Board of Public Utilities

City of Riverside Public Utilities Administration Office 3901 Orange Street Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Friday, March 7, 2014 8:30 AM Public Utilities Board Room - Orange Square MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: PRESENTATIONS 1 INTRODUCTION OF NEW BOARD MEMBER – NICK FERGUSON 2 REVIEW OF RIVERSIDE PUBLIC UTILITIES (RPU) BOARD STANDING RULES; BOARD ELECTIONS AND APPOINTMENTS TO COMMITTEES That the Board of Public Utilities receive and file this oral review. (oral presentation by Susan Wilson - 5 min) City of Riverside Page 1 Printed on 2/28/2014 Board of Public Utilities Agenda March 7, 2014 3 ELECTION OF PUBLIC UTILITIES BOARD OFFICERS (1) Chair (2) Vice Chair MINUTES 4 Approval of the regular minutes from the Board of Public Utilities meeting held on February 21, 2014. Attachments: draft minutes of 2-21-14.pdf CITIZENS PARTICIPATION If you would like to speak regarding a matter not on the printed Agenda, please come forward and stand until recognized by the Chair – Public Participation is limited to 3 minutes on all items included in the agenda. CONSENT CALENDAR Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it will be considered by the Board in separate action. Electric Items 5 EMERGENCY WORK REQUIRED DUE TO PRIMARY CABLE BURN UP AT 3060 STRASBOURG DRIVE WESTERLY OF MONROE STREET - WORK ORDER NO. 1416699 That the Board of Public Utilities: 1. Approve the estimated capital expenditure of $250,000 for Emergency Work Order No. 1416699 in accordance with Article XII, Section 1202 (b) of the Riverside City Charter; and 2. Authorize the award of bid to the lowest responsible bidder for permanent pavement repairs. Attachments: Report Map City of Riverside Page 2 Printed on 2/28/2014 Board of Public Utilities Agenda March 7, 2014 6 UNDERGROUND ELECTRICAL INSTALLATION NEAR LA SIERRA AVENUE AND ARIZONA AVENUE FOR NEW TRACT 32772, 49 SINGLE FAMILY RESIDENCE - WORK ORDER NO. 1411171 That the Board of Public Utilities approve the estimated capital expenditure of $119,000 for Work Order No. 1411171 for the installation of seven pad mounted transformers and one pad mounted junction cabinet, and related distribution facilities for Tract 32772. Attachments: Report Map 7 LETTER AGREEMENT BETWEEN RIVERSIDE PUBLIC UTILITIES AND SOUTHERN CALIFORNIA EDISON COMPANY FOR WORK ASSOCIATED WITH THE SUB TRANSMISSION PROJECT That the Board of Public Utilities: 1. Approve the Engineering, Design and Procurement Letter Agreement between Riverside Public Utilities Department and Southern California Edison Company; and 2. Approve the expenditure of $225,000 for Southern California Edison to perform work at its Vista Substation related to the Sub Transmission Project. Attachments: Report Agreement City of Riverside Page 3 Printed on 2/28/2014 Board of Public Utilities Agenda March 7, 2014 Water Items 8 POTABLE WATER STORAGE RESERVOIR CLEANING AND INSPECTION PROJECT – WORK ORDER NO. 1412792; AWARD OF BID NO. RPU-7200 That the Board of Public Utilities: 1. Approve the capital expenditure of $107,000 for Work Order No. 1412792, which includes all design, inspection, cleaning, change order contingencies, and construction management for the Potable Water Storage Reservoir Cleaning and Inspection Project, Bid No. RPU-7200; 2. Determine that the bid submitted by Applied Diving Services, Inc., of Tempe, Arizona, in the amount of $60,740, is non-responsive; and 3. Award a contract for the Potable Water Reservoir Cleaning and Inspection Project, Bid No. RPU-7200 to the lowest responsive bidder, Paso Robles Tank, Inc., of Paso Robles, California in the amount of $73,700. Attachments: Report Map 9 UTILITY AGREEMENT NO. 384 BETWEEN CITY OF RIVERSIDE PUBLIC UTILITIES AND RIVERSIDE COUNTY TRANSPORTATION COMMISSION That the Board of Public Utilities recommend that the City Council approve Utility Agreement No. 384 between RPU and RCTC for utility relocation activities as part of the RCTC’s Perris Valley Line Metrolink project. Attachments: Report Agreement City of Riverside Page 4 Printed on 2/28/2014 Board of Public Utilities Agenda March 7, 2014 DISCUSSION CALENDAR 10 CONSTRUCTION OF THE VAN BUREN BOULEVARD WATER DISTRIBUTION MAIN REPLACEMENT PROJECT - AWARD OF BID NO. RPU-7223 That the Board of Public Utilities: 1. Approve the capital expenditure of $2,622,000 for Work Order No. 1103067, which includes all design, construction, contract administration, inspection and construction contingency costs for the Van Buren Boulevard Water Distribution Main Replacement Project – Bid No. RPU-7223; 2. Award a contract for the construction of the Van Buren Boulevard Water Distribution Main Replacement Project – Bid No. RPU-7223 to the lowest responsive bidder, Trautwein Construction Inc., of Riverside, California, in the amount of $1,858,942; and 3. Authorize the issuance of change orders to the purchase order of up to 15% of the original amount for Bid No. RPU-7223 with such changes to be reported to the Board of Public Utilities at the conclusion of the project. (presentation by Kevin Milligan – 10 min) Attachments: Report Map 11 ENERGY DELIVERY CONTRACTOR PANEL: HISTORY OF THE ENERGY DELIVERY CONTRACTOR PANEL FOR ELECTRIC PUBLIC WORKS CONSTRUCTION PROJECTS AND MANAGEMENT OF BIDS AND PROJECTS That the Board of Public Utilities receive and file this oral update. (oral presentation by Pat Hohl – 15 min) City of Riverside Page 5 Printed on 2/28/2014 Board of Public Utilities Agenda March 7, 2014 12 RIVERSIDE PUBLIC UTILITIES 2014 FOUR-MONTH STRATEGIC GOALS – UPDATE FROM FEBRUARY 5, 2014 TO JUNE 15, 2014 PUBLIC UTILITIES MANAGEMENT STRATEGIC PLANNING RETREAT That the Board of Public Utilities receive the updated Strategic Plan Four-Month Goals for the period ending June 15, 2014. (presentation by Girish Balachandran – 5 min) Attachments: Report Attachment BOARD MEMBER/STAFF COMMUNICATIONS 13 SYSTEMATIC REPORTING ON CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 14 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 15 State and Federal Legislative Update - Update on pending legislation that may impact the Water and/or Electric Utility 16 Committee Reports - Electric Committee, Water Committee, Customer Relations/Finance Committee, and Ad Hoc Committee 17 Monthly Power Supply Report – January 2014 Attachments: Report 18 Financial Statements – December 2013 Attachments: Report 19 Power Supply Update 20 City Council Agendas – February 25, 2014 and March 4, 2014 Attachments: Agenda_CC 02-25-2014.pdf Agenda_CC 03-04-2014.pdf 21 Upcoming Meetings Attachments: Report City of Riverside Page 6 Printed on 2/28/2014 Board of Public Utilities Agenda March 7, 2014 22 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 7 Printed on 2/28/2014