City Council

C-1 459 ROANOKE CITY COUNCIL-REGULAR SESSION August 6, 2018 9:00a.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board on Monday, August 6, 2018, at 9:00 a.m., at Fallon Park Elementary School, 502 19th Street, S. E, City of Roanoke, Virginia, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2- 15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke ( 1979), as amended, and pursuant to Resolution No. 41181-070218 adopted by the Council on Monday, July 2, 2018. PRESENT: Council Members Michelle L. Dykstra (arrived late), John A. Garland, Djuna L. Osborne, Joseph L. Cobb, William D. Bestpitch, and Mayor Sherman P. Lea, Sr.-6. ABSENT: Council Member Anita J. Price-1. OFFICERS PRESENT: RobertS. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. The Mayor declared the existence of a quorum. SCHOOL BOARD TRUSTEES PRESENT: William B. Hopkins, Jr., Elizabeth C. S. Jamison, Laura D. Rottenborn, Richard M. Willis, Jr., and Chairman Annette M. Lewis-5. SCHOOL BOARD TRUSTEES ABSENT: Mark K. Cathey and Lutheria H. Smith-2. Representing the City of Roanoke: Sherman M. Stovall, Assistant City Manager for Operations; and R. Brian Townsend, Assistant City Manager for Community Development. Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent of Roanoke City Public Schools; Timothy R. Spencer, Senior City Attorney and Legal Counsel of Roanoke City Schools; and Cindy H. Poulton, Clerk of the Roanoke City School Board. SCHOOLS: Mayor Lea welcomed everyone to the first joint meeting of City Council and the Roanoke City School Board in the fiscal year; and he thanked School Board Trustee Jamison on renaming of Stonewall Jackson Middle School. Chairman Lewis welcomed everyone to the meeting and announced that all Roanoke City Public Schools were fully accredited. 460 Rita D. Bishop, Superintendent, expressed excitement about the construction and changes to Fallon Park Elementary School and introduced Martha Chester, Architect, Hughes Associates, to present an update on the construction of the new school. Fallon Park Elementary School Project Overview: Ms. Chester advised that after the ground breaking in late February, the project took off nicely and was on schedule despite the rainy weather and upon completion, the school would have 26 classrooms, 4 resource rooms, 4 special education classrooms, a library and many associate spaces. Council Member Bestpitch inquired about special consideration of handicapped students and ADA accessibility; whereupon, Dr. Bishop emphasized close attention to ADA accessibility and the School would contain an elevator for handicapped students. At this point, Council Member Dykstra entered the meeting. (9:15a.m.) Trauma-Informed Discipline: Dr. Bishop explained that trauma in the lives of children effected the way children behaved in school; therefore, the school division were training all staff under a trauma- informed discipline to equip staff with the tools to tune in and care for students experiencing trauma. She introduced Tasha Steele, Director of Guidance, who was currently working on training staff. Council Member Dykstra commented that trauma in students was not necessarily one major event, but an everyday life occurrence that causes stress; and it is important to empower everyone in the community to help. Council Member Bestpitch inquired about the community partnerships with regard to trauma-informed care; whereupon, Dr. Bishop advised that the School Division has collaborated with Carilion on matters of mental health, mindfulness and stress relief for teachers and students. Ms. Steele added that the schools also works with Blue Ridge Behavioral Healthcare and Total Action for Progress. Vice-Mayor Cobb asked about primary trauma issues for students; whereupon, Ms. Steele advised that poverty, homelessness, broken homes and domestic violence were at the top of the list and that the Adverse Childhood Experiences (ACE) website had great information with regard to trauma related issues in children.  461 Security Enhancements Update: Dr. Bishop introduced Deputy Police Chief Eric Charles, and commented that school security enhancements were underway. She noted that Kenneth S. Trump, President, National School Safety and Security Services would return to Roanoke on November 6 to meet with school officials to review security measures. Mayor Lea inquired on the status of the four new School Resource Officers; whereupon, Dr. Bishop stated that the new officers were currently in training prior to entering the schools. City access to School Athletic Facilities: Mayor Lea thanked Dr. Bishop for her efforts on allowing access to school facilities for the community. Dr. Bishop expressed appreciation to the Roanoke Parks and Recreation Department and all future concerns forwarded to Dan Lyons, Deputy Superintendent for Operations. Training and duties of School Resource Officers: Council Member Bestpitch expressed concern with statements about rookie officers placed in schools without proper training. He stressed that the statements were false and procedures were definitely in place regarding appropriate training for School Resource Officers. Dr. Bishop agreed to forward copies of the School Resource Officer training manual to the City Clerk for distribution to the City Council, upon request. Deputy Police Chief Chester Smith commented that most School Resource Officers were on the job an average of 12 years prior to entering the school system. In response to an inquiry from Council Member Dykstra on recruitment of School Resource Officers, Deputy Charles advised the School Division approached some officers because of their good rapport with children, while others have submitted transfers for placement in the schools. Job skills training initiatives and workforce development: Vice-Mayor Cobb advised that although the school division ROTEC Program was strong, a gap remained in workforce development training and readiness. He asked what strategies were in place in addition to the CCAP Program at Virginia Western Community College. Dr. Bishop replied that young adults be hired as apprentices because many children do not receive good, meaningful summer employment. She noted that Virginia Western Community College also had a great workforce development program in place and Magic City Ford had a great apprenticeship program as well. 462 Leadership development curriculum partnering with the City: Vice-Mayor Cobb questioned if all City schools has had a leadership program similar to Highland Park Elementary School where 12 students, per year, received training on how to be leaders; whereupon, Dr. Bishop remarked that school leadership programs survey needed to be conducted, but programs probably were not as extensive as needed; and added perhaps students interested in government could partner with City Council to learn more about local government. Dr. Bishop thanked Trustee Hopkins on the success of the "Books and Breakfast" Program at Hurt Park Elementary School in which families could enjoy complimentary breakfast, story time, and the opportunity to choose books to take home. Trustee Hopkins replied that the credit belonged to the Turn the Page ministry who organized and hosted each event and provided the books. In terms of the graduation rate, Council Member Bestpitch asked for confirmation; whereupon, Dr. Bishop replied that the rate sustained from last year. Chairman Lewis thanked the Council for their support and opined that Roanoke was the best urban school district in the country. There being no further business, Chairman Lewis declared the School Board meeting adjourned at 10:24 a.m. There being no further business, Mayor Lea declared the Council meeting in recess at 10:24 a.m., and be reconvened in the Council Chamber, immediately following a Legislative Committee meeting. At 12:00 p.m., the Council meeting reconvened in the Council Chamber, Mayor Lea presiding and all Members of the Council in attendance, with the exception of Council Members Bestpitch, Dykstra and Price. He called attention to the following items for action: VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.)  463 Vice-Mayor Cobb moved that Council concur in the request of the Mayor to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Osborne and adopted by the following vote: AYES: Council Members Garland, Osborne, Cobb and Mayor Lea-4. NAYS: None-0. (Council Members Bestpitch and Dykstra were not present when vote was recorded.) (Council Member Price was absent.) 2018 CITIZEN OF THE YEAR AWARD: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2018 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(1 0), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that Council concur in the request of the Mayor to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Garland and adopted by the following vote: AYES: Council Members Garland, Osborne, Cobb and Mayor Lea-4. NAYS: None-0. (Council Members Bestpitch and Dykstra were not present when vote was recorded.) (Council Member Price was absent.) PERSONNEL MATTER, BEING THE ANNUAL PERFORMANCES OF THE COUNCIL-APPOINTED OFFICERS: A communication from Council Member Dykstra, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council- Appointed Officers, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 464 Council Member Osborne moved that Council concur in the request of Council Member Dykstra to convene in Closed Meeting as abovementioned. The motion was seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members Garland, Osborne, Cobb and Mayor Lea-4. NAYS: None-0. (Council Members Bestpitch and Dykstra were not present when vote was recorded.) (Council Member Price was absent.) At this point, Council Members Bestpitch and Dykstra entered the meeting (12:04 p.m.). DISPOSITION OF AN APPROXIMATELY ONE ACRE PORTION OF CITY- OWNED PROPERTY LOCATED AT 2424 BRAMBLETON AVENUE, S. W.: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of an approximately one acre portion of City-owned property located at 2424 Brambleton Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Garland moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Osborne and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Bestpitch, Cobb and Mayor Lea-6. NAYS: None-0. (Council Member Price was absent.) DISPOSITION OF APPROXIMATELY 12.10 ACRES PORTION OF CITY- OWNED PROPERTY, BEING THREE PARCELS LOCATED AT 2839, 2903, AND 0 PETERS CREEK ROAD, N. W.: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of approximately 12.10 acres portion of City-owned property, being three parcels located at 2839, 2903, and 0 Peters Creek Road, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.)  465 Council Member Dykstra moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Bestpitch, Cobb and Mayor Lea-6. NAYS: None-0. (Council Member Price was absent.) DISCUSSION AND CONSIDERATION OF THE ACQUISITION OF REAL PROPERTY FOR PUBLIC PURPOSES: A communication from the City Manager requesting that Council convene in a Closed Meeting for discussion and consideration of the acquisition of real property for public purposes, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Garland moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Bestpitch. Mayor Lea called attention to Council Member Dykstra having noted for the record a personal conflict of interest at the July 16, 2018 Council meeting. There being no comments by the Council Members, the request of the City Manager to convene in the abovementioned Closed Meeting was adopted by the following vote: AYES: Council Members Garland, Osborne, Bestpitch, Cobb and Mayor Lea-5. NAYS: None-0. (Council Member Price was absent.) (Council Member Dykstra abstained from voting.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: NONE. 466 At 12:07 p.m., Mayor Lea declared the Council Meeting in recess for a Closed Meeting to be held in the Council's Conference Room, Room 451; and thereafter to be reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Lea presiding. PRESENT: Council Members Michelle L. Dykstra, John A. Garland, Djuna L. Osborne, Anita J. Price, William D. Bestpitch, Joseph L. Cobb and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Myles P. Hixon, Associate Pastor, St. John Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. FIRST CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting just concluded, primarily a discussion and consideration of the acquisition of real property for public purposes, Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members Garland, Osborne, Bestpitch, Cobb and Mayor Lea-5. NAYS: None-0. (Council Member Price abstained due to being absent during the Closed Meeting.) (Council Member Dykstra abstained due to personal conflict of interest.) SECOND CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting just concluded, Council Member Dykstra moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any  467 motion by which any Closed Meeting was convened were heard, discussed or considered by City Council, with the exception of discussion and consideration of the acquisition of real property for public purposes. The motion was seconded by Vice- Mayor Cobb and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Bestpitch, Cobb and Mayor Lea-6. NAYS: None-0. (Council Member Price abstained due to being absent during the Closed Meeting.) PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: ISSUES WITH SERVICE PROVIDED BY COX COMMUNICATIONS SOLUTIONS: Steve Mabry, 3524 Windsor Oaks Circle, S. W., appeared before the Council concerning issues with service provided by Cox Communications Solutions. SEEKING SUPPORT TO BAN THE USE OF PLASTIC BAGS: Essence Lynch, 3306 Kershaw Road, N. W., appeared before the Council seeking support to ban the use of plastic bags. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. He called attention to the removal of Consent Agenda Item C-4 to be considered separately due to a conflict of interest by Council Member Garland. LOCAL OFFICE ON AGING, INC., FOR TAX EXEMPTION OF REAL PROPERTY LOCATED AT 4932 FRONTAGE ROAD, N. W.: A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, to consider a request of the Local Office on Aging, Inc., for tax exemption of real property located at 4932 Frontage Road, N. W. , was before the body. (See communication on file in the City Clerk's Office.) 468 Council Member Bestpitch moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. GRANTING A 15 FOOT-WIDE AND 5 FOOT-WIDE PUBLIC WATERLINE EASEMENTS AND A 10 FOOT-WIDE TEMPORARY CONSTRUCTION EASEMENT AT 0 VAN WINKLE ROAD, S. W., TO THE WESTERN VIRGINIA WATER AUTHORITY: A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, to consider granting a 15 foot-wide and 5 foot-wide public waterline easements and a 10 foot-wide temporary construction easement at 0 Van Winkle Road, S. W., to the Western Virginia Water Authority, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. LEASING OF APPROXIMATELY 5,709 SQUARE FEET OF SPACE, INCLUDING THE MEZZANINE AREA, IN THE FIRST FLOOR OF THE CHURCH AVENUE PARKING GARAGE LOCATED AT 101 CHURCH AVENUE, S. W., TO THE UNITED STATES POSTAL SERVICE: A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, August 20, 2018, at 7:00p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, for the leasing of approximately 5, 709 square feet of space, including the mezzanine area, in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S. W., to the United States Postal Service for the operation of a Downtown Branch Post Office, was before the body. (See communication on file in the City Clerk's Office.)  469 Council Member Bestpitch moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. CONVEYANCE OF RESIDUE PARCELS TO THE CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY (RRHA) AND H. R. FOUNDATION, INC., (HR FOUNDATION): A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, to authorize conveyance of residue parcels to the City of Roanoke Redevelopment and Housing Authority (RRHA) and H. R. Foundation, Inc., (HR Foundation), was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. ANNUAL REPORT OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE: Annual report of the Economic Development Authority of the City of Roanoke for Fiscal Year ending June 30, 2018, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Council Member Bestpitch moved that the Annual Report be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. 470 ANNUAL REPORT OF THE WESTERN VIRGINIA WATER AUTHORITY, BOARD OF DIRECTORS: Annual report of the Western Virginia Water Authority, Board of Directors, for Fiscal Year ending June 30, 2018, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Council Member Bestpitch moved that the Annual Report be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. OATHS OF OFFICE-ROANOKE PENSION PLAN BOARD-FAIR HOUSING BOARD: Reports of qualification of Carolyn H. Glover as a City Retiree representative of the City of Roanoke Pension Plan, Board of Trustees, for a term of office ending June 30, 2020; and Nicole J. Calhoun as a member of the Fair Housing Board to fill the unexpired term of office of Dennis Light for a term of office ending March 31, 2021, were before the body. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Bestpitch moved that the reports of qualification be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. EXPANSION OF THE WILLIAMSON ROAD AREA SERVICE DISTRICT: A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, September 17, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, to consider the expansion of the Williamson Road Area Service District, was before the body. (See communication on file in the City Clerk's Office.) Council Member Garland advised of a personal conflict of interest and read the following statement into record:  471 "STATEMENT OF CONFLICT OF INTEREST I, John A. Garland, state that I have a personal interest in Agenda Section 4, Consent Agenda, Item C-4 of the 2: 00 p.m. Session of City Council on August 6, 2018, regarding a communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, September 17, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, to consider the expansion of the Williamson Road Area Service District, because I have been engaged by Fort Knox 5411 Williamson Road LLC, the owner of the properties affected by this proposal, to provide engineering services for these properties. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting Witness the following signature made this 6th day of August 2018. S/John A. Garland John A. Garland, Member of Council" (See Statement of Conflict of Interest on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members Dykstra, Osborne, Price, Bestpitch, Cobb and Mayor Lea-6. NAYS: None-0. (Council Member Garland abstained from voting.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY MANAGER: CITY MANAGER: BRIEFINGS: 472 Fire Station No. 7 Update The City Manager advised that the briefing was to provide information with regard to the options available for the restoration or the building of a new Fire Station No. 7. He introduced the team which consisted of Brenda Landes, Vice-President, SFCS Architects; Luke Sims, Architect, SFCS Architects; Mark Showmaker, Director of Public Facilities, KZF Design; David Ross, Director of Design, KZF Design; and Tom Austin, Professional Engineer, Mattern & Craig, who highlighted the following information: (See copy of presentation on file in the City Clerk's Office.) Ms. Landes advised that two viable options were studied to preserve the existing station and provide a functional fire station as well as to replace the existing station. Mr. Showmaker pointed out that Concept A would consist of a full demolition of existing station, aligning the apparatus bays with Memorial Avenue, living spaces to be placed in a south two-story wing, maintain architectural style of demolished station to reinforce the character of historic district. He further noted that Concept C would maintain an original portion of the existing station, apparatus bays angled, with rear access off Our Street, living spaces incorporated in a two-story addition and renovated existing station, and architectural design would be similar to the existing station. Mr. Austin reviewed the challenges surrounding both concepts such as limited or obstructed parking lot access during the staging of apparatus vehicles, differences in elevation and grade, chance of flooding into the apparatus bay and opportunities for drainage. He pointed out construction costs were slightly higher for renovation and expansion, mainly due to selective demolition around and within the existing building, i.e., removal of hazardous materials, lead and mold, and additional fees for various services. He explained that both projects were not within budget. In closing, Mr. Austin advised if the Council was to move forward today, bid documents could be available January of 2019, with construction to begin around the end of March 2019. Mayor Lea recognized the following citizens to speak on the matter: Drew Abel, representing the Roanoke Firefighters Association, spoke in opposition of the renovation and expansion of the existing Fire Station No. 7. He noted that the welfare of the current firefighters and the services provided to the citizens must be considered first and construction of a new facility would increase employee safety and improve service delivery.  473 Mark Ferguson, 356 Walnut Avenue, S. W., Unit D, spoke in support of the renovation and expansion of Fire Station No. 7, noting that he started an online petition to save the historic Fire Station No. 7 that had garnered more than 5,000 signatures. Ariel Clark, 1010 3rd Street, S. W., read a written statement on behalf of her father, Mark Clark, Owner, Southwest Restoration, who could not be present at the meeting. The letter advised that as a Virginia building contractor specializing in historic preservation, he felt that the durability of a historic building constructed with quality materials and craftsmanship should not be questioned. He noted that planning updates to the existing Fire Station No. 7 was an instance to honor the past while building for the future. William Perdue, 2255 Westover Avenue, S. W., spoke in support of the preservation of the existing fire station and pointed out that safety and history were the main issues and the building could be safe for the firefighters, the community and preserve the historical character of that building. Allison Blanton, 1701 Arlington Road, S. W., on behalf the Roanoke Valley Preservation Foundation, spoke in favor of the renovation and expansion, noted that the City of Roanoke benefited greatly in the last 20 years from historic preservation, more than one hundred buildings renovated have been tracked and represented over $250 million in private investment, and that the City needed to take a leadership position and preserve the existing Fire Station No. 7. Barbara Duerk, 2607 Rosalind Avenue, S. W., representing South Roanoke Neighborhood Association, spoke in favor of the renovation and expansion and advised that the past must be preserved to establish a future. Michael Kennedy, 2019 Windsor Avenue, S. W., spoke in favor of the renovation and expansion of Fire Station No. 7. Mike Pulice, 1715 Bluemont Avenue, S. W., spoke in favor of the renovation and expansion of the existing fire station and advised that the building was a key contributing factor in the Grandin Road Commercial Historic District international register of historic places in 2002 and preservation was often challenging, but rewards included a more attractive and interesting City and better quality of life. 474 Discussion: Council Member Garland thanked the architects for the presentation and commented that it was extremely important to collect as much information to be respectful to all sides in the matter. He questioned the importance of knowing whether the existing building contained mold and asbestos; whereupon, Mr. Austin replied that it was important; however, the manner in which it would be removed would vary based on the renovation or removal of the existing building. With regard to an inquiry by Council Member Osborne about response times and if a study had been conducted; whereupon, it was stated no detailed analysis had been conducted. However, circulation distance had been reviewed; and it was difficult to quantify the level changes from standpoint of traversing steps and ramps in terms of making turns in emergencies and day-to-day operations. Council Member Garland reiterated his support of the option to save the historic fire station. Following additional comments from Council Member Dykstra and Vice-Mayor Cobb, Council Member Bestpitch inquired as to the onset of the original discussion to replace Fire Station No 7. The Assistant City Manager of Operations advised that based on conversations two or three years ago, the intent was to begin funding the project; but because of the economy, other priorities preceded the project. Based on the sentiments of the Council Members, Mayor Lea advised that the majority of Council still desired to move forward with building a new Fire Station No. 7. In closing, he thanked the architects and engineers for an informative presentation. Revision to Financial Policies Update The City Manager advised the briefing was to follow up on the information provided at the July 16 Council Meeting with regard to the revision of the City's financial policies. Amelia Merchant, Director of Finance, highlighted the following information: Funding of Revised Reserve Policies • Unassigned Fund Balance o Current Balance: $29,757,294.00 o 10.7% of FY 2017expenditures • Fully fund at 12% level by FY 2021 • Average annual required contribution: $1.4 million • Estimated required contribution of $7.1 million from FY 2019 to FY 2023 • Stabilization Reserve • Current Balance: $0  475 • Fully fund at 3% level by FY 2023 • Average annual required contribution: $1.9 million • Estimated required contribution of $9.5 million from FY 2019 to FY 2023 Funding Sources • FY 2019 Budgeted sources: $1,841,578.00 o $1, 125,000.00 annually for reserve funding o $405,620.00 excess revenue held for reserves o $310,958.00 excess debt service savings from BAN issuance • Additional Sources o Economic and Community Development Reserve cash- $1,084,384.00 (as of 5/31/2018) o Risk Fund cash reserve- $10,987,596.00 (as of 6/30/2017) o Interest earnings from Capital Projects fund o Sale of future surplus general government real property o Residual year end revenue in excess of expenditures • Approximately $5.1 million to be identified over 5 years from listed Additional Sources Ms. Merchant explained the policy revisions and noted that with the close of fiscal 2018 the target for the unassigned fund balance would move from 10.7 percent to 10.8 percent, a minimum increase of 0.1 percent as it had been the City's practice for the last several years to show some movement for the bond rating agencies in increasing the unassigned fund balance. The Director of Finance concluded that the model was very conservative, and thought best to update the model to keep the budget practices in sync. She added the Council would receive progress reports regarding both models. The City Manager reminded the Council, as mentioned during the briefing by Davenport at a previous Council meeting; the effort is predominantly to secure the City's position relative to credit ratings, to maintain the current rating, which affected the cost of borrowing money. Following additional comments by the Council, Ms. Merchant advised the matter would be on City Council's August 20 agenda for action. Mayor Lea thanked Ms. Merchant for the informative presentation. He advised the briefing as being received and filed. 476 ITEMS RECOMMENDED FOR ACTION: ADDITIONAL FUNDS FOR THE WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD PROGRAM YEAR 2017 WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) FUNDS FOR AWARD PERIOD JULY 1, 2017 TO JUNE 30, 2019: The City Manager submitted a written communication recommending additional funds for the Western Virginia Workforce Development Board Program Year 2017 Workforce Innovation and Opportunity Act (WIOA) funds for award period July 1, 2017 to June 30, 2019. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#41193-080618) A RESOLUTION acknowledging and recognizing the PY2017 Workforce Innovation and Opportunity Act ("WIOA") funding from the Virginia Community College System in the amount of $15,418.00 for WIOA activities, for the award period of July 1, 2017, through June 30, 2019, the foregoing funding to be administered by the Western Virginia Workforce Development Board. (For full text of resolution, see Resolution Book No. 79, page 761.) Council Member Price moved the adoption of Resolution No. 41193-080618. The motion was seconded by Council Member Dykstra. Mayor Lea expressed concern about cosmetology not appearing on the Workforce Development Board "In Demand Occupations List"; however, barber schools were on the list. The City Manager explained that Black Diamond School of Beauty made a request to the Board to have cosmetology included on the list; but the Board denied the request. He added Black Diamond explored several options; none was successful. Following additional comments by Mayor Lea, Resolution No. 41193-080618 was adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0.  477 WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD DISLOCATED WORKER WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA): The City Manager submitted a written communication recommending Western Virginia Workforce Development Board Dislocated Worker Workforce Innovation and Opportunity Act (WIOA) funds for award period April 1, 2018 to September 30, 2018. (For full text, see communication on file in the City Clerk's Office.) Council Member Dykstra offered the following resolution: (#41194-080618) A RESOLUTION acknowledging and recogmz1ng the Workforce Innovation and Opportunity Act ("WIOA") funding from the Virginia Community College System in the amount of $25,000.00 for WIOA Local Workforce Development Area Brand Transition activities, for the award period of April 1, 2018, through September 30, 2018, the foregoing funding to be administered by the Western Virginia Workforce Development Board. (For full text of resolution, see Resolution Book No. 79, page 762.) Council Member Dykstra moved the adoption of Resolution No. 41194-080618. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. ACCEPTANCE OF A CASH DONATION FROM LAMAR OUTDOOR ADVERTISING: The City Manager submitted a written communication recommending acceptance of a cash donation from Lamar Outdoor Advertising for landscaping at the lnterstate-581 Interchange and Orange Avenue, N. W. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#41195-080618) A RESOLUTION accepting a donation of funds from Lamar Outdoor Advertising to the City as part of the Beautify Roanoke Interchanges Through Enhancement (BRITE) Program to assist with the maintenance of the landscaping at the 1-581 Interchange with Orange Avenue; authorizing the City Manager to execute any necessary documents, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such donation; and expressing the City's appreciation for such donation. (For full text of resolution, see Resolution Book No. 79, page 763.) 478 Council Member Price moved the adoption of Resolution No. 41195-080618. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. Council Member Dykstra offered the following budget ordinance: (#41196-080618) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to the VDOT Comprehensive Roadside project, amending and reordaining certain sections of the 2018 - 2019 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 79, page 764.) Council Member Dykstra moved the adoption of Budget Ordinance No. 41196- 080618. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. FRANKLIN ROAD CURB, GUTTER AND SIDEWALK PROJECT: The City Manager submitted a written communication recommending acceptance of additional funding from the Virginia Department of Transportation for the Franklin Road Curb, Gutter and Sidewalk Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Dykstra offered the following resolution: (#41197-080618) A RESOLUTION accepting the additional Virginia Department of Transportation's ("VDOT") award of funds to the City in the total amount of $208,567.00 for the Franklin Road Improvements project; authorizing the City Manager to execute a revised Appendix A to a VDOT Standard Project Administration Agreement for Federal-aid Projects; and authorizing the City Manager to take certain other actions in connection with the above matters and project. (For full text of resolution, see Resolution Book No. 79, page 765.)  479 Council Member Dykstra moved the adoption of Resolution No. 41197-080618. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. Council Member Dykstra offered the following budget ordinance: (#41198-080618) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to the Franklin Road Pedestrian Improvements project, amending and reordaining certain sections of the 2018 - 2019 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 79, page 766.) Council Member Dykstra moved the adoption of Budget Ordinance No. 41198- 080618. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. MEDICAID EXPANSION: The City Manager submitted a written communication recommending acceptance and appropriation of funding from the Commonwealth of Virginia in connection with Medicaid expansion. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#41199-080618) A RESOLUTION authorizing acceptance of the funding from the FY2019 - 2020 Medicaid Expansion from the Commonwealth of Virginia to the City of Roanoke ("City") through the Virginia Department of Social Services ("VOSS"); establishing six new positions in the Department of Social Services; and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 79, page 766.) 480 Council Member Price moved the adoption of Resolution No. 41199-080618. The motion was seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. Council Member Dykstra offered the following budget ordinance: (#41200-080618) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for Medicaid expansion as set forth by the Virginia General Assembly, amending and reordaining certain sections of the 2018 - 2019 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 79, page 767.) Council Member Dykstra moved the adoption of Budget Ordinance No. 41200- 080618. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. CITY'S SMART SCALE APPLICATIONS: The City Manager submitted a written communication recommending adoption of a resolution in support of the City's SMART SCALE applications. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#41201-080618) A RESOLUTION supporting four applications and authorizing the City Manager to submit such applications to the Virginia Department of Transportation (VDOT) for funds from the SMART SCALE Program for certain projects; and authorizing the City Manager to take certain actions in connection with such projects. (For full text of resolution, see Resolution Book No. 79, page 768.) Council Member Bestpitch moved the adoption of Resolution No. 41201-080618. The motion was seconded by Council Member Dykstra.  481 Council Member Garland requested a briefing on the four applications. The City Manager responded briefings could be individual meetings with Council Members or through his weekly updates. Council Member Garland remarked that there be future briefings, with additional details. There being no additional comments, Resolution No. 41201-080618 was adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. ADDITIONAL COMMONWEALTH ATTORNEY POSITION: The City Manager submitted a written communication recommending authorization of an additional Commonwealth Attorney position. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#41202-080618) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Compensation Board for a Commonwealth's Attorney Office staff position, amending and reordaining certain sections of the 2018 - 2019 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 79, page 769.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 41202- 080618. The motion was seconded by Council Member Dykstra. Following comments about appropriate funding from the Compensation Board for a Commonwealth's Attorney Office staff position, Budget Ordinance No. 41202-080618 was adopted by the following vote: A YES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. AMENDMENTS TO TWO CONTRACTS FOR THE TRANSPORTATION STRUCTURES INSPECTION PROGRAM (2014- 2018) YEAR FIVE OF FIVE: The City Manager submitted a written communication recommending issuance and execution of amendments to two contracts for the Transportation Structures Inspection Program (2014- 2018) Year Five of Five. (For full text, see communication on file in the City Clerk's Office.) 482 Council Member Price offered the following resolution: (#41203-080618) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with AECOM Technical Services, Inc., for additional professional services for the fifth year of the City's Transportation Structures Inspection Program (2014-2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. (For full text of resolution, see Resolution Book No. 79, page 770.) Council Member Price moved the adoption of Resolution No. 41203-080618. The motion was seconded by Council Member Osborne and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0. Council Member Bestpitch offered the following resolution: (#41204-080618) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with Mattern & Craig, Inc., for additional professional services for the fifth year of the City's Transportation Structures Inspection Program (2014 - 2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. (For full text of resolution, see Resolution Book No. 79, page 771.) Council Member Bestpitch moved the adoption of Resolution No. 41204-080618. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NAYS: None-0.  483 COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: Plan Roanoke • "Plan Roanoke," the process to develop the city's next Comprehensive Plan- is underway with Open House meetings starting on August 14. • These meetings will be held at city library branches to invite citizens to tell us what Roanoke should look like in 20 years. • A list of Open House dates, locations, and times can be found at www.planroanoke.org. • On this website, citizens can also sign up to receive notifications and take a digital survey to share their ideas about the future of Roanoke. Bicycle/Pedestrian Survey • As part of the "Plan Roanoke" process, the city is asking residents to take a survey that will help us develop a Bicyclist and Pedestrian Safety Assessment. • The survey seeks your input for how we can make walking and bicycling in Roanoke more comfortable. • If you walk, run, or ride a bicycle in Roanoke - even if it's recreationally - we want your feedback! • The survey can be found at on the Plan Roanoke website, scroll to the bottom. Or you can go directly to the survey at www.planroanoke.org/bike- and-pedestrian-safety. Budweiser Summer Series • The first performance of this year's Concert series in Elmwood Park will take place on August 17 with "the B-52s Live." • Tickets can be purchased online at brownpapertickets.com, or by phone at 1- 800-838-3006 (option 1). • Two more performances follow in September: o Sept. 7 - Gary Allan o Sept. 22- Young the Giant • More information is available on the Downtown Roanoke Inc. website at www.downtownroanoke.org. Parks and Recreation News • City of Roanoke and Roanoke Valley Veterans' Council seeking volunteers, donations for tree planting for Veterans' Day on November 9, 2018 REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 484 MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL. 100TH ANNIVERSARY OF WORLD WAR 1: Follow-up to City Manager's comments regarding volunteers, donations for tree planting, in honor of Veterans' Day, Council Member Bestpitch advised the City of Roanoke is collaborating with the Roanoke Valley Veterans' Council to support the planting of trees around the City, on Friday, November 9 at 10:00 a.m., in commemoration of the 1OOth Anniversary of World War I. Veterans' Council is seeking individual and corporate donations to obtain trees for the event as well as volunteers to aid in the planting. Monetary donations accepted until October 1, 2018. Questions about the volunteer registration process or making donations, contact Council Member Bestpitch at bill.bestpitch@roanokeva.gov or 540-761-6566. VIRGINIA HUMANITIES INITIATIVE: Vice-Mayor Cobb shared information about an advisory group meeting regarding the Virginia Humanities initiative on Truth, Racial Healing and Transformation. He noted that Virginia Humanities received funding from the W. K. Kellogg Foundation to support implementation of a two-year project called "Changing the Narrative", that aims to broaden and reframe narratives of Virginia's past by engaging local communities and youth in addressing the present-day challenges of racism and bias. Council Member Garland called attention to an editorial regarding "The Story Behind Virginia's 23 Missing Markers", primarily referencing the civil rights lawyer, Oliver Hill, who grew up in Roanoke; and that a marker to mark Mr. Hill's boyhood home at 401 Gilmer Avenue, N. W., had not been erected. The City Manager announced former Mayor C. Nelson Harris raised approximately $2,075.00 for the marker. Following comments by the Mayor and Members of Council regarding an enormous amount of time used to attend City functions on a regular basis, the City Attorney was instructed to review recommendations for increase in salaries for the Mayor and City Council; and compensation for in-town mileage when representing the City at events. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: BOARD OF TRUSTEES, CITY OF ROANOKE PENSION PLAN: The Mayor called attention to the expiration of a four-year term of office of Cassandra D. Altice (Roanoke Valley Detention Center), an employee of a participating employer other than the City, as a member of the Board of Trustees, City of Roanoke Pension Plan, ended June 30, 2018; whereupon, he opened the floor for nominations.  485 Council Member Bestpitch placed in nomination the name of Alan Hullette, Superintendent, Roanoke Valley Juvenile Detention Commission. There being no further nominations, Mr. Hullette was appointed to replace Cassandra D. Altice as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term of office of four years, retroactive to July 1, 2018, and ending June 30, 2022, pursuant to Ordinance No. 41154-060418, by the following vote: FOR MR. HULLETTE: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to the expiration of the three-year terms of office of LaTron Brown (Zoo representative) and J. Matthew Bullington as members of the Mill Mountain Advisory Board ended June 30, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of LaTron Brown and J. Matthew Bullington. There being no further nominations, Messrs. Brown and Bullington were reappointed as members of the Mill Mountain Advisory Board for terms of three years, each, ending June 30, 2021, by the following vote: FOR MESSRS. BROWN AND BULLINGTON: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. NEW RIVER VALLEY COMMERCE PARK PARTICIPATION COMMITTEE: The Mayor called attention to the expiration of a four-year term of office R. Brian Townsend as a City representative of the New River Valley Commerce Park Participation Committee ended June 30, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of R. Brian Townsend. There being no further nominations, Mr. Townsend was reappointed as a City representative of the New River Valley Commerce Park Participation Committee for a term of office of four years ending June 30, 2022, by the following vote: FOR MR. TOWNSEND: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. ROANOKE ARTS COMMISSION: The Mayor called attention to a vacancy on the Roanoke Arts Commission created by the resignation of Joseph L. Cobb for a term of office ending June 30, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Ariel Lev. 486 There being no further nominations, Ms. Lev was appointed as a member of the Roanoke Arts Commission to fill the unexpired term of Joseph L. Cobb ending June 30, 2020, by the following vote: FOR MS. LEV: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. ROANOKE CIVIC CENTER COMMISSION: The Mayor called attention to the upcoming expiration of the three-year terms of office of Judy Jackson, Woody Deans and Stephen Willis as members of the Roanoke Civic Center Commission ending September 30, 2018. Inasmuch as Ms. Jackson has served three consecutive terms office, she is not eligible for reappointment, whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Michael Dame, Woody Deans and Stephen Willis. There being no further nominations, Messrs. Deans and Willis were reappointed and Mr. Dame was appointed to replace Judy Jackson as members of the Roanoke Civic Center Commission for terms of three years, each, ending September 30, 2021, by the following vote: FOR MESSRS. DAME, DEANS AND WILLIS: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to a vacancy on the Roanoke Library Board created by the resignation of Rachel H. Wheaton for a term of office ending June 30, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Gassy Ammen. There being no further nominations, Ms. Ammen was appointed as a member of the Roanoke Public Library Board to fill the unexpired term of Rachel H. Wheaton ending June 30, 2020, by the following vote: FOR MS. AMMEN: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY BOARD OF COMMISSIONERS: The Mayor called attention to the upcoming expiration of the four-year terms of office of R. Gail Burruss and Timothy A Whitten as members of the City of Roanoke Redevelopment and Housing Authority Board of Commissioners ending August 31, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of R. Gail Burruss and Timothy A. Whitten.  487 There being no further nominations, Ms. Burruss and Mr. Whitten were reappointed as members of the City of Roanoke Redevelopment and Housing Authority Board of Commissioners for terms of four years, each, ending August 31, 2022, by the following vote: FOR MS. BURRUSS AND MR. WHITTEN: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION: The Mayor called attention to the expiration of the three-year term of office of Braxton G. Edward Naff as a Citizen Representative of the Roanoke Valley-Alleghany Regional Commission ended June 30, 2018; whereupon, Mayor Lea opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Peter Volosin. There being no further nominations, Mr. Volosin was appointed to replace Braxton G. Edward Naff as a Citizen Representative of the Roanoke Valley-Alleghany Regional Commission for a term of office ending June 30, 2021, by the following vote: FOR MR. VOLOSIN: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea-7. At 5:45 p.m., Mayor Lea declared the meeting in recess until Wednesday, August 8, 2018 at 11:30 a.m., at the Roanoke County Administration Building, 5204 Bernard Drive, S. W., for a joint meeting of City Council and the Roanoke County Board of Supervisors to discuss matters of mutual interest and concern. The Joint Meeting of Roanoke City Council and Roanoke County Board of Supervisors was called to order on Wednesday, August 8, 2018 at 11:30 a.m., in the Fourth Floor Training Room, Roanoke County Administration Center, 5204 Bernard Drive, S. W., with Chairman Martha B. Hooker and Mayor Sherman P. Lea, Sr. presiding. ROANOKE CITY COUNCIL PRESENT: Council Members Michelle L. Dykstra, John A. Garland, Djuna L. Osborne (arrived late), Anita J. Price (arrived late), William D. Bestpitch, Joseph L. Cobb, Michelle L. Dykstra and Mayor Sherman P. Lea, Sr.-7. ROANOKE CITY COUNCIL ABSENT: None-0. The Mayor declared the existence of a quorum. 488 ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: George G. Assaid, Joseph P. McNamara, Phil C. North, P. Jason Peters and Martha B. Hooker-5. ROANOKE COUNTY BOARD OF SUPERVISORS ABSENT: None-0. The Chair declared the existence of a quorum. ROANOKE CITY OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. ROANOKE COUNTY OFFICERS PRESENT: Thomas C. Gates, County Manager; Ruth Ellen Kuhnel, County Attorney; and Deborah C. Jacks, Chief Deputy Clerk to the Board. The Chair inquired if there were requests to postpone, add to or change the order of agenda items; whereupon, the County Administrator requested that Item H.2. - Closed Meeting for Roanoke County Board be removed inasmuch as the Closed Meeting was not necessary. Greater Roanoke Transit Company (GRTC)Nalley Metro Kevin Price, General Manager of the Greater Roanoke Transit Company, shared a vision for the Roanoke Valley, highlighting the following items: • Background • Transit Services • Budget • Future Vision • Comprehensive Operational Analysis (See copy of presentation on file in the City Clerk's Office.) During the remarks by the General Manager, Council Member Price entered the meeting (12:05 p.m.). Following extensive dialogue regarding expansion of existing service area and funding support from the County, Council Member Bestpitch offered to meet with the Chair and any Members of the Board of Supervisors to continue discussion of the abovementioned matter.  489 Shared planning initiatives Philip Thompson, Roanoke County Acting Director of Planning; and Christopher Chittum, Roanoke City Planning Director, gave a presentation highlighting the Oak Grove Center Planning Study and Future Strategic Planning Initiatives. (See copy of presentation on file in the City Clerk's Office.) Virginia Tech Carilion Research Institute (VTCRI)Nirginia Tech Carilion School of Medicine (VTSOM) at the VTC Health Science and Medicine Campus Dr. Michael Frielander, gave an overview of "Something is happening in SW Virginia" at the Virginia Tech Carilion Research lnstituteNirginia Tech Carilion School of Medicine at the Virginia Tech Carilion Health Science and Medicine Campus. (See copy of presentation on file in the City Clerk's Office.) There being no additional remarks from Council Members and Board Members regarding the three abovementioned briefings, Mayor Lea expressed appreciation to all in attendance, stating that it is a great day for the Valley to have dialogue and encouraged everyone to continue looking forward. Chairman Hooker expressed appreciation and thanked everyone for sharing in the discussion. There being no further business to come before the Council, Mayor Lea declared the recessed meeting adjourned at 1:02 p.m. There being no further business to come before the Board, Chairman Hooker declared the meeting in recess at 1:02 p.m., for the Board to convene in a Closed Meeting. APPROVED ATTEST: Stephanie M. Moon Reynolds, MMC Sherman P. Lea, Sr. City Clerk Mayor