Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Meeting Date: Monday, February 13, 2017 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, February 1, 2017 3900 Main Street Riverside, CA 92522 The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: City of Riverside Page 1 Board of Public Utilities Agenda February 13, 2017 PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARD TO THE PROJECT TEAM FOR THE UTILITIES OPERATION CENTER LOCKER ROOM IMPROVEMENT PROJECT That the Board of Public Utilities recognize Staci Sullivan, Utilities Principal Analyst; Christina Guerrero, Project Coordinator; Gerald McAllister, Principal Engineer; Jeff Hill, Utilities Electric Supervisor; Andy Lindsay, Utilities Water Superintendent; and Carlos Adame, Building Maintenance Specialist for their excellent work on the Utilities Operation Center Locker Room Improvement Project. (presentation by Girish Balachandran – 10 min) Attachments: Report Presentation CITIZENS PARTICIPATION 2 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Minutes 3 Approval of the minutes from the Board of Public Utilities regular meeting held on January 23, 2017. Attachments: Draft 01-23-2017 Minutes City of Riverside Page 2 Board of Public Utilities Agenda February 13, 2017 Other Items 4 COMMERCIAL LEASE AGREEMENT – MISSION SQUARE OFFICE BUILDING WITH VIVIAN YOUNGER, DBA YOUNGER & COMPANY, CPA’S, FOR A TWO-YEAR TERM AT 3750 UNIVERSITY AVENUE, SUITE 570, IN THE AMOUNT OF $233,880; SUBLEASE AGREEMENT BETWEEN YOUNGER & COMPANY, CPA’S AND GARCIA & REED, LLP FOR A PORTION OF THE SPACE That the Board of Public Utilities recommend that the City Council: 1. Approve the Commercial Lease Agreement – Mission Square Office Building with Vivian Younger dba Younger & Company, CPA’s, for a two-year term with an option for a three year extension, for approximately 3,556 square feet of rentable space located at 3750 University Avenue, Suite 570; 2. Approve the Sublease Agreement between Younger & Company, CPA’s and Garcia & Reed, LLP, for a portion of the space; and 3. Authorize the City Manager, or his designee, to execute the Commercial Lease Agreement – Mission Square Office Building, and the optional three year extension, with Vivian Younger dba Younger & Company, CPA’s, including making minor, non-substantive changes, and to sign all documents and instruments necessary to complete the transaction. Attachments: Report Lease Agreement Younger Sublease 2017 5 2017 ANNUAL INTEREST RATE OF 0.02% TO BE PAID ON CUSTOMER DEPOSITS That the Board of Public Utilities approve the annual interest rate of 0.02% for customer deposits. Attachments: Report City of Riverside Page 3 Board of Public Utilities Agenda February 13, 2017 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 6 RIVERSIDE PUBLIC UTILITIES ECONOMIC AND SOCIAL IMPACT ANALYSIS REPORT AND PRESENTATION BY UNIVERSITY OF CALIFORNIA FORECAST, LLC. That the Board of Public Utilities receive and file the Riverside Public Utilities Economic and Social Impact Analysis Report and presentation as prepared and presented by University of California Forecast, LLC. (presentation by Dr. Robert Kleinhenz, UCR Forecast LLC – 30 min) Attachments: Report Riverside Public Utilities Impact Analysis Presentation 7 RIVERSIDE PUBLIC UTILITIES STRATEGIC PLAN 2017-2021 That the Board of Public Utilities receive and file the Utility 2.0 Strategic Plan: 2017-2021. (presentation by Girish Balachandran – 30 min) Attachments: Report Utility 2.0 strategic plan January 2017 Presentation City of Riverside Page 4 Board of Public Utilities Agenda February 13, 2017 8 REQUEST FOR PROPOSAL NO 1602 FOR THE ENERGY DELIVERY CONSULTANT PANEL, PROFESSIONAL CONSULTANT SERVICE AGREEMENTS TO PROVIDE ENERGY DELIVERY ENGINEERING SERVICES, FOR A TERM ENDING JUNE 30, 2019 - TOTAL NOT TO EXCEED $2,000,000 PER CONSULTANT That the Board of Public Utilities: 1. Approve the Professional Consultant Services Agreements for the Energy Delivery Consultant Panel to provide energy delivery engineering services for a term ending June 30, 2019, and for a total not to exceed compensation of $2,000,000 per consultant; and 2. Authorize the City Manager, or his designee, to execute the Professional Consultant Services Agreements for the Energy Delivery Consultant Panel and related documents with all selected firms. (presentation by George Hanson – 5 min) Attachments: Report Engineering Discipline Categories Contracts Bid Recommendation Presentation City of Riverside Page 5 Board of Public Utilities Agenda February 13, 2017 9 RESOLUTION AUTHORIZING CITY MANAGER TO ISSUE PURCHASE ORDERS UNDER THE CONTRACTOR PANELS That the Board of Public Utilities recommend that the City Council adopt a resolution: 1. Authorizing the City Manager, or his designee, to issue purchase orders for the award of each individual project to the lowest responsible and responsive bidder, if the expenditure has been approved by either the Board of Public Utilities or the City Council, as applicable; 2. Directing the City Manager to update the City’s Resolution No. 22576 (Purchasing Resolution) to reference the procedures for the award of a project under these panels; and 3. Directing the City Manager to seek Board approval to add qualified contractors to any panel. (presentation by George Hanson and Todd Jorgenson – 10 min) Attachments: Report Resolution Presentation 10 AWARD BID NO. RPU-7416 FOR THE WOOD STREETS STREETLIGHT REPLACEMENT PROJECT PHASE 2 TO INTERNATIONAL LINE BUILDERS INC. OF RIVERSIDE, CALIFORNIA, IN THE AMOUNT OF $1,963,203.11 – APPROVE WORK ORDER NO. 1523553 FOR $2,300,000 That the Board of Public Utilities: 1. Award Bid No. RPU-7416 for the Wood Streets Streetlight Replacement Project Phase 2, to the lowest responsive bidder International Line Builders Inc, Riverside, California, in the amount of $1,963,203.11; and 2. Approve Work Order No. 1523553 in the amount of $2,300,000. (presentation by George Hanson – 5 min) Attachments: Report Bid Recommendation Presentation City of Riverside Page 6 Board of Public Utilities Agenda February 13, 2017 11 CONSTRUCTION OF THE FY16/17 GROUNDWATER WELL REHABILITATION PROJECT – AWARD OF BID NO. RPU-7454 TO GENERAL PUMP COMPANY, INC. OF SAN DIMAS, CALIFORNIA, IN THE AMOUNT OF $906,020 – APPROVE WORK ORDER NO. 1712389 FOR THE RAUB 7 WELL IN THE AMOUNT OF $267,288, WORK ORDER NO. 1712675 FOR THE RAUB 6 WELL IN THE AMOUNT OF $297,582, WORK ORDER NO. 1712676 FOR THE TIPPECANOE WELL IN THE AMOUNT OF $301,454, WORK ORDER NO. 1712677 FOR THE GAGE 92-3 WELL IN THE AMOUNT OF $264,626 AND WORK ORDER NO. 1712678 FOR THE FLUME 3 WELL IN THE AMOUNT OF $255,672 FOR A TOTAL PROJECT COST OF $1,386,622 That the Board of Public Utilities: 1. Award a contract for the construction of the FY16/17 Groundwater Well Rehabilitation Project – Bid No. RPU-7454 to the lowest responsive and responsible bidder, General Pump Company, Inc. of San Dimas, California, in the amount of $906,020; 2. Approve five work orders for capital expenditures, including all design, construction, contract administration, inspection and construction contingency costs, for the FY16/17 Groundwater Well Rehabilitation Project, for a total project not to exceed $1,386,622; a. Work Order No. 1712389 for the Raub 7 Well in the amount of $267,288; b. Work Order No. 1712675 for the Raub 6 Well in the amount of $297,582; c. Work Order No. 1712676 for the Tippecanoe Well in the amount of $301,454; d. Work Order No. 1712677 for the Gage 92-3 Well in the amount of $264,626; and e. Work Order No. 1712678 for the Flume 3 Well in the amount of $255,672; 3. Authorize the City Manager, or his designee, to increase or decrease the five individual work order amounts included in the FY16/17 Groundwater Well Rehabilitation Project, for a total project cost not to exceed $1,386,622. (presentation by Todd Jorgenson - 10 min) Attachments: Report Bid Recommendation Presentation BOARD MEMBER/STAFF COMMUNICATIONS 12 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF City of Riverside Page 7 Board of Public Utilities Agenda February 13, 2017 13 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 14 City Council / Committee Agendas – January 24, 2017 and February 7, 2017 Attachments: CC Agenda 01-24-17 CC Agenda 02-07-17 15 Water Highlights – December 2016 Attachments: Report 16 Monthly Power Supply Report – December 2016 Attachments: Report 17 Financial Statements – November 2016 Attachments: Report 18 Upcoming Meetings Attachments: Report 19 Electric / Water Utility Acronyms Attachments: Report RECOGNITIONS 20 RECOGNITION OF BOARD MEMBERS JUSTIN SCOTT-COE AND RON COLE That the Board of Public Utilities recognize Board Members Justin Scott-Coe and Ron Cole for their hard work and dedication serving on the Board of Public Utilities. (presentation by Girish Balachandran - 15 min) Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 8 Board of Public Utilities Agenda February 13, 2017 City of Riverside Page 9