City Council

River Heights City River Heights City Council Agenda Tuesday, December 5, 2023 Notice Is hereby given that the River Heights City Council will hold its regular meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S SCO E. Attendance can be in person or through Zoom. Pledge of Allegiance Opening Thought (Milbank) Ambassador Presentation Adoption of Previous Minutes and Agenda Reports and Approval of Payments and Purchase Orders(Mayor, Council, Staff) Public Comment Audit Report Discuss Offering the Public Portions of the Old Church Before Demolition Discuss Potential Planning Commissioners Adjourn Posted this day of December 2023 Sheila Lind, Recprder Zoom Link: https://us02web.zoom.us/i/89854267410 Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website {pmn.utah.gov) In compliance with the American Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Sheila Lind,(435)770-2061 at least 24 hours before the iwigiiitino 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 3 Council Meeting 4 December 5, 2023 5 6 7 Present: Mayor Jason Thompson 8 Council members: Lana Hanover 9 Janet Mathews 10 Chris Milbank 11 Lance Pitcher 12 Blake Wright 13 14 Recorder Sheila LInd 15 Treasurer Michelle Jensen 16 17 Excused: Public Works Director Clayten Nelson 18 19 Others Present: Noel Cooley, Andrea Sullen, David Astle, Everett Ball, 20 Andrew Bullen, Matt Regan 21 22 The following motions were made during the meeting: 25 Motion #1 26 Councilmember Pitcher moved to "adopt the minutes of the council meeting of November 21, 27 2023, and the evening's agenda." Councilmember Mathews seconded the motion, which passed with 28 Hanover, Mathews, Milbank, Pitcher, and Wright in favor. No one opposed. 29 30 Motion #2 31 Councilmember Wright moved to "approve the December 5, 2023, list of bills to be paid." 32 Councilmember Milbank seconded the motion, which carried with Hanover, Mathews, Milbank, Pitcher, 33 and Wright in favor. No one opposed. 34 35 36 Proceedings of the Meeting: 37 38 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the 39 River Heights City Building on Tuesday, December 5, 2023,for their regular council meeting. 40 Pledge of Allegiance and Opening Thought: Councilmember Milbank gave an opening thought. 41 Ambassador Presentation: Mayor Thompson read a letter from Past Council Member Sharlie 42 Gallup who explained that each ambassador activity had behind the scenes workers that helped their 43 activities be successful. She thanked public works employees Clayten Nelson and Cameron Reed, as well 44 as Recorder Lind. Three ambassadors presented a card to each of them. Kluyi Hyiyiiii, uiy luuiiui Myuiiiiy, 12/3/2A T 520 South 500 East River Heights, Utah 84321 Phone & Fax(435)752-2646 45 Adoption of Previous Minutes and Agenda: Minutes for the November 21, 2023, meeting were 46 reviewed. 47 Councllmember Pitcher moved to "adopt the minutes of the council meeting of November 21, 48 2023,and the evening's agenda." Councllmember Mathews seconded the motion, which passed with 49 Hanover, Mathews, Mllbank, Pitcher, and Wright in favor. No one opposed. 50 Reports and Approval of Pavments(Mayor. Council. Staff): 51 Mayor Thompson 52 • The Cache Waste Consortium met with Waste Management(WM)to discuss greenwaste(GW). 53 Residents have not been happy with the idea of their GW getting picked up every other week, 54 rather than every week, like they were used to with Logan City. WM has agreed to GW collection 55 every week (for those who pay for a GW can). They felt the price for a second container should 56 not be less than GW,otherwise residents would get the second container to use for their GW, 57 which would ultimately fill up the landfill quicker. Rather than bill $8.50 for the second garbage 58 can,they suggested $9.99. Additionally, WM would charge $9.99 for a GW can. After thinking it 59 through, he felt it was a good negotiation which would disincentivize residents from using a 60 second container for their GW. 61 WM also offered a GW roll off service with 48-hour advance notice, $275 for tipping fees, 62 plus a charge for tonnage. He mentioned that soon Logan City would start charging tonnage for 63 all GW (which would be less than the tonnage cost of regular trash). If residents abuse the GW 64 dumpster by filling it with non-GW, WM would be forced to dump it at the landfill at a higher 65 price. He suggested looking at other cities' ordinances regarding illegal dumping to find a solution 66 that could work. If the city decided to have a roll off for GW,they could also consider a roll off for 67 regular trash as encouragement for residents to separate their garbage into the correct 68 dumpsters. He was grateful that WM listened to their concerns and was now offering weekly pick 69 up and roll off containers. 70 The mayor shared the frustrations of many, with Logan building a new GW facility and an 71 additional landfill in Clarkston and then they turned around and dropped all the cities in the valley 72 except Logan. However,the consortium still had some leverage with Logan. If WM quits using 73 their landfill, they would not be able to continue financially. Early on there was talk with Box Elder 74 County(who has a 1,000-year landfill) and would gladly take trash from Cache County. 75 Councllmember Pitcher discussed how the city would recoup the GW roll off fees. Mayor 76 Thompson said if they decide to go with a roll off, it would be appropriate to raise everyone's 77 trash rates since all residents would have access to it. 78 Recorder Lind 79 • She reminded that newsletter submissions were due to her by December 15. 80 Councilmember Wright didn't have anything to report. 81 Councilmember Hanover 82 • The youth ambassador recognition night was a success. They had invited parents and provided 83 dinner and a slide show of their year's activities. 84 Mayor Thompson 85 • He felt it was important to have a council member over the youth ambassador program, but more 86 important was to have a coordinator working directly with the youth, providing a positive impact 87 on the group. He had some ideas he would discuss later. 88 Pitcher 89 • He felt the Tree Lighting Event went well. River Heights City Council Meeting, 12/5/23  Mathews • They were still waiting for power and gas to get the pumphouse finished. Lance offered to call 92 RMP to find out who would be doing the job directly to make sure it was on their schedule. Mayor 93 asked if she could arrange a magnet truck to pick up all the loose nails people have complained 94 about. 95 • She asked about the re-survey on the pumphouse property. The mayor said Engineer Rasmussen 96 would take care of it. 97 Milbank 98 • The Prolog Irrigation ad hoc committee was in the process of looking at options on how to use 99 water that was going unused. River Heights was the biggest shareholder in the company so he 100 wanted them to be aware. He had talked to a gentleman who discussed how they could lease 101 some of their shares to Salt Lake or other areas In need. The unknown is how they would monitor 102 it going through Cutler Reservior. The mayor suggested that Prolog discuss the situation with an 103 attorney to make sure they wouldn't be losing shares. 104 Mayor 105 • A prebid contractor's meeting for the Old Church demolition was scheduled for the 12. Bids 106 would be opened on the 19. 107 • He had selected Councilmembers Blake Wright, and Chris Milbank, Engineer Rasmussen, Attorney 108 Jenkins, FD Sanderson, and himself to sit on a committee to evaluate the city's current property 109 tax rate. 110 Treasurer Jensen 111 • She presented and answered questions on the bills to be paid. Councilmember Wright moved to "approve the December 5, 2023, list of bills to be 11-? paid," Councilmember Milbank seconded the motion, which carried with Hanover, Mathews, 114 Milbank, Pitcher, and Wright In favor. No one opposed. 115 Public Corriment: Noel Cooley suggested the Water Conservancy District be involved with helping 116 the irrigation company work through the surplus water situation. Councilmember Milbank confirmed that 117 they had been working with a gentleman from the District. 118 Audit: Matt Regan thanked city employees for following state guidelines. There were no findings. 119 He reviewed the audit. He encouraged them to continue to evaluate their fees from time to time. 120 Councilmember Milbank asked how to best learn about city budgets. Mr. Regan suggested some 121 training videos put out by the State. He said he would send links. 122 Mayor Thompson asked If government asset values ever reset. Mr. Regan said accountants are 123 unaware of how to measure market values because they fluctuate. It's a limitation in accounting rules. 124 They focus on costs. Once an asset has been depreciated, there is no value of the Item on the books. 125 Discuss Offering the Public Portions of the Old Church Before Demolition: Recorder Lind had been 126 in the building with Dale Nielson, who was interested in if there was anything in the building with value. 127 She took some photos which she discussed. Mayor Thompson felt there weren't enough valuables to 128 justify the cost of getting them out. If they did, he wasn't sure of the fair way to allow the public access to 129 the items. Treasurer Jensen said the city would advertise an auction. 130 Councilmember Hanover suggested pulling the items out and then advertising a bid. 131 The only item the mayor was in favor of getting removed was the sign above the south door. 132 Councilmember Wright asked if anyone besides Sam Weston had shown interest. Recorder Lind 133 said only Dale Nielson. Mr. Nielson suggested having Sam Weston go through the building to see if he felt there was anything worth pulling out. River Heights City Council Meeting, 12/5/23 135 CouncNmember Milbank suggested asking the opinion of the public works department about 136 pulling some things out that the city could use. 137 The mayor didn't feel getting $1,000 would be worth the risk of pulling things out. 138 Gouncilmember Wright said Sam Weston would be subjective and willing to walk through. The 139 mayor asked Mr. Wright to contact him. He also asked Recorder Lind to ask the public works guys to look 140 through and get what the city could use. 141 Discuss Potential Planning Commissioners: Gouncilmember Pitcher suggested Danny Peterson. 142 Gouncilmember Wright suggested David Thunell, Keenan Ryan, Susan Rasmussen, and Rob Astle. 143 Commissioner Gooley said he had discussed it with a few people but hadn't had any takers. 144 Mayor said he didn't plan on another council meeting in December. He wished everyone a Merry 145 Christmas. 146 The meeting adjourned at 7:55 p.m. 147 148 149 150 Sheila Lind, Recordt 151 152 153 154 Jason Thompson, Mayor River Heights City Council Meeting, 12/5/23 River Heights City Payment Approval Report - City Coundl AP Approval Report Page: 1 Report dates: 10/1/2022-12/5/2023 Dec 05. 2023 06:25PM teport Criteria: Invoices with totals above $0 included. Only paid Invoices Included. IReport].Date Paid = 12/05/2023 GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount , 5121 51-2100 1117 Richards, Nate & JonI 202312 Deposit Refund 11/29/2023 23.18 51-2100 1118 Hansen, Macy 202312 Deposit Refund 11/29/2023 27.58 Total 5121: 50.76 Sewer Department 5240 52-40-06 1070 DS Accounting Services 2023-0587 Monthly Acct Services 11/29/2023 249.97 52-40-20 66 Caselle 129064 Monthly Support Charges 12/01/2023 94.65 52-40-25 623 Wonderware, Inc. dba Core Busin INV-22966 CC Proccesing 2022 11/30/2023 14.23 52-40-26 354 Watkins Printing 72359 Sewer Postal 12/05/2023 49.65 52-40-50 133 Thomas Petroleum. LLC M029049-IN Sewer Gas. OH. Vehicle Repair 11/20/2023 24.58 52-40-50 133 Thomas Petroleum. LLC M029099-IN Sewer Gas. OH. Vehicle Repair 11/21/2023 6.01 52-40-50 133 Thomas Petroleum. LLC M029300-IN Sewer Gas. Oil. Vehicle Repair 12/04/2023 23.71 52-40-50 378 Napa Auto Parts 95459921 Sewer vehida repair 11/06/2023 28.57 52-40-78 863 Verizon Wireless 202312 Split 11/23/2023 69.00 52-40-79 80 Comcast 202312 Intemet - Sewer 11/16/2023 28.77 52-40-80 76 City Of Logan 029017-20231 Sewer Pretreatment 11/22/2023 16.558.31 Total 5240: 17.147.45 tfater Department 5140 514(M)6 1070 DS Accounting Services 2023-0587 Monthly Acct Services 11/29/2023 249.98 5140-20 66 Caselle 129064 Monthly Support Charges 12/01/2023 94.66 5140-25 623 Wondenvare. Inc. dba Core Busin INV-22966 CC Proccesing 2022 11/30/2023 14.23 5140-26 354 Watkins Printing 72359 Water Postal 12/05/2023 49.65 514041 27 Bear River Health Department 202312 Conform test 234027. 234028 12/01/2023 50.00 5140-50 133 Thomas Petroleum. LLC M029049-IN . Water Gas. Oil. Vehicle Repair 11/20/2023 24.58 5140-50 133 Thomas Petroleum. LLC M029099-IN Water Gas. Oil. Vehicle Repair 11/21/2023 6.01 5140-50 133 Thomas Petroleum. LLC M029300-1N Water Gas. Oil. Vehicle Repair 12/04/2023 23.71 5140-50 378 Napa Auto Parts 95459921 Water vehicle repair 11/06/2023 26.56 5140-51 188 Logan City 003992-202311 Account 003992-001 5140-51 11/14/2023 35.86 5140-51 188 Logan City 003993-202311 Account 003993-001 5140-51 11/14/2023 29.08 5140-51 188 Logan City 003994-202311 Account 003994-001 5140-51 11/14/2023 37.56 5140-51 188 Logan City 003995-202311 Account 003995-001 5140-51 11/14/2023 30.77 5140-51 188 Logan City 003996-202311 Account 003996-001 5140-51 11/14/2023 37.56 5140-51 188 Logan City 003997-202311- Account 003997-001 5140-51 11/14/2023 32.47 5140-51 188 Logan City 020975-202311 Account 020975-001 5140-51 11/14/2023 14.18 5140-51 188 Logan City 021927-202311 Account 021927-001 5140-51 11/14/2023 39.25 5140-65 1018 Kilgore Companies 1263433. Water Leak Repairs 11/22/2023 483.46 5140-78 863 Verizon Wireless 202312 Split 11/23/2023 68.99 5140-79 80 Comcast 202312 Intemet-Water 11/16/2023 28.76 Total 5140: 1.379.32 Administration 1041 0-41-06 1070 OS Accounting Servicas 2023-0587 Monthly Acct Services 11/29/2023 250.05 .0-41-46 329 Utah Association Of Public Tre 202311 Membership Treasurer 11/30/2023 75.00 10-41-46 339 Utah Municipal Clerks Assn 202312 Mebershio Dues Jan-Dec 2024 12/04/2023 125.00 10-41-80 623 Wondenvare, Inc. dba Core Busin INV-22966 CC Proccesing 2022 11/30/2023 14.24 River Heights City Payment Approval Report - City Coundl AP Approval Report Page: 2 Report dates; 10/1^022-12/5/2023 Dec 05.2023 06:25PM GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Total 1041; 464.29 Offlce Expenses 1044 10-44-10 270 Sam's Club 202312 Office supplies 11/23/2023 117.70 1044-10 354 Watklns Printing 72359 Office & General Supplies 12/05/2023 10.45 10-44-35 66 Caseile 129064 Monthly Support Charges 12/01/2023 94.69 10-44-55 354 Watklns Printing 72359 Postal 12/05/2023 49.65 10-44-78 863 Verizon Wireless 202312 Split 11/23/2023 68.99 10-44-79 80 Comcast 202312 Internet-Office 11/16/2023 28.77 Total 1044: 370.25 Community /tffairs 1048 10-48-21 193 Lowe's 202312 Lights/Decor Christmas Tree 11/25/2023 581.50 10-48-21 1040 Bodily, Fizz 202312 Christmas Santa -1048-21 11/27/2023 130.00 1048-70 286 Square One Printing 431053 18*24 Ambassadorrs 11^7/2023 84.50 10-48-70 1045 Thompson,Jason 202312 Watklns Party Store 12/02/2023 92.98 1048-70 1045 Thompson,Jason 202312 Sams Club•Flowers 12/02/2023 70.40 1048-70 1045 Thompson,Jason 202312 Wal Mart - Frame 12/02/2023 13.10 1048-70 1045 Thompson,Jason 202312 Panda Express 12/02/2023 482.11 Total 1048: 1,454.59 Public Safety 1054 10-5440 76 City Of Logan 029017-20231 Communication 11/22/2023 1,998.00 Total 1054: 1,998.00 Roads 1060 1060-50 133 Thomas Petroleum. LLC M029049-IN Roads Gas, Oil, Vehicle Repair 11/20/2023 24.58 1060-50 133 Thomas Petroleum. LLC M029099-IN Roads Gas, Oil, Vehicle Repair 11/21/2023 6.01 106050 133 Thomas Petroleum. LLC M029300-IN Roads Gas, Oil, Vehicle Repair 12/04/2023 23.71 106050 378 Napa Auto Parts 95459921 Roads vehicle repair 11/06/2023 28.57 Total 1060: 82.87 Parte & Recreation 1070 10-70-65 259 Roto Rooter 5110823 Porta Pottles Elementary 11/05/2023 108.00 10-70-80 133 Thomas Petroleum. LLC M029049-IN Parks Gas, Oil, Vehicle Repair 11/20/2023 24.56 10-70-80 133 Thomas Petroleum. LLC M029099-IN Parks Gas, Oil, Vehicle Repair 11/21/2023 6.01 10-70-80 133 Thomas Petroleum. LLC M029300-IN Parks Gas, Oil, Vehicle Repair 12/04/2023 23.70 Total 1070: 162.27 School Building Expenses 1075 10-75-80 1086 Rapid Rre Protection 60903 Extinguisher Inspection/Annual A1 11/21/2023 460.00 Total 1075: 460.00 Other Expenses River Heights City Payment Approval Report - City Council AP Approval Report Page:- 3 Report dates; 10/1/2022-12/5/2023 Dec 05.2023 06:2SPM IL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount 1090 10-90-10 354 Watkins Printing 72359 Sanitation 12/05/2023 49.65 Total 1090: 49.65 Sanitation 5490 54-90-10 1115 Waste Management of Arizona, IN 0011901-4647- River Heights City Shop Garbage 11/26/2023 283.74 Total 5490: 283.74 Grand Totals: 23,903.19 Mayor. Second Signayure:. Dated: V' Report Criteria: Invoices with totals above $0 Included. Only paid Invoices Included. [Report].Date Paid ° 12/05/2023 River Heights City Mail - City Council Dec 5th 12/5/23, 6:02 PM Gmail yhtS-Org: City Council Dec 5th Sharlie Gallup <sharlie.gallup@gmail.com> Sun, Dec 3, 2023 at 6:17 PM To: Jason Thompson <jasonthompson@riverheights.org> Here is what I would like you to read before the ambassadors do their presentation. For every event that takes place, there are many moving parts. Some are more obvious and recognized by those who come to those events. The youth ambassadors are most noticeable because they are the ones presenting the activity and helping our community enjoy that activity. However, the youth ambassadors would not be able to oversee and carry out these activities without the moving parts that are not as noticeable. Tonight we would like to recognize those people who work behind the scenes to make our events a success. Thank you Clayten, Cameron and Sheila. Each of you provide service for our events that most of the citizens who come to our events don't realize happens. From sending out reminders, to keeping the parks and buildings in excellent condition, to buying supplies, driving the float in the parades and more, you are a vital part to help make our ambassador events a success. You have had a part in building our ambassador group these past 4 years and we appreciate all your efforts on our behalf. We thank you for your willingness to help. The River Heights Youth Ambassadors Thanks Mayor! https://mail.google.com/mail/u/0/?ik=063d91295e&view=pt&search=a...hid=thread-f:1784312136808954502&simpl=msg-f:1784312136808954502 Page 1 of 1