-40-16 558 Opticare of Utah 000184556 Vision Monthly Premium Oct 2023 10/01/2023 7.08 51-40-16 624 American General Life Company 202311 Annual Premium Sheila Llnd Life I 11/01/2023 155.77 51-40-16 624 American General Life Company 202311_1 Annual Premium for Clayten J. Ne 10/16/2023 204.90 51-40-20 66 Caseila 128345 Monthly Support Charges 11/01/2023 94.66 51-40-25 623 Wonderware, Inc. dba Core Busin INV-22411 CC Proccesing 2022 10/31/2023 13.90 51-40-26 633 Freedom Mailing Services 46495 Utility Bill Processing 11/01/2023 70.45 51-40-50 2 A1 Automotive & Performance 25175 Vehicle Split 11/03/2023 195.12 51-40-50 104 Ellis Equipment 177257 Skid Steer Repair 10/26/2023 136.49 51-40-50 133 Thomas Petroleum. LLC M028294-IN Water Gas, Oil, Vehicle Repair 10/19/2023 42.63 51-40-50 270 Sam's Club 202311 Water Gas, Oil, Vehicle Repair 10/23/2023 50.66 51-40-50 362 Wolford Collision Repair 48176 Vehicle Tow 232998 11/01/2023 33.33 51-40-65 787 Incredible Concrete 8957 Water Leak Repairs 10/18/2023 240.00 51-40-65 787 Incredible Concrete 9076 Water Leak Repairs 11/02/2023 328.25 51-40-77 380 Rocky Mountain Power 202311 Item 7 10/31/2023 14.70 51-40-77 380 Rocky Mountain Power 202311 Item 8 10/31/2023 3,190.86 51-40-77 380 Rocky Mountain Power 202311 item 9 10/31/2023 16.28 51-40-77 380 Rocky Mountain Power 202311 item 16 10/31/2023 2.79 51-40-78 863 Verizon Wireless 202310 Split 10/23/2023 115.55 Total 5140: 5,165.40 Administration 1041 10-41-06 1070 DS Accounting Services 2023-0564 Monthly Acct Services 10/31/2023 250.05 10-41-16 558 Opticare of Utah 000184556 Vision Monthly Premium Oct 2023 10/01/2023 10.60 10-41-16 624 American General Life Company 202311 Annual Premium Sheila Lind Life 1 11/01/2023 622.88 10-41-16 624 American General Life Company 202311_1 Annual Premium for Clayten J. Ne 10/16/2023 136.60 10-41-65 362 Wolford Collision Repair 48176 Vehicle Tow 232998 11/01/2023 33.33 10-41-80 623 Wonderware, Ino. dba Core Busin INV-22411 CC Proccesing 2022 10/31/2023 13.90 River Heights City Payment Approval Report - City Council AP Approval Report Page; 3 Report dates: 10/1/2022-11/7/2023 Nov07.2023 06:59PM iL Account Number Vendor Vendor Name invoice Number Description Invoice Date Net Invoice Amount 10-70-40 310 The Clean Spot POS3867 Cleaning Supplies - Parks 10/20/2023 52.25 10-70-65 259 Roto Rooter 5100723 Soccer Porta Potty 10-70-65 10/05/2023 108.00 10-70-77 380 Rocky Mountain Power 202311 Item 10 10/31/2023 16.91 10-70-77 380 Rocky Mountain Power 202311 Item 11 10/31/2023 11.25 10-70-77 380 Rocky Mountain Power 202311 Item 13 10/31/2023 10.76 10-70-77 380 Rocky Mountain Power 202311 Item 9 ,10/31/2023 16.28 10-70-77 380 Rocky Mountain Power 202311 Item 16 10/31/2023 2.78 10-70-80 133 Thomas Petroleum. LLC M028294-IN Parks Gas, Oil, Vehicle Repair 10/19/2023 42.63 10-70-80 270 Sam's Club 202311 Parks Gas, Oil, Vehicle Repair 10/23/2023 50.66 Total 1070: 450.84 School Building Expenses 1075 10-75-77 380 Rocky Mountain Power 202311 Item 17 10/31/2023 198.89 10-75-77 380 Rocky Mountain Power 202311 Item 18 10/31/2023 10.51 10-75-77 380 Rocky Mountain Power 202311 Item 16 10/31/2023 2.78 10-75-77 380 Rocky Mountain Power 202311 Item 16 10/31/2023 2.78 10-75-80 676 Four Seasons Htg&A/C 202311 School Broiler Start Up 10/13/2023 190.00 Total 1075: 404.96 Sanitation 5490 54-90-10 633 Freedom Mailing Services 46495 Utility Bill Processing 11/01/2023 70.45 54-90-10 1115 Waste Management of Arizona, IN 0011025-4647- River Heights City Shop Garbage 10/27/2023 104.08 Total 5490: 174.53 Grand Totals: 218,612.93 Mayor:. Second Signayure: Dated: Report Criteria: Invoices with totals above $0 Included. Only paid Invoices Included. [Report].Date Paid = 11/07/2023  PURCH/^ tDER River Heights Oty Corporation Office Use - Purchase Order No: 520 South 500 East Office Use - Purchase Order Date: River Heights, Utah 84321 435)752-2646 Ship To: Clavten Nelson 520 South 500 East River Heights. Utah 84321 435-213-6948 Vendor: Aarow Fence 1785N 730W statecontracts.utgov Logan, UT84321 Above state website has been checked: Yes No Is an offical P.O. Required by Vendor: Yes No Vendor Contact,Phone,Email: Please attach any supporting quotes or data to this requisition. Requesting Council Member: Item Quantity GLU Description Unit Price Total 336'of4' Montage Plus Majestic fence $28,746.00 Mow curb **Vendor Please include P.O.#on all invoices** Subtotal 28,746.00 Shipping/Other River Heights Oty Corporation Tax I.D. No. 87-028929-7 TOTAL 28,746.00 Mayor Signature/Council Mtg. Approval Date Treasurer Processed Signature Date  1785 NORTH 730 WEST ARROW LOGAN. UT 84321 FENCE 435-213-9759 Proposal To: Cfry Address Job: Ooto Oust Phone Number Ann Email Typd ofTorraln Unuty Cheek (IiavpJ SpocEqulpt haiT- Salesman Proposal Wild For NIP FENCE iWroOlu/filK*- /6 tfoys date Oeseilption of Tbp Pldcotf Lino Footogo Height Spacing Matonol' Rnlsh ■Gfuge Posts ^e. Top Center Bottom Bart) Tension Comer Slats Other Rill Ren R«n Wire WIro Braces POSTS NO. 1 Oi).'orStce Type Install □ l.evc< -• • - * ■ □ Contour Cic^'3 : "" \ . T' ■ * □ . Straight Tbp .0?- GATES ZB No^l NoDbl iNdRoQ Width Hotght Frame Styfo A \ liicIuslORS/Exdu^dhs: ^ TERMS aCONDmONS ArroivFcPCOsh-aHadv^ the customer es 10 local zorrtng rcgubRions Out respons^bfiiy for compynovdrh said regi/eSonsar^Msislnlng any rooted porrhfts shat rest wtih tho customor; Anow Fonco Wh assist ino eustomor, upon raoucst.m dcccmrung wftoto tho fdneo is to bo croctc^'bid undcr rio crcuiit^co does Arrow ForKO Qssume.ony rcspensibO>ty conccrrVng property lines or. In anil way guarantee tnclr'accuracy . If property,plns cannct be located a Is rccotnnicQiied thai the customer ha^ tho property surwyed. Arrow Fence wHI assume tne_ rBSDonslt><U.v for haying utujergcound pjt>lc ttinios located orrd matted Kowewx. Arrow Fence assumes no rosponsib^. lor unmartced sprmidcr nres. or any other unmarted buned hrws or oct;eas. The cusuvner wH ossumo all DabScy for any damage caused by dtecsrtg Arrow Fence to dq in the tmmodiato vtovty of Inown utCbos. Tho Sn^ oOBrg wS bo based on Irvs Job end e^uslrncrus for labor nta bo durged or eedted at the cuncr% cstat>^.ed rates. AddHorv)! charges for any cwa work not covered In thrs contract nat was requested oy the Customer wP a so be added The fuS amount of trds contract along •with arty addioral crtarges wS become payable upon completion of a9 work wtiether or not d has been nvoiced A tnence diarge of X per montn (V a nlnicnum of StOOl. whkdi ts an onnuai percentage rate of 3C% shal be appTed to accounts tha'. arenotpaidwshin to days after compiotlon of any work Invoiced AS maurriaswZ reman the property of Arrow ^nceurtT at rnvofcos pcilainrg to inisjdb arc pakJ in tul The customer agrees to pay aS irteregangjay costs incurred in the cogectior. of tho debt. Subtotal Sales Tax Arrow Fence By: Terms: Cash Upon Total Proposals Price & Compietlon Down Poyrrrent Contract Conditions Accepted By: Balance Ouo ARROW-FENCE.COM 5800  robert davies 340 south 600 east River Heights UT 84321 United States October 29,2025 City of River Heights 520 S 500 E River Heights, UT 84321 To Whom It May Concern, This is a letter of intent, applying to fill one of the vacant city council seats. I am applying to fill the 26-month term of Nov 2025 - Jan 2026. I am a registered voter and have been a resident of River Heights for nearly 10 years, living here with my wife, Rebecca McFaul. I have been a resident of Cache Valley for nearly 30 years. I am a faculty member of the physics department at Utah State University, focusing on global change and critical science communication. Sincerely yours. Robert Davies 340 S 600 E To River Heights City Council Members I am writing this letter to inform you of my intent to throw my hat In the ring for the current vacancy in the city council. As a long-time resident of River Heights, I love this city and consider it home. My husband and I have raised our eight children here and we consider River Heights to be one of the best places on earth. I would love to be given the opportunity to serve the city of River Heights, It is my desire to give back to the community 1 love so much. 1 have been somewhat involved in local politics for several years, I currently serve as the River Heights Republican party Precinct one secretary, as such, 1 serve on the Cache Republican Central Committee. 1 have been a state delegate in the past and attended state party conventions. I feel It a duty to be informed and involved in representative government in whatever way I can. I am very interested in learning about city government and being a part of helping River Height city in whatever way I can. Thank you for your service to our community and for your consideration. Sincerely, Lana Hanover  October 9,2023 Dear River Heights City Mayor and Council Members, It is with respectful intentions that I formally declare my desire to fill the remainder of the term ofresigned Councilmember, Tyson Glover, Please consider my abilities and past service to the City as qualifications for this position. Best Regards, Robert Gines hltps://webmail.centurylink.net/webrestapi/gine52@q.com/Maii/...x?binary=1&GUIDs:B27E4349-397C-4EB0-86EA-D94459313B9F 10/10/23, 9^28 AM Page 1 of 2 10/25/23,10:02 AM River Heights City Mail - Vacant council seat Gmai! Sheila Lind <offlce@nverheights.org> Vacant council seat 1 message Lance Pitcher • ^ Tue, Oct 24,2023 at 8:02 PM To: Sheiia Lind <office@riverhelghts.org> Hi Sheila, I am interested in the vacant city council seat that was occupied by Charlie Gallup. Lance Pitcher  Oath of Office for UK^ Vkhvc Office WM'Wr Term ^WB. Filed this "I day of. Oath of Office 1 do solemnly swear (or affirm) that I will support, obey, and defend the Constitution of the United States and the Constitution of the State of Utah, and that I will discharge the duties of my office with fidelity^ Signature State of Utah ) § County of Cache) Subscribed and sworn to before me this ~I day of ,20 *^3 nh (Notary Public or other officer authorized by law) River Heights, Utah  Oath of Office for Name Office TermJ>jM5' Filed this 1 day of _ . 20 03. Oath of Office 1 do solemnly swear (or affirm) that I will support, obey, and defend the Constitution of the United States and the Constitution of the State of Utah, and that I will discharge the duties of my office with fidelity. Signature State of Utah ) § County of Cache) Subscribed and sworn to before me this 1 day of _ ,20, (Notary Public or other officer authorized by law) River Heights, Utah  RIVER HEIGHTS CITY River Heights City Park Project Site improvements - Phase 2 Stewart Hill Park Bid Opening Date: November 7, 2023 at 2PM Bid Tabulation ENGINEER ESTIMATE Cache Valley Excavation Raymond Construction River Heights City Park Construction PhM» 2 Base Bid (Planting and irrigation) iTEM UNIT TOTAL Bid Corrected Classification of Woric NO. QTY UNIT PRICE PRICE Unit Price Total Cost Unit Price Total Cost Total Cost Create and Implement Storm Water Poiiution Hrevention 8,530.00 $ 8,530.00 1 $ 2,000.00 $ 3,000.00 $ 3,000.00 $ 8,530.00 Plan(SWPPP) 1 LS $2,000.00 2 Mobiiization and Demobiiization 1 LS $23,202.00 $ 23,202.00 $ 54,000.00 $ 54,000.00 $ 14,460.00 14,460.00 $ 14,460.00 3 Constnjction Layout Survey 1 LS $5,000.00 $ 5,000.00 $ 15,000.00 $ 15,000.00 $ 5,445.00 5,445.00 $ 5,445.00 4 6,600 SF $10.00 $ 66,000.00 $ 10.00 $ 66,000.00 $ 12.61 83,230.00 $ 63,226.00 Trail: 5-inch thick Concrete pavinq with 6-inch thick UTBC 5 440 LF $15.00 $ 6,600.00 $ 48.00 $ 21,120.00 $ 12.98 5,712.00 $ 5,711.20 Concrete Mow Curb 6 1,050 CY $40.00 $ 42,000.00 $ 52.00 $ 54,600.00 $ 85.70 89,993.00 $ 69,985.00 Contractor Provided Topsoii(4" thick). Underground Irrigation Systems. Supply and install 93,264.00 $ 93,264.00 7 $ 88,000.00 $199,000.00 $ 199,000.00 $ 93,264.00 landscape irrigation system. 1 LS $88,000.00 6 Turf and Grass. Supply and install turf seed. 99,600 SF $0.20 $ 19,920.00 $ 0.35 $ 34,860.00 $ 0.50 49,610.00 $ 49,600.00 9 Bark mulch 4" deep 150 CY $30.00 $ 4.500.00 $ 152.00 $ 22,800.00 $ 76.23 11,435.00 $ 11.434.50 Total Base Bid $ 257,222.00 $ 470,380.00 $ 361,679.00 $361,855.70 Read at Bid Opening 11/7/23 $ 470,380.00 $ 361,679.00 Add Alternate #1(Shrubs and Trees) 7,200.00 $ 85.00 $ 15,300.00 included included 101J Ground Cover.Supply and install shrubs(1 qalbn) 160 EA $40.00 $ - 102 Ground Cover.Supply and install shrubs(5 gallon) $60.00 $ 2,760.00 $ 445.00 $ 20,470.00 included included 46 EA - 103 Tree. Supply and install trees. 68 EA $500.00 $ 34.000.00 $ 345.00 $ 23,460.00 $ 51,216.00 $ 51,216.00 Total Add Alternate #1 $ 43,960.00 $ 59,230.00 $ 51,216.00 $ 51,216.00 Read at Bid Opening 11/7/23 $ 59,2^.00 $ 51,216.00 Add Aitemate #2(Restroom Area / Pavlillon Area Concrete and Landscape) Havillion and Restroom Areas: b-inch thinck Concrete paving 38,584.00 $ 38,575.00 201 $ 25,000.00 $ 12.00 $ 30,000.00 $ 15.43 with 6-inch thick UTBC. 2500 SF $10.00 $ 142.00 $ 1,278.00 included included 202 Pavillion and Restroom Areas: Bark mulch 4" deep 9 CY $30.00 $ 270.00 - Pavillion and Restroom Areas: Underground Irrigation Included In Base Bid 3d In Base Bid 203 $ 2,000.00 $ 20,000.00 $ 20,000.00 Systems. Supply an dinstall landscape irrigation system. 1 LS $2,000.00 Pavillion and Restrocsn Areas: Ground Cover. Supply and included 204 $ 2,160.00 $ 90.00 $ 4,860.00 - included install shrubs (1 gallon). 54 EA $40.00 205 Pavillion and Restroom Areas: Tree. Supply and Install trees. 4 EA $500.00 $ 2,000.00 $ 450.00 $ 1,800.00 $ 1,125.00 4,500.00 $ 4,500.00 Total Add Alternate #2 $ 31,430.00 $ 57.938.00 43,084.00 $ 43,075.00 Read at Bid Opening 11/7/23 $ 57,936.00 $ 43,084.00 Total Project Bid $ 332,612.00 $ 587,546.00 $ 456.146.70 For^ !LEN^ MiCijde^ Mtc. 0F1  Forsgren AssocEa^,Inc. 95 West100 South,SuiteHS Logan,UT 84321 Tel 435227-0333 Forsgpn Fax 435227-0334 MemD To: Jason Thompson, Mayor From: Marianne Reiner,P.E. CC: Chris Milbank, Councilmember; Clayten Nelson,Public Works; Sheila Lind,Recorder; Craig Rasmussen,Forsgren Associates; Cbiiis Sands,BIO-WEST; Sandy Davenport,BIO-WEST Date: 11/7/23 Re: River Heights City Park Project: Site Improvements-Phase 2, Stewart Hill Park The Bid Opening for the River Heights City Park Project: Site Improvements-Phase 2, Stewart Hill Park was held on the aflemoon of November 7, 2023. Two qualifying bids were received as per the Notice to Contractors (see attached). A third bid came in late and cannot be legally considered. Forsgren staff conducted the bid opening and completed a tabulation ofthe bids with a copy attached to this memo for your use and review. The Total Base Bid and Add Altematives were corrected as shown on the bid tabulatioiL Total Base Bid amounts are as follows: Engineer's Cache Valley Raymond Estimate Excavation Construction (corrected) Total Base Bid $257,222.00 $470,380.00 $361,855.70 The lowest responsive bidder based on tiie Total Base Bid is Raymond Construction at the corrected amount of $361,855.70.We recognize this exceeds the city's amountfor the project.It is recommended that the City review the bids and consider rejecting all bids or conditionally accept die bid from Raymond Construction to value engineer the project to be within die city's budget Please contact Marianne Reiner or Craig Rasmussen at Forsgren Associates with questions,if any. Thank you.