Board of Public Utilities

City of Riverside Public Utilities Administration Office 3901 Orange Street Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Friday, September 5, 2014 8:30 AM Public Utilities Board Room - Orange Square MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary before the scheduled meeting time. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until the agenda item is called. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARDS (presentation by Girish Balachandran and Assistant General Managers Badgett, Milligan, Hohl, Kerr, Bacich, and Nomura - 10 min) City of Riverside Page 1 Printed on 8/29/2014 Board of Public Utilities Agenda September 5, 2014 MINUTES 2 Approval of the regular minutes from the Board of Public Utilities meeting held on August 15, 2014. Attachments: draft minutes of 08-15-2014.pdf CITIZENS PARTICIPATION If you would like to speak regarding a matter not on the printed Agenda, please come forward and stand until recognized by the Chair – Public Participation is limited to 3 minutes on all items included in the agenda. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Electric Items 3 AWARD OF BID NO. 7261 TO PURCHASE SUBSTATION TEST EQUIPMENT - WORK ORDER NO. 1425389 That the Board of Public Utilities: 1. Award of Bid No. 7261 in the amount of $296,373.60 to OneSource Distributors of Oceanside, California, for the purchase of substation test equipment; and 2. Approve Work Order No. 1425389 in the amount $296,373.60 for the procurement of substation test equipment. Attachments: Report City of Riverside Page 2 Printed on 8/29/2014 Board of Public Utilities Agenda September 5, 2014 4 MAGNOLIA PLAZA RELIABILITY PROJECT AWARD OF 69 KV SWITCHYARD ABOVE GRADE EQUIPMENT AND MATERIAL ORDER – WORK ORDER NO. 1227700 That the Board of Public Utilities approve a purchase order in the amount of $203,990 to Wesco Distribution Inc. of Aurora, Ohio, for 69 kV switchyard above grade equipment and material as part of the Magnolia Plaza Reliability Project. Attachments: Report Map 5 SUBSTATION GROUNDING STUDY - WORK ORDER NO. 1503436 That the Board of Public Utilities approve the capital expenditure of $380,406 for Work Order No. 1503436 for a substation grounding study. Attachments: Report 6 SUBSTATION UNDERGROUND ELECTRICAL CABLE STUDY - WORK ORDER NO. 1421209 That the Board of Public Utilities approve the capital expenditure of $204,213 for Work Order No. 1421209 for a Substation Underground Electrical Cable Study. Attachments: Report Water Items 7 CONSTRUCTION OF THE ROSE AVENUE AND MOUNTAIN AVENUE 8-INCH WATER DISTRIBUTION MAIN REPLACEMENT PROJECT – WORK ORDER NO. 1319864 That the Board of Public Utilities approve the capital expenditure of $393,000 for Work Order No. 1319864, which includes all design, construction, paving, contract administration, inspection and construction contingency costs for the Rose Avenue and Mountain Avenue 8-Inch Water Distribution Main Replacement Project. Attachments: Report Map City of Riverside Page 3 Printed on 8/29/2014 Board of Public Utilities Agenda September 5, 2014 8 SANTA ANA RIVER HABITAT CONSERVATION PLAN That the Board of Public Utilities recommend that the City Council approve the expenditures in an amount collectively not to exceed $325,000 to San Bernardino Valley Municipal Water District, Western Municipal Water District and San Bernardino Valley Water Conservation District to reimburse for direct and indirect costs associated with Riverside Public Utilities’ participation in the development of the Santa Ana River Habitat Conservation Plan. Attachments: Report Other Items 9 CHANGE ORDER NO. 1 TO PURCHASE ORDER NO. 151737 FOR CUSTOMER INFORMATION SYSTEM PAPERLESS WORK ORDER SYSTEM MOBILE TABLETS That the Board of Public Utilities approve Change Order No. 1 to Purchase Order No. 151737 with Group Mobile in the amount of $40,501.92 for 12 paperless work order mobile tablets. Attachments: Report DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. City of Riverside Page 4 Printed on 8/29/2014 Board of Public Utilities Agenda September 5, 2014 10 CONSTRUCTION OF THE WAYNE COURT AND CANTERBURY ROAD 8-INCH WATER DISTRIBUTION MAIN REPLACEMENT PROJECT - BID NO. RPU-7257 That the Board of Public Utilities: 1. Award a contract for the construction of the Wayne Court and Canterbury Road 8-Inch Water Distribution Main Replacement Project – Bid No. RPU-7257 to Trautwein Construction, Inc., of Riverside, California, in the amount of $1,586,705; and 2. Approve the capital expenditure of $2,239,400 for Work Order No. 1323233, which includes all design, construction, contract administration, inspection and construction contingency costs for the Wayne Court and Canterbury Road 8-Inch Water Distribution Main Replacement Project – Bid No. RPU-7257. (report by Kevin Milligan – 5 min) Attachments: Report Map 11 ASSEMBLY BILL 2514 - ENERGY STORAGE PROCUREMENT TARGET ADOPTION That the Board of Public Utilities recommend that the City Council adopt an Energy Storage Procurement Target per Assembly Bill 2514, of zero megawatt at this time as none of the viable applications of energy storage technologies/solutions that may benefit RPU are currently cost-effective. (presentation by Reiko Kerr – 5 min) Attachments: Report Attachment City of Riverside Page 5 Printed on 8/29/2014 Board of Public Utilities Agenda September 5, 2014 12 UTILITIES OPERATION CENTER HVAC REDUNDANCY PROJECT PHASE 2 AND GAS LINE IMPROVEMENT – BID NO. 7254 That the Board of Public Utilities: 1. Reject the bids received from Redline Air, Inc. and GM Climate Control, Inc. as non-responsive; 2. Award a contract for the construction of the HVAC system at the Utilities Operations Center, Bid No. 7254 to the lowest responsive bidder, Eberhard SMC, of Van Nuys, California, in the amount of $235,295; and 3. Approve the capital expenditure of $334,409 for Work Order No. 1319978 which includes the purchase, installation, new gas line with Southern California Edison and 10% change order contingency for the HVAC system at the Utilities Operations Center, Bid No. 7254. (report by Laura Chavez-Nomura – 5 min) Attachments: Report Site Map 13 MISSION SQUARE FIFTH FLOOR TENANT IMPROVEMENTS, BID NO. RPU-7266 - WORK ORDER NO. 1415543 That the Board of Public Utilities: 1. Award a contract for the construction of the Public Utilities Boardroom Rehabilitation, Bid No. RPU-7266 to the lowest responsive bidder, U.S. Dash Construction, Inc. of Woodland Hills, California, in the amount $379,000; 2. Authorize the expenditure of $129,033 to G/M Business Interiors for furniture including new board room table, training tables, chairs and casework in accordance with Purchasing Resolution No. 22576, Section 201 (g); and 3. Approve the estimated capital expenditure for Work Order No. 1415543 in the amount of $641,337, including a 10% contingency for the remodeling of approximately 2,900 square feet of unoccupied leased space on the fifth floor of the Mission Square office facility. (presentation by Steve Badgett – 10 min) Attachments: Report Floor Plan City of Riverside Page 6 Printed on 8/29/2014 Board of Public Utilities Agenda September 5, 2014 BOARD MEMBER/STAFF COMMUNICATIONS 14 SYSTEMATIC REPORTING ON CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 15 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 16 Safety Update 17 State and Federal Legislative and Regulatory Update - Update on pending legislation that may impact the Water and/or Electric Utility 18 Committee Reports – Electric Committee, Water Committee, and Customer Relations/Finance Committee 19 Monthly Power Supply Report – July 2014 Attachments: Report 20 City Council Agendas – August 26, 2014 Attachments: CC Agenda 08-26-2014.pdf 21 Upcoming Meetings Attachments: Report 22 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 7 Printed on 8/29/2014