Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Meeting Date: Monday, June 12, 2017 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, May 31, 2017 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: TRUJILLO WATER COMPANY ANNUAL MEETINGS 1 TRUJILLO WATER COMPANY SHAREHOLDERS ANNUAL MEETING Attachments: Agenda City of Riverside Page 1 Board of Public Utilities Agenda June 12, 2017 2 TRUJILLO WATER COMPANY DIRECTORS ORGANIZATIONAL MEETING Attachments: Agenda The Board will take a 5 minute break CITIZENS PARTICIPATION 3 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Minutes 4 Approval of the minutes from the Board of Public Utilities regular meeting held on May 22, 2017. Attachments: draft 05-22-2017_Minutes City of Riverside Page 2 Board of Public Utilities Agenda June 12, 2017 Electric Items 5 AWARD OF A PURCHASE ORDER TO CROWN TECHNICAL SYSTEMS OF FONTANA, CALIFORNIA FOR THE MOUNTAIN VIEW SUBSTATION AUTOMATION SYSTEM PROJECT IN THE AMOUNT OF $71,259 - APPROVE WORK ORDER NO. 1709828 FOR $180,000 That the Board of Public Utilities: 1. Approve the award of purchase order for $71,259 to Crown Technical Systems Fontana, California, for substation automation equipment and additional miscellaneous material for the Substation Automation System (SAS) Upgrade Project at Mountain View Substation; and 2. Approve Work Order No. 1709828 in the amount of $180,000. Attachments: Report Other Items 6 ANNUAL REPORT ON THE CITY OF RIVERSIDE’S USE OF ALLOWANCE VALUE AND PROCEEDS OF GREENHOUSE GAS (GHG) ALLOWANCES That the Board of Public Utilities receive, review and file this update on the City of Riverside’s use of allowance value and proceeds of Greenhouse Gas (GHG) Allowances. Attachments: Report Permissible Use of Greenhouse Gas Allowance Value and Proceeds Policy Presentation 7 APPROVAL OF ANNUAL PURCHASE ORDERS AND EXISTING CONTRACT PURCHASE ORDERS FOR FISCAL YEAR 2017-18 TOTALING $9,160,996 That the Board of Public Utilities: 1. Approve ten (10) annual purchase orders for Fiscal Year 2017-18 with an estimated total amount of $2,889,862; and 2. Approve seventeen (17) purchase orders for existing contracts for Fiscal Year 2017-18 with an estimated total amount of $6,271,134. Attachments: Report Annual PO Exhibits Presentation City of Riverside Page 3 Board of Public Utilities Agenda June 12, 2017 8 COMMERCIAL MULTI-TENANT LEASE - TRIPLE NET MISSION SQUARE AGREEMENT WITH MIKE KIM, LAURA KIM AND PARAMOUNT CELLULAR WORLD, LLC, FOR A FIVE-YEAR TERM AT 3750 UNIVERSITY AVENUE, SUITE 110, IN THE AMOUNT OF $169,505.77 That the Board of Public Utilities recommend that the City Council: 1. Approve the Commercial Multi-Tenant Lease – Triple Net Mission Square Agreement with Mike Kim, Laura Kim and Paramount Cellular World, LLC, of Cerritos, California, for a five-year term with an option for a five-year extension, for approximately 1,185 square feet of rentable space located at 3750 University Avenue, Suite 110; and 2. Authorize the City manager, or his designee, to execute the Commercial Multi-Tenant Lease – Triple Net Mission Square Agreement, and the optional five-year extension, with Mike Kim, Laura Kim and Paramount Cellular World, LLC, including making minor, non-substantive changes, and to sign all documents and instruments necessary to complete the transaction. Attachments: Report Lease Agreement 9 APPROVAL FOR THE ANNUAL PURCHASE OF MUNICIPAL SERVICES STATEMENT PAPER STOCK FROM AMERICAN SOLUTIONS FOR BUSINESS FOR $57,900 That the Board of Public Utilities approve the annual purchase of municipal services statement paper stock from American Solutions for Business as a follow on from Bid No. 6418 in the amount of $57,900 Attachments: Report 10 SECOND AMENDMENT TO THE AGREEMENT WITH SECURICON, LLC FOR PROFESSIONAL CONSULTANT SERVICES FOR A PHYSICAL AND CYBER SECURITY VULNERABILITY ASSESSMENT EXTENDING THE TERM OF THE AGREEMENT TO JUNE 30, 2018, IN THE AMOUNT OF $96,000 FOR A TOTAL CONTRACT AMOUNT OF $472,200 That the Board of Public Utilities approve the Second Amendment to the Professional Service Agreement with Securicon, LLC for the Security Assessment to extend the term through June 30, 2018, with an increase of $96,000 for a total contract amount of $472,200, including 10% contingency applied to original contract amount. Attachments: Report Agreement City of Riverside Page 4 Board of Public Utilities Agenda June 12, 2017 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 11 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH INDUSTRIAL EVOLUTION, INC. TO EXTEND THE TERM FOR ADDITIONAL YEAR AND ADD $724,000 FOR THE ADDITIONAL SERVICES NEEDED FOR PHASE II OF THE OPERATIONAL DATA MANAGEMENT SYSTEM, TOTAL CONTRACT AMOUNT OF $1,422,000; INCREASE WORK ORDER NO. 1619634 IN THE AMOUNT OF $1,350,000 FOR A TOTAL OF $4,907,000 That the Board of Public Utilities: 1. Approve the amendment to the Professional Services Agreement with Industrial Evolution, Inc. for one additional year and authorize the City Manager or his designee to execute the agreement with an increase of $724,000 for a total amount of $1,422,000; and 2. Approve the increase to Work Order No. 1619634 in the amount of $1,350,000 for Phase II of the Operational Data Management System Project, bringing the overall project and work order total to $4,907,000. (presentation by Mujib Lodhi – 10 min) Attachments: Report Agreement Presentation City of Riverside Page 5 Board of Public Utilities Agenda June 12, 2017 12 APPROVAL OF WORK ORDER NO. 1707248 IN THE AMOUNT OF $3,000,000 AND PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH UTILIWORKS LLC FOR ADVANCED METERING INFRASTRUCTURE UPGRADE, FOR A TERM OF FIVE YEARS - IN THE AMOUNT OF $ 2,756,360 That the Board of Public Utilities: 1. Approve Work Order No. 1707248 in the amount of $3,000,000 for the Management Services and Expertise for the Advanced Metering Infrastructure Upgrade; 2. Approve a Professional Consultant Services Agreement with Utiliworks Consulting for the Advanced Metering Infrastructure upgrade project in the amount of $2,756,360 for a term of five years; and 3. Authorize the City Manager, or his designee, to execute the Professional Consultant Services Agreement with Utiliworks Consulting, including making minor, non-substantive changes, and to sign all documents and instruments necessary to complete the transactions. (presentation by Mujib Lodhi – 15 min) Attachments: Report Agreement Bid Recommendation Presentation City of Riverside Page 6 Board of Public Utilities Agenda June 12, 2017 13 CONSTRUCTION OF THE JACKSON STREET RECYCLED WATER PIPELINE PROJECT (PHASE I) – 18,600 FEET OF NEW RECYCLED WATER PIPELINE – REJECTION OF THE BID SUBMITTED BY MNR CONSTRUCTION, INC. OF BALDWIN PARK, CALIFORNIA – AWARD OF BID NO. RPU-7465 TO TRAUTWEIN CONSTRUCTION, INC. OF RIVERSIDE, CALIFORNIA, IN THE AMOUNT OF $7,162,460 – APPROVE THE INCREASED EXPENDITURE FOR WORK ORDER NO. 1521905 OF $8,109,000 FOR A REVISED WORK ORDER TOTAL OF $8,609,000 That the Board of Public Utilities: 1. Reject as non-responsive the bid submitted by MNR Construction, Inc. of Baldwin Park, California, in the amount of $6,983,700 (Schedule A: $6,676,400 + Schedule B: $307,300); 2. Award a contract for the construction of the Jackson Street Recycled Water Pipeline Project (Phase I) – Bid No. RPU-7465 to the lowest responsive and responsible bidder, Trautwein Construction, Inc. of Riverside, California, in the amount of $7,162,460 (Schedule A: $6,976,859 + Schedule B: $185,601); and 3. Approve the increased expenditure for Work Order No. 1521905 of $8,109,000 for a revised total of $8,609,000, which includes all design, construction, paving, contract administration, inspection, and construction contingency costs for the Jackson Street Recycled Water Pipeline Project (Phase I). (presentation by Todd Jorgenson – 10 min) Attachments: Report Bid Award Recommendation Presentation City of Riverside Page 7 Board of Public Utilities Agenda June 12, 2017 14 UPDATE ON THE DECOMMISSIONING STATUS OF SAN ONOFRE NUCLEAR GENERATION STATION, USE OF SETTLEMENTS AND COST RECOVERIES OF $11,244,000 TO PARTIALLY DEFEASE EXISTING DEBT, RETENTION OF FINANCE TEAM FOR DEBT DEFEASANCE TRANSACTION, AND TRANSFER OF $11,244,000 FROM UNDESIGNATED RESERVES TO A BOND DEFEASANCE DESIGNATED RESERVE That the Board of Public Utilities recommend that the City Council: 1. Receive and file the update on the status of the decommissioning of San Onofre Nuclear Generation Station; 2. Authorize the use of settlements and cost recoveries received of $11,244,000 to partially defease existing debt; 3. Retain the various financing team members for the debt defeasance transaction, as outlined in the report below; 4. Authorize the City Manager, or his delegate, to execute individual agreements with each financing team member that will be negotiated closer to the actual defeasance of the bonds, for not to exceed $65,000; and 5. Establish a bond defeasance designated reserve account within the Electric Fund, as determined by the Finance Department, and authorize the transfer of settlements and cost recoveries received of $11,244,000 to the designated reserve for bond defeasance. (presentation by Danny Garcia – 10 min) Attachments: Report Presentation City of Riverside Page 8 Board of Public Utilities Agenda June 12, 2017 15 BOARD OF PUBLIC UTILITIES ANNUAL REPORT TO THE CITY COUNCIL ON JUNE 27, 2017 BY THE BOARD CHAIR That the Board of Public Utilities: 1. Discuss and provide input for the Public Utilities annual report to the City Council on June 27, 2017 by Board Chair Dave Austin; and 2. Receive and file this report. (presentation by Girish Balachandran – 10 min) Attachments: Report BPU letter to Chair Austin Presentation BOARD MEMBER/STAFF COMMUNICATIONS 16 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 17 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 18 Safety Update 19 Aliso Canyon Update 20 Electric / Water Utility Acronyms Attachments: Report 21 City Council / Committee Agendas – May 23, 2017 and June 6, 2017 Attachments: CC Agenda 05-23-17 REVISED CC Agenda 06-06-17 22 RPU Drought and Conservation Efforts / Groundwater Level Update as of April 2017 Attachments: Report City of Riverside Page 9 Board of Public Utilities Agenda June 12, 2017 23 Water Highlights – April 2017 Attachments: Report 24 Monthly Power Supply Report – April 2017 Attachments: Report 25 SCPPA Monthly Agenda I Minutes – April 20, 2017 Attachments: Report 26 Upcoming Meetings Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. 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