Board of Public Utilities

City of Riverside Public Utilities Administration Office 3901 Orange Street Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Friday, July 18, 2014 8:30 AM Public Utilities Board Room - Orange Square MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARDS (presentation by Girish Balachandran and Assistant General Managers Badgett, Milligan, Hohl, Kerr, Bacich, and Nomura - 10 min) MINUTES 2 Approval of the regular minutes from the Board of Public Utilities meeting held on June 20, 2014. Attachments: draft minutes of 06-20-2014.pdf City of Riverside Page 1 Printed on 7/14/2014 Board of Public Utilities Agenda July 18, 2014 CITIZENS PARTICIPATION If you would like to speak regarding a matter not on the printed Agenda, please come forward and stand until recognized by the Chair – Public Participation is limited to 3 minutes on all items included in the agenda. CONSENT CALENDAR Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it will be considered by the Board in separate action. Electric Items 3 BID NO. 7198 – REJECTION OF BIDS FOR MAGNOLIA PLAZA RELIABILITY PROJECT CONTRACT – WORK ORDER NO. 1227700 That the Board of Public Utilities reject all bids for Bid No. 7198 for the Magnolia Plaza Reliability Project Demolition and Site Preparation Contract, and approve the release of all bid guarantees. Attachments: Report Map 4 APPROVAL OF WORK ORDER NO. 1421502 AND PURCHASE OF POWERBASE SOFTWARE That the Board of Public Utilities: 1. Approve Work Order No. 1421502 in the amount of $135,000; 2. Approve the award of Purchase Order in the amount of $95,193.50 to Enoserv L.L.C. of Tulsa, Oklahoma, for Enoserv PowerBase software; 3. Approve the Master Services Agreement with Enoserv L.L.C.; 4. Approve the Software License Agreement with Enoserv L.L.C;. and 5. Authorize the City Manager, or his designee, to execute the Agreements. Attachments: Report Master Services Agreement Software License Agreement City of Riverside Page 2 Printed on 7/14/2014 Board of Public Utilities Agenda July 18, 2014 Other Items 5 ROOF REPLACEMENT AT GATEWAY AND UTILITY OPERATIONS CENTER FACILITIES That the Board of Public Utilities award a contract to C.I. Services, Inc., of Mission Viejo, California, for the roof replacement at the Gateway building at 3435 14th Street and the Utility Operations Center Building B, located at 2911 Adams Street in the amount of $208,000. Attachments: Report 6 PELLISSIER RANCH SOLAR PROJECT - DEVELOPMENT AGREEMENT WITH CITY OF COLTON That the Board of Public Utilities recommend that the City Council approve the Development Agreement with Colton for the proposed Project including participation in the development phase, and to the extent the Project proceeds, up to a 30% share of the Project output. Attachments: Report Agreement 7 REJECTION OF ALL BIDS FOR THE REHABILITATION OF VACANT SPACE AT THE MISSION SQUARE FACILITY FOR RELOCATION OF THE PUBLIC UTILITIES BOARD ROOM - BID NO. RPU-7248 That the Board of Public Utilities reject as non-responsive all bids for Bid No. RPU-7248 for the rehabilitation of vacant space at the Mission Square facility for relocation of the Public Utilities Board Room, and approve the release of all bid guarantees. Attachments: Report City of Riverside Page 3 Printed on 7/14/2014 Board of Public Utilities Agenda July 18, 2014 DISCUSSION CALENDAR 8 CONSTRUCTION OF THE COOK BOOSTER STATION REPLACEMENT PROJECT – AWARD OF BID NO. RPU-7247 – WORK ORDER NO. 1323229 That the Board of Public Utilities: 1. Award a contract for the construction of the Cook Booster Station Replacement Project – Bid No. RPU-7247 to the lowest responsive bidder, SCW Contracting, of Fallbrook, California, in the amount of $1,159,814; and 2. Approve the capital expenditure of $1,542,500 for Work Order No. 1323229, which includes all design, construction, contract administration, inspection and construction contingency costs for the Cook Booster Station Replacement Project – Bid No. RPU-7247. (report by Kevin Milligan – 5 min) Attachments: Report Map 9 LOW INCOME ASSISTANCE – SHARING HOUSEHOLDS ASSIST RIVERSIDE’S ENERGY PROGRAM CONTRACT AMENDMENT That the Board of Public Utilities approve and recommend that the City Council: 1. Approve a Fourteenth Amendment to the Agreement with the County of Riverside Department of Public Social Services – Department of Community Action to extend the SHARE program from July 1, 2014 through June 30, 2015 in the amount of $1.9 million; and 2. Authorize the City Manager, or his designee, to approve payments up to 25%, or $475,000, above the SHARE contract amount if allocated funds are depleted before the contract term ends. (presentation by Mike Bacich – 5 min) Attachments: Report Agreement City of Riverside Page 4 Printed on 7/14/2014 Board of Public Utilities Agenda July 18, 2014 10 2014 ANNUAL ELECTRIC RENEWABLES PORTFOLIO STANDARD COMPLIANCE FILING That the Board of Public Utilities receive and file this oral report. (oral presentation by Reiko Kerr – 10 min) 11 ADOPTION OF EMERGENCY ORDINANCE IMPLEMENTING CALIFORNIA STATE WATER RESOURCES CONTROL BOARD MANDATORY EMERGENCY DROUGHT RESPONSE REGULATIONS AND IMPLEMENTING REVISED WATER SHORTAGE CONTINGENCY PLAN That the Board of Public Utilities recommend that the City Council: 1. Adopt revisions to the City’s Water Shortage Contingency Plan as outlined in the attached document; and 2. Implement an emergency ordinance in response to the State Water Resources Control Board’s (SWRCB) emergency drought regulations as approved July 15, 2014. (report by Kevin Milligan – 10 min) Attachments: Report Attachment BOARD MEMBERS/STAFF COMMUNICATIONS 12 SYSTEMATIC REPORTING ON CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 13 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 14 Safety Update 15 Monthly Power Supply Report – May 2014 Attachments: Report 16 State and Federal Legislative and Regulatory Update - Update on pending legislation that may impact the Water and/or Electric Utility City of Riverside Page 5 Printed on 7/14/2014 Board of Public Utilities Agenda July 18, 2014 17 Committee Reports – Electric Committee, Water Committee, Customer Relations/Finance Committee, and Ad Hoc Committee 18 Monthly Update of Goals Attachments: Report 19 Electric / Water Contract Panel Update – July 2014 Attachments: Report 20 Open and Closed Work Orders – June 2014 Attachments: Report 21 Water Highlights – June 2014 Attachments: Report 22 Power Supply Update 23 Financial Statements – May 2014 Attachments: Report 24 City Council Agendas – June 24, 2014 and July 08, 2014 Attachments: Agenda_CC 06-24-2014.pdf Agenda_CC 07-08-2014.pdf 25 Upcoming Meetings Attachments: Report 26 Electric / Water Utility Acronyms Attachments: Report 27 FYI Attachments: FYI MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 6 Printed on 7/14/2014