Board of Public Utilities

City of Riverside Public Utilities Administration Office 3901 Orange Street Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Friday, June 20, 2014 8:30 AM Public Utilities Board Room - Orange Square MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARDS (presentation by Girish Balachandran and Assistant General Managers Badgett, Milligan, Hanson, Kerr, Bacich, and Nomura - 10 min) MINUTES 2 Approval of the regular minutes from the Board of Public Utilities meeting held on June 6, 2014. Attachments: draft minutes 06-06-2014.pdf City of Riverside Page 1 Printed on 6/13/2014 Board of Public Utilities Agenda June 20, 2014 CITIZENS PARTICIPATION If you would like to speak regarding a matter not on the printed Agenda, please come forward and stand until recognized by the Chair – Public Participation is limited to 3 minutes on all items included in the agenda. CONSENT CALENDAR Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it will be considered by the Board in separate action. Electric Items 3 UNDERGROUND ELECTRICAL INSTALLATION NEAR LA SIERRA AVENUE AND VISTA TERRACE FOR NEW TRACT 35932 AND TRACT 35932-1, 111 SINGLE FAMILY RESIDENCES - WORK ORDER NO. 1414754 That the Board of Public Utilities approve the estimated capital expenditure of $150,000 for Work Order No. 1414754 for the installation of 12 pad-mounted transformers, four underground structures, one pad-mounted junction cabinet and related distribution facilities for Tract 35932 and Tract 35932-1. Attachments: Report Map 4 UNDERGROUND ELECTRICAL INSTALLATION BETWEEN VALLEJO STREET AND GRANDE VISTA PARKWAY FOR NEW TRACT 36323, 52 SINGLE FAMILY RESIDENCES - WORK ORDER NO. 1414755 That the Board of Public Utilities approve the estimated capital expenditure of $66,000 for Work Order No. 1414755 for the installation of six pad-mounted transformers, one underground structure and related electric distribution facilities for Tract 36323. Attachments: Report Map City of Riverside Page 2 Printed on 6/13/2014 Board of Public Utilities Agenda June 20, 2014 5 MAGNOLIA PLAZA RELIABILITY PROJECT AWARD OF 69 kV CIRCUIT SWITCHER AND CAPACITOR BANK PURCHASE ORDERS – WORK ORDER NO. 1227700 That the Board of Public Utilities: 1. Approve the award of a Purchase Order in the amount of $62,507.16 to OneSource Distributors, of San Diego, California, for a 69 kV circuit switcher and associated equipment; and 2. Approve the award of a Purchase Order in the amount of $110,152.44 to Controllix Corporation, of Walton Hills, Ohio, for a capacitor bank. Attachments: Report Map 6 BID NO. 7178 – REJECTION OF BIDS FOR DETAILED INSPECTION OF OVERHEAD FACILITIES IN AREAS 2 THROUGH 5 – WORK ORDER NO. 1309936 That the Board of Public Utilities reject all bids for Bid No 7178 for Detailed Inspections of Overhead Facilities in Areas 2 through 5, and approve the release of all bid guarantees. Attachments: Report Maps Water Items 7 APPROVAL OF SECOND AMENDMENT TO MASTER AGREEMENT WITH MARIPOSA LANDSCAPES, INC. FOR LANDSCAPE MAINTENANCE AT VARIOUS PUBLIC UTILITIES PROPERTIES That the Board of Public Utilities: 1. Approve the Second Amendment to Master Agreement for General Landscape Maintenance at Various Public Utilities Properties, RFP No. 1242, with Mariposa Landscapes, Inc., of Irwindale, California from July 1, 2014 to June 30, 2015 in the amount of $239,634.16; and 2. Authorize the City Manager, or his designee, to execute the Second Amendment. Attachments: Report Agreement City of Riverside Page 3 Printed on 6/13/2014 Board of Public Utilities Agenda June 20, 2014 8 CHEMICAL TANK REPLACEMENTS - WORK ORDER NO. 1420685 That the Board of Public Utilities approve the expenditure of $57,200 for Work Order No. 1420685 for the purchase, removal and installation of three tanks at the Sixth Street, Gage and Sunnyside Chlorination Stations. Attachments: Report Other Items 9 CANCELLATION OF JULY 4th BOARD MEETING That the Board of Public Utilities consider the cancellation of the regularly scheduled July 4, 2014 Board meeting because of the holiday. 10 REVISIONS TO RIVERSIDE PUBLIC UTILITIES BOARD POLICY GUIDE, INCLUDING THE STANDING RULES That the Board of Public Utilities adopt the revised Board Policy Guide, including the Standing Rules. Attachments: Standing Rules Red Lined Report Standing Rules Clean DISCUSSION CALENDAR 11 ANNUAL PURCHASE ORDER REQUIREMENTS FOR FISCAL YEAR 2014-15 That the Board of Public Utilities approve the annual purchase order requirements for Fiscal Year 2014-15 in the estimated amount of $9,712,909, contingent upon final budget adoption by the City Council. (report by Laura Chavez-Nomura – 5 min) Attachments: Report City of Riverside Page 4 Printed on 6/13/2014 Board of Public Utilities Agenda June 20, 2014 12 HARVEY LYNN SUBSTATION POWER TRANSFORMER AND SWITCHGEAR REPLACEMENT – WORK ORDER NO. 1418023 That the Board of Public Utilities: 1. Approve a Purchase Order in the amount of $443,384.28 to Virginia Transformer Corp of Roanoke, Virginia, for a power transformer and associated equipment as part of the Harvey Lynn Substation Power Transformer and Switchgear Replacement project; and 2. Approve a Purchase Order in the amount of $887,603.40 to Myers Power Products of Ontario, California, for a switchgear and associated equipment as part of the Harvey Lynn Substation Power Transformer and Switchgear Replacement project. (report by George Hanson – 5 min) Attachments: Report Map 13 LIGHT EMITTING DIODE STREET LIGHT PILOT PROJECT – WORK ORDER NO. 1421550 That the Board of Public Utilities approve the estimated capital expenditure of $600,000 for Work Order No. 1421550 for the implementation of the LED Street Light Pilot Project in five different areas in the City. (report by George Hanson – 5 min) Attachments: Report Market St Project Location Map University Project Location Map Plaza Project Location Map Auto Center Project Locations Map Tyler Project Location Map City Wide Project Locations Map City of Riverside Page 5 Printed on 6/13/2014 Board of Public Utilities Agenda June 20, 2014 14 CONSTRUCTION OF THE JOHNSON WELL NO. 4 EQUIPPING AND 16-INCH PIPELINE PROJECT – AWARD OF BID NO. RPU-7207 – WORK ORDER NO. 1115202 That the Board of Public Utilities: 1. Award a contract for the construction of the Johnson Well No. 4 Equipping and 16-Inch Pipeline Project – Bid No. RPU-7207 to the lowest responsive bidder, Cora Constructors Inc., of Palm Desert, California, in the amount of $604,934; and 2. Approve the capital expenditure of $906,500 for Work Order No. 1115202, which includes all design, construction, contract administration, inspection and construction contingency costs for the Johnson Well No. 4 Equipping and 16-Inch Pipeline Project – Bid No. RPU-7207. (report by Kevin Milligan – 5 min) Attachments: Report Map 15 SOFTWARE PROCUREMENT FROM OSI SOFT AND CONSULTING SERVICES FROM WESTIN ENGINEERING INC. FOR IMPLEMENTATION OF OPERATIONS DATA MANAGEMENT SYSTEM – WORK ORDER NO. 1424073 That the Board of Public Utilities: 1. Approve Work Order No. 1424073 for implementation of the Operations Data Management System; 2. Approve the Second Amendment to the Professional Services Agreement with Westin Engineering, Inc., of Rancho Cordova, California, in the amount of $2,400,000 for consulting services; and 3. Approve the Purchase Order with OSI Soft, Inc., of San Leandro, California, in the amount of $480,427.50 for procurement of the Pi Software system for the Data Management System. (presentation by Kevin Milligan – 5 min) Attachments: Report Agreement City of Riverside Page 6 Printed on 6/13/2014 Board of Public Utilities Agenda June 20, 2014 16 UPDATE ON WATER SUPPLY PORTFOLIO PLANNING That the Board of Public Utilities: 1. Receive an update on the Riverside Public Utilities’ water supply portfolio planning; 2. Review and provide feedback on the draft “Policy Principles for Water Portfolio Management”; and 3. Authorize through the annual budget process the establishment of an internally restricted $10,000,000 reserve for future recycled water project projects. (presentation by Kevin Milligan – 30 min) Attachments: Report Attachment BOARD MEMBER/STAFF COMMUNICATIONS 17 SYSTEMATIC REPORTING ON CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 18 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 19 Safety Update 20 State and Federal Legislative and Regulatory Update - Update on pending legislation that may impact the Water and/or Electric Utility 21 Committee Reports – Electric Committee (June 6, 2014), Water Committee, Customer Relations/Finance Committee (May 9, 2014 Special and May 23, 2014), and Ad Hoc Committee Attachments: Customer Relations Special Mtg 05-09-2014.pdf Customer Relations Mtg 05-23-2014.pdf Electric Committee 06-06-2014.pdf 22 Monthly Update of Goals Attachments: Report City of Riverside Page 7 Printed on 6/13/2014 Board of Public Utilities Agenda June 20, 2014 23 Electric / Water Contract Panel Update – June 2014 Attachments: Report 24 Open and Closed Work Orders – May 2014 Attachments: Report 25 Water Highlights – May 2014 Attachments: Report 26 Power Supply Update 27 Financial Statements – April 2014 Attachments: Report 28 City Council Agendas – June 10, 2014 and June 17, 2014 Attachments: CC 06-10-2014.pdf CC 06-17-2014.pdf 29 Upcoming Meetings Attachments: Report 30 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 8 Printed on 6/13/2014