Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Special Agenda - Final Thursday, June 4, 2015 8:30 AM Utility Operations Center / 2911 Adams Street MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARDS (presentation by Girish Balachandran and Assistant General Managers Milligan, Hohl, Kerr, Bacich, and Nomura - 10 min) City of Riverside Page 1 Printed on 6/3/2015 Board of Public Utilities Agenda - Final June 4, 2015 2 LEADERSHIP RIVERSIDE – “TRANSFORMER ART WRAP” That the Board of Public Utilities receive and file this oral presentation. (oral presentation by Drew Oberjuerge - 10 min) MINUTES 3 Approval of the regular minutes from the Board of Public Utilities meeting held on May 15, 2015. Attachments: draft minutes of 5-15-2015 meeting CITIZENS PARTICIPATION 4 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. PUBLIC HEARING 5 PUBLIC HEARING – CONSIDER ADOPTING THE 2015 UPPER SANTA ANA RIVER WATERSHED INTEGRATED REGIONAL WATER MANAGEMENT PLAN That the Board of Public Utilities: 1. Conduct a public hearing for review of the 2015 Upper Santa Ana River Watershed Integrated Regional Water Management Plan (2015 IRWMP); and 2. Approve and recommend that the City Council adopt the 2015 IRWMP. (presentation by Kevin Milligan – 10 min plus public input) Attachments: Report Public Notice Resolution Executive summary City of Riverside Page 2 Printed on 6/3/2015 Board of Public Utilities Agenda - Final June 4, 2015 CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Water Items 6 WEED ABATEMENT MAINTENANCE SERVICES FOR VARIOUS PUBLIC UTILITIES PROPERTIES – APPROVAL OF AGREEMENT WITH SCOTT TRACTOR SERVICE FOR $119,770 That the Board of Public Utilities: 1. Approve the Agreement for weed abatement maintenance services for various Public Utilities properties, RFP No. 1498, to Scott Tractor Services of Bloomington, California in the amount of $119,770; and 2. Authorize the City Manager, or his designee, to execute up to three additional one-year extensions to the term of the contract, if necessary, in annual amounts not –to-exceed the sum of (i) cost of the original contract (including change orders), and (ii) any negotiated price modifications based upon the Consumer Price Index (CPI). Attachments: Report Agreement 7 WAL-MART EXPANSION PROJECT (5200 VAN BUREN BOULEVARD) - WORK ORDER NO. 1503387 FOR $53,665 That the Board of Public Utilities approve Work Order No. 1503387 in the amount of $53,665 which includes City-provided construction services associated with the expansion of a Wal-Mart Store located at 5200 Van Buren Boulevard. Attachments: Report Map City of Riverside Page 3 Printed on 6/3/2015 Board of Public Utilities Agenda - Final June 4, 2015 Other Items 8 APPROVAL OF THE POWER SUPPLY INTEGRATED RESOURCE PLAN That the Board of Public Utilities recommend that the City Council approve and adopt the Power Supply Integrated Resource Plan. Attachments: Report Approved Minutes 02-20-2015 attachment DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 9 IVY STREET BRIDGE TEMPORARY BOOSTER STATION PROJECT FOR THE STATE ROUTE 91 HIGH OCCUPANCY VEHICLE LANE PROJECT - WORK ORDER N0.1112059 – CHANGE ORDER AUTHORITY OF $117,000 That the Board of Public Utilities recommend that the City Council: 1. Authorize staff to issue a change order to the construction contract with Hemet Manufacturing dba Genesis Construction (Bid No. 1033-12-03) in the amount of $117,000 to extend the maintenance period of the Ivy Street Bridge Temporary Booster Station Project pending completion of the State Route 91 HOV Lane Project (Bid No. 1033-12-03); and 2. Adopt a resolution further waiving the formal bidding requirements of City Charter Section 1109 for the issuance of the change order. (presentation by Kevin Milligan – 5 min) Attachments: Report Map Resolution City of Riverside Page 4 Printed on 6/3/2015 Board of Public Utilities Agenda - Final June 4, 2015 10 APPROVAL OF $1,000,000 FUNDING CONTRACT FOR PROPOSITION 84 INTEGRATED REGIONAL WATER MANAGEMENT ROUND 2 GRANT WITH SANTA ANA WATERSHED PROJECT AUTHORITY - RECYCLED WATER That the Board of Public Utilities recommend that the City Council: 1. Authorize the City Manager, or his designee, to sign the Funding Contract for Proposition 84 Integrated Regional Water Management (IRWM) Round 2 Implementation Grant with Santa Ana Watershed Project Authority and any amendments thereto; and 2. Authorize the City Manager, or his designee, to execute any documents necessary to administer the Funding Contract that are consistent with the established policies of the City Council. (report by Kevin Milligan – 5 min) Attachments: Report Attachment 11 PROPOSED ORDINANCE TO COMPLY WITH THE STATE WATER RESOURCES CONTROL BOARD MANDATORY EMERGENCY DROUGHT REGULATIONS That the Board of Public Utilities recommend that the City Council adopt the attached ordinance which: 1. Prohibits certain water uses; 2. Limits turf irrigation to three days per week during summer months and two days per week in the fall and winter; 3. Suspends enforcement of the landscape maintenance provisions for turf (grass) outlined in Chapter 6.14 of the Riverside Municipal Code; and 4. Implements enforcement procedures including potential fines up to $500 per infraction. (presentation by Kevin Milligan and Mike Bacich – 20 min) Attachments: Report Ordinance 1 Ordinance 2 City of Riverside Page 5 Printed on 6/3/2015 Board of Public Utilities Agenda - Final June 4, 2015 12 BIENNIAL CUSTOMER RELATIONS / MARKETING UPDATE TO THE BOARD OF PUBLIC UTILITIES HIGHLIGHTING OUTREACH AND OVERALL COMMUNICATIONS EFFORTS That the Board of Public Utilities receive and file this oral update. (oral presentation by Mike Bacich – 30 min) BOARD MEMBER/STAFF COMMUNICATIONS 13 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 14 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 15 Safety Update 16 State and Federal Legislative and Regulatory Update - Update on pending legislation that may impact the Water and/or Electric Utility 17 Committee Reports – Electric Committee, Water Committee and Customer Relations/Finance Committee 18 Monthly Power Supply Report – April 2015 Attachments: Report 19 Financial Report – March 31, 2015 Attachments: Report 20 City Council Agendas – May 19, 2015 and June 2, 2015 Attachments: CC Agenda 05-19-15 CC Agenda 06-02-15 21 Upcoming Meetings Attachments: Report 22 Electric / Water Utility Acronyms Attachments: Report City of Riverside Page 6 Printed on 6/3/2015 Board of Public Utilities Agenda - Final June 4, 2015 23 SCPPA Monthly Agenda / Minutes – April 23, 2015 Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 7 Printed on 6/3/2015