City Council

527 ROANOKE CITY COUNCIL-REGULAR SESSION September 4, 2018 9:00a.m. The Council of the City of Roanoke met in regular session on Tuesday, September 4, 2018, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 41181-070218 adopted by the Council on Monday, July 2, 2018. PRESENT: Council Members Anita J. Price, William D. Bestpitch, Joseph L. Cobb, John A. Garland and Mayor Sherman P. Lea, Sr.-5. ABSENT: Council Members Michelle L. Dykstra and Djuna L. Osborne-2. OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. The Mayor declared the existence of a quorum. ITEMS FOR ACTION: VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Price and adopted by the following vote: A YES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) 528 DISPOSITION OF CITY-OWNED PROPERTY LOCATED AT 23 CENTRE AVENUE, N. W.: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City-owned property located at 23 Centre Avenue, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 3711 (A)(3), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Council Member Garland moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) DISPOSITION OF AN APPROXIMATELY 1.21 ACRES OF CITY-OWNED PROPERTY LOCATED AT 201 CARVER AVENUE, N. E.: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of an approximately 1.21 acres of City-owned property located at 201 Carver Avenue, N. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: A YES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) DISCUSSION AND CONSIDERATJON OF THE ACQUISITION OF REAL PROPERTY FOR PUBLIC PURPOSES: A communication from the City Manager requesting that Council convene in a Closed Meeting for discussion and consideration of the acquisition of real property for public purposes, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.)  529 Council Member Price moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. RECOGNITION OF CITIZEN ENGAGEMENT OFFICER: Police Chief Timothy Jones presented Whitney Slightham, Citizen Engagement Officer, with an award for outstanding dedication and participation in the Roanoke Police Department's Lip Sync production "Can't Stop the Feeling." BRIEFINGS: Regional Greenway Plan Update Liz Belcher, Roanoke Valley Greenway Coordinator, updated the Council on the details of the 2018 Roanoke Valley Greenway Plan and introduced members of the Roanoke Valley Greenway Commission who were in attendance. She highlighted the following information: • Update on Roanoke Valley Greenway Plan • Process, Input, and Issues • The Plan Content, Goals and Objectives • Greenway Growth in Roanoke over 10 Years (See copy of presentation on file in the City Clerk's Office.) Ms. Belcher advised that the process entailed use of a steering committee representing the five localities, hosted six initial public input meetings, received 542 on - line survey responses, development of new connectivity mapping, hosted concurrent meetings for the Parks and Recreation Master Plan, in April 2018 public review of draft plan and June 2018 sought approval by the Greenway Commission. 530 She concluded stating that the Plan was on-line at yvww.greenways.org, the Planning Commission public hearing was scheduled for September 10, City Council . ., public hearing scheduled for September 17, with the other localities to hold public hearings in September as well. Council Member Bestpitch requested an assessment of the economic impact of the greenways and suggested that paper alleys be looked into as a way to create relativity inexpensive connections from neighborhoods into the greenways perhaps for walkers and bikers. Vice-Mayor Cobb inquired about the Greenway Ambassador Program, how citizens can apply and engage in that process and proximity of the greenways and how to let people know of the location; whereupon, Ms. Belcher advised that Renee Powers, Recreation Program Supervisor, Department Parks and Recreation coordinated that program and citizens could apply online through the website; and that the major trail heads were a part the wayfinding and signage program. There being no additional comments from the Council Members, Mayor Lea thanked Ms. Belcher for the presentation and advised that the briefing would be received and filed. Melrose Orange Avenue Target Area (MOTA) Project Update Chris Chittum, Director, Planning, Building and Development briefed the Council on the progress of the Melrose Avenue Target Area Project and advised that for nearly twenty years Community Development Block Grant (CDBG) and HOME funds have been concentrated into one neighborhood at a time for greater community impact; and past neighborhoods included Belmont, Gainsboro, Gilmer, Hurt Park, and West End. He further advised that in 2014 the funds moved into the Melrose Avenue Target Area. (See presentation on file in the City Clerk's Office.) Mr. Chittum explained that the core activities included housing construction for new owners, housing rehabilitation for new owners, which was in conjunction with Habitat for Humanity, major and limited housing rehabilitation for existing homeowners, in conjunction with TAP and Renovation Alliance, lead hazard abatement, community support projects and infrastructure. He reviewed the expenditures and results noting that $1.9 million CDBG, $1.5 million HOME, $130,000.00 Lead Safe funding had been spent; and 27 new homeownership projects by Habitat for Humanity, 54 small rehab projects by Renovation Alliance, 8 lead abatement projects by Lead Safe had been completed to date, with $500,000.00 used for building acquisition and rehab for the Community Solutions Center by Feeding America Southwest Virginia.  531 Lastly, Mr. Chittum advised of the future of the project which included exploration for improvement of Landsdowne streetscape redesigns/arterial crossings, grocery store - recruit and facilitate development, major rehab projects by Total Action for Progress, more new homeownership and limited rehab and a playground (Kiwanis). He further advised that Fiscal Year 2021 would likely be the bridge year to transition to a new neighborhood and it would be best to prepare by selecting the next target neighborhood and the City was working with the New York Academy of Medicine on a new public deliberation process, to begin in October, in which they come to Roanoke teach staff and engage community members in the process in an effort to have a recommendation for City Council to select the next target neighborhood. Council Member Price inquired as to how the target neighborhood boundaries were drawn; whereupon, Mr. Chittum advised that to keep it a concentrated area the southern boundary was where the industry area picked up to the north of Hanover Avenue where the conditions of the neighborhood improved. She expressed that she looked forward to continual concentration in northwest Roanoke because the needs were ongoing and hoped that a viable grocery store could be placed in that area. At 10:00 a.m., Mayor Lea declared the Council meeting in recess for a Legislative Committee meeting. At 10:48 a.m., the Council Meeting reconvened with all Members of Council in attendance with the exception of Council Members Dykstra and Osborne, with Mayor Lea presiding. Continuation of Melrose Avenue Target Area (MOTA) Project Update Council Member Garland inquired about the implementation of three bus stops in said area that were not included in the presentation; whereupon, Mr. Chittum replied that currently no funding had been identified. Mr. Garland suggested discussion at a subsequent meeting of the Greater Roanoke Transit Company. Following dialogue with regard to the initiatives of each target neighborhood, Council Member Garland inquired about how the City could be more engaged in terms of budget items for each specific area as opposed to specifically HOME and HUD funded resources. The City Manager replied that when brainstorming about the next target area, City Council and staff engage in a more holistic fashion to vision the improvements for the area and what items would be on the list of importance; and once a target area was determined, work with people in the neighborhood to find out what they prioritize by listening to them. 532 Extensive dialogue ensued with regard to strengthening village centers, generating more activity in neighborhoods and new businesses; whereupon, the ... Assistant City Manager for Community Development advised that due to the use of CDBG funding and the stringent federal requirements for economic development, it was a tough area to delve into. Mayor Lea commented that it was difficult for citizens to understand the CDBG funding process and that staff should educate the community on the federal requirements for usage of the funds. Council Member Bestpitch inquired about the Choice Neighborhood Grants previously applied for; whereupon, the City Manager advised that the City of Roanoke was not a recipient. Following additional comments from the Assistant City Manager for Community Development regarding performance agreements, Mayor Lea thanked Mr. Chittum for the presentation and advised that the briefing would be received and filed. SMART SCALE Project Applications Mark Jamison, Transportation Manager, and Luke Pugh, City Engineer, highlighted the following items in connection with the Smart Scale Project Applications: • Smart Scale • Current Projects • Current Applications • Next Steps (See copy of presentation on file in the City Clerk's Office.) Discussion was held concerning the 1oth Street Improvement Project timeframe for completion and traffic improvements in connection with the Colonial Avenue improvements, particularly Bluefield Avenue and Persinger Road, S. W. The Administration was encouraged to keep the neighborhoods up to date on the projects, and to formulate plans early and engage the community. Following comments by the City Manager, the Mayor advised that all remarks would be received and filed. At 11:47 a.m., Mayor Lea declared the Council Meeting in recess for a Closed Meeting to be held in the Council's Conference Room, Room 451; and thereafter to be reconvened at 2:00p.m., in the Council Chamber.  533 At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Lea presiding. PRESENT: Council Members Anita J. Price, William D. Bestpitch, Joseph L. Cobb, John A. Garland and Mayor Sherman P. Lea, Sr.-5. ABSENT: Council Members Michelle L. Dykstra and Djuna L. Osborne-2. The Mayor declared the existence of a quorum. OFFICERS PRESENT: RobertS. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Alex L. Richardson, Minister, Unitarian Universalist Church of Roanoke. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. PRESENTATIONS AND ACKNOWLEDGEMENTS: GOVERNMENT FINANCE OFFICERS ASSOCIATION CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING: Mayor Lea announced that the Government Finance Officers Association awarded a Certificate of Achievement for Excellence in Financial Reporting for the City's Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended 2017. The Mayor presented two GFOA awards to the Director of Finance and staff. DONATION FROM THE SMART TRANSPORTATION LOCAL UNION 363: Vice- Mayor Cobb expressed appreciation to the members of the SMART Transportation Division Local Union 363 for the donation of 40 backpacks filled with school supplies that were received on Saturday, September 1, 2018, prior to the Western Virginia Labor Federation Annual Labor Day Parade. HEARING OF CITIZENS UPON PUBLIC MATTERS: BLACK DIAMOND SCHOOL OF BEAUTY: Khalid Jones, 215 Gilmer Avenue, N. W., and Habibah Jones, 3855 Green Spring Avenue, N. W., representatives of the Black Diamond School of Beauty, appeared before the Council to seek assistance for its cosmetology (beauty and barber) program to assist students with a trade, which program was no longer being funded through the Workforce Opportunity Innovative Act (WOIA). 534 TERMINATION FROM EMPLOYMENT: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council to once again speak about his termination · "' from employment with the City. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, and the item would be removed from the Consent Agenda and considered separately. Mayor Lea called attention to two additional requests from the City Manager for public hearings to be scheduled for Monday, September 17, 2018, at 7:00p.m. MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the regular meeting of City Council held on Monday, August 6, 2018; and the recessed meeting of City Council held on Wednesday, August 8, 2018, were before the body. (See Minutes on file in the City Clerk's Office.) Vice-Mayor Cobb moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) LIBRARY SYSTEM STATISTICS FOR FISCAL YEAR 2018: A communication from the Assistant City Manager for Community Development transmitting a report of the Library System Statistics for Fiscal Year 2018, was before the Council. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that the communication be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.)  535 DEPARTMENT OF LIBRARIES SUMMER FEED AND READ PROGRAM FOR FISCAL YEAR 2018: A communication from the Assistant City Manager for Community Development transmitting a report of the Department of Libraries Summer Feed and Read Program for Fiscal Year 2018, was before the Council. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that the communication be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) FAIR HOUSING BOARD: A communication from the City Clerk advising of the resignation of Byron Hamlar as a member of the Fair Housing Board, effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) ANNUAL REPORT OF THE FAIR HOUSING BOARD FOR FISCAL YEAR 2017 - 2018: Annual Report of the Fair Housing Board for Fiscal Year 2017- 2018, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Vice-Mayor Cobb moved that the Annual Report be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) 536 ANNUAL REPORTS OF CITY PLANNING COMMISSION, BOARD OF ZONING APPEALS AND ARCHITECTURAL REVIEW BOARD FOR FISCAL YEAR 2018: Annual Reports of the City Planning Commission, Board of Zoning Appeals and Architectural Review Board for Fiscal Year 2018, were before the Council. (See copy of Annual Reports on file in the City Clerk's Office.) Vice-Mayor Cobb moved that the Annual Reports be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) ANNUAL REPORT OF THE HUMAN SERVICES ADVISORY BOARD FOR FISCAL YEAR 2018: Annual Report of the Human Services Advisory Board for Fiscal Year 2018, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Vice-Mayor Cobb moved that the Annual Report be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) ANNUAL REPORT OF THE CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY, BOARD OF COMMISSIONERS FOR FISCAL YEAR 2018: Annual Report of the City of Roanoke Redevelopment and Housing Authority, Board of Commissioners for Fiscal Year 2018, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Vice-Mayor Cobb moved that the Annual Report be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: A YES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.)  537 OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD-ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION-ROANOKE CIVIC CENTER COMMISSION-ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Reports of qualifications of the following individuals were before the Council: Gassy Ammen as a member of the Roanoke Public Library Board to fill unexpired term of office of Rachel H. Wheaton ending June 30, 2020; Peter Volosin as a Citizen Representative of the Roanoke Valley- Alleghany Regional Commission for a three-year term of office ending June 30, 2021; Linwood "Woody" Deans and Stephen Willis as members of the Roanoke Civic Center Commission for three-year terms of office, each, ending September 30, 2021 ; and Timothy A. Witten and R. Gail Burruss as members of the City of Roanoke Redevelopment and Housing Authority, Board of Commissioners for four- year terms of office, each, ending August 31, 2022. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice-Mayor Cobb moved that the reports of qualifications be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) AMEND THE CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY DATED MAY 22, 2018, FOR THE SALE OF CITY-OWNED PROPERTY LOCATED AT 201 CARVER AVENUE, N. E., TO RYT, LLC.: A written communication from the City Manager requesting that a public hearing be scheduled for Monday, September 17, 2018, at 7:00p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, in his discretion, to amend the Contract for Purchase and Sale of Real Property dated May 22, 2018, for the sale of approximately 1.2106-acres of City-owned property located at 201 Carver Avenue, N. E., to RYT, LLC., was before the Council. (See communication on file in the City Clerk's Office.) 538 Vice-Mayor Cobb moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Bestpitch and -- adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) PROPOSED AGREEMENT FOR THE PURCHASE AND SALE OF REAL ESTATE FOR THE DEVELOPMENT OF DOWNTOWN PARKING FACILITY AND HOTEL: A written communication from the City Manager requesting that a public hearing be scheduled for Monday, September 17, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, in his discretion, regarding a proposed Agreement for the Purchase and Sale of Real Estate for the Development of Downtown Parking Facility and Hotel, was before the Council. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: Non e-O. (Council Members Dykstra and Osborne were absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: REIMBURSEMENT AS A LICENSED AGENCY OF DMV: Evelyn W. Powers, City Treasurer, submitted a written communication recommending acceptance of the reimbursement as a Licensed Agency of DMV ("DMV Select"); and the City Manager submitted a written communication concurring in the recommendation. (For full text, see communications on file in the City Clerk's Office.)  539 Council Member Bestpitch offered the following budget ordinance: (#41234-090418) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles to be a License Agent called a DMV Select Office, amending and reordaining certain sections of the 2018 - 2019 General Fund and Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 1.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 41234- 090418. The motion was seconded by Council Member Garland. Following expression of appreciation by Council Member Garland, Budget Ordinance No. 41234-090418 was adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: ACCEPTANCE OF THE LOCAL EMERGENCY MANAGEMENT PERFORMANCE GRANT: The City Manager submitted a written communication recommending acceptance of the Local Emergency Management Performance Grant from the Virginia Department of Emergency Management. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Cobb offered the following resolution: (#41235-090418) A RESOLUTION accepting the FY2017 Local Emergency Management Performance Grant (LEMPG) to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 80, page 2.) 540 Vice-Mayor Cobb moved the adoption of Resolution No. 41235-090418. The motion was seconded by Council Member Price and adopted by the following vote: A YES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) ACCEPTANCE OF THE NATIONAL ENDOWMENT FOR THE ARTS CHALLENGE AMERICA GRANT: The City Manager submitted a written communication recommending acceptance of the National Endowment for the Arts Challenge America Grant to support the "Arches Project." (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Cobb offered the following resolution: (#41236-090418) A RESOLUTION accepting a National Endowment for the Arts ("NEA") Challenge America Grant, which Grant requires matching funds from the City; approving and confirming the application process for such NEA Grant; authorizing the City Manager to sign any documents required by the NEA to accept such Grant; and authorizing the City Manager to provide additional information, to take any necessary actions and to execute any additional documents needed to obtain, accept, receive, implement, administer, and use such funds. (For full text of resolution, see Resolution Book No. 80, page 3.) Vice-Mayor Cobb moved the adoption of Resolution No. 41236-090418. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) Council Member Bestpitch offered the following budget ordinance: (#41237-090418) AN ORDINANCE to appropriate funding from the Federal Government National Endowment for the Arts Grant, amending and reordaining certain sections of the 2018 - 2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 4.)  541 Council Member Bestpitch moved the adoption of Budget Ordinance No. 41237- 090418. The motion was seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) FY 2019 VIRGINIA DEPARTMENT OF TRANSPORTATION FUNDS: The City Manager submitted a written communication recommending acceptance of the FY 2019 Virginia Department of Transportation funds for the paving of Lafayette Boulevard, N. W., from Melrose Avenue, N. W., to Wellesley Street, N. W. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#41238-090418) A RESOLUTION authorizing the acceptance of the FY 2019 Virginia Department of Transportation (VDOT) Primary Extension funding for the paving of Lafayette Boulevard, N. W. (Route 116) from Melrose Avenue, N. W. to Wellesley Street, N. W., Roanoke, Virginia; authorizing the City Manager to execute a Standard Project Administration Agreement and Appendix A documents with VDOT; and authorizing the City Manager to provide any additional information, execute any necessary additional documents, and to take any necessary actions to obtain, accept, receive, implement, use, and administer the above mentioned funds. (For full text of resolution, see Resolution Book No. 80, page 5.) Council Member Price moved the adoption of Resolution No. 41238-090418. The motion was seconded by Vice-Mayor Cobb. Following response by the Assistant City Manager for Operations regarding specific funding for the paving of Lafayette Boulevard, N. W., Resolution No. 41238- 090418 was adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) 542 Council Member Price offered the following budget ordinance: (#41239-090418) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation for Capital Street Paving projects, amending and reordaining certain sections of the 2018 - 2019 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 6.) Council Member Price moved the adoption of Budget Ordinance No. 41239- 090418. The motion was seconded by Council Member Garland and adopted by the following vote: A YES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) COVE ROAD STORMWATER DRAINAGE IMPROVEMENT PROJECT: The City Manager submitted a written communication recommending acquisition of real property rights in connection with the Cove Road Stormwater Drainage Improvement Project. - (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Cobb offered the following ordinance: (#41240-090418) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Cove Road Stormwater Drainage Improvement Project (Project); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 80, page 7.) Vice-Mayor Cobb moved the adoption of Ordinance No. 41240-090418. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.)  543 DESCHUTES LAND SALE AND RETURN OF VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY FUNDING: The City Manager submitted a written communication recommending appropriation of Deschutes Land Sale and Return of Virginia Economic Development Partnership Authority funding. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#41241-090418) AN ORDINANCE to appropriate funding for the Deschutes project, amending and reordaining certain sections of the 2018- 2019 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 8.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 41241- 090418. The motion was seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) COMMENTS BY THE CITY MANAGER. The City Manager commented on the following items: Solid Waste Collection Schedule Changes • City offices were closed on Monday, September 3, for Labor Day holiday. As a result, all residential/commercial solid waste collection (including, recycling, bulk and brush) will be delayed one day: o Monday - Trash, "A" week single-stream recycling, bulk and brush will be collected on Tuesday o Tuesday- Trash, "A" week single-stream recycling, bulk and brush will be collected on Wednesday o Wednesday- Trash, "A" week single-stream recycling, bulk and brush will be collected on Thursday o Thursday - Trash, "A" week single-stream recycling, bulk and brush will be collected on Friday • For more information, call 853-2000, option 1 544 Citizens Are Invited to Participate in a Regional Survey • The Roanoke Valley-Alleghany Regional Commission is conducting a Regional Commission Hazard Mitigation Plan Survey to be used in updating the existing hazard mitigation plan, and assure region-wide safety and adequate preparation for the protection of the life and property of the citizens of the region. • The plan will cover the counties of Alleghany, Botetourt, Craig, and Roanoke; cities of Covington, Roanoke and Salem; and the towns of Buchanan, Clifton Forge, Fincastle, Iron Gate, New Castle, Troutville and Vinton. • The survey is available online on the Regional Commission's website at rvarc.org. The survey period will close on September 30. Youth Summit Scheduled for Saturday • The Fifth Annual Roanoke Youth Summit will be held on Saturday, September 8, at Patrick Henry High School. Doors will open at 9:30a.m., the event will begin at 10:00 a.m. and wrap up at 2:00 p.m. • The Summit is open to middle and high-school students and their parents or guardians, as an opportunity to learn about various services available to youth and families. • This year's theme is "Express Yourself' and workshops will focus on self- expression and how to maintain a healthy lifestyle. • City staff will be on hand to invite youth to provide input for Plan Roanoke, with regard to how they want Roanoke to look 20 years from now. CITY ATTORNEY: MASTER SERVICES AGREEMENT AND DARK FIBER USE LICENSE WITH THE ROANOKE VALLEY BROADBAND AUTHORITY: The City Attorney submitted a written report recommending the execution of a Master Services Agreement and Dark Fiber Use License with the Roanoke Valley Broadband Authority to connect certain City offices to the network. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Cobb offered the following ordinance: (#41242-090418) AN ORDINANCE authorizing the City Manager to execute a Master Services Agreement and Dark Fiber Use License (collectively, the "License Agreements") with the Roanoke Valley Broadband Authority ("Authority"), governing the terms and conditions of the City's connection of certain of its offices to the Authority's fiber optic, broadband internet network ("Network"), upon certain terms and conditions, and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 80, page 9.)  545 Vice-Mayor Cobb moved the adoption of Ordinance No. 41242-090418. The motion was seconded by Council Member Garland and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ANNUAL VIRGINIA MUNICIPAL LEAGUE BUSINESS MEETING: Vice-Mayor Cobb offered the following resolution amending Resolution No. 41223-082018 designating the Honorable Djuna L. Osborne as the Voting Delegate, the Honorable John A. Garland as the Alternate Voting Delegate for the Business Session and Melinda Mayo as the Staff Assistant for the Annual Virginia Municipal League Business Meeting to be held on Tuesday, October 2, 2018 in Hampton, Virginia: (#41243-090418) A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session and meetings of the Urban Section of the Virginia Municipal League and designating a Staff Assistant for any meetings of the Urban Section. (For full text of resolution, see Resolution Book No. 80, page 10.) Vice-Mayor Cobb moved the adoption of Resolution No. 41243-090418. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: None-0. (Council Members Dykstra and Osborne were absent.) MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL. 546 MODERNIZING SCHOOLS WITHOUT RAISING TAXES: Council Member Bestpitch called attention to a news article about how Senator Bill Stanley proposes modernizing schools without raising taxes. (See copy of article and additional documents on file in the City Clerk's Office.) 5TH ANNUAL YOUTH SUMMIT: Council Member Price announced that the 5th Annual Youth Summit will be held on Saturday, September 8 at Patrick Henry High School. Encouraged all youth and parents to attend. (See copy of flyer on file in the City Clerk's Office.) ANNUAL HENRY STREET HER ITAGE FESTIVAL: Council Member Price also announced that the Annual Henry Street Heritage Festival will be held on Saturday, September 15 in Elmwood Park. Gates open at 10:30 a.m. Tickets are $20.00 in advance. No tickets sold the day of the event. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting just concluded, Vice-Mayor Cobb moved that each Member of City Council certify to the best of his or her knowledge that: ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. NAYS: Non e-O. (Council Members Dykstra and Osborne were absent.) ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to the upcoming expiration of the four-year term of office of Matthew Fink as a Director of the Economic Development Authority for a term of office ending October 20, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Matthew Fink.  547 There being no further nominations Mr. Fink was reappointed as a Director of the Economic Development Authority for a term of office of four years ending October 19, 2022. The City Attorney was instructed to prepare the proper measure for adoption by the Council at a subsequent meeting. FOR MR. FINK: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. (Council Members Dykstra and Osborne were absent.) HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to a vacancy created by the resignation of the Reverend Gary Heaton as a member of the Human Services Advisory Board ending November 30, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Aaron Cain Turner. There being no further nominations, Mr. Turner was appointed as a member of the Human Services Advisory Board to fill the unexpired term of office of the Reverend Gary Heaton ending November 30, 2018; and for an additional term of office of four years, ending November 30, 2022, by the following vote: FOR MR. TURNER: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. (Council Members Dykstra and Osborne were absent.) ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to the expiration of the three-year term of office of D. David Parr, Jr., as a member of the Roanoke Neighborhood Advocates for a term of office ending June 30, 2018. He noted Mr. Parr was reappointed for a three-year term office during the June 4, 2018 Council meeting, but declined the reappointment. Mayor Lea opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Jacqueline Moon. There being no further nominations, Ms. Moon was appointed to replace D. David Parr, Jr., as a member of the Roanoke Neighborhood Advocates for a term of office ending June 30, 2021, by the following vote: FOR MS. MOON: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. (Council Members Dykstra and Osborne were absent.) 548 TOWING ADVISORY BOARD: The Mayor called attention to the upcoming expiration of the three-year term of office of Roanoke City Deputy Police Chief Chester Smith as a law enforcement representative of the Towing Advisory Board ending October 31, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Aaron Cook, Roanoke City Police Captain. There being no further nominations, Arron Cook was appointed to replace Deputy Police Chief Chester Smith as a law enforcement representative of the Towing Advisory Board for a term of office of three years, commencing November 1, 2018 and ending October 31, 2021, by the following vote: FOR CAPTAIN COOK: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. (Council Members Dykstra and Osborne were absent.) YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to the expiration of the one-year terms of office of Briana Wilson and Kameron Washington- Brown as student representative/William Fleming High School ending June 30 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Lenora M. Morgan and Briana Wilson. There being no further nominations, Ms. Wilson was reappointed as the Student Representative/William Fleming High School; and Ms. Morgan was appointed to replace Kameron Washington-Brown as the Alternate Student Representative/William Fleming High School for one year terms of office, each, ending June 30, 2019, by the following vote: FOR MS. WILSON AND MS. MORGAN: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. (Council Members Dykstra and Osborne were absent.) DEFINED CONTRIBUTION BOARD: The Mayor called attention to vacancies created by the promotion of Amelia C. Merchant, former Management and Budget Director, as an Assistant City Manager for Operations Designee of the Defined Compensation Board ending June 30, 2021; and the replacement of Barbara A. Dameron, former Director of Finance, by position, as an ex-officio member of the Defined Contribution Board; whereupon, he opened the floor for nominations.  549 Council Member Bestpitch placed in nomination the name of R. B. Lawhorn, Budget Administrator; and Amelia C. Merchant, Director of Finance. There being no further nominations, Mr. Lawhorn was appointed as the Assistant City Manager for Operations designee to fill the unexpired term of office of Amelia C. Merchant, former Management and Budget Director, ending June 30, 2021; and Amelia C. Merchant, Director of Finance, was appointed to replace Barbara A. Dameron as an ex-officio member of the Defined Contribution Board, by the following vote: FOR MR. LAWHORN AND MS. MERCHANT: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5. (Council Members Dykstra and Osborne were absent.) VIRGINIA CAREER WORKS-BLUE RIDGE LOCAL WORKFORCE DEVELOPMENT: The Mayor referred to a letter from Virginia Career Works advising that per the Workforce Innovation and Opportunity Act (WOIA) of 2014, the Chief Local Elected Official (CLEO) must include the chief elected official, or another designated local elected official, from each locality within Local Workforce Development Area 3(LWDA3), which includes the Cities of Covington, Roanoke, and Salem, and the Counties of Alleghany Botetourt, Craig, Franklin and Roanoke; and in order to be in compliance, the City of Roanoke must appoint a local elected official and an alternate from the current City Council members, and the length of terms should be determined by the local jurisdiction. (See copy of letter from Virginia Career Works on file in the City Clerk's Office.) Council Member Bestpitch placed in nomination the names of Mayor Sherman P. Lea, Sr. and Vice-Mayor Joseph L. Cobb. There being no further nominations, Mayor Lea, was appointed as the local elected-official representative; and Vice-Mayor Cobb, as the local alternate elected- official representative, of the Virginia Career Works-Blue Ridge, for terms of office of two years, each, commencing July 1, 2018 and ending June 30, 2020, by the following vote: FOR MAYOR LEA AND VICE-MAYOR COBB: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea-5 (Council Members Dykstra and Osborne were absent.) 550 There being no further business to come before the Council, Mayor Lea declared the regular meeting adjourned at 3:28 p.m. APPROVED ATTEST: ~.~\liM~~ ~"\-L\; Stephanie M. Moon Reynolb~c(()'' Sherman P. Lea, Sr. City Clerk Mayor