City Council

583 ROANOKE CITY COUNCIL-REGULAR SESSION October 4, 2018 9:00a.m. The Council of the City of Roanoke met in regular session on Thursday, October 4, 2018, at 9:00a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 41181-070218 adopted by the Council on Monday, July 2, 2018. PRESENT: Council Members Joseph L. Cobb, Michelle L. Dykstra, John A. Garland, Djuna L. Osborne (arrived late), Anita J. Price, William D. Bestpitch and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. At this point, Council Member Osborne entered the meeting (9:05a.m.). ITEMS FOR ACTION: VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)( 1), Code of Virginia ( 1950), as amended. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. 584 2018 CITIZEN OF THE YEAR AWARD: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2018 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that Council concur in the request of the Mayor to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: A YES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. CONSULT WITH LEGAL COUNSEL PERTAINING TO ACTUAL LITIGATION: A communication from the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel pertaining to actual litigation, where such consultation in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(7}, Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that Council concur in the request of the City Attorney to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. CONSULT WITH LEGAL COUNSEL PERTAINING TO ACTUAL LITIGATION: A written communication from the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel pertaining to actual litigation, where such consultation in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.)  585 Council Member Bestpitch moved that Council concur in the request of the City Attorney to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Garland and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. ANNOUNCEMENTS: CAMPAIGN FOR GRADE-LEVEL READING: R. Brian Townsend, Assistant City Manager for Community Development, recognized Dr. Rita D. Bishop, Superintendent of Roanoke City Public Schools; Mayor Sherman P. Lea, Sr.; and Drs. Craig and Sharon Ramey, Distinguished Research Faculty at the Virginia Tech Carilion Research Institute and Chief Science Officers for Human Development, City of Roanoke; as the newest members to be inducted into the Campaign for Grade-Level Reading Council of Champions for their support of the Campaign for Grade-Level Reading and their significant efforts to help students achieve reading proficiency by the end of the third grade. CITY ATTORNEY: The City Attorney introduced Doug Barber, who will assume his official duties as an Assistant City Attorney on October 8, 2018. BRIEFINGS: Workforce Development Board (WOIA) Update Morgan Romeo, Director of Workforce Development - Blue Ridge Region, shared information on the activities and responsibilities of the Workforce Development Board. (See handout on file in the City Clerk's Office.) 586 Ms. Romeo stated that the United States Department of Labor Employment and Training Administration provides funding that is formulated based on unemployment benefit rates, commuting partners, poverty rates, population growth and population decline. She further stated that the Board covers eight jurisdictions whereby a representative serves on the Board. She advised that several services are offered for adults through the Workforce Innovation and Opportunity Act programs, such as job search, job referral, placement assistance; career counseling, labor market information, assessments of skills and needs, individual employment plan development, occupational skills training; and skills upgrading and retraining. She added that youth programs include work experience opportunities, occupational skills training, on-the-job training, dropout prevention, tutoring and basic skills education, leadership development, work readiness training, financial literacy, career counseling, labor market information and supportive services. In terms of training, Ms. Romeo explained that the goal was to assist qualified individuals in upgrading skills and gaining in-demand credentials to secure self- sufficient employment. Additional services included providing funding for clothing for job interviews or uniforms for work, childcare assistance while in training, etc. In conclusion, she announced the program's upcoming events in an effort to address various workforce challenges, talent shortages and skill gaps. Following comments regarding partnerships with the City of Roanoke and other area businesses and barriers to employment, Mayor Lea thanked Ms. Romeo for an informative presentation; and received and filed the briefing. At 9:59a.m., the Mayor declared the meeting in recess for a Council Legislative Committee meeting, with Council Member William D. Bestpitch presiding. At 11:12 a.m., the Council meeting reconvened with Mayor Lea presiding and all the Members of Council in attendance. Jefferson Center Campaign Highlights The City Manager introduced Cyrus Pace, Executive Director, The Jefferson Center, who shared information on the Center's performance beyond the capital contribution of the City of Roanoke. (See copy of handout on file in the City Clerk's Office.)  587 Mr. Pace advised that with the City's support and the leveraging campaign goals, the Center replaced the entire HVAC system and upgraded the Center's lighting. He concluded that the Center was at full capacity for leasing, but soon would be able to offer a 1,150 square foot space to a non-profit and a 1,350 square foot space with full service to a for profit business. He added that the Center had two funds - one focused on operational sustainability and capital sustainability over time, valued close to $1 million, with an anticipated goal closer to $5 million. There was additional discussion regarding capital expenditures, tenant leasing, and arts and culture in the City. Mayor Lea thanked Mr. Pace for an informative presentation; and received and filed the remarks. At 11:39 a.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room; and thereafter to be reconvened at 2:00 p.m. in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Lea presiding. PRESENT: Council Members Joseph L. Cobb, Michelle L. Dykstra, John A. Garland, Djuna L. Osborne, Anita J. Price, William D. Bestpitch and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. The Mayor declared the existence of a quorum. The Invocation was delivered by The Reverend Vannie L. Harrell, Lead Pastor, Church Alive International Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. PRESENTATIONS AND ACKNOWLEDGEMENTS: NATIONAL ARTS AND HUMANITIES MONTH: Mayor Lea declared that October 2018 was National Arts and Humanities Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) 588 Mayor Lea presented a ceremonial copy of the proclamation to Susan Jennings, Arts and Culture Coordinator. COMMISSIONER OF THE REVENUE: The Mayor recognized the Honorable Sherman L. Holland, Commissioner of the Revenue, on his certification from the Weldon Cooper for Public Service and School of Continuing and Professional Studies and the Commissioner of the Revenue Association of Virginia as a Master Commissioner of the Revenue. VIRGINIA MUNICIPAL LEAGUE: Mayor Lea announced that the City of Roanoke received a Bronze Leader Award from the Institute for Public Health Innovation as part of the Healthy Eating Active Living Cities and Towns Campaign; and was named as a "Go Green Virginia Platinum Community" at the Virginia Municipal League Conference held on Monday, October 1, 2018, in Hampton, Virginia. Mayor Lea presented the Awards to Nell Boyle, Sustainability Outreach Coordinator; and Aisha Johnson, Assistant to the City Manager, respectively. VIRGINIA MUNICIPAL LEAGUE: Vice-Mayor Cobb offered the following resolution recognizing the Honorable Anita James Price on her election as President of the Virginia Municipal League for the 2018-19 term; and offering support to Ms. Price as she commences her term of service: (#41269-100418) A RESOLUTION recognizing, congratulating, and supporting the Honorable Anita James Price on her election as President of the Virginia Municipal League. (For full text of resolution, see Resolution Book No. 80, page 46.) Vice-Mayor Cobb moved the adoption of Resolution No. 41269-100418. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: Non e-O. Following accolades by the Mayor and Council Members, Council Member Price was presented a ceremonial copy of Resolution No. 41269-100418. HEARING OF CITIZENS UPON PUBLIC MATTERS: PROPOSED CHANGES IN THE ROANOKE VALLEY: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council with regard to proposed changes in the Roanoke community.  589 ACCESS TO PUBLIC RESTROOMS IN THE DOWNTOWN AREA: Dawn Sandoval, 602 Marshall Avenue, S. W., appeared before the Council regarding access to public restrooms in the downtown area after business hours. (See handout on file in the City Clerk's Office.) SALE OF PROPERTY: Bill Ballentine, 2715 Oakland Boulevard, N. E., appeared before the Council to petition the City to purchase a personal parcel of land that had been destroyed by arson. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, and the item would be removed from the Consent Agenda and considered separately. MINUTES OF THE REGULAR MEETINGS OF CITY COUNCIL: Minutes of the regular meeting of City Council held on Tuesday, September 4, 2018, and Monday, September 17, 2018, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Dykstra moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. COMMONWEALTH COLLECTIONS AND REMITIANCES OF THE TREASURER, CITY FINANCE DIRECTOR, COMMISSIONER OF THE REVENUE, SHERIFF, AND COMMONWEALTH'S ATTORNEY: A communication from Martha S. Mavredes, CPA, Auditor of Public Accounts, Commonwealth of Virginia, advising that the Commonwealth collections and remittances of the Treasurer, City Finance Director, Commissioner of the Revenue, Sheriff, and Commonwealth's Attorney indicated for the year ended June 30, 2018, are in compliance with state laws, regulations and other procedures relating to the receipt disbursement and custody of state funds. (See communication on file in the City Clerk's Office.) 590 Council Member Dykstra moved that the communication be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. OATHS OF OFFICE-CITY ATTORNEY-CITY CLERK-MUNICIPAL AUDITOR- HUMAN SERVICES ADVISORY BOARD-CITY OF ROANOKE PENSION PLAN- DEFINED CONTRIBUTION BOARD-ROANOKE ARTS COMMISSION: Reports of qualifications of the following individuals were before the Council: Daniel J. Callaghan as City Attorney, Stephanie M. Moon Reynolds as City Clerk, and Troy A Harmon as Municipal Auditor of the City of Roanoke for two-year terms of office, each, commencing October 1, 2018 and ending September 30, 2020; Aaron Cain Turner as a member of the Human Services Advisory Board for a term of office ending November 30, 2018; and an additional four- year term of office ending November 30, 2022; Allan R. Hullette as a member of the Board of Trustees, City of Roanoke Pension Plan for a four-year term of office retroactive to July 2018, and ending June 30, 2022; R. B. Lawhorn, Budget Manager, as a member (Assistant City Manager for Operations Designee) of the Defined Contribution Board to fill the unexpired term of office of Amelia C. Merchant, former Management and Budget Director, ending June 30, 2021; and Ariel Lev as a member of the Roanoke Arts Commission to fill the unexpired term of office of Joseph L. Cobb ending June 30, 2020. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Dykstra moved that the reports of qualification be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. .,. NAYS: None-0.  591 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: POINTS OF DIVERSITY: Katie Zawacki, Board Chair, Points of Diversity; and Cindy Pasternak, Co-Chair, Riverdale Farms Neighborhood Association, shared information with regard to its work to promote inclusion in the Roanoke Valley. (See presentation on file in the City Clerk's Office.) Ms. Zawacki mentioned that the Board's goal is to send a Roanoke City high school team to the Connections Camp next summer, which is a state-wide school diversity leadership program conducted by the Virginia Center of Inclusive Communities. She added that students develop a plan for implementation in the school with the assistance of local programs like Points of Diversity. Following additional dialogue with regard to the adult programs, Ms. Zawacki concluded that the City could assist in recruiting and referring participants for dialogue on diversity and race. Following accolades from several Council Members, Council Member Bestpitch • , mentioned another community program called from Confession to Communion involving a number of predominantly African American and predominantly white churches coming together for a meal and discussion of issues related to race and included exercises to help people get to know the other folks in attendance. Mayor Lea thanked Ms. Zawacki for the presentation, and received and filed the remarks. TECHNOLOGY TRUST FUNDS FROM THE VIRGINIA COMPENSATION BOARD: The Clerk of Circuit Court submitted a written communication recommending acceptance of technology trust funds from the Virginia Compensation Board in connection with a Digital Media Conference System for the courtrooms; and the City Manager submitted a written communication concurring in the recommendation. (For full text, see communications on file in the City Clerk's Office.) 592 Vice-Mayor Cobb offered the following resolution: (#41270-100418) A RESOLUTION accepting Technology Trust Funds from the State Compensation Board in the amount of $32,445.00 (TTF Funds) for reimbursement of charges to be incurred by the Clerk of the Circuit Court for the City of Roanoke, Virginia for the purchase and installation of Creston Digital Media Presentation Systems for the courtrooms; approving the application process for the Funds, and authorizing the City Manager to execute any required documents necessary to accept such TTF Funds, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 80, page 47.) Vice-Mayor Cobb moved the adoption of Resolution No. 41270-100418. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Cobb, Garland, Osborne, Price, Bestpitch and Mayor Lea-6. NAYS: None-0. (Council Member Dykstra was not present when the vote was recorded.) Vice-Mayor Cobb offered the following budget ordinance: (#41271-100418) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for a digital media conference system as set forth by the State Compensation Board, amending and reordaining certain sections of the 2018 - 2019 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 48.) Vice-Mayor Cobb moved the adoption of Budget Ordinance No. 41271-100418. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Cobb, Garland, Osborne, Price, Bestpitch and Mayor Lea-6. NAYS: None-0. (Council Member Dykstra was not present when the vote was recorded.) REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:  593 CITY MANAGER: BRIEFINGS: 2018 WRITER ON THE BUS: Susan Jennings, Arts and Culture Coordinator, announced the 2018 Writer on the Bus, Tim Thornton. (See copy of book "The Walking Man's Best Friend Essays" on file in the City Clerk's Office.) Ms. Jennings called attention to the book written by Thornton and called upon Mr. Thornton to share a brief passage of his writing with the Council. Following comments by the Council Members and expressions of appreciation to Mr. Thornton, Mayor Lea advised that the presentation would be received and filed. ITEMS RECOMMENDED FOR ACTION: 2019 VIRGINIA SEXUAL AND DOMESTIC VIOLENCE VICTIM FUND GRANT: The City Manager submitted a written communication recommending acceptance of the 2019 Virginia Sexual and Domestic Violence Victim Fund Grant from the Virginia Department of Criminal Justice Services. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#41272-1 00418) A RESOLUTION authorizing acceptance of the Virginia Sexual and Domestic Violence Victim Fund Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 80, page 49.) Council Member Price moved the adoption of Resolution No. 41272-100418. The motion was seconded by Council Member Garland and adopted by the following vote: A YES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. 594 Council Member Price offered the following budget ordinance: (#41273-100418) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2018 - 2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 50.) Council Member Price moved the adoption of Budget Ordinance No. 41273- 100418. The motion was seconded by Council Member Garland and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. FISCAL YEAR 2018 "FOUR-FOR-LIFE" GRANT: The City Manager submitted a written communication recommending acceptance of the Fiscal Year 2018 "Four-For- Life" Grant from the Commonwealth of Virginia, Department of Health. (For full text, see communication on file in the City Clerk's Office.) Council Member Garland offered the following resolution: (#41274-100418) A RESOLUTION authorizing acceptance of the FY2018 "Four for Life" Grant for Emergency Medical Services (EMS) made to the City of Roanoke by the Commonwealth of Virginia, Department of Health, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 80, page 51.) Council Member Garland moved the adoption of Resolution No. 41274-100418. The motion was seconded by Council Member Osborne and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0.  595 Vice-Mayor Cobb offered the following budget ordinance: (#41275-100418) AN ORDINANCE appropriating funding from the Virginia Department of Health for the purpose of purchasing emergency medical service (EMS) training and supplies, amending and reordaining certain sections of the 2018 - 2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 52.) Vice-Mayor Cobb moved the adoption of Budget Ordinance No. 41275-100418. The motion was seconded by Council Member Dykstra was adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. ADDITIONAL AMENDMENTS TO THE CONTRACT WITH THP LIMITED, INC.: The City Manager submitted a written communication recommending an execution of - additional amendments to the contract with THP Limited, Inc., for additional services in all seven City parking garages. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#41276-100418) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with THP Limited, Inc. ("THP") for additional services in all seven City parking· garages; and authorizing the City Manager to take certain other actions in connection with such Amendments. (For full text of resolution, see Resolution Book No. 80, page 53.) Council Member Bestpitch moved the adoption of Resolution No. 41276- 100418. The motion was seconded by Council Member Garland and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. 596 AMENDMENT OF THE CONTRACT WITH MAGIC CITY MOTOR CORPORATION: The City Manager submitted a written communication recommending an execution of an amendment of the contract with Magic City Motor Corporation for auto body repair services for vehicles involved in collisions. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#41277-100418) A RESOLUTION authorizing the City Manager to execute an Amendment to the City's Contract with Magic City Motor Corporation, for auto body repair services for vehicles that are involved in collisions. (For full text of resolution, see Resolution Book No. 80, page 54.) Council Member Bestpitch moved the adoption of Resolution No. 41277- 100418. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: Go Outside Festival • October 12 to October 14 • River's Edge Sports Complex • Go Outside Festival is a joint project between Roanoke Parks & Recreation and Roanoke Outside Foundation. • It is a one-of-a-kind community-driven event that attracts 35,000 visitors each year. • The festival is designed for those who love all things outdoors, showcasing all of the unique outdoor recreation activities that our region has to offer. • The public is invited to test drive a bike or stand-up paddleboard, learn to fly cast, participate in a race, camp out, sample craft beer, take a survival class. • More information is available at www.roanokegofest.com Harvesting of the Fruits Potluck Dinner & Awards Celebration • Friday, November 9, in Jefferson Center's Fitzpatrick Hall • Sponsored by the Office of Neighborhood Services and Roanoke Neighborhood Advocates, in partnership with Roanoke City Council. -  597 • The event is free and dinner begins at 6 p.m. • Citizens are invited to attend. The only requirements are: o each participant is asked to bring a special dish to share with 8-10 other participants, and o you must confirm your attendance by registering on the city's website or by calling 853-5210. • During the dinner, members of Roanoke City Council and Roanoke Arts Commission will present the 2018 Neighborhood Partnership Awards from the pool of submitted nominations received. • Citizens may submit a nomination for an award. More information is available at www.roanokeva.gov/neighborhoods, Look under "Programs and Activities." CITY ATIORNEY: REAL ESTATE TAXES AND REHAB REAL ESTATE TAX CREDIT/EXEMPTION PROGRAM: The City Attorney submitted a written report recommending amendment of the City Code in connection with the Real Estate Taxes and Rehab Real Estate Tax Credit/Exemption Program. (For full text, see report on file in the City Clerk's Office.) Council Member Dykstra advised of a personal interest in the abovementioned matter, and read the following Statement into record: "STATEMENT OF MICHELLE L. DYKSTRA I, Michelle L. Dykstra, make the following statement regarding Agenda Item 7.b.1. of the October 4, 2018, 2:00 p.m. session of City Council regarding proposed amendments to City Code in connection with the Real Estate Taxes and Rehab Real Estate Tax Credit/Exemption Program. I hold an interest in a property which participates in the City's Rehab Real Estate Tax Credit/Exemption Program. Pursuant to Section 2.2-3112 (B)(3), Code of Virginia (1950), as amended, the proposed amendments to City Code affect the public generally; and therefore, I may participate in discussion of this matter and vote on the matter. To the extent that this exception does not apply, pursuant to Sections 2.2-3112 (B)(1) and 2.2-3115 (H), Code of Virginia (1950), as amended, I believe that I can act fairly, objectively, and in the public interest in considering the proposed amendments to this program. Based on the foregoing, I will participate in consideration of the proposed amendments and any vote on such proposals. 598 I request that the City Clerk maintain a copy of this statement with the minutes of this meeting of City Council. Dated this 4th day of October 2018 S/Michelle L. Dykstra Michelle L. Dykstra Member of Council" (See Statement on file in the City Clerk's Office.) Council Member Garland also advised of a personal interest in the abovementioned matter, and read the following Statement into record: "STATEMENT OF JOHN A. GARLAND I, John A. Garland, make the following statement regarding Agenda Item 7.b.1. of the October 4, 2018, 2:00 p.m. session of City Council regarding proposed amendments to City Code in connection with the Real Estate Taxes and Rehab Real Estate Tax Credit/Exemption Program. I hold interests in entities that own properties, which participate in the City's Rehab Real Estate Tax Credit/Exemption Program. Pursuant to Section 2.2-3112 (8)(3), Code of Virginia (1950), as amended, the proposed amendments to City Code affect the public generally; and therefore, I may partidpate in discussion of this matter and vote on the matter. To the extent that this exception does not apply, pursuant to Sections 2.2-3112 (8)(1) and 2.2-3115 (H), Code of Virginia (1950), as amended, I believe that I can act fairly, objectively, and in the public interest in considering the proposed amendments to this program. Based on the foregoing, I will participate in considering of the proposed amendments and any vote on such proposals. I request that the City Clerk maintain a copy of this statement with the minutes of this meeting of City Council. Dated the 41h day of October 2018. S/John A. Garland John A. Garland Member of Council" (See Statement on file in the City Clerk's Office.)  599 Vice-Mayor Cobb offered the following ordinance: (#41278-100418) AN ORDINANCE amending SectioR 32-98.1, Eligibility, of Division 5, Exemption of Certain Rehabilitated Real Property, and Section 32-101.26, Eligibility, of Division 5C, Partial Tax Exemption in Redevelopment and Conservation Areas and Rehabilitation, of Article II, Real Estate Taxes Generally, of Section 32, Taxation, of the City Code (1979), as amended, to provide an extension of time for real property owners to pay delinquent real estate before the real estate tax exemptions granted eligible property owners pursuant to the foregoing authority shall be automatically void and of no effect; providing for an effective date, and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 80, page 55.) Vice-Mayor Cobb moved the adoption of Ordinance No. 41278-100418. The motion was seconded by Council Member Osborne. Following comments by Council Member Bestpitch and the Director of Real Estate Valuation, Ordinance No. 41278-100418 was adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. ROANOKE SHERATON HOTEL AND CONFERENCE CENTER: The City Attorney submitted a written report recommending authorization for approval of a proposed Settlement Agreement in connection with the case of Roanoke Lodging, LLC v. City of Roanoke regarding the Roanoke Sheraton Hotel and Conference Center. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Cobb offered the following ordinance: (#41279-1 00418) AN ORDINANCE authorizing the approval of a proposed Settlement Agreement (Settlement Agreement) in connection with the case of Roanoke Lodging, LLC v. City of Roanoke, Case No. CL 15-2328 (the "Action"), pending before the Circuit Court of the City of Roanoke, Virginia; authorizing the settlement of the Action by providing Roanoke Lodging, LLC (RL) a credit in the aggregate amount of $49,810.00, without interest, to be applied to the real estate tax invoice that becomes due April 5, 2019, on real estate owned by RL, situated at 2801 Hershberger Road, N. W., Roanoke, Virginia, bearing Official Tax Map No. 6450114 (Property);authorizing the City Manager to execute the Settlement Agreement, and other appropriate documents; authorizing the City Treasurer, Commissioner of Revenue, and Director of 600 Finance to take such actions as are necessary to implement the terms of the Settlement Agreement, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 80, page 57.) Vice-Mayor Cobb moved the adoption of Ordinance No. 41279-100418. The motion was seconded by Council Member Osborne and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. REPORTS OF COMMITTEES: PROPOSED 2019 LEGISLATIVE PROGRAM: Council Member Bestpitch presented of the Proposed 2019 Legislative Program. (For full text, see copy of Legislative Program on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#41280-1 00418) A RESOLUTION adopting and endorsing a Legislative Program for the City to be presented to the City's delegation to the 2019 Session of the General Assembly; and authorizing the City's legislative liaison to advocate the positions of the City with respect to matters presented during the 2019 Session of the General Assembly. (For full text of resolution, see Resolution Book No. 80, page 58.) Council Member Bestpitch moved the adoption of Resolution No. 41280- 100418. The motion was seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0.  601 Council Member Bestpitch offered the following resolution: (#41281-100418) A RESOLUTION supporting improvements to Interstate 81 and establishing a Regionally Dedicated Fund for Interstate 81 Corridor Improvements. (For full text of resolution, see Resolution Book No. 80, page 60.) Council Member Bestpitch moved the adoption of Resolution No. 41281- 100418. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: ANNUAL HENRY STREET FESTIVAL: Council Member Price announced that the Annual Henry Street Festival was rescheduled to Sunday, October 7 in Elmwood Park, with gates opening at 11 :30 a.m. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting just concluded, Council Member Osborne moved that each Member of City Council certify to the best of his or her knowledge that: ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. NAYS: None-0. 602 ARCHITECTURAL REVIEW BOARD: The Mayor called attention to expiration of the four-year terms of office of D. David Parr, Jr., and Christopher M. Vail as members of the Architectural Review ending October 1, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Anne Beckett and Shawn Swain. There being no further nominations, Ms. Beckett replaced D. David Parr, Jr., and Mr. Swain replaced Christopher Vail as members of the Architectural Review Board for terms of office of four years, each, ending October 1, 2022, by the following vote: FOR MS. BECKETT AND MR. SWAIN: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to an upcoming expiration of a four-year term of office of A. Damon Williams as a Director of the Economic Development Authority Board ending October 20, 2018. Inasmuch as Mr. Williams has served three consecutive terms of office, he is not eligible for reappointment; whereupon, Mayor Lea opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Xavier Duckett. There being no further nominations, Mr. Duckett replaced A. Damon Williams as a Director of the Economic Development Authority Board for a term of office of four years ending October 20, 2022. The City Attorney was instructed to prepare the proper measure for adoption at a subsequent Council meeting. FOR MR. DUCKETT: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. FAIR HOUSING BOARD: The Mayor called attention to vacancies created by the resignation of Amanda C. Buyalos and lack of attendance ·by Byron Lee Hamlar ending March 31, 2019, respectively; and the death of Charlotte Davis ending March 31, 2021, as members of the Fair Housing Board; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Amar Bhattarai, Jessie Coffman and Peter Volosin.  603 There being no further nominations, Mr. Bhattarai to fill the unexpired term of Charlotte H. Davis ending March 31, 2021; Ms. Coffman to fill the unexpired term of Byron Lee Hamlar and Mr. Volosin to fill the unexpired term of Amanda C. Buyalos ending March 31, 2019, respectively, as members of the Fair Housing Board by the following vote: FOR MR. BHATTARAI, MS. COFFMAN AND MR. VOLOSIN: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to the resignation of Troy Michael Rech as a member of the Parks and Recreation Advisory Board ending March 31, 2021; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Matthew Kelley. There being no further nominations, Matthew Kelly was appointed as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Troy Michael Rech ending March 31, 2021, by the following vote: FOR MR. KELLY: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor called attention to the expiration of the three-year terms of office of Dr. William L. Lee and Katina Hamlar as members of the Personnel and Employment Practices Commission ended June 30, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Roy Mentkow and Savannah Taylor. There being no further nominations, Mr. Mentkow replaced Dr. William L. Lee and Ms. Taylor replaced Katina Hamlar as members of the Personnel and Employment Practice Commission for terms of office, each, ending June 30, 2021, by the following vote: FOR MR. MENTKOW AND MS. TAYLOR: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a vacancy created by the resignation of Christina B. Hatch as a member of the Roanoke Neighborhood Advocates ending June 30, 2019; whereupon, he opened the floor for nominations. 604 Council Member Bestpitch placed in nomination the name of Sunni Purviance. There being no further nominations, Ms. Purviance was appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Christina B. Hatch ending June 30, 2019, by the following vote: FOR MS. PURVIANCE: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. TOWING ADVISORY BOARD: The Mayor called attention to the expiration of the three-year term of office of Officer Fatimah Foster as a Law Enforcement representative ending October 31, 2018; and the three-year term of office of Randall Simmons as a Citizen at Large representative ended October 31, 2017, of the Towing Advisory Board; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Officer Fatimah Foster and Chris Craft, Citizen at Large. There being no further nominations, Ms. Foster was reappointed as a Law Enforcement representative for a term of office of three years ending October 31, 2021; and Mr. Craft replaced Randall Simmons as a Citizen at Large representative for a term ending October 31, 2020, of the Towing Advisory Board by the following vote: FOR OFFICER FOSTER AND MR. CRAFT: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea-7. There being no further business to come before the Council, Mayor Lea declared the meeting in recess at 3:28 p.m., until Friday, October 12, 2018 at 8:30 a.m., in the Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for the Annual Strategic Planning Work Session. The Council meeting reconvened on Friday, October 12, 2018, at 8:30a.m., in the Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for the purpose of hosting the Annual Council Strategic Planning Work Session, with Mayor Sherman P. Lea, Sr., presiding. PRESENT: Council Members Joseph L. Cobb, Michelle L. Dykstra (arrived late), John A. Garland, Djuna L. Osborne, Anita J. Price, William D. Bestpitch and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum.  605 OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; Troy A. Harmon, Municipal Auditor; and Stephanie M. Moon Reynolds, City Clerk. OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for Community Development; Sherman M. Stovall, Assistant City Manager for Operations; Amelia C. Merchant, Director of Finance; R. B. Lawhorn, Budget Administrator; and Cecelia T. Webb, Assistant Deputy City Clerk. Mayor Lea welcomed everyone to the City Council Strategic Workshop and stated the purpose for the session was to hold the Annual Council Strategic Planning Work Session. The City Manager opened up the session by stating the purpose of the Work Session was to briefly cover three budgets by discussing last year's budget, taking a quick glimpse of the Fiscal Year 2019 budget and beginning construction of the Fiscal Year 2020 Budget and performance measures. He highlighted the City's seven priorities and asked each Council Member their focus areas for each priority in an effort to identify where to modify or enhance City services. At this point, Council Member Dykstra entered the meeting (9:14a.m.). Amelia Merchant, Director of Finance, reviewed the following items for discussion: • City of Roanoke Priorities • FY18 Year End Status Update • Revenue Performance by Fiscal Year • Revenue Performance to Budget • All Local Taxes • Property Tax Revenues • Real Estate Tax • Sales Tax • Meals Tax • Lodging Tax • Expenditure Performance to Budget • Fund Balance • Performance Indicator Highlights • FY19 Highlights • Five Year Operating Model • FY19 Issues and Funding Sources • FY20 Development Strategic Approach • FY20 Development Council Interaction Plan • FY2017 Revenue Issues • FY2017 Expenditure Issues 606 • FY2018 Reductions • FY18 YTD Revenue Performance • FY18 Follow-Up • Neighborhood Infrastructure • Arts Endowment • Solid Waste Commercial Recycling • Alley Maintenance • FY2019 Budget Development • Historical Reductions to Balance the Budget • Full-Time Equivalent Positions • Expenditure Reductions Carried Forward to FY2018 • Major Expenditure Allocations for FY18 • FY 2019 Expenditure Challenges • Compensation • Medical • Children's Services Act • Infrastructure • Livability • Safety • Percent for Art • Percent for Art Allocations • Capital Improvement Program • Debt Issuance Plan FY2018-2022 • CIP Funding Issues • City of Roanoke Priorities • FY19 Budget Development Process • Tiers • Revenue Values • FY 2017 Funding to Schools Based on Funding Formula • Stormwater • FY2017 Revenue Issues • FY19 Status • FY20 Strategic Issues and Council Interaction • FY18 Year End • Revenue Performance by Fiscal Year • Pension Obligation Funding Level • Historical Pension Rates • 5 Year Forecast (See copy of presentation on file in the City Clerk's Office.)  607 Discussion ensued with regard to the abovementioned topics; whereupon, Ms. Merchant summarized the FY18 yearend status update; reviewed the local taxes; noted that the lodging tax experienced growth due to the Volvo Corporation's temporary relocation to Hotel Roanoke and paying a significant amount of lodging taxes while there; and added that based on the revisions to the fund policies the target was to reach 11 percent by end of fiscal year 2019. With respect to Council Member salaries, Council Member Bestpitch reemphasized that it was time to consider what the State recommended for the salaries of the Mayor and Council members and to build toward meeting that standard. Mayor Lea expressed concern regarding the administration's handling of alerts to the Council regarding violent crimes in the City. Following discussion, the City Manager agreed to notify the Council via email of violent crimes and other fatalities, which may be the result of gunfire or similar foul play; and when practical (such as during normal business hours) this information will be provided as close to real time as practical. There being no further business to come before the Council, the Mayor declared the Recessed Meeting adjourned at 12:07 p.m. APPROVED ATTEST: ..,.,~· stephanie M. Moon .Q .olJ,.,- Re~~'~c ::::IL.~ ~-k Sherman P. Lea, Sr. - City Clerk Mayor