Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Meeting Date: Monday, May 9, 2016 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, April 27, 2016 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: City of Riverside Page 1 Board of Public Utilities Agenda May 9, 2016 CITIZENS PARTICIPATION 1 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Electric Items 2 POLE ATTACHMENT AND CONDUIT 10-YEAR LICENSE AGREEMENT BETWEEN EXTENET SYSTEMS, INC. AND THE CITY OF RIVERSIDE PUBLIC UTILITIES FOR AN ESTIMATED 10 YEAR INCOME OF $6,040 That the Board of Public Utilities recommend that the City Council: 1. Approve the 10-year Pole Attachment and Conduit License Agreement between ExteNet Systems, Inc. and the City of Riverside; and 2. Authorize the City Manager, or his designee, to execute the necessary documents Attachments: Report Pole Attachment City of Riverside Page 2 Board of Public Utilities Agenda May 9, 2016 Water Items 3 CONSTRUCTION OF THE MAGNOLIA AVENUE TECHITE PIPE REPLACEMENT PROJECT - BID NO. RPU-7346 – INCREASE WORK ORDER NO. 1406072 IN THE AMOUNT OF $104,804 That the Board of Public Utilities: 1. Approve an increase of $104,804 for Work Oder No. 1406072 for the Magnolia Avenue Techite Replacement Project – Bid No. RPU-7346; and 2. Authorize the issuance of a change order in the amount of $167,000 to Trautwein Construction, Inc. of Riverside, California. Attachments: Report Map Presentation Other Items 4 FIRST AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES FOR WATER COST OF SERVICE AND RATE DESIGN PROJECT EXTENDING THE TERM OF THE AGREEMENT TO DECEMBER 31, 2016 AND INCREASING THE CONTRACT AMOUNT BY $24,462 TO A TOTAL REVISED CONTRACT AMOUNT NOT TO EXCEED $149,835 That the Board of Public Utilities approve the First Amendment to the Professional Service Agreement with Carollo Engineers, Inc., of Riverside, California, for the Water Cost of Service Analysis and Rate Design, extending the term of the Agreement to December 31, 2016 and increasing the Agreement by $24,462 from the original contract agreement of $125,373 to a total amount not to exceed $149,835. Attachments: Report First Amendment Agreement City of Riverside Page 3 Board of Public Utilities Agenda May 9, 2016 5 CONSENT AND AGREEMENT REGARDING CITY OF RIVERSIDE GROUND LEASE WITH OSR DEVELOPMENT, LLC FACILITATING TENANT LEASE WITH GOLDEN STATE FC, LLC A SUBSIDIARY OF AMAZON.COM – 555 E. ORANGE SHOW ROAD, SAN BERNARDINO, CA; NO CHANGE TO TERM OR GROUND LEASE VALUE That the Board of Public Utilities recommend that the City Council: 1. Approve the Consent and Agreement Regarding Ground Lease Agreement between the City of Riverside and OSR Development, LLC; (“Landlord”) and 2. Authorize the City Manager, or his designee, to execute the Consent and Agreement Regarding Ground Lease, including making minor, non-substantive changes, and to sign all documents and instruments necessary to complete the transaction. Attachments: Report Golden State Agreement 6 APPROVAL OF PUBLIC UTILITIES DEPARTMENT 23.6% SHARE OF THE CITY FACILITY WI-FI IMPROVEMENT PROJECT, PROJECT TOTAL NOT TO EXCEED IS $291,682.11, UTILTIES SHARE NOT TO EXCEED $68,836.98 That the Board of Public Utilities approve the one-time expenditure not to exceed of $68,836.98 ($62,579.08 plus 10% contingency) plus and the annual recurring amount for maintenance of $7,679.46 for the Public Utilities share of the Agreement with Vector USA for the City Facility Wi-Fi Improvement Project Attachments: Report Agreement City of Riverside Page 4 Board of Public Utilities Agenda May 9, 2016 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 7 FIRST AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES FOR FINANCIAL AND PERFORMANCE AUDIT INCREASING THE AGREEMENT BY $19,874 FOR A TOTAL NOT TO EXCEED AMOUNT OF $154,874 That the Board of Public Utilities (Board) recommend the City Council approve the First Amendment to the Professional Service Agreement with Baker Tilly Virchow Krause, LLP (Baker Tilly) for Financial and Performance Audits of RPU, increasing the agreement by $19,874 for a total not to exceed amount of $154,874. (presentation by Lee McDougal – 10 min) Attachments: Report Agreement 8 OPERATIONAL DATA MANAGEMENT SYSTEM PROJECT; MODIFY SCOPE OF PROJECT, APPROVE ENTERPRISE SOFTWARE AGREEMENT WITH OSISOFT, AND APPROVE PROFESSIONAL SERVICES AGREEMENT WITH INDUSTRIAL EVOLUTION – IN THE AMOUNT OF $3,557,000 That the Board of Public Utilities: 1. Approve the Enterprise Agreement with OSIsoft, LLC and authorize the City Manager or his designee to execute the agreement in the amount of $2,079,832; 2. Approve the Professional Services Agreement with Industrial Evolution and authorize the City Manager or his designee to execute the agreement in the amount of $698,000; 3. Approve Work Order No. 1619634 in the amount of $3,557,000; and 4. Reduce Work Order No. 1424073 from $4,430,427 to $2,530,400. (presentation by Kevin Milligan – 10 min) Attachments: Report Enterprise Agreement - OSIsoft, LLC Agreement Industrial Evolution.pdf Presentation City of Riverside Page 5 Board of Public Utilities Agenda May 9, 2016 BOARD MEMBER/STAFF COMMUNICATIONS 9 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 10 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 11 Aliso Canyon Update 12 Financial Report – February 29, 2016 Attachments: Report 13 Electric / Water Contract Panel Update – April 2016 Attachments: Report 14 Water Highlights – March 2016 Attachments: Report 15 Monthly Power Supply Report – March 2016 Attachments: Report 16 SCPPA Monthly Agenda / Minutes – March 17, 2016 Attachments: Report 17 SCPPA Miscellaneous Billings – April 2016 Attachments: Report 18 City Council Agendas – April 19, 2016 and April 26, 2016 Attachments: CC Agenda 04-19-16 CC Agenda 04-26-16 CC 19 Upcoming Meetings Attachments: Report City of Riverside Page 6 Board of Public Utilities Agenda May 9, 2016 20 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. 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