City Council

River Heights City River Heights City Council Agenda Tuesday, October 1, 2024 Notice is hereby given that the River Heights City Council will hold their regular meeting at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. Attendance can be in person or through Zoom. Pledge of Allegiance Opening Thought (Wright) Adoption of Previous Minutes and Agenda Reports and Approval of Payments and Purchase Orders (Mayor, Council, Staff) Public Comment Continued Discussion on Energy Sales and Use Taxes Adjourn Posted this 26'^ day of September 2024 Sheila Lind, Recorder Zoom Link: https://us02web,zoom.us/i/86535115193 Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov) and at riverheights.org. In compliance with the American Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Sheila Lind, (435) 770-2061 at least 24 hours before the meeting 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 1 3 Council Meeting 4 October 1, 2024 5 6 7 Present; Mayor Jason Thompson 8 Council members: Janet Mathews 9 Chris Milbank 10 Lance Pitcher 11 Blake Wright 12 13 Public Works Director Clayten Nelson 14 Recorder Sheila Lind 15 Treasurer Michelle Jensen 16 17 Excused Councilmember Lana Hanover 18 19 Others Present: Chelsea Grant, Dwight Whittaker, Heather Lehnig, Brittany 20 Cascio, 21 Electronically Present: Cindy Schaub, Bryan Cascio 22 The following motions were made during the meeting: 25 26 Motion #1 27 Councilmember Pitcher moved to "adopt the minutes of the council meeting of September 17, 28 2024, and the evening's agenda." Councilmember Wright seconded the motion, which passed with 29 Mathews, Milbank, Pitcher, and Wright in favor. No one opposed. Hanover was absent. 30 31 Motion #2 32 Councilmember Milbank moved to "approve the PO for the pavilion change order in the amount 33 of $18,767 to Ellis Builders." Councilmember Wright seconded the motion, which carried with Mathews, 34 Milbank, Pitcher and Wright in favor. No one opposed. Hanover was absent. 35 36 Motion #3 37 Councilmember Wright moved to "pay the bills of October 1, 2024." Councilmember Pitcher 38 seconded the motion which carried with Mathews, Milbank, Pitcher, and Wright in favor. No one 39 opposed. Hanover was absent. 40 41 42 Proceedings of the Meeting: 43 44 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the I River Heights City Building on Tuesday, October 1, 2024, for their regular council meeting. muBi lliiiglils City GuuiiLll MeL*lrrtb7 10/1/24 ¥ 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646 46 Pledge of Allegiance and Opening Thought: Councilmember Wright opened the meeting with a 47 thought. 48 Adoption of Previous Minutes and Agenda: Minutes for the September 11, 2024, meeting were 49 reviewed. 50 Councilmember Pitcher moved to "adopt the minutes of the council meeting of September 17, 51 2024, and the evening's agenda." Councilmember Wright seconded the motion, which passed with 52 Mathews, Milbank, Pitcher, and Wright in favor. No one opposed. Hanover was absent. 53 Reports and Approval of Payments (Mayor. Council. Staff): 54 Pay Bills 55 • Treasurer Jensen presented and answered questions regarding the bills to be paid. 56 • Councilmember Milbank informed that Ellis Builders had sent a proposal for concrete flatwork 57 around the new pavilion in the amount of $18,767. He didn't believe this was part of the 58 budgeted cost. Treasurer Jensen suggested it be presented as a PO. PWD Nelson stated that 59 the estimate included an extension of the concrete under the structure up to the parking lot. 60 It was unsure where they would pull the money. Mr. Milbank informed them that his request 61 for the RAPZ population grant was for concrete at the pavilion, which would provide about 62 $12,000. Councilmember Wright explained the Ellis estimate also covered replacement of 63 part of the curbing next to the parking lot to tie the pavilion in and make It all look good. The 64 flatwork would include 6' of concrete extending around the structure so the picnic tables 65 could be placed up to the edge of the structure. Mr. Wright also informed them that there 66 would be an additional bill coming from Design West for about $1,500 for design work on the 67 placement of the pavilion. However, he wouldn't be billing for his time. 68 Treasurer Jensen gave a PO number of FY2025-003 to the request. 69 Councilmember Milbank moved to "approve the PO for the pavilion change order in 70 the amount of $18,767 to Ellis Builders." Councilmember Wright seconded the motion, 71 which carried with Mathews, Milbank, Pitcher and Wright in favor. No one opposed. 72 Hanover was absent. 73 Councilmember Wright moved to "pay the bills of October 1, 2024." Councilmember 74 Pitcher seconded the motion which carried with Mathews, Milbank, Pitcher, and Wright In 75 favor. No one opposed. Hanover was absent. 76 Recorder Lind didn't have anything. 77 Councilmember Wright 78 • Attorney Jenkins informed him that the city needed to advertise for a property manager at the 79 old school. The attorney said he would work up an RFP right away. Mr. Wright said Dwight 80 Whittaker, of the Cache Valley Humanitarian Center, was interested in renting the gym and 81 three or four classrooms. They would like 3,000-4,000 square feet. He said Brittany Cascio 82 and Dave Thunell were also interested in renting space. He felt there was enough Interest to 83 get some tenants In the building right away, if they would accept the building "as is." Along 84 with hiring a property manager, they needed to decide on rent amounts. 85 Mayor Thompson said the final draft of the school districts lease was sent to them for 86 signing. The lease for the other tenants was also ready to go. 87 Councilmember Pitcher 88 • He had met with Margie Rycewicz regarding stormwater grants. One of the possible grants 89 she discussed specified that stormwater runoff would have to be mitigated through green 90 infrastructure techniques. The three projects discussed at the Council's last meeting would River Heights City Councii Meeting, 10/1/24 2  Q1 need to be analyzed individually with the city engineer. However, they may be able to apply for FEMA money, in which case they needed to have a pre-action plan of a possible hazard. 93 Ms. Rycewicz also told him about a Community Asset Supplies Inventory (CASI) that the 94 community would put together and then get back to BRAG. Once this was on file, she could 95 use it to apply for public facility grants that came up. She also suggested an update on the 96 pre-disaster mitigation plan to include stormwater. Mayor Thompson asked Mr. Pitcher to ^ 97 type up a summary of his meeting with Ms. Rycewicz so he could work with him to provide the 98 requested information. 99 • He received an email from Tyler Case regarding fiber optics. Mr. Case offered to put together 100 some fiber options that he could help the city work through. 101 Mayor Thompson 102 • He had been in several meetings and planned to update the Council at their next meeting. 103 Councilmember Mathews 104 • Three bids were received for the 800 South sewer project but they were waiting to award the 105 low bidder until the city received approval from Wasatch Properties for the necessary 106 easement. PWD Nelson encouraged a closer look at the bids to make sure they were 107 comparing the same things. 108 Councilmember Milbank 109 • He encouraged everyone to visit the new park. Trees had been planted and grass seed spread. 110 They would like to get more contributions for the trees. 111 • He talked to Dan Pond from Catalyst (property manager), who seemed eager to be involved in •112 the property management of the old school. Their fee would be 6% if the city paid for advertising. The advertising would most likely run about $400/month until the building was full. If the city wanted them to do the advertising, they would charge 10%. He planned to . /.I 1 IT 115 meet with Mr. Pond later to discuss more details. The mayor said 10% is a normal amount for 116 property managers to charge. The Council was interested in having the managers take care of 117 advertising but wanted to talk about It more. 118 PWD Nelson 119 • Streetlights were installed in Saddlerock. There were a couple that didn't work but Rocky 120 Mountain Power would be back to fix them. 121 • He was hoping to hear back from Wasatch Properties about the right of way for the 800 South 122 sewer within the next week. 123 • Johnson Controls had worked on the boiler at the old school a couple times. They had to 124 replace a couple parts before they could fully test the system. Once they were replaced, they 125 could evaluate the whole situation. 126 Public Comment; Dwight Whittaker, executive director of Cache Valley Humanitarian Center 127 (CVHC), gave some background on their organization. They had been functioning as a non-profit for three 128 years and covered valley needs from Preston to Wellsville. They provided items based on need, through 129 requests from other organizations, such as sleeping mats, hygiene kits, back to school kits, etc. Over the 130 past three years they've had 2,000 volunteers. Some of their volunteers continue to come on a regular 131 basis. He gave their operating days and hours. Their biggest project was sleeping mats. He informed 132 them that Cache Valley currently had over 200 Individuals who were homeless. He gave some 133 background to where the CVHC had been located. They needed to vacate their current place by 134 December 31 and had great interest in renting the old school. They would need about 10-12 parking River Heights City Council Meeting, 10/1/24 3 135 spaces during the day. In the evenings they would probably need more since that's when youth groups 136 would come. 137 Councilmember Mathews asked for clarification on what they would be doing In the desired 138 space. Mr. Whittaker explained they use the space to put together the items needed. He also informed 139 that the humanitarian center in Hyrm was closing because they no longer were able to use their location 140 and wanted to join the CVHC, which would extend their need for more space. 141 Mayor Thompson had a meeting set up with Mr. Whittaker on Friday to walk through the building 142 together and discuss what the city could offer them. He was in support of their organization. 143 Councilmember Milbank asked where they got their funding. Mr. Whittaker informed that they 144 had private donors, as well as grants. Nearly everything they made had stayed in Cache Valley. 145 Chelsea Grant gave an update on the memorial garden features at the new park. All the memorial 146 trees had been donated and had temporary plaques on them. She discussed the experience shared with 147 the donors while they were planting the trees and mentioned that it was neat. She had two more who 148 wanted to donate trees. The city would need to come up with a price for them. She had talked with 149 Providence City's Council, who agreed to allow a gate to their cemetery with a few minor stipulations. 150 Ms. Grant said they had raised $50,000 in monetary donations and another $55,000 in in-kind donations 151 of goods and services. The arches, gazebo and art boards were being designed by Baer Welding. She 152 planned to bring a rendering to the Council for their approval. They may be able to get them installed 153 before winter, depending on the weather. All the plantings for the butterfly gardens were ready to go. 154 They were Just waiting for the green light from the landscaping team. The Cache Valley Family Magazine 155 recently ran an article about Quniley's Garden, so they were getting positive publicity. They had plans for 156 a golf tournament fundraiser in the spring and a SKfun run group had expressed interest in donating their 157 proceeds. Their next phase would be to look for donations for paving stones. There were close to 100 158 stones needed for the floor of the gazebo before it's installation in the spring. 159 Continued Discussion on Energy Sales and Use Taxes: Treasurer Jensen gave an update on her 160 findings. The rates would need to be passed by ordinance, with a 10-day notice. Afterward, the State 161 would need 90 days before the ordinance would go into effect. Based on this timeframe, the city could 162 potentially start collecting additional franchise fees by April 1. She planned to do a little more research 163 and bring it back to the Council at the first meeting in November. To hit the April 1 date, everything 164 would need to be finalized on the city's end by December 31, 2024. 165 Mayor Thompson proposed that they cancel their November 5 meeting due to it being election 166 day. Their next scheduled meeting was November 19. 167 Councilmember Milbank asked for clarification on the franchise fees. Ms. Jensen responded and 168 explained that the city attorney had said that the current contract with Comcast would be binding until its 169 expiration in 2025. The other franchise companies didn't have fee contracts with the city. 170 Councilmember Pitcher asked if there were any cell towers in River Heights. Councilmember 171 Wright explained that years ago AT&T approached the city twice to get approval for a cell tower. Each 172 time there was public outcry. The City Code was then written to allow cell towers, but with specific 173 stipulations on location. AT&T didn't come back. 174 The meeting adjourned at 7:40 pm. 175 176 177 178 Sheila Lind, Recq^rytier 179 180 Jason Thompson, Mayor River Heights City Council Meeting, 10/1/24 4 River Heights City Payment Approval Report - City Council AP Approval Report Page; 1 Report dates: 10/1/2022-10/1/2024 Ocl01.2024 05:57PM Report Criteria: nvoices with totals above $0 included. Dniy paid invoices included. tReport].Date Paid = 10/01/2024 GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Sewer Department 5240 2024-0820 Monthly Acct Services 09/29/2024 249.97 52-40-06 1070 DS Accounting Services 52-40-79 80 Comcast 202410 Internet - Sewer 09/10/2024 29.84 52-40-80 76 City Of Logan 202410 029017-001 Sewer Pretreat 09/18/2024 15,927.20 Total 5240: 16,207.01 Water Department 5140 51-40-06 1070 DS Accounting Services 2024-0820 Monthly Acct Services 09/29/2024 249.98 51-40^1 27 Bear River Health Department 202410 Coliform test 243732, 243733 10/01/2024 50.00 51-40-51 188 Logan City 202410 003992 09/18/2024 48.91 51-40-51 188 Logan City 202410 003993 09/18/2024 31.99 51-40-51 188 Logan City 202410 003994 09/18/2024 40.79 51-40-51 188 Logan City 202410 003995 09/18/2024 85.84 51-40-51 188 202410 003996 09/18/2024 54.59 Logan City 51-40-51 188 Logan City 202410 003997 09/18/2024 44.31 51-40-51 188 Logan City 202410 020975 09/18/2024 17.01 202410 021927 09/18/2024 261.97 51-40-51 188 Logan City 51-40-79 80 Comcast 202410 Internet - Water 09/10/2024 29.83 Total 5140: 915.22 Administration 1041 10-41-06 1070 DS Accounting Services 2024-0820 Monthly Acct Services 09/29/2024 250.05 10-41-41 634 Forsgren Associates, Inc. 18243 Infrastuaicture Plan and Rate Stu 08/25/2024 390.00 Total 1041: 640.05 Office Expenses 1044 10-44-79 80 Comcast 202410 Internet - Office 09/10/2024 29.84 Total 1044: 29.84 Community Affairs 1048 354 202409_1 Copies 08/31/2024 20.00 10-48-20 Watkins Printing 10-48-70 354 Watkins Printing 202410 Ambassador Photo 09/18/2024 '37.45 Total 1048: 57.45 Capital Projects 5250 52-50-73 634 Forsgren Associates, Inc. 18254 750-800 South Sewer 08/25/2024 2,441.25 Total 5250: 2,441.25 Planning & Zoning - -41 634 Forsgren Associates, Inc. 18253 Creekside Estates Subdivision 08/25/2024 1,267.50 River Heights City Payment Approval Report - City Council AP Approval Report Page: 2 Report dates: 10/1/2022-10/1/2024 Oct 01.2024 05:57PM GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Total 1051: 1,267.50 Public Safety 1054 10-54-40 76 City Of Logan 202410 029017-001 911 Comm 09/18/2024 2,001.00 Total 1054: 2,001.00 Capital Projects 4060 40-60-04 634 Forsgren Associates, Inc. 18252 Stewart Hill Park - Const 08/25/2024 1,352.50 Total 4060: 1,352.50 Roads 1160 11-60-55 496 Century Equipment Company LP43397 Snow Shoes 09/26/2024 1,152.25 11-60-65 51 Cache County Corporation 7189 Chip and Fog Seal Roads 09/12/2024 29,625.00 Total 1160: 30,777.25 School Building Expenses 1075 10-75-80 28 Beazer Lock & Key 695241 Master Re-Key 09/17/2024 2.681.74 10-75-80 127 Glenn's Electric 9928 Baldor Motor 09/26/2024 641.77 10-75-80 484 South Fork Hardware-Logan #9 458164 Old School Boiler Supplies 09/30/2024 42.12 Total 1075; 3,365.63 Grand Totals: 59,054.70 Mayor: Second Signayure: Dated: Report Criteria: Invoices with totals above $0 included. Only paid invoices included. [Report].Data Paid = 10/01/2024  nHs Bidldeis 1202 S Highway 89, STE 120 LOGAN, UT 84321 , 764-3616 on@ellisbuildersco.com rELLisi I BUILDERS I vidsbuildersco.com Change Order ADDRESS SHIP TO CHANCS: ORDER# 2095 DATE 09/20/2024 River Heights City River Heights City EXFIRAHONDATE 10/18/2024 520 South 500 East 520 South 500 East River Heights, UT 84321 River Heights, UT 84321 ACTIVITY QTY RATE AMOUNT Gonciete:Coiiciete Woik 1 17,778.00 17,778.00 Change Order 1: Add 1,555 SF of flat work around pavilion Add 71' of Curbing Add ITX7'Ramp ConcRte:Coiiciete Woric 1 989.00 989.00 hange Order 1: Alternate eplace 40' of the existing curb on the East of the parking lot. Cost of hauling off existing curb not included. Thank you for choosing Ellis Builders! SUBTOTAL 18,767.00 TAX 0.00 Payment Terms; TOTAL 1.25% Down Payment $18,767.00 2. Material Delivery Draw 3. Draws based on completion of trades. •Note: Interests charged at a rate of 1.5% per month on overdue balances and 18% of annual percentage rate. Pricing: Due to market volatility this price is not guaranteed for any period of time. Any material increase by no fault of Ellis Builders will be added to this estimate or project as it occurs. Exclusions: No imported or exported fill materials unless noted. No cold weather protection. No electrical, plumbing, heating, air conditioning (HVAC), building permits, or fees unless noted. Property lines and utility setbacks arc to be confirmed by the owner/buyer. Warranty: Seller makes no other warranty, express or implied, including ^ T’cifically merchantability or fitness for a particular purpose. Seller is not liable consequential damages arising out of the use of, or the inability to use, or Cash or Check price only. Credit card payments will be received with a 3% convenience fee added to the price above. Buyer, Date Seller Date