Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Monday, May 23, 2016 6:30 PM Art Pick Council Chamber 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: Please note - The Trujillo Water Company meetings listed below are scheduled to begin at 6:30 p.m. in the Art Pick City Council Chambers. The regularly scheduled meeting of the Board of Public Utilities will immediately follow the water company meetings. 1 TRUJILLO WATER COMPANY SHAREHOLDERS ANNUAL MEETING Attachments: Report City of Riverside Page 1 Printed on 5/11/2016 Board of Public Utilities Agenda May 23, 2016 2 TRUJILLO WATER COMPANY DIRECTORS ORGANIZATIONAL MEETING Attachments: Report The Board will take a 5 minute break PRESENTATIONS 3 EMPLOYEE RECOGNITION AWARDS FOR THE EMPLOYEES COMPLETING THE SAFETY FOR SUPERVISORS COURSE That the Board of Public Utilities recognize the following employees for their dedication and contributions to safety within the organization: (video presentation by Girish Balachandran - 10 min) Attachments: Report Presentation MINUTES 4 Approval of the minutes from the Board of Public Utilities regular meeting held on April 25, 2016. Attachments: 04-25-2016 5 Approval of the minutes from the Board of Public Utilities regular meeting held on May 9, 2016. Attachments: 05-09-2016 CITIZENS PARTICIPATION 6 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. PUBLIC HEARING - CONTINUED TO JUNE 27, 2016 AT 6:30 PM 7 CONTINUED TO JUNE 27, 2016 AT 6:30 PM - PUBLIC HEARING - 2015 URBAN WATER MANAGEMENT PLAN (UWMP) That the Board of Public Utilities: 1. Conduct a public hearing for review of the 2015 Urban Water Management Plan; and 2. Recommend that the City Council adopt the 2015 Urban Water Management City of Riverside Page 2 Printed on 5/11/2016 Board of Public Utilities Agenda May 23, 2016 Plan. (presentation by Todd Jorgenson - 10 min plus public input) CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Electric Items 8 APPROVAL OF AMENDED AGREEMENT WITH UTILIQUEST, L.L.C. FOR UNDERGROUND LOCATING SERVICES FOR $807,000 OVER TWO YEARS That the Board of Public Utilities: 1. Approve the expenditure of $784,060 for RPU underground locating services to be performed by Utiliquest L.L.C.; and 2. Recommend that the City Council approve the First Amendment to Professional Consultant Services Agreement with Utiliquest, L.L.C. of Alpharetta, Georgia for underground locating services for Riverside Public Utilities Electric, Water, and Public Works Sewer, in an amount not to exceed $807,000, and extending the term by two years. Attachments: Report Agreement 9 APPROVAL OF AWARD OF A PURCHASE ORDER TO ONE SOURCE DISTRIBUTORS FOR AN ELECTRICAL GENERATOR AND TRAILER FOR $126,382 That the Board of Public Utilities approve the award of a purchase order in the amount of $126,382.96 to One Source Distributors, Oceanside, CA for a 300kVA (kilo-Volt-Amp) electrical generator and trailer. Attachments: Report 10 PROFESSIONAL SERVICES AGREEMENT WITH UTILITY SYSTEM EFFICIENCIES, INC. RFP 1557 FOR RIVERSIDE TRANSMISSION RELIABILITY PROJECT FOR $160,680 That the Board of Public Utilities: City of Riverside Page 3 Printed on 5/11/2016 Board of Public Utilities Agenda May 23, 2016 1. Approve a professional services agreement with Utility System Efficiencies, Inc. for strategic planning and evaluation of alternatives for the Riverside Transmission Reliability Project (RTRP) in the amount of $160,680; 2. Authorize the City Manager, or his designee, to execute the areement; and 3. Authorize a Purchase Order to Utility System Efficiencies, Inc. in the amount of $160,680. Attachments: Report Agreement Other Items 11 THE UNIVERSITY OF CALIFORNIA RIVERSIDE’S PROPOSAL FOR RIVERSIDE PUBLIC UTILITIES’ ENERGY INNOVATIONS GRANT FOR $100,000. That the Board of Public Utilities approve and recommend that the City Council approve the UCR request for an Energy Innovations Grant in the amount of $100,000, to be paid in three installments to be funded in Fiscal Year 2016-17, to research Coordinated Energy Management in Net-Zero Mixed-Use Buildings. Attachments: Report Agreement 12 PUBLIC UTILITIES BOARD COMMITTEE ASSIGNMENTS That the Board of Public Utilities receive and file the Board Committee Assignments: (1) Electric Committee Jennifer O’Farrell (Chair) Ron Cole Kevin Foust Justin Scott-Coe (2) Water Committee Andrew Walcker (Chair) Darrell Ament David Crohn Jennifer O’Farrell (3) Customer Relations/Finance Committee Dave Austin (Chair) Justin Scott-Coe (Vice Chair) Jennifer O’Farrell (Electric Chair) City of Riverside Page 4 Printed on 5/11/2016 Board of Public Utilities Agenda May 23, 2016 Andrew Walcker (Water Chair) Attachments: Report 13 FIRST AMENDMENT TO THE AGREEMENT WITH LEIDOS ENGINEERING, LLC., FOR PROFESSIONAL CONSULTANT SERVICES FOR ELECTRIC COST OF SERVICE AND RATE DESIGN PROJECT EXTENDING THE TERM OF THE AGREEMENT TO APRIL 30, 2017 AND INCREASING THE CONTRACT AMOUNT BY $21,150 TO A REVISED CONTRACT AMOUNT OF $146,150 That the Board of Public Utilities approve the First Amendment to the Professional Service Agreement with Leidos Engineering, LLC., of Denver, Colorado, for the Electric Cost of Service Analysis and Rate Design, extending the term of the Agreement to April 30, 2017 and increasing the Agreement by $21,150 from the original contract amount of $125,000 to a revised contract amount of $146,150. Attachments: Report Agreement 14 ANNUAL RETAIL ELECTRIC PROVIDER POWER SOURCE DISCLOSURE REPORT TO THE CALIFORNIA ENERGY COMMISSION, ANNUAL POWER CONTENT LABEL, AND ATTESTATION That the Board of Public Utilities: 1. Approve the Annual Power Source Disclosure Report for calendar year 2015; 2. Attest as to the accuracy of the Annual Power Source Disclosure Report; 3. Approve the annual Power Content Label for calendar year 2015; and 4. Authorize the City Manager, or his designee, to execute and submit the attestation. Attachments: Report Power Disclosure Report Power Content Label 15 GRANT OF EASEMENTS TO SANBAG IN CONNECTION WITH I-215 BARTON ROAD INTERCHANGE IMPROVEMENT PROJECT – GRAND TERRACE, CA That the Board of Public Utilities recommend that the City Council approve SANBAG: 1. Right of Way Contract - State Highway Agreement Parcel 23362-1 and 23362-2, in the amount of $8,830 for a 1,031 square foot roadway easement and 904 square foot Temporary Construction Easement, and; City of Riverside Page 5 Printed on 5/11/2016 Board of Public Utilities Agenda May 23, 2016 2. Right of Way Contract - State Highway Agreement Parcel 23765, in the amount of $500 for a 213 square foot Temporary Construction Easement, and; 3. Authorize the City Manager, or his designee, to sign all documents and instruments necessary to complete the transaction. Attachments: Report Contract 23362 Contract 23765 16 LOW INCOME ASSISTANCE – SHARING HOUSEHOLDS ASSIST RIVERSIDE’S ENERGY PROGRAM CONTRACT AMENDMENT - $1,000,000 That the Board of Public Utilities approve and recommend that the City Council: 1. Approve a Sixteenth Amendment to the Agreement with the County of Riverside Department of Public Social Services – Department of Community Action to extend the SHARE program from July 1, 2016 through June 30, 2017 in the amount of $1,000,000; and 2. Authorize the City Manager, or his designee, to approve payments up to 25%, or $250,000, above the SHARE contract amount if allocated funds are depleted before the contract term ends. Attachments: Report Agreement DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 17 APPROVAL OF RIVERSIDE PUBLIC UTILITIES UPDATED FISCAL POLICIES That the Board recommend that the City Council: 1. Approve the updated RPU Fiscal Policies; and 2. Direct staff to annually review the Fiscal Policies and update, at a minimum, once every three years to reflect needed changes to policy. (presentation by Russ Hissom, Baker Tilly - 15 min) Attachments: Report Baker Tilly Report Fiscal Policies Presentation City of Riverside Page 6 Printed on 5/11/2016 Board of Public Utilities Agenda May 23, 2016 18 APPROVAL OF WORK ORDER NO. 1514752 FOR $2,198,993 AND AWARD OF A PURCHASE ORDER TO DELTA STAR FOR A MOBILE SUBSTATION FOR $1,977,993 That the Board of Public Utilities: 1. Approve Work Order No. 1514752 in the amount of $2,198,993; and 2. Approve the award of a purchase order in the amount of $1,977,993 to Delta Star, Inc. of San Carlos, California, for a 30 MVA (mega-Volt-Amp) mobile substation. (presentation by Pat Hohl - 10 min) Attachments: Report Presentation 19 SUMMER 2016 OUTLOOK REPORT FOR WATER AND ELECTRIC RESOURCES AND RELIABILITY That the Board of Public Utilities receive and file this presentation and oral update. (presentation by Pat Hohl and Todd Jorgenson - 30 min) Attachments: Report Presentation BOARD MEMBER/STAFF COMMUNICATIONS 20 SYSTEMATIC REPORTING ON MEETINGS / CONFERENCES / SEMINARS BY BOARD MEMBERS AND/OR STAFF: Justin Scott-Coe provided a brief update on the Association of California Water Agencies spring conference that he attended in Monterey the week of May 2. 21 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 22 Open and Closed Work Orders - April 2016 Attachments: WO Reports 23 City Council Agenda's for May 3, 2016 and May 10, 2016 City of Riverside Page 7 Printed on 5/11/2016 Board of Public Utilities Agenda May 23, 2016 Attachments: CC Agenda - 05-03-16 CC Agenda - 05-10-16 24 Upcoming Meetings 25 Electric / Water Utility Acronyms Attachments: Acronyms 26 Quarterly Board of Public Utilities Attendance Report - Jan, Feb, and March 2016 Attachments: PUB Attendance report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 8 Printed on 5/11/2016